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1997-0911_ALL AMERICAN ASPHALT_Letter from Excel Paving
E::C L 'IT'G 11110F IPA-trY • P.O. BOX 1640.E A GENERAL ENGINEERING CONTRACTOR LONG BEACH,CA 90806-5195 STATE LICENSE NO. 454186 A (213) 599-5841 SEPTEMBER 11, 1997 CITY OF SAN JUAN CAPISTRANO 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CA 92675 ATTN: BRIAN PERRY RE: RPEVENTATIVE STREET MAINTENANCE 1997-1998 SUBJECT: REQUEST FOR BID WITUDRAWL DUE TO CLERICAL ERROR GENTLEMEN: THIS LETTER IS TO NOTIFY YOU THAT EXCEL PAVING COMPANY (EXCEL) MADE AN INADVERTENT CLERICAL ERROR IN OUR BID PROPOSAL WHICH RESULTED IN OUR BID BEING MATERIALLY LOWER THAN INTENDED. THE TOTAL BASE BID AMOUNT SHOULD HAVE BEEN $333,559.50 RATHER THAN THE AMOUNT OF $313,735.50, WHICH WAS SUBMITTED IN ERROR. THIS ERROR RESULTED IN A $19,824.00 OR 6.3 PERCENT LOWER BASE BID THAN EXCEL INTENDED. INCLUDING THE ALTERNATE, EXCEL'S BID WAS $26,941.50 OR 8.5Z LOWER THAN INTENDED. THE MISTAKE THAT OCCURRED AFFECTED BID ITEMS #11 - DEEP LIFT ASPHALT, AND ITEMS #15 & #22 - SUBDRAIN. WHILE TRANSPOSING THE WORK SHEETS TO THE FINAL BID SUMMARY, THE ESTIMATOR TRAINEE ASSISTING ME INADVERTENTLY LEFT OUT THE ASPHALT MATERIAL AND MADE A TRANSPOSITION ERROR ON THE SURDRAIN ITEMS. THE ESTIMATOR TRANIEE SHOULD HAVE FACTORED THE COST OF $22.37 FOR ASPHALT MATERIAL IN ITEM 11. ALSO. THE ACTUAL COST OF $24.00 FOR ITEM 15 AND 22, SUBDRAIN, WAS ERRONEOUSLY ENTERED AS $4.00. BY ADJUSTING EACH BID ITEM TO INCLUDE THE INTENDED COST PLUS MARKUP, EXCEL'S TOTAL AMOUNT SHOULD HAVE BEEN $333,559.50 WITH AN ALTERNATE OF $11,640.00 (SEE ENCLOSURES) . UNFORTUNATELY, WITH THE TIME PRESSURES OF CLOSING OUT THE BID, [.AST MINUTE CUTS AND OTHER PROJECTS ALSO BIDDING, I WAS UNABLE TO DETECT THE MISTAKE AT THE TIME OF BID. IN LIGHT OF THE ABOVE. PURSUANT TO THE PROVISION OF CALIFORNIA PUBLIC CODE SECTION 5100, EXCEL HEREBY REQUESTS THAT IT BE RELIEVED OF ITS BID AND THAT OUR RID BOND RE RETURNED. SINCERELY, EXCEL PAVING COMPANY WILLIAM F. CRAUTEN ESTIMATOR WB/CG 60/Z0'd LbTf WbLT :OT Z1-60`L66T £SOT£6bbTL 01 : WOHA • . ,,,..-----1,-- ----N,,--- Fite: SANJUAN1 eil A5 ate, . Runey; CITY OF SAN JUAN CAP_ A011A-1--n/ Job: VARIOUS Date: 9/9/97 0 2 PM • . - . : : • . : Final Bid No. : Description : Unit : Quantity : Unit cost : Total coat . Units Total Bid 1 : SURVEY : LS - . 1 : 2,590.00 : 2,590 : 2,000.00 2,000.00 2 : TIES : LS : 1 : 6,000.00 : 6,000 : 5,000.00 5,000.00 3 : SIGNS : EA : 5 : 600.00 : 3,000 : 600.00 3,000.00 4 : fe : LS : 1 : 2,500.00 : 2,500 : 2,50000 2,500_00 5 : MILL : SF : 76,770 : 0.12 : 9,289 : 0.15 11,515.50 6 : AC OVERLAY : fN : 3,216 : 30.13 . 