1997-0715_ALL AMERICAN ASPHALT_D8_Agenda Report AGENDA ITEM July 15, 1997
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering& Building
SUBJECT: Approval of Plans and Specifications and Authorization to Receive Bids -
Preventative Street Maintenance 1997-1998 - 1. Peppertree Bend, 2. Mission Hills
Ranch, 3. Silver Creek Drive and 4. Calle Arroyo Bike Trail.
RECOMMENDATION
By motion, approve the plans and specifications and authorize Staff to receive bids for Preventative
Street Maintenance 1997-1998; 1. Peppertree Bend, 2. Mission Hills Ranch, 3. Silver Creek Drive
and 4., Calle Arroyo Bike Trail.
A. Summary and Recommendation
Plans and specifications have been prepared for a number of projects in the City's Capital
Improvement Program. Staff is recommending that these projects be combined into one bid
package to reduce City administration costs and to provide some economy of scale in
construction costs. The plans and specifications are now ready and Staff is requesting
approval and authorization to receive bids, as well as an amendment to the funding sources.
A copy of the plans and specifications are available for review in the City Clerk's office; a
copy has been placed in the City Council office.
B. Background
1. Peppertree Bend
Peppertree Bend was constructed as Tract 10593 in 1980 prior to annexation to the
City in 1981. The street has shown signs of deterioration for some time now and in
the mid-year Capital Improvement Project Review 1995-1996, City Staff were
directed to prepare rehabilitation plans. These plans to overlay the street were
prepared in 1996 and construction is budgeted for 1997-1998.
2. Mission Hills Ranch
Silver Spur Road, Branding Iron Road, Canyon Crest Road, Outpost Road and
Mission Hills Drive, comprising the Mission Hills Ranch, were constructed in 1968
as Tract 6427. The streets were slurried in 1987 but now require some removal and
replacement of deteriorated pavement together with an asphalt concrete overlay to
preserve the long term structural integrity of these streets.
FOR CITY COUNCIL AGED Og
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AGENDA ITEM
July 15, 1997
Page 2
3. Silver Creek Drive
Ground water is coming to the street surface in Silver Creek Drive in the Stoneridge
area of the City. If left unaddressed, this will cause costly deterioration of the street
requiring reconstruction. It is proposed to install a system of 4" diameter perforated
pipes under the street to intercept the ground water and convey it to an existing catch
basin and drainage system near the intersection with Hillside Terrace. This work is
a necessary prerequisite for future street preventative maintenance such as slurry seal.
4. Calle Arroyo Bike Trail
The bike trail on the south side of Calle Arroyo between La Novia Avenue and Paseo
Tirador has deteriorated due to root intrusion from adjacent trees, such that remedial
work will require its removal and reconstruction. It is proposed to remove also, the
concrete feature bands crossing the bike trail and replace them with asphalt concrete
integral with the asphalt concrete bike trail. As part of the reconstruction, the project
will include the use of"Biobarrier" Root Control System. "Biobarrier" is a multi-year
chemical barrier system which controls roots by preventing root development. This
is an estimated additional cost of$15,000 over reconstruction costs, which will be
funded from the Preventative Street Maintenance account.
COMMISSIONBOARD REVIEW. RECOMMENDATIONS
N/A
FINANCIAL CONSIDERATIONS
The engineer's estimates for construction are as follows:
Peppertree Bend $75,000
Mission Hills Ranch $159,000
Silver Creek Drive $20,000
Calle Arroyo Bike Trail $62.550
Total $316,550
Funds are budgeted in the 1997-1998 Capital Improvement Program as follows:
Preventative Street Maintenance, Account No. 12-63500-4734-119 $216,000
Peppertree Bend, Account No. 12-63500-4703-134 $76,000
Calle Arroyo Bike Trail, Account No. 12-63500-4703-111 $50,000
$342,000
AGENDA ITEM
July 15, 1997
Page 3
NOTIFICATION
Edward C. Raymund, Peppertree Bend
Glen Fouret, Peppertree Bend
John Grant, Outpost Road
Margaret Cogdell, Ortega Properties
ALTERNATE ACTIONS
1. By motion, approve the plans and specifications and authorize Staff to receive bids.
2. Do not approve the plans and specifications.
3. Request additional information from Staff
RECOMMENDATION
By motion, approve the plans and specifications and authorize Staff to receive bids for Preventative
Street Maintenance 1997-1998; 1. Peppertree Bend, 2. Mission Hills Ranch, 3. Silver Creek Drive
and 4., Calle Arroyo Bike Trail.
Respectfully Submitted, P ed by-
William M. Huber, P.E. Brian Perry, P.E.
Director, Engineering & Building Project Manager
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