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1997-1007_HOLLAND-LOWE CONSTRUCTION, INC._D6_Agenda Report AGENDA ITEM October 7, 1997 TO: George Scarborough, City Manager FROM: William M. Huber, Director of Engineering& Building SUBJECT: Resolution, Notice of Completion and Final Report - Del Obispo Street Rehabilitation, Paseo De La Paz to Alipaz Street (CIP No's. 103 and 110) (Holland- Lowe Construction, Inc.) RECOMMENDATION By Resolution, determine that the work for the Capital Improvement Project, Del Obispo Street Rehabilitation, Paseo De La Paz to Alipaz Street(CIP No's. 103 and 110) has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice of Completion to the Orange County Recorder for recording and authorize Staff to release the 10% retention in the amount of$23,761.57, 35days after the recordation of the Notice of Completion. SITUATION A. Summary and Recommendation The construction of Del Obispo Street Rehabilitation between Paseo De La Paz and Alipaz Street has been completed to the satisfaction of the City Engineer and is ready for acceptance and recordation of a Notice of Completion with the County Recorder. B. Background In October 1994, City Council approved the submittal of twelve projects to the Orange County Transportation Authority(OCTA) for funding under the Combined Transportation Funding Program (CTFP). Two of these projects, which were successful in obtaining funding, are Del Obispo Street Rehabilitation from Paseo De La Paz to Aguacate Road, and from Aguacate Road to Alipaz Street, both for the 1996-1997 FY in the Local Surface Transportation Program(LSTP) administered by Caltrans. At the April 15, 1997, meeting, City Council approved the plans and specifications for Del Obispo Street Rehabilitation and authorized the City Manager to award the construction contract so that construction could proceed as much as possible during the school summer break. COMMISSION/BOARD REVIEW, RECOMMENDATIONS N/A FOR CITY COUNCIL ACEs . .-- /- 1/...„0 AGENDA ITEM -2- October 7, 1997 FINANCIAL CONSIDERATIONS Funds were budgeted in the amount of$178,000 in Account No. 12-65300-4734-103 for the Paseo De La Paz to Aguacate Road section, and $177,000 in Account No. 12-65300-4703-110 for the Aguacate Road to Alipaz Street section for a total of$355,000. The construction contract was awarded in the amount of$228,595.20 and was completed for$237,615.67. The cost increase is due to increases in actual quantities over estimated quantities. Additionally, $4,320 was spent on material testing, $5,000 on application processing to Caltrans, and $1,177 on City administration and inspection. The project is funded 50% by Caltrans-administered LSTP program up to $158,979. NOTIFICATION Holland-Lowe Construction, Inc. ALTERNATE ACTIONS 1. Accept the improvements. 2. Do not accept the improvements. 3. Refer to Staff for additional information. RECOMMENDATION By Resolution, determine that the work for the Capital Improvement Project, Del Obispo Street Rehabilitation, Paseo De La Paz to Alipaz Street(CIP No's. 103 and 110) has been completed and declare the work to be accepted; direct the City Clerk to forward a Notice of Completion to the Orange County Recorder for recording and authorize Staff to release the 10% retention in the amount of$23,761.57, 35 days after the recordation of the Notice of Completion. Respectfully submitted, Prepared by, / b(}1/14'd William M. Huber, P.E. Brian Perry, P.E. Director, Engineering and Building Project Manager WMH/BP:ssg Attachments: 1. Resolution 2. Notice of Completion a:\agendas\10-7obis.bp (app, 30 RESOLUTION NO. 97-10-7-1 COMPLETION OF DEL OBISPO STREET REHABILITATION - PASEO DE LA PAZ TO ALIPAZ STREET (HOLLAND-LOWE CONSTRUCTION. INC.) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE DEL OBISPO STREET REHABILITATION, PASEO DE LA PAZ TO ALIPAZ STREET (HOLLAND- LOWE CONSTRUCTION, INC.) WHEREAS, on the 22nd day of July, 1997, the City of San Juan Capistrano entered into a contract with Holland-Lowe Construction, Inc., 541 Main Street, Suite 104-350, Corona, California 91720-2042, for construction of the Del Obispo Street Rehabilitation, Paseo de la Paz to Alipaz Street; and, WHEREAS, the Director of Engineering and Building has evaluated the final quantities and cost figures and recommends approval. NOW,'THEREFORE, BE IT RESOLVED, by the City Council of the City of San Juan Capistrano as follows: SECTION 1. That the work required to be performed by said Contractor has been completed. SECTION 2. That the total cost of said work is in the amount of$237,615.67. SECTION 3. That the work is hereby accepted and approved. SECTION 4. That the City Clerk is directed to forthwith forward a "Notice of Completion" to the County Recorder of the County of Orange for recording. PASSED, APPROVED, AND ADOPTED this 7th day of October , 1997. 7 ',Z--- DAVID M. S LIN, MAYOR ATTEST: 6/2,-( t-t. r CITY CLE' ;. -1- STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss CITY OF SAN JUAN CAPISTRANO ) I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 97-10-7-1 adopted by the City Council of the City of San Juan Capistrano, California, at a regular meeting thereof held on the 7th day of October , 1997, by the following vote: AYES: Council Members Jones, Greiner, Hart, Campbell and Mayor Swerdlin NOES: None ABSTAIN: None ABSENT: None (SEAL) ////-16 /LIG ),e51-- . CHERYL JO SON,9TY CLERK -2-