96,910 : 34.00 109,144.00 / : AOJ MN : EA . 26 : 150.00 : 3,900 : MAO 4,4zo.00 8 : ADJ WV : EA : 31 : 165.00 : 5,115 : 185.00 5,735.00 9 : R/R AC : TN : 1,362 : 41.58 : 56,636 : 47.00 64,014.00 1. . RMV ' , 14 : 22.00 16 /64.00 ,..------ CZ : DEEP LIFT AC : TR : 348 : 8.07 : 2 810 : 8.00 2,784.00 : R/R PCC Col . . ' . 42.12 : 4,002 : 4 ." 13 : BIKE TRAIL AC : TN - . 400 : 42.60 ; 17,038 : 48.00 19,200.00 ,..1.4_4iBIKE ,. L AB , : 8'' : 25.28 • 20 226 : 29.00 40 II 15 : SUBDRAIN : IF • . 00 : 4.00 : 2,000 : 4.50 2,450.00 1 : • N I:i• IN : EA • . 1 : 500.00 : 500.-- i--------'3UT7V 17 : 010 BARRIER : LF • . 80 2 20.00 : 1,600 : 22.00 1,760.00 18 : BIO BARRIER : LF : 1,385 : 20_00 : 27,700 : 22.40 31,024.00 19 : PROJECT SIM : LS • 1 : 3,8/0.00 : 3,870 : 3,000.00 3,000.00 20 : STORAGE COST : LS : 1 : 1,200.00 : 1,200 ; 1,200.00 1,200.00 ,,,, " SUBfOrm_ BASE BIO 281,43/ BASE 010 313,735.50 21 : TRAF.GONTROL VIEJO RD - LS • 1 - 1,500.00 ..:- 1 500.00 • 500.00 500.00 ---......---------Z,...-----,:--------:____ -A...„- A6.--_____ LF : 325 : 4_00 • 1,500.00 _____- ______ ----___________----------____ ...-_____-•-•-..----------- 23 ; ECT SUBDRAIN : EA 1 : 500.00 : 500.00 : 560.00 ,tci-hoo 24 : LOOPS : EA - . 10 : 178.00 . 1,780.00 : 200.00 2,000.00 • SUBTOTAL ALTERNATE BID 5,080 ALFERmATE Btu 4,522.50 TOTAL COsT ABOVE ITEMS 286,517 FINAL 810 318.258.00 -121....a..=, Ind1rects super 1,200 tafFIC 0 stripe 0 permits 1,000 0 0 cleanup 700 TOTAL COST 289,417 am/Profit/Bond 1.100 TARGET BID 318,359 60/£0'd 2A,I# Wd8T :OT Z1-60'2.66'1 ESOTE6bbIL, : 01 : WOLH File; SANJUAN2 Ayncy: CITY OF SAN JUAN CAP. Y`)�43vN)163% b l' Job: VARIOUS Date: 9/9/91 2 2 PM • : Final Bid No. . Description Unit : Quantity : Unit cost : Total cost Units Total Bid 1 : SURVEY : LS 1 : 2,590.00 : 2,590 2,000.00 2,000.00 2 TIES LS 1 : 6,000.00 : 6,000 5,000.00 5,000.00 1 ; SIGNS : EA 5 : 600.00 : 3,000 600.00 3,000.00 4 : TC ; LS 1 : 2,500.00 : 2,500 2,500.00 2,500.00 5 : MILL : SF 76,770 : 0.12 ; 9,2.89 0.15 11.515.50 6 : AC OVERLAY : TN 3,216 : 30.13 : 96,910 34.00 109,344.00 7 : ADJ MM • EA 26 - 150.00 : 3,900 : 170.00 4,420.00 8 : ADJ WV : EA 31 165.00 5,115 185.00 5,/3S.00 9 : R/R AC : TN 1,362 : 41.58 : 56,636 47.00 64,014.00 10 : RMVL : CY • Q.. 1�i�51 Y_ • .• 6 /64.00 11 : DEEP LIFT AC TN 348 : 30.44 : 10 595 33.50 11 658.00 : R/R P G : LF 42.12 : 4,002 47.00 4,465.00 13 BIKE fRAIL AC fN 400 : 42.60 : 17,038 : 48.00 19,200.00 14 BIIKKEE RAlhr_ -' 800 35.28 20.226 29.'