1997-1007_ALL AMERICAN ASPHALT_H3a_Item Minutes The otion carried by the following vote:
AYE . Council Members Jones, Greiner, Hart, Campbell and Mayor Swerdlin
NOES: •ne
ABSENT: None
ENGINEERING AND BUILDING DIRECTOR
1. BUDGET AMENDMENT. AWARD OF CONTRACT FOR PREVENTATIVE
STREET MAINTENANCE 1997-98: (1) PEPPERTREE BEND. (2) MISSION
HILLS RANCH. (3) SILVER CREEK DRIVE. (4) CALLE ARROYO BIKE
TRAIL. AND (5) RANCHO VIEJO ROAD (CIP NOS. 111. 119 AND 134) (ALL
AMERICAN ASPHALT) (600.30)
T
Written Communication:
Report dated October 7, 1997 from the Director of Engineering and Building stating that bids
were opened on September 9, 1997 for Preventative Street Maintenance, which includes the
following 5 projects: (1) rehabilitation of Peppertree Bend; (2) removal and replacement of
deteriorated pavement and an asphalt concrete overlay in the Mission Hills Ranch area; (3)
installation of drain pipes in Silver Creek Drive; (4) reconstruction of the bike trail on the
south side of Calle Arroyo between La Novia and Paseo Tirador; and, (5) and an additive
alternate to install drain pipes to intercept ground water along the east side gutter in Rancho
Viejo Road south of Golf Club Drive. The low bidder, Excel Paving Company, had requested
to be relieved of its bid and have its bid bond returned due to a bid error. The Report
recommended award of the bid to the second low bidder and authorization to return the bid
bond. The Report further recommended approval of additional funding for the raising of
water valve boxes and sewer manhole covers to grade.
Budget Amendment and Award of Contract:
It was moved by Council Member Jones, seconded by Council Member Greiner and
unanimously carried to:
1. Award the contract for Preventative Street Maintenance 1997-98 to the second
lowest bidder, All American Asphalt in the amount of$325,984.30 and to reject all
other bids. Authorize the Mayor and City Clerk to sign the contract on behalf of the
City. Relive the low bidder, Excel Paving, of its bid due to a bid error, and authorize
the City Clerk to return the bid bond.
2. Provide an additional$6,000 in project funding from the Water District Concrete and
Pavement Services Fund for raising of 31 valve boxes to grade following resurfacing;
and $4,500 from the Sewer Fund to raise 26 City sewer manhole covers to grade.
City Council Minutes -10- 10/7/97