1998-0820_COMPUTER SERVICE COMPANY_Specifications & Documents CITY OF SAN JUAN CAPISTRANO
COUNTY OF ORANGE
STATE OF CALIFORNIA
_ SPECIFICATIONS
AND CONTRACT DOCUMENTS
DOWNTOWN LIGHTING PROGRAM
PHASE 1
Members of the City Council
GIL JONES, MAYOR
DAVID SWERDLIN WYATT HART
COLLENE CAMPBELL JOHN GREINER
CITY MANAGER
GEORGE SCARBOROUGH
DIRECTOR OF ENGINEERING AND BUILDING
WILLIAM M. HUBER
AUGUST 1998
0:/97801/spec0l
TABLE OF CONTENTS
DOWNTOWN LIGHTING PROGRAM — PHASE 1
TITLE PAGE
CONTRACT DOCUMENTS
Notice Inviting Bids 1
Bid Proposal 3
Schedule of Work Items 6
Non-Collusion Affidavit 10
Designation of Sub-Contractors 11
Instructions to Bidders 12
Bid Bond BB-1
Performance Bond PB-1
Labor & Material Bond LM-1
CONTRACT
Contract C1-05
SPECIAL PROVISIONS
Work to be Done SP-1
Section 1 Standard Specifications SP-1
Section 2 Terms Defined SP-3
Section 3 Flow and Acceptance of Water SP-3
Section 4 Water SP-3
Section 5 Insurance and Overhead Costs SP-3
Section 6 Protection of Existing Utilities SP-4
Section 7 Protection of Private Property SP-4
Section 8 Construction Zone SP-4
Section 9 Pre-Construction Coordination Meeting SP-4
Section 10 National Pollutant Discharge Elimination System SP-5
Section 11 Preservation of Survey Monuments SP-5
Section 12 Monumentation Identification SP-6
Project Schedule Form
DETAIL SPECIFICATIONS AND METHOD OF PAYMENT
PROJECT INFORMATION AND CONSTRAINTS
Project Location DS-1
Project Description DS-1
TABLE OF CONTENTS
DOWNTOWN LIGHTING PROGRAM — PHASE 1
Work Area Designation DS-1
Limits of Construction and Project Phasing DS-1
List of Plans and Documents DS-2
Plan or Quantity Discrepancies, Errors or Omissions DS-2
As Built Record Drawings DS-2
Definition of Completion DS-3
Working Hours — Night Work Required DS-3
Project Constraints DS-3
Protection of Existing Facilities DS-4
Potential Un-Identified Facilities DS-5
Connections to Existing Facilities DS-5
Construction Field Office DS-5
Site Maintenance and Clean Up DS-5
Drainage Control and Maintenance DS-6
Survey Control DS-6
Shoring DS-6
Permits DS-6
Work Included in Bid Items DS-7
Quality of Materials and Workmanship DS-7
Final Pay Quantities DS-7
DETAILED EXPLANATION OF BID ITEMS
Bid Item 1 Provide and Install City Notification Signs DS-7
Bid Item 2 Provide all Project Surveying DS-8
Bid Item 3 Identify and Locate all Existing Utilities DS-8
Bid Item 4 Lay-Out Alignment for Trenching DS-9
Bid Item 5 Provide all Required Traffic Control DS-10
Bid Item 6 Coordination of Delivery and Off-Site Storage of all
Equipment and Materials DS-12
Bid Item 7 Off-Street Storage of All Equipment and
Materials DS-12
Bid Item 8 Install Complete Lighting Systems DS-13
Bid Item 9 Remove Interfering Portions of Concrete or Reinforced
Concrete Street Pavement found under AC Pavement DS-15
Bid Item 10 Sawcut, Remove and Replace AC Pavement DS-16
Bid Item 11 Cold Plane and Inlay AC Pavement DS-16
Bid Item 12 Re-Establish all Pavement Markings, Signing and Striping DS-17
TABLE OF CONTENTS
DOWNTOWN LIGHTING PROGRAM — PHASE 1
Bid Item 13 Protect in Place or Remove and replace all Interferring
Curb, Gutter, Sidewalks and Hardscape DS-17
Bid Item 14 Connect to and Coordinate with SDG&E DS-18
Bid Item 15 Remove and Replace Signs that Conflict with Light Installations DS-18
Bid Item 16 Remove Existing Mission Bell Street Lights and Poles and
Deliver to the City DS-18
Bid Item 17 Restore and Maintain Safe Public Access after Contract Working
Hours DS-19
Bid Item 18 Provide Archaelogical Monitoring and Reporting DS-19
Bid Item 19 Protect in Place or Remove and Re-Establish Street Centerline Ties and
Survey Monuments DS-19
DOWNTOWN LIGHTING PROGRAM
PHASE 1
NOTICE INVITING BIDS
Public notice is hereby given that the City of San Juan Capistrano will, up to 2:00 p.m.,
on the 2nd day of November 1998, receive sealed proposals or bids for the Downtown
Lighting Project Phase 1 in accordance with the approved Plans, Specifications, Special
Provisions, and the Standard Specification for Public Works Construction, 1997 Edition,
including all supplements therefore, on file in the office of the City Clerk of the City of San
Juan Capistrano, California. Bids will be received until the time herein before stated at the
City Clerk's Office, San Juan Capistrano City Hall, 32400 Paseo Adelanto, San Juan
- Capistrano, California.
No bid will be received unless it is made on a proposal provided within these
specifications. Any person desiring to submit a bid proposal in response to this package
must first purchase the bid package. Each proposal or bid must be accompanied by a
certified check, cash, cashier's check, or bidder's bond payable to the City of San Juan
Capistrano in the sum of not less than ten percent of the total bid amount.
The bid check, cashier's check or bidder's bond of the successful bidder will be forfeited
to the City of San Juan Capistrano in the event such successful bidder fails to enter into
the required contract within 15 days after the written notice that said contract has been
awarded to him for the work.
A pre-bid conference is scheduled at 10:00 a.m. on the 19th day of October 1998, in the
City Council Chambers. The contractor shall have the opportunity for clarification or
interpretation of any point or points of question within the plans and contract documents
or specifications. It is the contractor's responsibility to be in attendance at this conference
to receive any information disclosed during the proceedings, for the City of San Juan
Capistrano shall not disseminate any records of the conference. Exclusive of written
addenda and this pre-bid conference, the City of San Juan Capistrano shall not be
responsible for any instructions, explanations, or interpretation of the plans, specifications,
and contract documents presented to the bidders in any manner.
The successful bidder, simultaneously with the execution of the contract, will be required
to furnish a Faithful Performance Bond equal in the amount of one-hundred percent
(100%) of the contract price. The surety bond company must be selected from among the
surety companies set forth in the Standard Specifications.
The City Council reserves the right to reject any and all bids received and to compare the
relative merits of the respective bids and to choose that, which in the opinion of the
City of San Juan Capistrano, will best serve the interests or needs of the City of San Juan
Capistrano.
A time limit of Forty Five (45) calendar days has been set for the completion of the work,
from the date of the Notice to Proceed.
BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the State of
California, copies of the prevailing rate of per diem wages, as determined by the Director
of the State Department of Industrial Relations, are on file in the office of the City Clerk
and shall be made available to any interested party on request.
Copies of plans and specifications are on file in the office of the City Clerk of San Juan
Capistrano, 32400 Paseo Adelanto, San Juan Capistrano, California. Copies of the plans
and specifications for use in preparing bids may be obtained at the Office of the City Clerk,
San Juan Capistrano, at the address shown above. One set of plans and specifications
is available for each general contractor proposing to submit a bid for said work. A charge
in the amount of $30, non-refundable, is required for obtaining each set of plans and
specifications. There will be a $5 charge for postage and handling on all plans and
specifications mailed.
Each bidder shall state the California Contractor's License Number and Classification of
such bidder so bidding, as no bid will be accepted from a Contractor who has not been
licensed in accordance with the provisions of the laws of the State of California relating to
the licensing of Contractors.
This Notice is hereby given and published by order of the Council members of the City of
San Juan Capistrano and is dated this 20 day of �}G(C1�ilS /%9f
A
CITY CLE"I /
CITY OF SAN JUAN CAPISTRANO
ORANGE COUNTY, CALIFORNIA
2
BID PROPOSAL
For the: DOWNTOWN LIGHTING PROGRAM — PHASE 1
From:
Contractor, License No. & Classification
To the Members of the City Council
City of San Juan Capistrano
Gentlemen:
The undersigned, as bidder, declares that he has carefully examined the location of the
proposed work as described, examined the Plans, Specifications, Special Provisions, and
the Standard Specifications for Public Works Construction, 1997 Edition, including all
supplements therefore, read the Instructions to Bidders, and is familiar with all proposal
requirements, and hereby proposed and agrees, if the proposal is accepted, to complete
the said construction in accordance with the Contract Documents, as defined in Section
1-2 of the Standard Specifications, in the time stated herein, for the unit price or lump sum
given on the following pages of this proposal, amounting to a total of:
Words Figures
Said amount to include and cover all taxes, the furnishing of all materials, the performing
of all the labor requisite or proper and the providing of all necessary machinery, tools,
apparatus, and other means of construction; also, the performance and completion of all
the work in the manner set forth, described and shown in the Specifications or the
drawings for the work.
If the contract is awarded, the undersigned agrees to enter into a contract with the City of
San Juan Capistrano and to commence work within fifteen (15) calendar days from the
date of execution thereof, and to diligently prosecute the work to completion before the
expiration of Forty Five (45) calendar days.
3
All bids are to be computed on the basis of the given Estimated Quantities of Work, as
indicated in this proposal, times the unit prices as submitted by the bidders. In case of
discrepancy between words and figures, the words shall prevail. In case of discrepancy
between unit prices and the extension thereof, the unit price shall prevail and bids will be
computed as indicated above and compared on the basis of corrected totals, given solely
as a basis for comparison of bids. It is understood that the City does not expressly, nor
by implication, agree that the actual amount of work will correspond therewith, but reserves
the right to increase or decrease the amount of any item or portion of the work or to omit
portions of the work as may be deemed expedient by the Engineer.