► 3 200.00 15 : 16-011N t LF 500 : 24.00 : 12,000 26 40 13,200.00 6 , ►NNECT SUBDRAIN : EA 1 . 500.00 . 501 560.00 560.00 17 : 0I0 BARRIER : LF 80 : 20.00 : 1,600 22.00 1,760.00 18 : 810 BARRIER : LF _ 1,385 - 20.00 • 2/,/00 22.40 .11,024.00 19 : PROJECT SIGNS : LS 1 : 3,870.00 : 3,870 3,000.00 3,000.00 20 : STORAGE COST : LS 1 : 1,200.00 : 1,200 1,200.00 1.200.00 * SUBTOTAL BASE 010 299,222 BASE BID 333,559.50 21 : TRAf.CON _s/1 1,500.00 1 500.00 500.00 500. 0 -1,_--- 22SUBDRAIN : LF 325 : 24.00 : /,8U0.U0 • 26.40 8,580.00 : CoSU�BURAIN : EA 500.'. . 500.0. 561..0 .1.00 24 : LOOPS : EA 10 : 178.00 : 1, .0.00 200.00 2,000.00 • SUBTOTAL ALTERNATE BID 11,580 ALTERNATE BID 11,640.00 TOTAL COST ABOVE ITEMS 310,802 FINAL BID 45,199.50 Indirectc super 1,200 tafflc 0 S 0 stripe 0 Go 3 5- s-6-7 permits 1,000 Ili - t-5,1 Vi; 0 , 00 I\ cleanup 100 �f _________ I Ctj e " TOTAL COST 313,702 (; 42 4 g Ia �'� a 0H/Profit/Bond 1.100 2 " r C8 b a� O TARGET BID 345,072 ,4�. `° 60/b0'd LbTN Wb8T :0T ZT-60`L661 £S0T£6bbIL 01 : WOd_A 1 : AC OVERLAY : TN 3216 Motls: AC 5216 X 22.33 S\U 71,813.28 OIL 228000 SF 11 x 155 $\U 1,705.00 ' Notes: labor\Equipment oty $\hr roller 5-12 1 65.00 AC Machine Crew(no sk 1 617.00 Oil Truck 1 155.00 broom 1 96.00 933.00 X 24 Hrs 22,392.00 Miscellaneous Charges: Moves is 1,000.00 Total Unit Cost 30.13 I Total 96,910.28 2 : R/R AC : TN 1362 : Malls: AC 1162 x 22.33 SW 30,413.446 Notes: RMVL • 768 CY 2 3" AC Labor\Equipment: Qty $\hr Forr■n 1 56.00 laborer 1 34.50 ldr 950b 1 103.00 Truck d Pup / 60.88 s t onipa, 1 95.00 now pcc R"cut 1 97.00 811.66 X 16 Hrs 12,986.56 Notes: F/GRO 83000 SF labor\EquIpmcnt oty $\hr Foreman 1 56.00 laborer 2 34.50 skip SO 1 83.00 blade 12G 1 95.00 wtr tk 4,000g1 1 65.00 roller 5-12 1 65.00 433.00 X 16 Hrs 6,928.00 Notes: PAVE Labor\Equipment Qty $\hr AC Machine Crew(no sk 1 617.00 AC Skip Crew 3 320.00 1,57/.00 x 4 Hrs 6,408.00 60/S0'd LbTtt Wb6T :0T ZT-60`2,66T £SOT£6bbTL 01 : WOad • • 3 : RMVL CY 762 : Notes: DEEP LIFT AREAS - 160 CY Lobor\Equlpmcnt: Oty S hr Foreman 1 56.00 laborer 1 34.50 ldr 950b 1 103.00 Truck 8 Pup 7 60.88 stamper 1 95.00 saw pcc 4"cut 1 97.00 811.66 X 4 Hrs 3,246.64 Notes: BIKE BATH = 600 CY Labor\Equipment City t\hr Foreman 1 56.00 laborer 1 34.50 skip 50 1 83.00 ldr 950b 1 103.00 Truck & Pup 5 60.88 stomper 0. 