1999-1019_COMPUTER SERVICE COMPANY_D11_Agenda Report AGENDA ITEM October 19, 1999
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering & Building
SUBJECT: Resolution, Notice of Completion and Final Report - Downtown Lighting
Program Phase I (CIP No. 118) (Computer Service Company)
RECOMMENDATION
By Resolution, determine that the work for the Capital Improvement Project, Downtown
Lighting, Phase I, has been completed and declare the work to be accepted; direct the City
Clerk to forward a Notice of Completion to the Orange County Recorder for recording and
authorize Staff to release the 10% retention in the amount of$12,828.12, 35 days after the
recordation of the Notice of Completion.
SITUATION
A. Summary and Recommendation
The construction of the Downtown Lighting Program, Phase I has been completed
to the satisfaction of the City Engineer and is ready for acceptance and recordation
of a'Notice of Completion with the County Recorder.
B. Background
From March, 1995 through January, 1996, the Business Task Force (BTF),
evaluated a series of issues related to improving the business climate in the
community. As a result, an issue raised by the BTF involved lighting the downtown
area to achieve an environment conducive to improving the setting for shoppers in
the evening hours. Subsequently, a light study was carried out to identify current
light levels in the downtown and optimum ultimate light levels. The process
continued with Commission and City Council review and selection of a light pole and
fixture style, and in June 1997, project funding was identified. Approved funding
allowed for design in FY 97-98 with the first phase to occur during FY 98-99 at an
approximate cost of $180,000, with all four phases estimated at $680,000.
In December 1998, the City Council awarded the contract for the Downtown Lighting
Program, Phase Ito Computer Service Company in the amount of$132,251.00 and
has been completed for $128,281 .18.
FOR CITY COUNCIL AGEN
3i )
AGENDA ITEM
October 19, 1999
Page 2
C. Project Description
In FY 97-98, funds were budgeted for the preparation and design of plans and
specifications. During this time, approximately $680,000 was budgeted for a four
year, four phased construction schedule. The following improvements were
completed:
1. Light Fixtures - The project lighting has utilized a metal halide light source,
or white lighting to brighten, but not "yellow" the downtown or its buildings.
Metal halide is efficient and contributes to a comfortable downtown setting
(other light characteristics include incandescent, mercury vapor, high
pressure sodium, and low pressure sodium). Seventeen light fixtures were
installed consisting of Holophane fixtures catalogue number
WA10DMHMTA3 - Lamp, 100 watt medium base metal halide, multi-tap
voltage, green housing, IES type 3 glass, gold spike finial with lamp.
2. Light Poles - Fiberglass light poles were selected for the project because
they are light weight (which reduces freight charges), are less expensive to
install, and the material is long lasting pole. The material is also popular
because the color is part of the pole rather than painted on and, therefore,
reduces maintenance costs significantly over time.
The project installed 17 Shakespeare Poles (catalogue number BCH9-
12FS45, Charleston composite pole, 12 feet mounting height, 48" direct
burial base, with a duplex outlet box mounted 9" below the top of the pole).
The pole is designed to accept the Holophane light fixture.
3. Light Pole Style - A fluted pole style was selected because it provides
inexpensive ornamentation which can be modest or more extravagant,
depending upon the community. It is also a decorative style common to
historic downtowns. The base of the pole is 9 inches diameter. The light
poles, including the fixture, will have a maximum height of up to 15 1/2 feet.
4. Removal of Existing Light Poles - The project included the removal and
conversion of existing light poles located within the first phase area including
two Marbellite poles (one at Forster Street and one at the Provincial
Building). These poles were returned to the City yard for possible re-use in
future street pole replacement projects. One wooden pole (at Yorba Street)
will be removed by SDG&E.
AGENDA ITEM
October 19, 1999
Page 3
5. Repairs to Private Property - Sidewalks, walkways, streets, curbs and
landscaping All areas where lighting was installed were returned to their
original state or better as a result of the project.
6. ADA Access -A minimum of 40" clearance on sidewalks between poles and
structures has been maintained in accordance with the Americans with
Disabilities Act (ADA).