It is also understood by Bidder that the City of San Juan Capistrano has the right to reject
this proposal or to award a contract to the undersigned at the prices stipulated. If the
proposal is rejected, then any check or cashier's check shall be returned to the
undersigned within thirty (30) days. No bid bonds will be returned. If the proposal is
accepted and the undersigned fails to enter into a contract within fifteen (15) days after the
agreement is delivered to him for signature, or within such further time as may be granted
by the Members of the City Council, then said check shall be cashed or said bond declared
forfeit and an amount equal to the difference between the lowest bid and the next lowest
bid who will execute a contract shall be paid into the treasury of the City of San Juan
Capistrano as liquidated damages for the failure of the undersigned to comply with the
terms of this proposal.
Accompanying this proposal is (Insert
"$ cash," cashier's check, certified check or bidder's bond on the forms from
pages BB-1 and BB-2 of these Contract Documents, as the case may be), in an amount
equal to at least ten percent (10%) of the total bid.
4
The following is the name and place of business of the surety company, which will furnish
the required bonds as surety if the work is awarded to the undersigned:
Licensed in accordance with an act providing for the registration of contractors -- License
No. and Classification
Signature of Bidder:
(If an individual, so state. If a firm or co-partnership, state the firm name and give the
names of all individual co-partners composing the firm: President, Secretary, Treasurer,
and Manager thereof.)
Dated:
Business Address
Dated:
Telephone Number
Further, the undersigned bidder certifies that he has thoroughly checked the figures set
forth in this proposal, that they are correct to the best of his knowledge and that they
constitute his proposal for the work called out herein.
Dated:
Signature of Bidder
Dated:
Telephone Number
5
SCHEDULE OF WORK ITEMS
DOWNTOWN LIGHTING PROGRAM — PHASE 1
In accordance with Section 2-3.1 of the Standard Specifications, items of work preceded by the
letter (s) are designated "Specialty Items". Specialty Items may be deducted from the contract
price in computing the 50 percent of work to be performed by the Contractor's own
organization.
Item Approximate Work Items With Unit Price Unit Price Total Amount
Quantity (Written in Words) (In Figures)
1 1 Ea. Provide & Install City Notification
Sign for the unit price of $
dollars each:
2 L.S. Provide All Project Surveying for the
lump sum price of dollars: $
3 L.S. Identify and Locate All Existing
Utilities for the lump sum price of
dollars: $
4 L.S. Lay-Out Alignment for Trenching for
the lump sum price of
dollars:
$
(s) 5 L.S. Provide all Required Traffic Control
for the lump sum price of
dollars: $
6 L.S. Coordination of Delivery of All
Equipment and Materials for the lump
sum price of dollars: $
7 L.S. Off-Street Storage of All Equipment
and Materials for the lump sum price
of dollars: $
(s) 8 L.S. Install Complete Lighting Systems
(lights to be supplied by City) for the
lump sum price of
dollars: $
6
SCHEDULE OF WORK ITEMS
DOWNTOWN LIGHTING PROGRAM — PHASE 1 (Continued)
In accordance with Section 2-3.1 of the Standard Specifications, items of work preceded by the
letter (s) are designated "Specialty Items". Specialty Items may be deducted from the contract
price in computing the 50 percent of work to be performed by the Contractor's own
organization.
9 700 C.F. Remove Interfering Portions of
Concrete and/or Reinforced
Concrete Street Pavement Found
Under AC Pavement for the unit price
of dollars per cubic foot: $ $
10 L.S. Sawcut, Remove and Replace AC
Pavement in street areas for the lump
sum price of dollars: $
(s)11 21,000 S.F. Cold Plane and Inlay AC Pavement
in street areas for the unit price of
dollars per square foot: $ $
12 L.S. Re-Establish All Pavement
Markings, Signing and Striping for
the lump sum price of
dollars: $
13 L.S. Protect In Place or Remove and
Replace all Interfering Curb, Gutter,
Sidewalks and Hardscape for the
lump sum price of dollars: $
14 •L.S. Connect to and Coordinate with
SDG&E for the lump sum price of
dollars: $
15 1 Each NOT USED $ ZERO
16 2 Each Remove Existing Mission Bell Street
Lights and Poles and Deliver to City
for the unit price of
dollars each: $ $
SCHEDULE OF WORK ITEMS
DOWNTOWN LIGHTING PROGRAM — PHASE 1 (Continued)
In accordance with Section 2-3.1 of the Standard Specifications, items of work preceded by the
letter (s) are designated "Specialty Items". Specialty Items may be deducted from the contract
price in computing the 50 percent of work to be performed by the Contractor's own
organization.
17 L.S. Restore and Maintain Safe Public
Access After Contract Working
Hours for the lump sum price of
dollars: $
18 L.S. Provide Archaeological Monitoring
and Reporting for the lump sum price
of dollars: $
19 L.S. Protect In Place or Remove and Re-
Establish Street Centerline Ties and
Survey Monuments for the lump sum
price of dollars: $
Total Bid Price (Enter here and on Page 3)
Words Figures
8
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA )
) SS.
County of
, being first duly sworn deposes and
says that he is of
, the party making the foregoing bid; that such bid is not
made in the interest of or on behalf of any undisclosed person, partnership, company,
_ association, organization or corporation; that such bid is genuine and not collusive or
sham; that said bidder has not directly or indirectly induced or solicited any other bidder
to put in a false or sham bid, and has not directly or indirectly colluded, conspired,
connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone
shall refrain from bidding; that said bidder has not in any manner, directly or indirectly,
sought by agreement, communication or conference with anyone to fix the bid price of said
bidder or of any other bidder, or to fix the bid price of or cost element of such bid price, or
of that of any other bidder, or to secure any advantage against the public body awarding
the contract of anyone interested in the proposed contract; that all statements contained
in such bid are true; and further, that said bidder has not directly or indirectly, submitted
his bid price or any breakdown thereof, or the contents thereof, or divulged information or
data relative thereto, or paid and will not pay any fee in connection therewith, to any
corporation, partnership, company, association, organization, bid depository, or to any
member or agent thereof, or to any other individual except to any person or persons as
have a partnership or other financial interest with said bidder in this general business.
DATED:
SIGNATURE
On this the day of , 19 , before me, the undersigned, a
Notary Public in and for said State, personally appeared
, personally known to me/proved to
me on the basis of satisfactory evidence, to be the person(s) whose name(s)
subscribed to the within instrument, and acknowledge that executed it.
WITNESS my hand and official seal.
Notary Public in and for said State
9
DESIGNATION OF SUB-CONTRACTORS
Submit with Proposal.
In compliance with the Provisions of Section 4100-4107 of the Government Code of the
State of California as amended, the undersigned certifies that he has used the sub-bids
of the following listed sub-contractors in making up his bid, and that the sub-contractors
listed will be used for the work for which they bid, subject to the approval of the Engineer,
and in accordance with the applicable provisions of the Specifications. It is understood •
and agreed that all those portions of the work called for in the contract documents for
which a sub-contractor is not listed will be performed by the undersigned through his
forces. If no sub-contractors are listed, all bonds and insurance will be written in the name
of the general contractor only.
Item of Work Sub-contractor License No. Address Phone
& Classification
1.
2.
3.
4.
5.
6.
7.
8.
BIDDER'S NAME
AUTHORIZED SIGNATURE
10
INSTRUCTION TO BIDDERS
Securing Documents
Plans, Specifications and other contract documents will be available for examination
without charge and copies may be secured in accordance with the "Notice Inviting Bids."
Examination of Plans, Specifications and Site of Work
The bidder is required to examine the site of work, the Proposal, the Plans and the
Specifications, Special Provisions, and the Standard Specifications for Public Works
Construction, 1997 Edition including all supplements, very carefully. He shall satisfy
himself as to the character, quality and quantities of the work to be performed, the
_ materials to be furnished and the requirements of the Contract Documents. The plans for
the work show conditions as they are believed to exist, but it is not to be inferred that all
the conditions as shown thereon are actually existent, nor shall the City of San Juan
Capistrano or any of its officers or agents be liable for any loss sustained by the contractor
as a result of any variance between conditions shown on the plans and actual conditions
revealed during examination or progress of the work. The submission of a proposal shall
be prima facie evidence that the bidder has made such an examination.
Interpretation of Drawings and Documents
If any bidder should find discrepancies in, or omissions from the drawings, specifications
or other proposed contract documents, or if he should be in doubt as to the true meaning
of any part thereof, he shall at once make a written request to the Engineer for correction,
clarification or interpretation of the point or points in question. The person submitting such
a request shall be responsible for its prompt delivery.
In the event that the Engineer receives such a request and it should be found that certain
essential information is not clearly and fully set forth, or if the Engineer discovers errors,
omissions, or points requiring clarification in the drawings or documents, a written
addendum will be mailed to each person to whom a set of contract documents has been
delivered. The City of San Juan Capistrano will not be responsible for any instructions,
explanations or interpretations of the documents presented to bidders in any manner other
than written addendum.
Addenda or Bulletins
The effect of all addenda to the contract documents shall be considered in the bid and said
addenda shall be made a part of the contract documents and shall be returned with them.
Before submitting his bid, each bidder shall inform himself as to whether or not any such
addenda have been issued, and failure to cover in his bid any such addenda issued may
render his bid invalid and result in its rejection.
Disqualification of Bidders
No person, firm or corporation shall be allowed to make, file or be interested in more than
one bid for the same work unless alternate bids are called for. A person, firm or
corporation who has submitted a sub-proposal to a bidder, or who has quoted prices on
materials to a bidder, is not hereby disqualified from submitting a bid in his own behalf.
11
Proposals
Bids to receive consideration shall be in accordance with the following instructions:
A. Bids shall be made only upon the forms provided within these specifications; all bid
items shall be properly filled out; bid prices shall be stated both in words and in
figures; and the signatures of all persons signing shall be in longhand. Where
there is a conflict in the words and the figures, the words shall govern.
B. All prices and notations must be in ink or typewritten. No erasures will be
permitted. Mistakes may be crossed out and corrections typed or written in ink
adjacent thereto and must be initialed in ink by the person or persons signing the
bid.
C. Bids shall not contain any recapitulation of the work to be done. Alternate
proposals will not be considered except as required herein above. No oral,
telegraphic or telephonic proposals or modifications will be considered.
D. The City of San Juan Capistrano may require any bidder to furnish a statement of
his experience, financial responsibility, technical ability, equipment and references
properly and fully filled out.
E. Each bidder shall list his proposed sub-contractors on the form accompanying the
proposal in accordance with the provisions of the specifications.