95.00 628.40 X 16 Mrs 10,054.40 Notes: Labor\Equlpment City $\hr 0.00 X 0 Mrs 0.00 Miscellaneous Charges: Moves LS 730.00 Dump Fees LS 500.00 Total Unit Cost 19.10 1 Total 14,551.04 3 3 4 : DEEP LIFT AC : TN 348 : Notes: Lebon\Equipment Qty $\hr AC Skip Crew 1 320.00 320.00 X 8 Hrs 2,560.00 Miscellaneous Charges: Moves L8 250.00 Total Unit Coat 8.07 1 Total 2,810.00 60/90'd 1.VT# Wd6T :0T Z1-60`L661 £S0T£6btIL 01 : WOad • 5 : R/R PCC VG : LF 95 : Matls• C•G 95 X 20.95 S\U 1,990.25 Notes: RMVL 8 CY labor\Equipment: Oty S\hr Truck 8 Pup 1 60.88 stopper 1 95.00 saw pcc 4"cut 1 97.00 252.88 X 4 Hrs 1,011.52 Notes: 0/F Labor\Equipment Oty S\hr 250.00 X 4 Hrs 1,000.00 Notes: Labor\Equipment Qty S\hr 0.00 X 0 Hrs 0.00 Total Unit Cost 42.12 I Total 4,001.77 5-- =aaa__a 6 : BIKE TRAIL AC : TN 400 : Matt,. AC 23.43 X 400 1\U 9,372.00 Notes: Labor\Equipment Oty, S\hr AC Skip Crew 1 320.00 320.00 X 8 Hrs 2,560.00 Notes: F/GRD Labor\Equipment Oty S\hr Foreman 1 56.00 laborer 1 34.50 skip 50 1 83.00 wtr tk 4,000g1 1 65.00 roller 5-12 1 65.00 303.50 X 16 Hrs 4.856.00 Miscellaneous Charges: Moves LS 250.00 Total Unit Cost 42..60 1 Total 1/,038.00 a__ 60/L0'd LII$ Wd6T:0i Z1-60`L66L ES@WGVVIL : 01 : WOeld / : BIKE TRAIL AB : TN 800 Matls: A8 800 X 8.13 S\U 6,504.00 Notes: labor\Equipment City S\hr Foreman 1 56.00 taborer 2 34.50 skip 50 2 83.00 wtr tk 4,000st 1 65.00 roller 5-12 1 65.00 421.00 11 32 firs 13,472.00 Notes; Labor\Equipment Qty t\hr 0.00 X 0 firs 0.00 Miscellaneous Charges; Neves LS 250.00 Total Unit Cost 25-28 I Totat 20,226.00 60/80'd Lt'I1i Wb6L =0L ZT-60'2,66T £SOI2617bTL 01 : WOad :RFTT ri 31 7'54Q P. 02 BARRET'f CONSTRUCTION COMPANY BID PROPOSAL P.O. Dox 1r0.. Genera!Engineering Contractors & Newport Beach, CA 92659-W) California License A-101975 543-1901 Phone: 714-XX3CX,Ri. CONTRACT 543-1470 Fax. 71441115C-XIX:" Page 144111 XIX:- Pale_.-L_of Btf) TO: DA f E: September 9 , 1997 Excel Paving Company 2230 Lemon Avenue Long Ueiluh, California LOCATION: Preventative Street Maintenance Project- 97-98 ' San JU1n Capistrano, California We propose to furnish you labor and material as noted below at the Unit Price shown for the construction of ITEM NO.• DESGF1IPTION "-- QUANTITY UNIY KrtAI PizlCl: 15. 4" SOienule 40 Sub-Drain System 500 LP 24.00 $1200:. 22 . A1tPrn4tn Bid : 4" Schedule 40 uuh-Drain 325 IAF 24 .00 $.;78CI. Notost 1 . Engineering, inspection ftws or permit fees are not included. 2 . Removal or replacement of permanent Concroto or Asphalt is not included . When accepted by the buyer this bid constitutes a firm contract between both parties hereto for the labor and mate,- herein ate,herein referred to according to the terms and conditions on both sides hereof. Buyer: BARRETT CONMTItUCTION COMPANY Titly . -- - _ Approved: �l r1 By: 60/60'd LVI# Wt16i :0T ZT-60'L661 £S0I Et7tIL 01 : WOad