1997-1007_ALL AMERICAN ASPHALT_Contract Documents & Specifications CITY OF SAN JUAN CAPISTRANO
COUNTY OF ORANGE
STATE OF CALIFORNIA
SPECIFICATIONS
AND CONTRACT DOCUMENTS
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH,
3. SILVER CREEK DRIVE, AND 4. CALLE ARROYO BIKE TRAIL AND
5. (ADDITIVE ALTERNATE) RANCHO VIEJO ROAD
Members of the City Council
DAVID SWERDLIN, MAYOR
GIL JONES WYATT HART
COLLENE CAMPBELL JOHN GREINER
CITY MANAGER
GEORGE SCARBOROUGH
DIRECTOR OF ENGINEERING AND BUILDING
WILLIAM M. HUBER
JULY 29, 1997
TABLE OF CONTENTS
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH, 3. SILVER CREEK DRIVE,
4. CALLE ARROYO BIKE TRAIL, AND 5. (ADDITIVE ALTERNATE)
RANCHO VIEJO ROAD
TITLE PAGE
CONTRACT DOCUMENTS
Notice Inviting Bids 1
Bid Proposal 3
Schedule of Work Items 6
Non-Collusion Affidavit 9
Designation of Sub-Contractors 10
Instructions to Bidders 11
Bid Bond BB-1
Performance Bond PB-1
Labor& Material Bond LM-1
CONTRACT
Contract 1-4
SPECIAL PROVISIONS
Work to be Done SP-1
Section 1 Standard Specifications SP-3
Section 2 Terms Defined SP-3
Section 3 Flow and Acceptance of Water SP-3
Section 4 Water SP-3
Section 5 Insurance and Overhead Costs SP-3
Section 6 Protection of Existing Utilities SP-3
Section 7 Protection of Private Property SP-4
Section 8 Construction Zone SP-4
Section 9 Pre-Construction Coordination Meeting SP-4
Section 10 National Pollutant Discharge Elimination System SP-4
Section 11 Preservation of Survey Monuments SP-5
Section 12 Monumentation Identification SP-5
Section 13 Utility Relocation SP-6
Project Schedule Form
DETAIL SPECIFICATIONS AND METHOD OF PAYMENT
Bid Item 1 Project Survey DS-1
Bid Item 2 Reestablish Centerline Ties and Monuments DS-1
Bid Item 3 City Notification Signs DS-1
Bid Item 4 & 21 Traffic Control DS-1
Bid Item 5 Cold Plane Existing Concrete 0.12' Deep to Zero DS-2
Bid Item 6 Asphalt Concrete Overlay III C2 AR4000 DS-2
Bid Item 7 Adjustment of City Manhole Frames and Cover Sets to Grade DS-3
Bid Item 8 Adjustment of CVWD Valve Boxes to Grade DS-3
TABLE OF CONTENTS (CON'T)
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH, 3. SILVER CREEK DRIVE,
4. CALLE ARROYO BIKE TRAIL, AND 5. (ADDITIVE ALTERNATE)
RANCHO VIEJO ROAD
Bid Item 9 Remove and Replace Existing A.C. DS-3
Bid Item 10 Remove Structural Section DS-3
Bid Item 11 Asphalt Concrete Deeplift DS-4
Bid Item 12 Remove and Replace Existing PCC Curb and Gutter DS-4
Bid Item 13 Provide and Place Bike Trail Asphalt DS-4
Bid Item 14 Provide and Place Bike Trail Aggregate Base DS-5
Bid Item 15 & 22 Provide and Place 4" Diameter Subdrain DS-5
Bid Item 16 & 23 Connect 4" Diameter Subdrain to Catch Basin DS-5
Bid Item 17 191/2" Wide Biobarrier DS-6
Bid Item 18 Excavate by Hand and Place 19'/" Wide Biobarrier DS-6
Bid Item 19 Project Striping and Signing DS-6
Bid Item 20 • Off-Street Storage of Equipment and Materials DS-6
Bid Item 24 Inductive Loop Detectors DS-6
APPENDICES
1. City Notification Signs
2. CVWD Standard Plan W-13
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH, 3. SILVER CREEK DRIVE,
4. CALLE ARROYO BIKE TRAIL, AND 5. (ADDITIVE ALTERNATE)
RANCHO VIEJO ROAD
NOTICE INVITING BIDS
Public notice is hereby given that the City of San Juan Capistrano will, up to 2:00 p.m., on the 9th
day of September 1997, receive sealed proposals or bids for the Preventative Street Maintenance
1997-1998, 1. Peppertree Bend, 2. Mission Hills Ranch, 3. Silver Creek Drive, and 4. Calle Arroyo
Bike Trail, in accordance with the approved Plans, Specifications, Special Provisions, and the
Standard Specification for Public Works Construction, 1994 Edition, including all supplements
therefore, on file in the office of the City Clerk of the City of San Juan Capistrano, California. Bids
will be received until the time hereinbefore stated at the City Clerk's Office, San Juan Capistrano City
Hall, 32400 Paseo Adelanto, San Juan Capistrano, California.
No bid will be received unless it is made on a proposal provided within these specifications. Each
proposal or bid must be accompanied by a certified check, cash, cashier's check, or bidder's bond
payable to the City of San Juan Capistrano in the sum of not less than ten percent of the total base
bid amount.