F. Each bidder must accompany his bid with either a cashier's check upon some
responsible bank, or a properly certified check upon such bank, or an approved
corporate surety bond payable to the City of San Juan Capistrano for such a sum
of not less than ten percent (10%) of the aggregate sum of the bid, which check or
bond and the monies represented thereby shall be held by the City of San Juan
Capistrano as a guarantee that the bidder, if awarded the contract, will in good faith
enter into such contract and furnish the required bonds.
The bidder agrees that, in case of his refusal or failure to execute said contract and
give bonds within the time required by these documents, such check'or bond, and
the money represented thereby, shall remain the property of the City of San Juan
Capistrano and, if the bidder shall fail to execute said contract, said surety will pay
to the City of San Juan Capistrano the damages which the City of San Juan
Capistrano may suffer by reason of such failure not exceeding the sum of ten
percent (10%) of the amount of the bid. A bid received and not accompanied by
such cashier's check, certified check or approved bond shall be rejected.
G. Bids shall be delivered to the City of San Juan Capistrano at the location stipulated
on or before the day and hour set for the opening of bids, as herein before specified
in the "Notice Inviting Bids." Bids shall be enclosed in a sealed envelope bearing
the title of the work, the name of the bidder, bid opening date and time of bid
opening.
12
Licensing of Contractor
All persons, firms, partnerships or corporations shall be licensed in accordance with the
Business and Professions Code of the State of California and the applicable ordinances
of the City and County before doing any work of any kind.
Withdrawal of Bids
Any bidder may withdraw his bid in person or by written request at any time prior to the
scheduled closing time for receipt of bids.
Opening of Bid Proposals
The City of San Juan Capistrano will, in open session, publicly open, examine and declare
_ the bids at the time set forth in the "Notice Inviting Bids." Bidders or their authorized
representatives are invited to be present.
Award of Contract or Rejection of Bids
No bidder may withdraw his bid for a period of ninety (90) days after the date set for the
opening of bids. The contract for the work will either be awarded or the bids rejected
within the ninety (90) days from the date set for the opening of bids.
The contract for the work will be awarded to the lowest responsible bidder complying with
these instructions and with the "Notice Inviting Bids." The City of San Juan Capistrano,
however, reserves the right to reject any or all bids and to waive mere informalities, minor
technical errors or irregularities, obvious clerical errors or erasures.
The bidder to whom the award is made shall execute two copies of the written contract with
the City of San Juan Capistrano and furnish the stipulated bonds, insurance and bid
breakdown within fifteen (15) days after the bid opening date. The contract shall be made
in the form adopted by the City of San Juan Capistrano. The release of the successful
bidder's surety deposit, as previously stipulated (page 5), shall be made upon the City of
San Juan Capistrano's acceptance of the Labor and Materials Bond and the Faithful
Performance Bond.
If the bidder to whom the award is made fails to enter the contract as herein provided, the
award May be annulled and an award may be made to the next lowest responsible bidder;
and such bidder shall fulfill every stipulation embraced herein, as if he were the party to
whom the first award was made. A corporation to which an award is made shall furnish
evidence of its corporate existence and evidence that the officer signing the contract and
bonds for the corporation is duly authorized to do so.
13
Bonds
The successful bidder, simultaneously with the execution of the Agreement, will be
required to furnish a Labor and Material Bond in a sum not less than one hundred percent
(100%) of the total amount payable by the terms of the contract and a Faithful Performance
Bond in a sum not less than one hundred percent (100%) of the amount of the contract,
Said bonds shall be secured from a surety company selected from the surety companies
set forth in the standard specifications. Bonds must be submitted on the forms contained
in these specifications.
Time Performance
The work shall be commenced within fifteen (15) calendar days from the date of issuance
_ of the Notice to Proceed and shall be diligently prosecuted until completion. A time limit
of Forty Five (45) calendar days from the date specified in the Notice to Proceed has been
set for completion of the work. The bidder's attention is directed to the specifications as
to provisions for extension of time of completion and/or assessment of liquidated damages.
Assignment of Contract
No assignment by the Contractor of any contract to be entered into hereunder or any part
thereof, or of funds to be received thereunder by the Contractor, will be recognized by the
awarding authority unless such assignment has had prior approval of the awarding
authority and the surety has been given notice of such assignment in writing and has
consented thereto in writing.
Workmen and Wages
Attention is specifically directed to all provisions of the Labor Code of the State of
California with regard to workmen and wages. Wages shall not be less than prevailing
wage rates determined by the City of San Juan Capistrano pursuant to said Code and as
listed in the "Notice Inviting Bids."
Construction Permits
It shall be the Contractor's responsibility to obtain all necessary permits, bonds and
insurance, as required, for the completion of the project. No extra compensation shall be
made therefore.
14
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we,
as PRINCIPAL, and
as SURETY, hereinafter called Surety, are held and
firmly bound unto the CITY OF SAN JUAN CAPISTRANO, Obligee, hereinafter called
City, in the sum of $ • , for payment whereof Principal and Surety bind
themselves, their heirs, executors, administrators, successors, and assigns, jointly and
severally, fairly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas the Principal has
submitted the accompanying bid dated , 19__, for the construction
of for the
City of San Juan Capistrano, Orange County, California.
NOW, THEREFORE, if the Principal shall not withdraw said bid within thirty (30)
days after the opening of same, and shall, within fifteen (15) days after the agreement
has been presented to him for execution, enter into a written contract with the City in
accordance with the bid as accepted, and if the Principal shall give the required bond
with good and sufficient sureties, or sureties for the faithful performance and proper
fulfillment of such contract and for the protection of laborers and materialmen, or in
the event of the withdrawal of said bid within the periods specified, or the failure to
enter into said contract and give said bond within the time specified, if the Principal
shall within sixty (60) days after request by the City, pay the City the difference
between the amount specified in said bid and the amount for which the City may procure
the required work and/or supplies if the latter amount be in excess of the former, then
the above obligation shall be void and of no effect, otherwise to remain in full force and
virtue.
Further, as a part of the obligation secured hereby, and in addition to the face
amount specified therefor, there shall be included costs and reasonable expenses and
fees, including reasonable attorney's fees, incurred by City in successfully enforcing such
obligation, all to be taxed as costs and included in any judgment rendered.
BB-1
IN WITNESS WHEREOF, the above-bounden parties have executed this
instrument under their several seals this day of , 19 , the name and
corporate seal of each corporate party being affixed hereto and these presents duly
signed by its undersigned representative pursuant to authority of its governing body.
Two Witnesses (If Individual)
PRINCIPAL
BY:
Title:
ATTEST (If Corporation)
Corporate Seal
SURETY
ATTEST BY:
Title:
Title
APPROV I AS TO FORM:
3/4 John • Shaw, City • ttorney
BB-2
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That
as Principal, hereinafter called CONTRACTOR, and
as Surety, hereinafter called SURETY, are held and firmly bound unto the City of San
Juan Capistrano, as Obligee, hereinafter called CITY, in the amount of
Dollars for payment whereof Contractor
and Surety bind themselves, their heirs, executors, administrators, successors, and
assigns, jointly and severally, fairly by these presents.
WHEREAS, Contractor has by written agreement dated
, entered into a (describe agreement):
which contract is by reference made a part hereof;
NOW, THEREFORE, the condition of this obligation is such that, if Principal
shall promptly and faithfully perform said agreement, then this obligation shall be null
and void; otherwise it shall remain in full force and effect. Surety waives whatever legal
right it may have to require that a demand be made first against the principal in the
event of default.
BE IT FURTHER RESOLVED, that:
1. As a part of the obligation secured heeeby, and in addition to the face
amount specified, there shall be included costs and reasonable expenses and fees,
including reasonable attorney's fees, incurred by City in successfully enforcing such
obligation, all to be taxed as costs and included in any judgment rendered.
PB-1
2. Said Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alteration, or modification of the contract documents or of the work
to be performed thereunder, shall in any way affect its obligations or this bond, and it
does hereby waive notice of any such change, extension of time, alterations, or
modifications of the contract documents or of work to be performed thereunder.
Executed this day of , 19 , at
, California.
PRINCIPAL
APPROVED AS TO FORM (NOTARIZATION AND SEAL)
4 .1 g,S)
3•' N R. SHAW, CITY ATTORNEY
SURETY
(NOTARIZATION AND SEAL)
PB-2
Premium included
LABOR AND MATERIAL BOND
KNOW ALL MEN BY THESE PRESENTS: That
WHEREAS, the City of San Juan Capistrano, a municipal corporation of Orange
County, California, has awarded to , License
No. , hereinafter designated as "Principal", a contract for
and
WHEREAS, said Principal is required to furnish a bond in connection with the
said contract providing that if said Principal, or any of his or its sub-contractors, shall
fail to pay for any materials, provisions, provender or other supplies or teams used in,
upon, for or about the performance of the work contracted to be done, or for any work or
labor done thereon of any kind, the surety or this bond will pay the same.
NOW, THEREFORE, we
Principal, and , as surety, are
held firmly bound unto the City of San Juan Capistrano, a municipal corporation, in the
penal sum of DOLLARS
($ ), lawful money of the United States of America, for payment of which sum
well and truly to be made we bind ourselves, our heirs, executors, administrators and
successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that, if said Principal, his or its
heirs, executors, administrators, successors or assigns, or sub-contractors, shall fail to
pay for any materials, provisions, provender, or teams, or other supplies or equipment
used in, upon, for or about the performance of the work contracted to be done, or for any
work or labor done thereon of any kind, or for amounts due under the Unemployment
Insurance Act with respect to such work or labor as required by the provisions of Title 1,
Division 5, Chapter .3 of the Government Code of California as amended, that the surety
will pay for the same in an amount not exceeding the sum specified in this bond and also
in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the
court. This bond shall inure to the benefit of any and all persons, companies and
corporations entitled to file claims under said act, so as to give a right of action to them
or their assigns in any suit brought upon this bond.
FURTHER, the said surety, for value received, hereby stipulates and agrees that
no change, extension of time, alteration or modification of the contract documents or of
the work to be performed thereunder shall in any way affect its obligation on this bond
and it does hereby waive notice of any such change, extension of time, alteration or
modification of the contract documents or of work to be performed thereunder.
As a part of the obligation secured hereby, and in addition to the face amount
specified therefor, there shall be included costs and reasonable expenses and fees,
including reasonable attorney's fees, incurred by City in successfully enforcing such
obligation, all to be taxed as costs and included in any judgment rendered.
