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1998-0804_HARDY & HARPER, INC._D4_Agenda Report ' AGENDA ITEM August 4, 1998 TO: George Scarborough, City Manager FROM: William M. Huber, Director of Engineering & Building SUBJECT: Consideration of Award of Contract - Installation of Speed Bumps, 1. Via De Agua between Calle De Bonanza and Calle Conejo and 2. Alley parallel to Camino Capistrano and Avenida Los Amigos between Avenida Golondrina and Avenida Padre (Hardy and Harper, Inc.) (CIP No. ) RECOMMENDATION By motion, award the contract for Installation of Speed Bumps, 1. Via De Agua between Calle De Bonanza and Calle Conejo and 2. Alley parallel to Camino Capistrano and Avenida Los Amigos between Avenida Golondrina and Avenida Padre, to the low responsible bidder, Hardy and Harper, Inc., in the amount of$22,070.00, and reject all other bids. Authorize the Mayor and City Clerk to execute the documents on behalf of the City. A. Summary and Recommendation Bids were opened July 15, 1998, for Installation of Speed Bumps, 1. Via De Agua between Calle De Bonanza and Calle Conejo and 2. Alley parallel to Camino Capistrano and Avenida Los Amigos between Avenida Golondrina and Avenida Padre. The bids are valid until October 13, 1998, a period of 90 days from the opening date. Staff is recommending that City Council award the contract to the low responsible bidder, Hardy and Harper, Inc., in the amount of$22,070.00. B. Background Bids were opened as follows: Hardy and Harper, Inc. $22,070.00 Fenco $31,980.00 The following subcontractors were listed with Hardy and Harper's bid: Duane Stout, Anaheim, for layout work Orange County Striping, Orange, for signs and striping As a result of resident requests, Staff has prepared plans and specifications to install speed bumps at two locations, 1. Via De Agua between Calle De Bonanza and Calle Conejo and 2. Alley parallel to Camino Capistrano and Avenida Los Amigos between Avenida Golondrina and Avenida Padre. • FOR CITY COUNCIL AGE:Cl • AGENDA ITEM August 4, 1998 Page 2 Three speed bumps are proposed for Via De Agua, each complete with street "BUMP" legends and advance warning signs. Eight speed bumps are proposed for the alley, each complete with "BUMP" legends and with advance warning signs at the cross street intersections with the alley; Avenida Golondrina, Avenida La Paloma and Avenida Padre. In order to construct the speed bumps on Via De Agua, street closures on Via De Agua will be permitted between 8:30 a.m. and 3:30 p.m., except for local access. The contractor is required to provide written notification to residents on Via De Agua between Calle de Bonanza and Calle Conejo 48 hours in advance of any closure. It is likely that Calle Canto, Via Cascada and Calle de Bonanza will be the predominant detour route during the closure periods of Via De Agua. The contractor will provide advance notification signs of a detour for local traffic, as well as detour signage at the time of the detour. Closure of the alley from Avenida Padre to Avenida Golondrina will also be permitted between 8:30 a.m. and 3:30 p.m., except for local access. COMMISSION/BOARD REVIEW, RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS $25,000 is budgeted in account No. 12-63500-xxxx-xxx in FY 98-99. NOTIFICATION Hardy and Harper, Inc. Fenco ALTERNATE ACTIONS 1. Award the contract for Installation of Speed Bumps, 1. Via De Agua between Calle De Bonanza and Calle Conejo and 2. Alley parallel to Camino Capistrano and Avenida Los Amigos between Avenida Golondrina and Avenida Padre, to the low responsible bidder, Hardy and Harper, Inc., in the amount of$22,070.00, and reject all other bids. 2. Do not award the contract. 3. Request additional information from Staff. • AGENDA ITEM August 4, 1998 Page 3 RECOMMENDATION By motion, award the contract for Installation of Speed Bumps, 1. Via De Agua between Calle De Bonanza and Calle Conejo and 2. Alley parallel to Camino Capistrano and Avenida Los Amigos between Avenida Golondrina and Avenida Padre, to the low responsible bidder, Hardy and Harper, Inc., in the amount of$22,070.00, and reject all other bids. Authorize the Mayor and City Clerk to execute the documents on behalf of the City. Respectfully Submitted, Pr ared by ee7 Aavig it4//64._ William M. Huber, .E. Brian Perry, P.E. Director, Engineering & Building Project Manager WMH/BP:ssg Attachment: 1. Location Map 2. Contract 8-4bump.bp .ti -[ • .� -; • • INSTALLATION OF SPEED BUMPS .- , 0........".. ••• - :4i:A.•S • \ cP• a • la 0 • • a • • 15 • • N. 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