1997-0520_CALIFORNIA TRAFFIC MAINTENANCE_D7_Agenda Report AGENDA ITEM May 20, 1997
TO: George Scarborough, City Manager
FROM: Jennifer Murray, Acting Director, Public Lands and Facilities
SUBJECT: Award of Contract - Pavement Marking Maintenance, Installation and
Removal (California Traffic Maintenance)
RECOMMENDATION
By motion, accept the bids for Pavement Marking Maintenance, Installation and Removal as
submitted and award to the low responsible bidder, California Traffic Maintenance, in an estimated
annual amount not to exceed $65,000 at the unit prices listed on the bid proposal.
SITUATION
A. Summary and Recommendation
Based on a review and analysis of the proposals received, Staff is recommending award of the
attached contract for the maintenance, installation and removal of pavement markings to
California Traffic Maintenance from July 1, 1997 through June 30, 1998. The contract shall
be automatically renewed for two (2) one year terms unless either party desires to terminate
the contract on each annual renewal date.
B. Background
Project description: This contract (Attachment 1) consists of maintenance, installation and
removal of pavement markings within the City as indicated within a written work order from
the Superintendent of Maintenance or his designee.
Proposals were requested for contract services and include:
1. The cost of approximately 70 pavement marking items;
2. Costs of various personnel and equipment for extraordinary repairs;
3. A critique of the company and personnel;
4. References from other agencies.
A Request for Proposals was advertised and mailed to nine striping contractors. Proposals for the
maintenance, installation and removal of pavement markings were received from four striping
contracts with the following bid results:.
lTy COUNCIL AGE: Dr)
Agenda Item
May 20, 1997
Page 2
Orange County Pacific Calif Traffic County of
Work Item Striping Striping Maintenance Orange Low Bidder
Overall Avg Cost Calif Traffic
Paint $8.19 $7.18 $2.89 $3.87 Maintenance
Overall Avg Cost No Prices Calif Traffic
Thermoplastic $27.85 $34.27 $12.23 Given Maintenance
Overall Avg Cost Calif Traffic
Raised Pvmt Mkrs $11.81 $4.40 $2.03 $3.87 Maintenance
3" Curb Ltrs-LF $.60 $.35 Not Given $.48 County of
3" Curb Ltrs-Ea $1.00 $1.00 $1.00 $.40 Orange
Overall Avg Cost Pacific
Channelizers $45.00 $25.00 $29.50 $30.00 Striping
Overall Avg Cost Orange Co
Removals $.73 $1.07 $.80 $1.01 Striping
County of
Sweeping/Hr $95.00 $95.00 $100.00 $82.50 Orange
Low Bidder Overall- California Traffic Maintenance
Based upon a review of the submittals received and verification of references, Staff recommends that
California Traffic Maintenance be selected to perform maintenance, installation and removal of
pavement markings for the City of San Juan Capistrano. California Traffic Maintenance received
excellent recommendations from its references and was found to be well equipped and staffed to serve
the City's needs. Additionally, California Traffic Maintenance submitted the lowest overall cost for
striping maintenance as evidenced in the above overall cost breakdown (see also attached Proposal
Analysis Sheet - Attachment 2).
This contract shall extend from July 1, 1997 through June 30, 1998, and shall be automatically
renewed for two (2) one year terms unless either party desires to terminate the contract on each
annual renewal date.
Staff recommends that the City Council approve the award of contract for 1997-98 Pavement
Marking Maintenance, Installation and Removal to California Traffic Maintenance, effective July 1,
1997.
NOTIFICATION
California Traffic Maintenance Orange County Striping Service, Inc.
Pacific Striping County of Orange
Agenda Item
May 20, 1997
Page 3
COMMISSIONBOARD REVIEW, RECOMMENDATIONS
N/A
FINANCIAL CONSIDERATIONS
Funds for the 1997-98 Pavement Marking Maintenance, Installation and Removal have been budgeted
in Account No. 01-62419-4443 in the amount of$65,000.
ALTERNATE ACTIONS
1. Accept the bids for Pavement Marking Maintenance, Installation and Removal as submitted
and award to the low responsible bidder, California Traffic Maintenance, in an estimated
annual amount not to exceed $65,000 at the unit prices listed on the bid proposal;
2. Do not accept the Pavement Marking bids as submitted and do not award to California Traffic
Maintenance;
3. Request additional information from Staff.
RECOMMENDATION
By motion, accept the bids for Pavement Marking Maintenance, Installation and Removal as
submitted and award to the low responsible bidder, California Traffic Maintenance, in an estimated
annual amount not to exceed $65,000 at the unit prices listed on the bid proposal.
Respectfully submitted,
nifer urray
JM/NB:nb