LM-1
CONTRACT
This contract is made and entered into by and between the CITY OF SAN JUAN
CAPISTRANO, hereinafter referred to as "CITY" and -
hereinafter referred to as
"CONTRACTOR."
_ IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS:
FIRST. CONTRACT DOCUMENTS. The contract documents shall be considered
to include the Notice Inviting Bids, the Instructions to Bidders, the Proposal, the Bid Bond,
the Non-Collusion Affidavit, the Designation of Sub-Contractors, the Contract which is
prepared for execution by the CITY and the CONTRACTOR. Plans, Specifications and
Special Provisions, the Standard Specifications for Public Works Construction, 1997
Edition, including all Supplements, Contract Bonds, Resolutions adopted by the CITY
pertaining to the work, insurance policies and certificates, and any supplemental written
agreements amending or extending the scope of the work originally contemplated that may
be required to complete the work in a substantial and acceptable manner.
SECOND. THE WORK. CONTRACTOR agrees to furnish all tools, labor, material,
equipment, transportation, and supplies necessary to perform and complete in good and
workmanlike manner the construction of DOWNTOWN LIGHTING PROGRAM — PHASE
1 in strict conformity with the Plans, Specifications and all other contract documents, which
documents are on file at the Office of the City Clerk, City Hall, 32400 Paseo Adelanto, San
Juan Capistrano, California.
THIRD. PAYMENT. CITY agrees to pay, and CONTRACTOR agrees to accept, the lump
sum adjusted for variations of quantities, at the prices designated in bid proposal at the
time and in the manner set forth in the Specifications.
FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK. CONTRACTOR
agrees to begin and complete the work within the time specified in the Notice Inviting Bids.
c-i
It is agreed that it would be impracticable and extremely difficult to fix the actual amount
of damages, and loss sustained by CITY, should CONTRACTOR fail to complete the work
in the specified time; therefore, CONTRACTOR shall pay CITY, as liquidated damages,
not in the nature of a penalty, two hundred fifty Dollars ($250) per calendar day for each
day delayed; provided that extensions of time with waiver of liquidated damages, may be
granted as provided in the Specifications.
FIFTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR
agrees to furnish bonds guaranteeing the performance of this contract and guaranteeing
payment of all labor and material used under this contract, as required by the laws of the
State of California, on forms approved by the CITY. The Performance Bond shall be for
an amount of one hundred percent (100%) of the amount of this contract and shall be
conditioned on full and complete performance of the contract, guaranteeing the work
against faulty workmanship and materials for a period of one (1) year after completion and
acceptance. The Labor and Material Bond shall be for an amount of one hundred percent
(100%) of the amount of this contract and shall be conditioned upon full payment of all
Labor and Material entering into or incidental to the work covered by this contract.
CONTRACTOR agrees to furnish the bonds on the forms found within the Specifications.
CONTRACTOR agrees to pay CITY such sum as the Court may judge as reasonable for
the legal services of any attorney representing the CITY in any action brought to enforce
or interpret the obligations of this agreement, and such sums shall be made a part of any
judgment in such action against CONTRACTOR if such action is determined in favor of
said CITY. The required Performance, Labor and Materials Bonds, and Bid Bond shall
provide that the surety shall pay attorney's fees incurred by CITY in enforcing this
agreement.
SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor
Code of the State of California, copies of the prevailing rate of per diem wages, as
determined by the Director of the State Department of Industrial Relations, are on file in
the Office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California, and
are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or any
C-2
SUB-CONTRACTOR under him, shall pay not less than the foregoing specified prevailing
rates of wages to all workmen employed in the execution of the contract.
SEVENTH. INSURANCE. CONTRACTOR shall maintain at all times during this contract
liability and property damage insurance naming the CITY and its elected and appointed
officials as a named insured, which such policies shall be of an amount not less than One
Million Dollars combined single limit. Insurance certificates shall be for a minimum period
of one year. CONTRACTOR shall maintain in full force and effect comprehensive
automobile liability coverage, including owned, hired, and non-owned vehicles in the
following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/ not limited to contractual period;
$1 ,000,000 injury to more than one person/any one occurrence/not limited to
contractual period.
The insurance policies shall bear an endorsement or shall have an attached rider
providing that in the event of expiration of proposed cancellation of such policies for any
reason whatsoever, the CITY shall be notified by registered mail, return receipt requested,
giving a sufficient time before the date thereof to comply with the applicable law or statute
but in no event less than 30 days before expiration or cancellation is effective.
CONTRACTOR shall provide to CITY the policy certificate establishing that the required
level of insurance has been satisfied.
CONTRACTOR shall indemnify, defend and save harmless the CITY, its officers, agents,
and employees from and against any and all claims, demands, loss or liability of any kind
or nature which CONTRACTOR, its officers, agents and employees may sustain or incur
or which may be imposed upon them or any of them for injury to or death of persons,
damage to property as a result of, or arising out of, or in any manner connected with the
performance of the obligations under this contract.
EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC
CONTRACTS. CITY is subject to the provisions of the Government Code and the Labor
Code of the State of California. It is stipulated and agreed that all provisions of law
applicable to public contracts are a part of this contract to the same extent as though set
C-3
forth herein and shall be complied with by CONTRACTOR. These include, but are not
limited to, the stipulation that eight (8) hours labor constitute a legal day's work and
CONTRACTOR shall, as a penalty to CITY, forfeit Twenty-five Dollar ($25) for each
workman employed in the execution of the Contract by
CONTRACTOR, or by any SUB-CONTRACTOR, for each calendar day during which such
workman is required or permitted to work more than eight (8) hours in violation of the
provisions of Article Three, Chapter One, Part Seven, Division 2, of the California Labor
Code, except as permitted by law.
IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of
CITY, pursuant to City Council action, and by CONTRACTOR on the date set before the
name of each.
City of San Juan Capistrano
DATED: BY:
GIL JONES, MAYOR
BY:
CONTRACTOR, LICENSE NO. AND CLASSIFICATION
ATTEST:
Cheryl Johnson, City Clerk
APPROVED AS TO FORM:
John Shaw, City Attorney
C-4
CITY OF SAN JUAN CAPISTRANO
DOWNTOWN LIGHTING PROGRAM -- PHASE 1
SPECIAL PROVISIONS
WORK TO BE DONE
The contract work consists of the installation of seventeen street lights at the
locations designated on the plans complete with all electrical systems necessary
to make lighting systems operative. The work also includes but is not limited to the
location of existing utilities, traffic control, trenching, installation of conduit,
electrical supply and control systems, re-paving disrupted street areas, replacing
existing improvements affected by the work, clean-up and all other tasks necessary
to produce a complete job.
SECTION 1 - STANDARD SPECIFICATIONS
The contractor shall perform his work in accordance with the Standard
Specifications for Public Works Construction, 1997 Edition, hereinafter referred to
as the Standard Specifications.
The Contractor shall maintain a copy of this book on the job-site at all times.
Unless otherwise specified, errata and supplements to the Standard Specifications
shall be part of these specifications. The provisions of the Standard Specifications
shall be modified as indicated below:
Change 1: Contract Termination
"If at any time, in the opinion of the Director of Engineering and Building, Contractor
fails to supply suitable equipment, an adequate working force, or material of proper
quality, or shall fail in any respect to prosecute any work with the diligence and
force specified and intended in and by the terms of the Contract, notice thereof in
writing shall be served upon him, and should he neglect or refuse to provide means
for satisfactory compliance with the contract, as directed by the Director of
Engineering and Building, within the time specified in such notice, the City of San
Juan Capistrano, in any such case, shall have the power to terminate all or any
portion of the contract.
Upon receiving notice of such termination, Contractor shall discontinue said work
or such parts of it as the City of San Juan Capistrano may designate. Upon such
1 termination, the Contractor's control shall terminate and thereupon the Members
of the City Council, or its duly authorized representative, may take possession of
all or any part of the Contractor's materials, tools, equipment, appliances, and plant,
and buy such additional materials and supplies at the Contractor's expense as may
be necessary for the proper conduct of the work and for completion thereof; or may
employ other parties to carry the contract to completion, employ the necessary
workmen, substitute other machinery or materials and purchase the materials
contracted for, in such manner as the City of San Juan Capistrano may deem
SP-1
proper; or the Members of the City Council may annul and cancel the contract and
re-let the work or any part thereof. Any excess of cost arising therefrom over and
above the contract price will be charged against the Contractor and his sureties,
who will be liable therefore.
In the event of such termination, all money due the Contractor retained under the
terms of this contract shall be forfeited to the City of San Juan Capistrano; but such
forfeiture will not release the Contractor or the sureties from liability or failure to
fulfill the contract. Contractor and sureties will be credited with the amount of
monies so forfeited toward any excess of cost over and above the contract price,
arising from the suspension of the operation of the contract and the completion of
the work by the City of San Juan Capistrano as provided above, and the Contractor
will be credited with any surplus remaining after all just claims for such completion
have been paid."
Change 2: Section 7-13 - Laws to be Observed
Add: "All contractors and subcontractors shall comply with all sections of the
Municipal Code of the City of San Juan Capistrano, especially Section: 6-
3.06(b), (c), (d) and (e) and shall secure the services of the City's exclusive
solid waste hauler for their solid waste handling needs."
Change 3: Section 8 - Facilities for City Personnel
Delete this Section.
Change 4: Section 2-9.3 - Survey Services
The Contractor will perform and be responsible for the accuracy of survey adequate
for construction. The Contractor shall preserve construction survey stakes and
marks for the duration of their usefulness. If any construction survey stakes are lost
or disturbed and need to be replaced, such replacement shall be by the Contractor
at his expense.
The Contractor shall dig all holes necessary for line and grade stakes.
Unless Otherwise specified, stakes will be set and stationed by the Contractor for
curbs, headers, sewers, storm drains, structures and rough grade and a
corresponding cut or fill to finished grade (or flowline) indicated on a grade sheet.
Change 5: Section 7-10.2 - Storage of Equipment and Materials in Public Streets
Construction equipment and materials shall not be stored in streets, roads,
highways or public right-of-way. All materials or equipment not installed or used in
construction within the daily work period shall be stored elsewhere by the contractor
at its expense.
SP-2
Construction equipment shall not be stored at the work site before its actual use on
the work.
