1993-0420_EMPIRE PIPE CLEANING & EQUIPMENT_D4_Agenda Report AGENDA ITEM April 20, 1993
TO: George Scarborough, City Manager
FROM: Ronald C. Sievers, Director
Public Lands and Facilities
SUBJECT: Approval of Specifications and Authorization to Call
for Bids - Sanitary Sewer Line Maintenance
RECOMMENDATION
By motion, approve the Specifications and authorize the call for
bids for City Sanitary Sewer Line Maintenance.
SITUATION
The City of San Juan Capistrano has approximately 58 miles of
underground sanitary sewer lines. In order to prevent sewer
blockages and resulting overflows, the lines are routinely cleaned
by contract services. The frequency of cleaning depends upon
several factors, including the line size, age, and condition of
each line, the daily capacity of each line, the type of upstream
connections to each line, etc. On average, the City cleans
approximately 40 miles of sewer line annually.
Currently, the City of San Juan Capistrano receives bids and
authorizes the cleaning of City sewer lines on a per job basis.
The purpose of soliciting an annual contract for all City sewer
cleaning is to lower the per linear foot price which would give the
City the flexibility of either performing more work for the same
amount of money, or if necessary to reduce annual costs without
substantially reducing service levels. After bids are received,
they will be analyzed to determine if an annual contract would be
more economical than the current per job method of bidding.
Pricing will be requested on both a per foot basis and an hourly
basis for both routine and emergency work. This will provide
additional flexibility in obtaining maintenance and sewer line
cleaning for City sewer lines.
Summary and Recommendation - Approve the Specifications and
authorize the call for bids for City Sanitary Sewer Line
Maintenance.
FOR CITY COUNCIL AG.1k j•
Agenda Item
-April 20, 1993
Page 2
NOTIFICATION
N/A
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
N/A
FINANCIAL CONSIDERATIONS
Money for sewer line cleaning and maintenance will be included in
the proposed FY ' 93-94 Budget in account number 17-62419-4454 . The
annual cost estimated for FY ' 93-94 is $22 , 000. 00.
ALTERNATE ACTIONS
1. Approve the specifications and authorize the call for bids for
City Sanitary Sewer Line Maintenance.
2 . Do not approve the specifications and do not authorize the
call for bids.
3 . Refer to staff for additional information.
RECOMMENDATION
By motion, approve the specifications and authorize the call for
bids for City Sanitary Sewer Line Maintenance.
Respectfully submitted,
C
Ronald C. Sievers
RCS: sc