1998-0303_ALL AMERICAN ASPHALT_D4_Agenda Report AGENDA ITEM March 3, 1998
TO: George Scarborough, City Manager
FROM: William M. Huber, Director of Engineering & Building
SUBJECT: Resolution, Notice of Completion and Final Report-Preventative Street Maintenance
1997-1998 - 1. Peppertree Bend, 2. Mission Hills Ranch , 3. Silver Creek Drive, 4.
Calle Arroyo Bike Trail, and 5. Rancho Viejo Road (CIP No's.111, 119 and 134) (All
American Asphalt)
RECOMMENDATION
By Resolution, determine that the work for the Capital Improvement Project, Preventative Street
Maintenance 1997-1998; (CIP No's. 111, 119 and 134) has been completed and declare the work
to be accepted; direct the City Clerk to forward a Notice of Completion to the Orange County
Recorder for recording and authorize Staff to release the 10% retention in the amount of$34,606.63,
35 days after the recordation of the Notice of Completion.
SITUATION
A. Summary and Recommendation
The construction of the Preventative Street Maintenance 1997-1998 has been completed to
the satisfaction of the City Engineer and is ready for acceptance and recordation of a Notice
of Completion with the County Recorder.
B. Background
In October 1997, the City Council awarded a contract to perform preventative street
maintenance work to All American Asphalt in a number of locations as follows:
1. Peppertree Bend
Peppertree Bend was constructed as Tract 10593 in 1980 prior to annexation to the
City in 1981. The street had shown signs of deterioration for some time, and in the
mid-year Capital Improvement Project Review 1995-1996, City Staff were directed
to prepare rehabilitation plans. These plans to overlay the street were prepared in
1996 and construction budgeted for 1997-1998. The work consisted of an asphalt
concrete overlay.
FOR CITY COUNCIL AGE! ,
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AGENDA ITEM -2- March 3, 1998
2. Mission Hills Ranch
Silver Spur Road, Branding Iron Road, Canyon Crest Road, Outpost Road and
Mission Hills Drive, comprising the Mission Hills Ranch, were constructed in 1968
as Tract 6427. The streets were slurried in 1987 but now required some removal and
replacement of deteriorated pavement together with an asphalt concrete overlay to
preserve the long-term structural integrity of these streets.
3. Silver Creek Drive
Ground water was coming to the street surface in Silver Creek Drive in the
Stoneridge area of the City. If left unaddressed, this would cause costly deterioration
of the street requiring reconstruction. A system of 4" diameter perforated pipes has
been installed under the street to intercept the ground water and convey it to an
existing catch basin and drainage system near the intersection with Hillside Terrace.
It has been noted that additional areas of ground water seepage are occurring. It is
proposed to extend the subdrain system constructed in this contract in the 1998-1999
program to address these additional areas and to provide a similar subdrain system for
Hillside Terrace near its intersection with Saddleridge Drive. This work is a necessary
prerequisite for future street preventative maintenance such as slurry seal.
4. Calle Arroyo Bike Trail
The bike trail on the south side of Calle Arroyo between La Novia Avenue and Paseo
Tirador had deteriorated due to root intrusion from adjacent trees, such that remedial
work required its removal and reconstruction. As part of the reconstruction, the
project included the use of"Biobarrier" Root Control System. "Biobarrier" is a multi-
year chemical barrier system which controls roots by preventing root development.
5. Rancho Viejo Road South of Golf Club Drive
Ground water was coming to the street surface along the east side gutter in Rancho
Viejo Road south of Golf Club Drive. This was causing deterioration of the street
and traffic signal inductive loop detectors. This project installed a 4" diameter
perforated pipe under the street adjacent to the gutter to intercept the ground water
and convey it to an existing catch basin. The traffic signal loop detectors were also
reinstalled.
COMMISSIONBOARD REVIEW, RECOMMENDATIONS
N/A
AGENDA ITEM -3- March 3, 1998
FINANCIAL CONSIDERATIONS
Funds are budgeted in the 1997-1998 Capital Improvement Program as follows:
Peppertree Bend, Account No. 12-65300-4703-134 $76,000.00
Calle Arroyo Bike Trail, Account No. 12-65300-4703-111 50,000.00
Preventative Street Maintenance., Account No. 12-65300-4734-119 216,000.00
Water District, Account No. 12-65300-4753-119 6,000.00
City Sewer Fund, Account No. 12-65300-4717-119 $4.500.00
Construction Total $352,500.00
Funds were allocated to each project from the 1997-1998 Capital Improvement Program as follows:
Peppertree Bend, Account No. 12-65300-4703-134 $76,000.00
Calle Arroyo Bike Trail, Account No. 12-65300-4703-111 $50,000.00
Preventative Street Maintenance., Account No. 12-65300-4734-119 $189,484.30
Water District Concrete & Pavement Services Fund,
Account No. 12-65300-4753-119 $6,000.00
City Sewer Fund, Account No. 12-65300-4717-119 $4,500.00
Construction Total $325,984.00
Construction was completed for$346,066.26 due to minor quantity changes with funding allocation
as follows:
Peppertree Bend, Account No. 12-65300-4703-134 $72,506.91
Calle Arroyo Bike Trail, Account No. 12-65300-4703-111 $49,984.75
Preventative Street Maintenance., Account No. 12-65300-4734-119 $206,151.60
Water District Concrete & Pavement Services Fund,
Account No. 12-65300-4753-119. $9,100.00
City Sewer Fund, Account No. 12-65300-4717-119 $8,323.00
Construction Total $346,066.26
NOTIFICATION
All American Asphalt
Edward C. Raymund, Peppertree Bend
Glen Fouret, Peppertree Bend
John Grant, Outpost Road
Margaret Cogdell, Ortega Properties
ALTERNATE ACTIONS
1. Accept the improvements.
2. Do not accept the improvements.
3. Refer to Staff for additional information.
AGENDA ITEM -4- March 3, 1998
RECOMMENDATION
By Resolution, determine that the work for the Capital Improvement Project, Preventative Street
Maintenance 1997-1998; (CIP No's. 111, 119 and 134) has been completed and declare the work
to be accepted; direct the City Clerk to forward a Notice of Completion to the Orange County
Recorder for recording and authorize Staff to release the 10% retention in the amount of$34,606.63,
35 days after the recordation of the Notice of Completion.
Respectfully submitted, Pre ared by,
William M. Huber, P.E. Brian Perry, P.E.
Director, Engineering and Building Project Manager.
WMH/BP:ssg
Attachments: 1. Resolution
2. Notice of Completion
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