Excavated material, except that which is to be used as backfill in the adjacent
trench, shall not be stored in public streets, roads, highways or public right-of-way.
After placing backfill, all excess material shall be removed immediately from the
site.
SECTION 2 - TERMS DEFINED
Whenever in the said Standard Specifications the following terms are used, it is
hereby provided that the following City departments or person shall be intended:
AGENCY shall mean City of San Juan Capistrano whenever appropriate.
BOARD shall mean the City Council of the City of San Juan Capistrano.
ENGINEER shall mean City Engineer or other person(s) designated by same.
SECTION 3 - FLOW AND ACCEPTANCE OF WATER
Surface or other waters may be encountered at various times during construction. The
Contractor, by submitting a bid, acknowledges that he has investigated the risks arising
from surface or other waters and has prepared his bid accordingly. It shall be the sole
responsibility of the Contractor to protect his work from danger due to any waters
encountered. Should any damage to the work due to surface or other water occur prior
to acceptance of the work by the City, the Contractor shall repair such damage at his
expense.
SECTION 4 - WATER
Water will be available from the Capistrano Valley Water District. Arrangements for
temporary construction water services permit and water service may be made by
contracting the Capistrano Valley Water District at (949) 493-1515 one week prior to need
for service. All water facility construction shall conform to the "Standard Specifications,"
Capistrano Valley Water District, and "The Uniform Plumbing Code," 1982 Edition.
SECTION 5 - INSURANCE AND OVERHEAD COSTS
The Contractor shall receive no direct compensation for insurance and overhead (move-in
costs, for example) costs. Accordingly, these costs should be prorated to the appropriate
bid items.
SP-3
SECTION 6 - PROTECTION OF EXISTING UTILITIES (UNDERGROUND SERVICE
ALERT)
Existing utilities have not been shown on the improvement plans. The Contractor must
take all due precautionary measures to protect all of the existing utilities. The Contractor
shall have all utilities located by contacting the responsible agency at lease 48 hours prior
to commencing any construction work.
The Contractor's attention is directed to the utility notification service provided by
UNDERGROUND SERVICE ALERT (USA). USA member utilities will provide the
- Contractor with the locations of their substructures in the construction area when the
Contractor gives at least 48 hours notice to the USA by calling 1-800-422-4133. Other
utility phone numbers are noted on Sheet 1 of the plans.
Full compensation for conforming to the requirements of this section shall be considered
as included in the contract bid prices paid for the various items of work, and no additional
compensation will be allowed therefore.
SECTION 7 - PROTECTION OF PRIVATE PROPERTY
The Contractor must remain within the construction zone to the best of his ability. The
Contractor must protect all existing private property.
SECTION 8 - CONSTRUCTION ZONE
Contractor shall protect property and facilities adjacent to the construction zone, and all
property and facilities within the construction zone. At the end of each work period and
after completion of project, the construction zone shall be clean and in a presentable
condition. All public- or privately-owned improvements and facilities shall be restored to
their original condition and location. In the event improvements of facilities are damaged,
they shall be replaced with new materials equal to the original.
Nothing herein shall be construed to entitle the Contractor to the exclusive use of any
public street, way or parking area during performance of the contract work, and Contractor
shall conduct his operations so as not to interfere with the authorized work of utility
companies or other agencies in such streets, way or parking areas.
The Contractor shall be responsible for investigating conditions of available public and
private roads and of clearances, restrictions and other limitations affecting transportation
and ingress and egress to the site of the work.
SECTION 9 - PRE-CONSTRUCTION COORDINATION MEETING
Prior to the commence of construction, arrangements will be made for a meeting between
the Contractor, the Engineer, and involved utility representatives. The purpose of this
meeting is to coordinate the activities of the Contractor within the limits of this contract,
review scheduling, discuss construction methods and clarify inspection procedures. The
Contractor will be required to submit a complete schedule in the attached form showing
SP-4
the number of working days required to complete each phase of the project. This schedule
shall be approved by the City Engineer prior to the start of construction.
SECTION 10 - NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
1. Construction sites shall be maintained in such a condition that an anticipated storm
does not carry wastes or pollutants off the site.
Discharges of material other than Storm Water are allowed only when necessary
for performance and completion of construction practices and where they do not:
cause or contribute to a violation of any water quality standard; cause or threaten
to cause pollution, contamination, or nuisance; or contain a hazardous substance •
in a quantity reportable under Federal Regulations 40 CFR Parts 117 and 302.
Potential pollutants include but are not limited to: solid or liquid chemical spills;
wastes from paints, stains, sealants, glues, limes, pesticides, herbicides, wood
preservatives and solvents; asbestos fibers, paint flakes or stucco fragments, fuels,
oils, lubricants, and hydraulic, radiator or batter fluids; fertilizers, vehicle/equipment
wash water and concrete wash water; concrete detergent or floatable wastes;
wastes from any engine/equipment steam cleaning or chemical degreasing; and
superchlorinated potable water line flushings.
During construction, disposal of such materials should occur in a specified and
controlled temporary area on-site, physically separated from potential storm water
run-off, with ultimate disposal in accordance with local, state and federal
requirements.
2. Dewatering of contaminated groundwater, or discharging, contaminated soils via
surface erosion is prohibited. Dewatering of non-contaminated groundwater
requires a National Pollutant Discharge Elimination System Permit from the
respective State Regional Water Quality Control Board.
SECTION 11 - PRESERVATION OF SURVEY MONUMENT
Effective January 1, 1995, AB 1414 "Preservation of Survey Monumentation Compliance
with Section 8771 of the Business and Professional Code" provides for the preservation
of Survey Monuments in construction projects. This legislation mandates that prior to
construction monuments are to be referenced in the field and "Corner Records" prepared
for filing in the Office of the County Surveyor. It also mandates that after construction,
monuments are to be reset and "Corner Records" filed with the County Surveyor. This
must be done prior to certifying completion of a project.
The City requires monumentation preservation on all capital improvement projects where
monumentation points are present and the contractor shall be responsible for submitting
proper documentation to the Office of the County Surveyor in compliance with AB 1414.
SP-5
Project finalization, Notice of Completion and/or release of retention shall be contingent
upon obtaining documentation from the contractor's project surveyor or engineer that
monuments have been set or restored and Corner Records filed with, and to, the
satisfaction of the County Surveyor.
All costs necessary to comply with this legislation shall be allocated to the appropriate bid
item.
SECTION 12 - MONUMENTATION IDENTIFICATION
- In accordance with the Professional Land Surveyor Act, Section 8772, any monument set
by a licensed land surveyor or registered civil engineer to mark or reference a point on a
property or land line shall be permanently and visibly marked or tagged with the certificate
number of the surveyor or civil engineer setting it, each number to be preceded by the
letters "LS." or "R.C.E.," respectively, as the case may be or, if the monument is set by a
public agency, it shall be marked with the name of the agency and the political subdivision
it serves.
Nothing in this section shall prevent the inclusion of other information on the tag which will
assist in the tracing or location of the survey records which relate to the tagged monument.
Centerline ties filed with the Orange County Surveyor will be checked for compliance with
this law.
END OF SECTION
SP-6
gra
JOB Submitted in Accordance with the Legend:
PASS SCHEDULE LIMITS Requirements of the special provisions % Complete
PROD. NO. by: Actual Progress
SPEC. NO, Contractor Date Scheduled Progress
START DATE
,Accepted by Date
BID WOR(ING DAYS
ri.24 % 0 10 20 30 40 50 60 70 80 90 110
NO. DESCRIPTION BID
OM
WM
1
•
CITY OF SAN JUAN CAPISTRANO
DOWNTOWN LIGHTING PROGRAM - PHASE 1
DETAIL SPECIFICATIONS AND METHOD OF PAYMENT
PROJECT INFORMATION AND CONSTRAINTS
- The following information and constraints apply to all items of work and shall be
considered throughout the entire duration of the project.
The contractor shall be familiar with all the provisions included in this section and
the affect that they have on its obligations associated with the completion of the bid
items.
Commonly applicable conditions are included in this section and are not repeated
in the Definition of Bid Items.
Unless otherwise specified, all costs necessary to comply with the constraints of the
project shall be included in the various Bid Prices for the Items of Work and no
additional compensation is provided therefor.
PROJECT LOCATION
The project is located in the City of San Juan Capistrano along Camino Capistrano
between Del Obispo Street and Ortega Highway (Highway 74) and along Forster Street
and Yorba Street
PROJECT DESCRIPTION
The project consists of all work necessary to install the new street lights in accordance with
the plans and these specifications, control public traffic during the construction period and
restoration of the work area to the existing conditions.
WORK AREA DESIGNATION
This project is designated as the San Juan Capistrano — Downtown Lighting Program —
Phase 1.
LIMITS OF CONSTRUCTION AND PROJECT PHASING
The project improvement plans include a Phasing Plan that identifies the Limits of
Construction. The work will be terminated at the limits specified on this plan in the manner
specified on the improvement plans. The remainder of the project is included in the bid
plans for reference purposes only.
DS-1
The City may, at its sole discretion, modify the limits of construction after the contract is
awarded so that the contract budget matches the available funding.
LIST OF PLANS AND DOCUMENTS
This project is to be constructed in conformance with the following plans and documents:
BID PACKAGE PLANS
San Juan Capistrano - Downtown Lighting Program Sheets 1 - 3
It is the contractor's responsibility to review and be familiar with each of these documents,
their affect of the contract work and with all measures necessary to fully comply with the
requirements and recommendations of each.
PLAN OR QUANTITY DISCREPANCIES, ERRORS or OMISSIONS
When the contractor has reason to suspect that a discrepancy exists between the actual
field conditions and the plans or quantities or that an error or omission exists in the plans
or quantities, the Contractor shall immediately notify the Owner's Representative and
secure direction or clarification before proceeding with any affected work.
If the Contractor proceeds with work when it knows (or can reasonably be expected to
know) that a discrepancy exists, the Contractor may forfeit the right to any additional
compensation related to resolving the discrepancy.
Work progression by the contractor that causes alternative design solutions to be made
not feasible may limit the contractor's compensation to the least cost alternative that would
have been available to the Owner before the work proceeded.
Work progression that makes it impossible for the Owner to verify disputed quantities will
• limit the Contractor's compensation to the contract quantity or the quantity which can be
verified which ever is less.
Changes to modify quantities or correct errors or omissions will be issued to the Contractor
by an official change order that addresses any required adjustment to the work, contract
pricing and schedule.
