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1993-0420_EMPIRE PIPE CLEANING & EQUIPMENT_D4_Agenda Report AGENDA ITEM April 20, 1993 TO: George Scarborough, City Manager FROM: Ronald C. Sievers, Director Public Lands and Facilities SUBJECT: Approval of Specifications and Authorization to Call for Bids - Sanitary Sewer Line Maintenance RECOMMENDATION By motion, approve the Specifications and authorize the call for bids for City Sanitary Sewer Line Maintenance. SITUATION The City of San Juan Capistrano has approximately 58 miles of underground sanitary sewer lines. In order to prevent sewer blockages and resulting overflows, the lines are routinely cleaned by contract services. The frequency of cleaning depends upon several factors, including the line size, age, and condition of each line, the daily capacity of each line, the type of upstream connections to each line, etc. On average, the City cleans approximately 40 miles of sewer line annually. Currently, the City of San Juan Capistrano receives bids and authorizes the cleaning of City sewer lines on a per job basis. The purpose of soliciting an annual contract for all City sewer cleaning is to lower the per linear foot price which would give the City the flexibility of either performing more work for the same amount of money, or if necessary to reduce annual costs without substantially reducing service levels. After bids are received, they will be analyzed to determine if an annual contract would be more economical than the current per job method of bidding. Pricing will be requested on both a per foot basis and an hourly basis for both routine and emergency work. This will provide additional flexibility in obtaining maintenance and sewer line cleaning for City sewer lines. Summary and Recommendation - Approve the Specifications and authorize the call for bids for City Sanitary Sewer Line Maintenance. FOR CITY COUNCIL AG.1k j• Agenda Item -April 20, 1993 Page 2 NOTIFICATION N/A COMMISSION/BOARD REVIEW, RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS Money for sewer line cleaning and maintenance will be included in the proposed FY ' 93-94 Budget in account number 17-62419-4454 . The annual cost estimated for FY ' 93-94 is $22 , 000. 00. ALTERNATE ACTIONS 1. Approve the specifications and authorize the call for bids for City Sanitary Sewer Line Maintenance. 2 . Do not approve the specifications and do not authorize the call for bids. 3 . Refer to staff for additional information. RECOMMENDATION By motion, approve the specifications and authorize the call for bids for City Sanitary Sewer Line Maintenance. Respectfully submitted, C Ronald C. Sievers RCS: sc