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1993-0720_C.B. ELECTRIC_D5_Agenda Report AGENDA ITEM July 20 , 1993 TO: George Scarborough, City Manager FROM: Ronald C. Sievers, Director Public Lands and Facilities SUBJECT: Approval of Specifications and Authorization to Call for Bids - City Street Light Repairs RECOMMENDATION By motion, approve the Specifications for City Street Light Repairs and authorize the call for bids. SITUATION The City of San Juan Capistrano has approximately 1200 City owned street lights which are maintained annually. Currently, the City receives bids and authorizes maintenance and repairs on a per job basis. The purpose of soliciting an annual contract for City owned street lights is to lower the per job costs and give the City the flexibility of either performing more work for the same amount of money or, if necessary, to reduce annual costs without substantially reducing service levels . Also, the establishment of an annual contract will significantly reduce the staff time currently expended using "per job" pricing. Pricing will be requested on both a per hour basis and a per lamp basis to determine the best rate. After bids are received, they will be analyzed to determine if an annual contract would be more economical than the current per job method of bidding. NOTIFICATION N/A COMMISSION/BOARD REVIEW, RECOMMENDATIONS N/A FINANCIAL CONSIDERATIONS Funding for street light repairs and maintenance is currently budgeted in Account #01-62429-4442 . The annual cost estimated for FY ' 93-94 is $20, 000 . FOR CITY COUNCIL ACENISW, • Agenda Item July 20, 1993 Page 2 ALTERNATE ACTIONS 1. Approve the specifications and authorize the call for bids for City Street Light Repairs. 2 . Do not approve the specifications and do not authorize the call for bids. 3 . Refer to Staff for additional information. RECOMMENDATION By motion, approve the Specifications for City Street Light Repairs and authorize the call for bids. Respectfully,, submitted, c . Ronald C. Sievers RCS :nb