AS BUILT RECORD DRAWINGS
Contractor shall keep accurate records of all work performed and make specific note of
any work that deviates from the information shown on the plans. At the end of the project,
the Contractor shall be provided with a reproducible set of record drawings by the Owner.
The Contractor shall legibly mark these record drawings as necessary to accurately depict
the work as actually constructed and return these "As Built Drawings" to the Owner for his
record purposes. The work will not be considered complete nor eligible for final payment
until record drawings have been provided an accepted by the Owner. No separate
payment will be provided for maintaining and producing the As Built Record Drawings.
DS-2
DEFINITION OF COMPLETION
Contractor shall be responsible for completing the project within the number of days from
the Notice To Proceed specified in the Bid Proposal section of these specifications.
The Work, phases of the work, and individual contract items shall be deemed complete
when: All work specified is fully completed per the plans and specifications and accepted
by the governing Agencies, all testing and activation is complete, and all certifications, as-
built plans, and guarantees are submitted to the Owner. These completion requirements
shall be inclusive of the prescribed number of days for each milestone, all construction
- windows specified for work by others, preparation and completion of all punch list
corrections.
WORKING HOURS — NIGHT WORK REQUIRED
Contractor shall comply with all Agency limitations on construction working hours and the
following:
Monday to Friday 10:00 P.M. to 6:00 A.M (night work)
Weekends & Holidays Work is not permitted
The restrictions on working hours applies to any and all activity related to the construction
operations, including, but not limited to, equipment repair and maintenance, warming up
of engines, transport of equipment and material, deliveries and establishing traffic control.
The Contractor shall provide all equipment and facilities necessary to safely conduct the
work during after-dark conditions.
PROJECT CONSTRAINTS
The project site contains a number of conditions which may constrain the contractor's work
to some degree. These conditions include, but are not necessarily limited to space and
access limitations, existing utilities, maintaining existing access and utility services to
existing users, and ongoing operations by other contractors. There may also be other
facilities not shown on the plans and record documents which will affect the contract work.
The Contractor must walk the site and warrant that he is familiar with all constraints before
submitting his bid.
The site constraints must be considered throughout the prosecution of the contract work.
Accommodation of these constraints shall be considered to be included in the contract unit
price for the various contract items and no additional compensation shall be provided
therefore.
Site Access
Access to the project will be limited to the public roadways. The Contractor shall protect
in place or remove and restore to existing condition, any road, curb, gutter, fence, utility,
drainage pipe, channel, other device, or other facility to be used or crossed to gain access
to the project.
DS-3
It is the contractor's responsibility to be aware of all issues that will restrict or constrain its
operations and plan its work in due consideration thereof.
Maintaining Access to Businesses
The Contractor is responsible for maintaining uninterrupted access to all existing
businesses and public travel and walkways after his working hours.
PROTECTION OF EXISTING FACILITIES
The project site contains a variety of existing facilities (both above ground and
- underground) which must be protected in place at all times.
No separate payment will be made for any work performed or material used to protect and
restore existing utilities during the Contractor's performance of the work, either inside or
outside the right-of-way. Full compensation for such protection and restoration of existing
utilities will be considered as included in the price bid for the various items of work
involved and no additional compensation shall be provided therefor.
The Contractor shall be responsible for the protection of the property and shall exercise
due caution to avoid damage to such property.
Utility and Structure Crossings
Existing facilities may need to be crossed in order to construct various portions of the
project. Some of these facilities may be particularly sensitive to heavy live loads crossing
over them and, consequently, Contractor shall coordinate with the owner of each of these
facilities to determine any protective measures or other constraints which may be imposed
by the facility owners to protect their facilities. This coordination shall be accomplished
prior to initiation of construction activity. The cost of all such coordination, including, but
not limited to, protection of the these facilities, shall be included in the Contract Prices and
no additional compensation shall be allowed therefore.
Notices
The contractor is responsible for filing all required notices, contacting all utility owners for
their requirements, and protecting all facilities on the plans.
The Contractor shall provide a 5-day advance notice to all shop and business owners
specifying the time and duration of construction activities anticipated in their immediate
area.
Repairs
Any facilities disrupted by the Contractor shall be immediately replaced or repaired by the
Contractor or as directed by the Owner's representative. Repairs and replacements shall
be at least equal to existing improvements, and shall match them in finish and dimension.
The Contractor shall be responsible for the full cost of repairing or replacing any facilities
damaged due to its failure to provide effective protection.
DS-4
Plants and Landscaping
The Contractor shall be responsible for the protection of the site and adjacent property and
shall exercise due caution to avoid damage to such property. Trees, lawns, and shrubbery
that are not to be removed shall be protected from damage or injury. If damaged or
removed because of the Contractor's operations, they shall be restored or replaced in as
nearly the original condition and location as is reasonably possible. Lawns shall be re-
sodded as approved by the Owner's Representative.
POTENTIAL UN-IDENTIFIED FACILITIES
- In addition to the existing facilities which are identified by the utility purveyors or whose
locations are generally known, other facilities may be encountered which are not currently
known to exist. Should such facilities be encountered during the course of construction,
the Contractor shall adjust the proposed work as necessary to avoid the facility. Such
facilities shall be protected in place unless the Contractor is directed to do otherwise.
CONNECTIONS TO EXISTING FACILITIES
Portions of the work will require connection to existing improvements.
Connections to existing improvements are to be considered as incidentals to the contract
work and not subject to additional compensation unless otherwise specified.
The Contractor shall remove temporary improvements, dispose of or salvage temporary
facilities as appropriate and provide all work necessary to make the connections and begin
the contract work.
Re-testing of some existing improvements may be required and shall not be eligible for
additional compensation unless specified.
Prior to commencing any work that is dependent on the alignment, grade, size or material
of any existing facility, the Contractor shall verify that the facility exists in the condition
expected and report any discrepancy as called for under the section of these specifications
titled Plan or Quantity Discrepance, Error or Omissions.
CONSTRUCTION FIELD OFFICE
The Contractor may at its own expense, furnish, install, maintain, and remove all fencing,
offices, sanitary facilities, security systems, temporary light, power, and water and other
equipment necessary to provide a secure construction field office. The location of the
construction field office on this project will be permitted at a location specified by
the Owner's representative in the parking lot bounded by El Camino Real, Yorba Street
and Forster Street. The entire facility shall not exceed 4 contiguous parking stalls. unless
specifically authorized by the owner's representative.
SITE MAINTENANCE AND CLEAN UP
The Contractor shall be responsible for maintaining the entire site in a clean and tidy
manner. The work area shall be completely cleaned and restored at the completion of each
work period and at the completion of the project.
DS-5
DRAINAGE CONTROL AND MAINTENANCE
The Contractor shall control and maintain drainage within and through the work areas.
Water shall not be obstructed or diverted without the Owner's approval and consent. Earth
dams will not be permitted in paved areas. Temporary dams of sandbags, asphalt concrete
or other acceptable material will be permitted when necessary, provided their use does not
create a hazard or nuisance to the use of the area by authorized personnel. Such dams
shall be removed from the site at the completion of each work period.
SURVEY CONTROL
No surveying shall be provided by the Owner. The Contractor shall provide all surveying
_required to complete the project.
SHORING
Shoring shall conform to the provisions in Section 305-1.1.6 "Bracing Excavations" of the
Standard Specifications.
Excavation for any trench 5 feet or more in depth shall not begin until the Contractor has
received approval by the appropriate agencies, of shoring plans designed by the
Contractor for worker protection from the hazards of caving ground during the excavation
of such trench, and any design calculations used in the preparation of such detailed plan.
Such detailed plan shall show the details of the design of shoring, bracing, sloping or
other provisions to be made for worker protection during such excavation. No such plan
shall allow the use of shoring, sloping or a protective system less effective than that
required by the Construction Safety Orders of the Division of Occupational Safety and
Health. If such plan complies with the shoring system standards established by the
Construction Safety Orders, the plan shall be submitted at least 5 days before the
Contractor intends to begin excavation for the trench.
If such plan varies from the shoring system standards established by the Construction
Safety Orders, the plan shall be prepared and signed by an engineer who is registered as
a Civil Engineer in the State of California, and the plan and design calculations shall be
submitted at least 3 weeks before the Contractor intends to begin excavation for the
trench.
PERMITS
The City will secure approval of the construction permit for this project. The Contractor will
be responsible for producing the required documents and pulling the permit.
The acquisition of all additional permits, clearances or fees required to complete the
contract work shall be the responsibility of the Contractor.
The Contractor is responsible for knowing the requirements of all permits and complying
therewith throughout the duration of the contract.
DS-6
WORK INCLUDED IN BID ITEMS
Unless otherwise indicated, Each Bid Item is inclusive of: all labor, tools, materials,
delivery, equipment, installation, traffic control, safety measures, replacement of
disrupted improvements, preparation, coordination and notices necessary to
complete the item of work in conformance with all applicable governing agency
regulations and specifications to the satisfaction of the Owner and inspecting
agency.
Items of work that are necessary to complete the bid items but are not specifically
called for in the Schedule of Unit Prices are considered incidental to the Bid Items
_and are not subject to separate compensation.
QUALITY OF MATERIALS AND WORKMANSHIP
The quality of materials and workmanship and the final fit and finish shall be of the
highest level currently available in the industry. Any work which does not meet this
standard of quality shall be considered not in conformance with the plans and
specifications and shall be removed and replaced at the contractors sole cost and
expense.
FINAL PAY QUANTITIES
Final payment shall be based on the lump sum bid prices regardless of the actual
quantities of work involved unless otherwise specified.
DETAILED EXPLANATION OF BID ITEMS
Bid Item 1 PROVIDE AND INSTALL CITY NOTIFICATION SIGNS
One week prior to construction, the contractor shall provide and erect City notification
signs, at locations shown on the plans or marked in the field and agreed by the engineer.
DS-7
The Notification Sign shall conform with the following:
* Your City Dollars
at Work
Downtown Lighting Program
Phase 1
Proposed Completion - (date) 1999
1. Black letters on beige background
2. 5'-0" x 3'-0"
Single post mounted
The City will provide a black and white xerox copy of the City logo from which the contractor shall make
a stencil(s) for making the signs. The stencil(s) shall become the property of the City.
The signs shall be removed within one week of completion of construction. Signs shall be delivered
to the City on completion of the project and shall become the property of the City.