7. First Phase Installation - The first phase included the 17 poles and
locations as follows:
First Phase - Light Pole No's to be installed and their location:
No. 5: Near the Camino Capistrano entrance to Mercado Village
No. 6: North end of El Adobe Plaza facing Camino Capistrano
No. 7: Near the Egan House driveway
No. 8: El Adobe Restaurant
No. 10: Oyharzabal Property
No. 11 : No easement obtained (Esslinger Bldg.)
No. 12: Mini-Park
No. 13: Mini-Park
No. 14: Avila Adobe
No. 15,17,19: Antique Barn Area
No. 18: Franciscan Plaza
No. 20: Franciscan Plaza
No. 21: We 'R Nuts
No. 59: Between Franciscan Promenade and Oyharzabal properties
No. 63: Mini-Park.
COMMISSION/BOARD REVIEW, RECOMMENDATIONS
The project was reviewed by the City's Environmental Administrator and determined to be
categorically exempt, Class I, Existing Facilities (Section 15301).
FINANCIAL CONSIDERATIONS
Funds including downtown lighting equipment purchase and installation were budgeted in
Account No. 118 in FY 1998-1999 in the amount of$180,000. Purchase of 17 light fixtures
by the City, including shipping costs and sales tax, was $10,928. Purchase of light poles
including shipping and sales tax was $12,748.98. Total equipment costs were $23,676.98.
The final construction contract cost was $128,281.18, for a total construction cost of
$151,958.16.
AGENDA ITEM
October 19, 1999
Page 4
NOTIFICATION
Computer Service Company
ALTERNATE ACTIONS
1. Accept the improvements.
2. Do not accept the improvements.
3. Refer to Staff for additional information.
RECOMMENDATION
By Resolution, determine that the work for the Capital Improvement Project, Downtown
Lighting, Phase I, has been completed and declare the work to be accepted; direct the City
Clerk to forward a Notice of Completion to the Orange County Recorder for recording and
authorize Staff to release the 10% retention in the amount of$12,828.12, 35 days after the
recordation of the Notice of Completion.
Respectfu ly submitted, Pr- eared by:
401111"..-
1�� J
William M. Huber, P.E. Brian Perry, P.E. \
Director, Engineering and Building Project Manager
WMH/BP:ssg
attachments: 1. Resolution
2. Notice of Completion
a:\agendas\9-7dntn.bp
(000 30
RESOLUTION NO. 99-10-19-4
COMPLETION OF DOWNTOWN LIGHTING PROGRAM, PHASE I
(COMPUTER SERVICE COMPANY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS
TO PLANS AND SPECIFICATIONS FOR THE DOWNTOWN LIGHTING
PROGRAM, PHASE I PROJECT (COMPUTER SERVICE COMPANY)
WHEREAS, on the 1st day of December, 1998, the City of San Juan Capistrano
entered into a contract with Computer Service Company, 422 Jenks Circle, Corona, California
91720, for construction of the Downtown Lighting Program, Phase I project; and,
WHEREAS, the Director of Engineering and Building has evaluated the final
quantities and cost figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San
Juan Capistrano as follows:
SECTION 1. That the work required to be performed by said Contractor has
been completed.
SECTION 2. That the total cost of said work is in the amount of $128,281.18.
SECTION 3. That the work is hereby accepted and approved.
SECTION 4. That the City Clerk is directed to forthwith forward a "Notice of
Completion" to the County Recorder of the L;oulcty of C. for recording.
PASSED, APPROVED, AND ADOPTED this 19th day of
October , 1999.
0 N GREINER, MAYO'
ATTEST:
CITY CLERK j
-t-
f
•
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF SAN JUAN CAPISTRANO )
I,CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano, California,
DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No.
99-10-19-4 adopted by the City Council of the City of San Juan Capistrano,
California,ata regular meeting thereof held on the 19th day of October
1999, by the following vote:
AYES: Council Member Jones, Swerdlin, Hart, Campbell
and Mayor Greiner
NOES: None
ABSTAIN: None
ABSENT: None
(SEAL)
Of
CHERYL JO Sed, CITY CLERK
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