PAYMENT
City Notification Signs shall be eligible for payment when the signs have been installed and accepted
by the City.
Bid Item 2 PROVIDE ALL PROJECT SURVEYING
The Contractor shall provide all surveying necessary to accurately locate all street lights at the
locations specified on the plans and any other surveying necessary to complete the contract work.
PAYMENT
Surveying shall be eligible for payment after the lights have been installed and accepted.
Bid Item 3 IDENTIFY AND LOCATE ALL EXISTING UTILITIES
The Contractor shall provide all coordination, research, notifications, pot-holing, and reconnaissance
necessary to locate all existing utilities and improvements that fall within the work area.
DS-8
The City makes no representation whatsoever regarding the existence of utilities or the
availability or reliability of records or identifications provided by utility purveyors. The Contractor
assumes all liability and responsibility for correctly identifying, locating and protecting existing
utilities.
Existing Utilities
The Contractor's attention is directed to the potential for a significant amount of existing utilities
to be found within the construction limits. The Contractor shall take all necessary precautions
to ensure the protection of the integrity of all existing utilities.
Underground Service Alert
The Contractor shall contact Underground Service Alert and the owner of each utility to
determine the depth and location of existing utilities and any requirements for work in and
around them. The Contractor shall be responsible for all costs incurred to replace any damaged
portion of any utility that is caused, directly or indirectly, by the Contractor's operations. Costs
shall include, but not be limited to, loss or interruption of service, labor, tools, equipment,
temporary systems, testing, etc.
Required Pot Holing
During the construction of each work area, the Contractor shall carefully pot hole and expose
the top of the lines at the location of utility crossings and make adjustments necessary to clear
the existing improvements,
PAYMENT
This items shall be eligible for payment when the entire lighting system has been installed and
accepted in place.
Bid Item 4 LAY-OUT ALIGNMENT FOR TRENCHING
The plans show a diagrammatic approximate alignment of the utility conduits and do not include
the location of any existing utilities that will constrain the Contractor's work. The Contractor shall •
use this alignment as a guide in conjunction with his own Identification and Location of All
Existing Utilities for determining the exact trenching alignment on the ground. The Contractor
shall establish the alignment of all utility trenching to the extent necessary to complete
all proposed construction without disturbing or relocating any existing utilities.
The City makes no representation whatsoever regarding the Contractors ability to economically
lay-out the proposed improvements to avoid existing obstructions. The Contractor assumes all
liability and responsibility for establishing the alignment of the proposed improvements.
PAYMENT
Lay-Out Alignment For Trenching shall be eligible for payment when all trenching has been
completed.
DS-9
Bid Item 5 PROVIDE ALL REQUIRED TRAFFIC CONTROL
During construction, proper traffic control and safety shall be observed at all times. The "Work
Area Traffic Control Handbook" (WATCH), 1996 edition, shall be the standard used for control
of traffic in work areas. Approved delineators, barricades, warning signs and flashing arrow
boards shall be used at all times and must be in good working condition at all times.
Traffic Control Plan
The Contractor shall submit a traffic control plan (standard 24 x 36 reproducible mylar)
prepared, stamped and signed by a California Registered Traffic Engineer to the City Engineer
for review and approval at least fifteen (15) days prior to commencing any work. Said plan shall
indicate the locations of all signing, barricades, flashing arrow signs, delineators, lane closures,
temporary lane lines, etc. required to control traffic and detours during construction. All such
devices shall be removed from the view of traffic when not required.
No-Parking Signs
Where construction necessitates temporary prohibition of parking, the Contractor shall furnish,
install, and maintain in place "NO PARKING, TOW-AWAY" signs (even if streets have posted
"NO PARKING signs), which the contractor shall post at least forty-eight (48) hours in advance
of the need for enforcement. In addition, it shall be the Contractor's responsibility to notify the
City's Police Department, Traffic Division for verification of posting at least forty-eight (48) hours
in advance of the need of enforcement.
The signs shall (1) be made of white card stock; (2) have minimum dimensions of 12 inches
(12") wide and 18 inches (18") high; (3) be similar in design and color to Sign No. R-38 of the
CALTRANS Uniform Sign Chart.
The Contractor shall print the hours, days and date of closure in 2-inch (2") high letters and
numbers. A sample of the completed sign shall be approved by the Engineer prior to posting.
The Contractor shall only post street with the time and dates that disrupt parking and access.
Errors in posting "NO PARKING, TOW-AWAY" signs, false starts, acts of God, strikes, or other
alterations of the schedule will require that the Contractor re-post the "NO PARKING, TOW-
AWAY" signs.
Public Access
The Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic
at all times. No road or sidewalk shall be closed except during the specified working hours under
this contract. At the end of the working period, all trenches shall be backfilled level with the
surrounding finished surface or plated using steel plates secured with spikes and provided with
temporary AC feathered edges in such a manner that the roadway or walkway shall be fully
accessible to the public.
DS-10
Notices
When construction schedule necessitates closure of driveways during working hours, Contractor
shall notify residents and/or businesses at least 48 hours in advance.
The following entities shall be notified at least 72 hours in advance of any street closure or
restriction to access by the Contractor.
City Engineer
Fire Department
Police Department
The Engineer may add additional entities to this list at his discretion.
Warning Signs
All warning lights, signs, flares, barricades, delineators, detours and other facilities for the
sole convenience and direction of public traffic shall be furnished and maintained by the
Contractor. All traffic control shall conform to, and be placed in accordance with, current
Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones.
Flashing arrow signs shall be furnished and maintained by the Contractor as approved by
the Engineer.
Striping Removal
The Contractor is hereby notified that the use of black paint to cover the existing traffic
striping during any traffic detour shall not be allowed.
Lane Closures
During working hours, a minimum of one 12-foot wide travel lane(s) in each direction, and
at least one left turn pocket, shall be maintained. No lane closures will be permitted except
during the working hours. Separation between travel lanes, channelization and delineation
of the work area shall be accomplished by the use of delineators placed at a maximum of
15' on center or as specified on the traffic control plan.
During the course of the work, the Contractor shall make minor changes and add or delete
signing, as may be requested by the City Traffic Engineer, to correct problem traffic
situations which are a result of the Contractor's operations. In special cases, the
Contractor shall be required to furnish flagmen as directed by the Engineer.
Each vehicle used to place and remove components of a traffic control system on multi-
lane highways shall be equipped with a Type II flashing arrow sign which shall be in
operation when the vehicle is being used for placing, maintaining or removing said
components. The flashing arrow sign on the plans shall be in place before lane closure
requiring its use is completed.
DS-11
Maintenance and Correction
The Contractor shall perform periodic patrols of the construction area during both working
and non-working hours to replace and/or set up any signs, barricades, plating, etc., which
may have been disturbed. The Contractor shall furnish to the Police Department the
telephone numbers of the employees to be on-call during non-working hours to correct any
sign, barricade or delineator problem. In the event City forces are required to correct any
signing problem, due to the Police Department not being able to contact the Contractor's
"on-call" employee, the cost of said work shall be deducted from the final payment due to
the Contractor. All flasher type barricades shall be maintained in operating conditions.
When the project is complete, all traffic control signs, barricades and delineators shall be
removed from the site and shall remain the property of the Contractor.
PAYMENT
Traffic Control shall be considered complete and eligible for payment when all
improvements affecting public traffic are complete and accepted. Payment for providing
traffic control shall be at the contract lump sum price bid for Traffic Control and shall be
considered full compensation for furnishing all labor, signing, delineator, barricades,
equipment and incidentals for accomplishing the work as specified herein and no
additional compensation will be allowed therefor.
Bid Item 6 COORDINATION OF DELIVERY OF ALL EQUIPMENT AND MATERIALS
The City will order and purchase the street lights required for this project. All other
materials and equipment shall be provided by the Contractor. The Contractor shall
coordinate the delivery of the lights and all other materials such that they will be available
on-site at the time they are required for installation. No materials may be stored at the job
site except during the specified working hours and only to the extent required to supply the
work that is projected to occur during that work period.
PAYMENT
This item shall be eligible for payment when all materials and equipment required to
complete the project have been installed.
Bid Item 7 OFF-STREET STORAGE OF ALL EQUIPMENT AND MATERIALS
The Contractor is required to store all equipment and materials in locations that are not
within the existing streets, public or private access areas. All coordination necessary to
secure material and equipment storage sites that the Contractor may require to complete
the specified work shall be the responsibility of the Contractor. The City makes no
representation whatsoever regarding the availability or accessibility of material and
equipment storage sites and will neither provide sites for the Contractor nor assist him in
the acquisition thereof.
DS-12
PAYMENT
This item shall be eligible for payment on a pro-rata basis established by the City's
Construction Manager.
Bid Item 8 INSTALL COMPLETE LIGHTING SYSTEMS
The Contractor shall install the complete lighting system in conformance with the plans and
these specifications including but not limited to all vaults, handholes, manholes, and pull
boxes excavation, connection of conduit, slurry around duct connection to structure,
compaction, and related hardware, conduits, conductors, junction boxes, connections,
pedestals, trenching, backfilling, energizing, testing, pavement patching and any other
appurtenances as described herein, shown on the project drawings or necessary to
complete the work and no additional compensation will be allowed therefor.
City Provided Equipment
The City will order and purchase Street Lights required for this project inclusive of all parts
and equipment listed in the "Light Pole Detail" including the "4-foot direct-bury post" shown
in the "Concrete Foundation Detail" on page 2 of the plans. All other equipment and
materials shall be provided by the Contractor.
Trenching
All trenching shall conform with the details shown on the plans. The Sand Cement Slurry
called for in the detail shall be included in the lump sum price for this item. Sawcutting is
not required in areas where the trench area will be re-surfaced by Cold Plane and Inlay.
Pull Boxes
Pull boxes shall be provided as needed to install and service the system and the cost of
pull boxes shall be included in the lump-sum price.
Open Excavations
No excavation within five (5) feet of the traveled way shall remain open longer than is
necessary to perform the work. The maximum length of open trench shall be limited to the
distance necessary to accommodate the pipe to be installed during that work period.
All excavations shall be backfilled flush with the finished surface at the end of each work
period or protected by plating, fencing or other means acceptable to the Owner.
Spoil, Borrow and Earthwork Balancing
If spoil or borrow of materials is necessary to complete the work, the Contractor shall make
all arrangements necessary to secure appropriate spoil or borrow sites including hauling
permits as necessary. The Owner shall not provide such sites and shall not provide
additional compensation for such operations.
No additional compensation shall be provided for spoil, borrow or handling necessary to
achieve a balance of earthwork.
DS-13
Hauling
When hauling over public highways, and when directed by the Engineer, loads shall be
trimmed and material removed from shelf areas of vehicles to eliminate spilling of material.
If directed by the Engineer, loads shall be watered after trimming to eliminate dust.
The Contractor shall comply with applicable truck route ordinances and use approved truck
routes. Where applicable, the Contractor shall be responsible for obtaining all approvals
necessary to permit the hauling of materials necessary to accomplish its work.
Dust Control
The Contractor shall accomplish all work in a manner that includes adequate measures
to control dust. Contractor is responsible for full compliance with all AQMD requirements.
To Subsection 7-8.1, "Cleanup and Dust Control," of the Standard Specifications add the
following:
"No separate payment will be made for any work performed or material used to control dust
resulting from the Contractor's performance of the work, or by public traffic, either inside
or outside the right-of-way. Full compensation for such dust control will be considered as
included in the price bid for the various items of work involved".
Dewatering
All water encountered in construction (from surface or ground water sources) shall be
disposed of by the Contractor in such manner as will not damage public or private property
or create a nuisance or health menace. The Contractor shall furnish, install, and operate
pumps, pipes, appliances and equipment of sufficient capacity to keep all excavations and
accesses free from water until the excavation is backfilled, unless otherwise authorized by
the Engineer. The Contractor shall provide all means or facilities necessary to conduct
water to the pumps. Water, if odorless and stable, may be discharged into an existing
storm drain, channel, or street gutter in a manner approved by the Engineer. When
required by the Engineer, a means shall be provided for desilting the water before
discharging it. All dewatering activities must comply with NPDES and ground water
discharge laws (including permits).
Notices to Utility Purveyors
Contractor is to be aware that permission is needed from the SDG&E, Cox Cable TV,
Southern California Gas, and Pacific Bell Telephone Companies prior to Contractor
working or crossing their facilities within and adjacent to the Project Area. Contractor is
to provide written confirmation to the Owner prior to construction that permission has been
obtained; and, Contractor is to be aware of all criteria required by each Dry Utility Agency
related to their utility easements.
DS-14
Contractor shall be responsible for coordinating with Dry Utility Agencies regarding
existing facilities within the project area. Contractor shall be responsible for any interim
facilities required by each Dry Utility Agency in the event that Contractor deems it
necessary for temporary relocations or facilities to complete the Contractor's work
operations.
Energizing
Contractor shall coordinate with the SDG&E and provide windows for it to energize the
system. Windows shall be adequate for the installation of switches, transformers, cable
and the energizing of primary and secondary systems.
Trenching Costs
Trenching costs are inclusive of all excavating, backfill and compaction of native materials
including handling and removal of surplus spoil materials.
Minimum Clearances
The following industry standard clearances shall be maintained:
Vertical Clearances:
Utility Mainlines: 3" of concrete
Water Mainline: 36" separation
Horizontal Clearances:
Utility Mainlines: 24" separation between structures
Gas Mainline: 36" separation between structures
Water Mainline: 36" separation
PAYMENT
The work shall be eligible for payment when the complete system has been installed,
tested and accepted.
Bid Item 9 REMOVE INTERFERRING PORTIONS OF CONCRETE OR REINFORCED
CONCRETE STREET PAVEMENT FOUND UNDER AC PAVEMENT
In some street areas the existing AC pavement may have been placed over an older
concrete street. Where concrete or reinforced concrete is found under the existing AC, it
shall be removed as necessary to install the conduits as specified by the details on the
plans. This item of work does not apply to concrete sidewalks, curb and gutters, driveways
or hardscape.
The Contractor shall notify the Inspector when concrete or reinforced concrete pavement
is found and coordinate with him as necessary to make measurements for payment.
DS-15
PAYMENT
Payment shall be made per cubic foot of trench excavated through the concrete as
measured by the Inspector at the unit price in the bid. Payment will only be made for the
actual quantity excavated and measured. The unit price bid shall apply to any quantity
between 0% and 200% of the estimated quantity.
Bid Item 10 SAWCUT, REMOVE AND REPLACE AC PAVEMENT
Pavement that is removed by trenching shall be replaced with Asphalt Concrete in
conformance with the details shown on the plans.
This item of work includes saw cutting and removal of the existing pavement as specified.
The City makes no representation whatsoever regarding the condition or thickness of the
existing pavement.
Asphalt Concrete Pavement
Asphalt concrete pavement shall conform to the provisions of Section 302-5 and Section
400 of the Standard Specifications and these Technical Specifications.
Tarpaulins shall be used to cover all loads from plant to project.
Prior to the placement of the final or surface layer of asphalt concrete, the Contractor shall
ensure that all utility company facilities within the area to be paved, have been inspected
and accepted by the affected utility.
PAYMENT
The work shall be eligible for payment when the entire trench has been filled.
Bid Item 11 COLD PLANE AND INLAY AC PAVEMENT
After all trenches have been backfilled, the Contractor shall cold plane and inlay new AC
pavement in all trenches that are parallel to the travelway from the nearest curb to the first
lane line or between lane lines in conformance with the details specified on the plans.
Trenches that cross the road shall not require cold plane and inlay.
Cold Plane and Inlay will only be required for the following street areas:
Camino Capistrano from Del Obispo to Ortega Highway
Forster Street
El Camino Real from Forster to Acjachema Street
All AC replacement requires a tack coat on existing edges. Replacement AC shall be
C3AR4000 (3/8" Max. Aggregate).
DS-16
PAYMENT
Payment shall be made per square foot of overlay actually installed as measured by the
inspector. The work shall be eligible for payment when the entire operation has been
completed.
Bid Item 12 RE-ESTABLISH ALL PAVEMENT MARKINGS, SIGNING AND STRIPING
All pavement markings, parking stall "T"s signs and stripes that are removed or damaged
by the Contractor's work shall be re-established to the original condition.
PAYMENT
The work shall be eligible for payment when the entire operation has been completed.
Bid Item 13 PROTECT IN PLACE OR REMOVE AND REPLACE ALL INTERFERRING
CURB, GUTTER, SIDEWALKS AND HARDSCAPE
The Contractor may at his sole discretion protect in place or remove and replace concrete
and hardscape that is directly in the trench path.
Protection In Place
Protection may be accomplished by jetting, boring or other methods so long as the existing
improvements are not broken or damaged. Open spaces shall be filled with the sand and
cement slurry specified for trench backfill. The Inspector shall determine at his sole
discretion whether the Contractors work has successfully protected the existing
improvements. Improvements that are damaged must be removed and replaced.
The City makes no representation whatsoever regarding the feasibility and acceptability
of the Contractor's ability to protect existing improvement in place.
Removal of all damaged sections shall be from joint to joint. Replacement shall be of the
same material, finish and quality of the existing improvements. Removal and Replacement
that is not satisfactory to the Inspector shall be repeated at the Contractor's sole expense.
Concrete Curbs, Gutters, Drive Approach and Sidewalks
Concrete construction shall be constructed per design drawings and shall conform to the
City Standards, these specifications and as directed by the Engineer. Concrete sidewalks
shall be replaced within 24 hours of removal unless otherwise approved by the City
Engineer.
Decorative Concrete and Pavers
Decorative Concrete and Pavers shall match the existing improvement in material, color,
appearance and workmanship.
DS-17
PAYMENT
The work will be eligible for payment when the entire sub-surface installation is complete.
Bid Item 14 CONNECT TO AND COORDINATE WITH SDG&E
The Contractor shall make the connections required to power the lighting system at the
locations shown on the plans and provide all coordination with SDG&E necessary to
energize the systems.
PAYMENT
- This item shall be eligible for payment when the entire lighting system has been activiated
and accepted.
Bid Item 15 NOT USED
Bid Item 16 REMOVE EXISTING MISSION BELL STREET LIGHTS AND POLES AND
DELIVER TO THE CITY
The plan calls for the removal of some existing street lights and poles. The pole and
foundation shall be removed and the location repaired as follows: 1) in sidewalk areas (like
the removal on Camino Capistrano): the entire sidewalk panel shall be replaced from joint
to joint; 2) in grass areas (like the removal on Forster Street): the area shall be re-sodded.
The entire pole and mission bell fixture shall be delivered to the City maintenance facility
location specified by the Construction Manager.
PAYMENT
This item shall be eligible for payment when all poles designated for removal have been
removed, the foundation locations have been repaired and the poles have been delivered
to the City.
Bid Item 17 RESTORE AND MAINTAIN SAFE PUBLIC ACCESS AFTER
CONTRACT WORKING HOURS
At the end of each work period and within the specified working hours, the Contractor shall
completely restore all public travel ways to a serviceable condition and thoroughly clean
up the work area. No roads or sidewalks shall remain closed after the conclusion of each
night's work.
All trenches shall be completely backfilled flush with the finished surface or plated and
necessary warning signs shall be posted in a manner that is satisfactory to the inspector.
PAYMENT
The work shall be eligible for payment on completion of the entire project.
DS-18
Bid Item 18 PROVIDE ARCHAEOLOGICAL MONITORING AND REPORTING
This project is determined to be within an archaeologically sensitive area. A certified
archaeologist monitor acceptable to the City shall be hired by the Contractor and must be
on-site during all excavation activities. A final report must be prepared and submitted to
the Engineer when the monitoring requirements of the project are complete. The
Contractor shall allow for interference with construction that these observations normally
cause. A list of certified archaeologists can be obtained from Irene Marcote in the City's
engineering division (949) 443-6352.
PAYMENT
The work will be eligible for payment when the final report has been submitted to and
approved by the City.
Bid Item 19 PROTECT IN PLACE OR REMOVE AND RE-ESTABLISH STREET
CENTERLINE TIES AND SURVEY MONUMENTS
The Contractor is hereby notified that the existing streets may contain survey monuments
and centerline ties that establish the legal control for the existing streets. These must be
protected in place or removed and re-established at the completion of the job. Re-
established monuments and centerline ties must be set and documented by a licensed
surveyor.
PAYMENT
This item is eligible for payment when the work is complete and the City has verified that
the monuments are acceptable.
END OF SECTION
DS-19