The bid check, cashier's check or bidder's bond of the successful bidder will be forfeited to the City
of San Juan Capistrano in the event such successful bidder fails to enter into the required contract
within 15 days after the written notice that said contract has been awarded to him for the work.
A pre-bid conference is scheduled at 2:00 p.m. on the 2nd day of September 1997, in the City Council
Chambers. The contractor shall have the opportunity for clarification or interpretation of any point
or points of question within the plans and contract documents or specifications. It is the contractor's
responsibility to be in attendance at this conference to receive any information disclosed during the
proceedings, for the City of San Juan Capistrano shall not disseminate any records of the conference.
Exclusive of written addenda and this pre-bid conference, the City of San Juan Capistrano shall not
be responsible for any instructions, explanations, or interpretation of the plans, specifications, and
contract documents presented to the bidders in any manner.
The successful bidder, simultaneously with the execution of the contract, will be required to furnish
a Faithful Performance Bond equal in the amount of one-hundred percent (100%) of the contract
price. The surety bond company must be selected from among the surety companies set forth in the
Standard Specifications.
The City Council reserves the right to reject any and all bids received and to compare the relative
merits of the respective bids and to choose that, which in the opinion of the City of San Juan
Capistrano, will best serve the interests or needs of the City of San Juan Capistrano.
1
A time limit of Forty (40) calendar days has been set for the completion of the work, from the date
of the Notice to Proceed.
BIDDERS ARE HEREBY NOTIFIED THAT, pursuant to the Labor Code of the State of California,
copies of the prevailing rate of per diem wages, as determined by the Director of the State
Department of Industrial Relations, are on file in the office of the City Clerk and shall be made
available to any interested party on request.
Copies of plans and specifications are on file in the office of the City Clerk of San Juan Capistrano,
32400 Paseo Adelanto, San Juan Capistrano, California. Copies of the plans and specifications for
use in preparing bids may be obtained at the Office of the City Clerk, San Juan Capistrano, at the
address shown above. One set of plans and specifications is available for each general contractor
proposing to submit a bid for said work. A charge in the amount of$30, non-refundable, is required
for obtaining each set of plans and specifications. There will be a $5 charge for postage and handling
on all plans and specifications mailed.
Each bidder shall state the California Contractor's License Number and Classification of such bidder
so bidding, as no bid will be accepted from a Contractor who has not been licensed in accordance
with the provisions of the laws of the State of California relating to the licensing of Contractors.
This Notice is hereby given and published by order of the Councilmembers of the City of San Juan
Capistrano and is dated this /,.) day of 4164
11/4 .1i • (AO )1.0 .i/J_/
CI F CLERK
CITY OF SAN JUAN CAPISTRANO
ORANGE COUNTY, CALIFORNIA
2
BID PROPOSAL
For the: PREVENTATIVE STREET MAINTENANCE 1997-1998, 1. PEPPERTREE BEND, 2.
MISSION HILLS RANCH, 3. SILVER CREEK DRIVE, 4. CALLE ARROYO BIKE TRAIL,
AND 5. -(ADDITIVE ALTERNATE) RANCHO VIEJO ROAD
From:
Contractor, License No. & Classification
To the Members of the City Council
City of San Juan Capistrano
Gentlemen:
The undersigned, as bidder, declares that he has carefully examined the location of the proposed work
as described, examined the Plans, Specifications, Special Provisions, and the Standard Specifications
for Public Works Construction, 1994 Edition, including all supplements therefore, read the
Instructions to Bidders, and is familiar with all proposal requirements, and hereby proposed and
agrees, if the proposal is accepted, to complete the said construction in accordance with the Contract
Documents, as defined in Section 1-2 of the Standard Specifications, in the time stated herein, for the
unit price or lump sum given on the following pages of this proposal, amounting to a total base bid
(Items 1-20) of:
Words Figures
Said amount to include and cover all taxes, the furnishing of all materials, the performing of all the
labor requisite or proper and the providing of all necessary machinery, tools, apparatus, and other
means of construction; also, the performance and completion of all the work in the manner set forth,
described and shown in the Specifications or the drawings for the work.
The undersigned, as bidder, also agrees that at the City's option, before the contract is awarded, the
following work items may be added to the base project bid at the costs stated.
Rancho Viejo Road Additive Alternate Price (Items 21-24):
Words Figures
If the contract is awarded, the undersigned agrees to enter into a contract with the City of San Juan
Capistrano and to commence work within fifteen (15) calendar days from the date of execution
thereof, and to diligently prosecute the work to completion before the expiration of Forty (40)
calendar days.
3
All bids are to be computed on the basis of the given Estimated Quantities of Work, as indicated in
this proposal, times the unit prices as submitted by the bidders. In case of discrepancy between words
and figures, the words shall prevail. In case of discrepancy between unit prices and the extension
thereof; the unit price shall prevail and bids will be computed as indicated above and compared on
the basis of corrected totals, given solely as a basis for comparison of bids. It is understood that the
City does not expressly, nor by implication, agree that the actual amount of work will correspond
therewith, but reserves the right to increase or decrease the amount of any item or portion of the
work or to omit portions of the work as may be deemed expedient by the Engineer.
It is also understood by Bidder that the City of San Juan Capistrano has the right to reject this
proposal or to award a contract to the undersigned at the prices stipulated. If the proposal is rejected,
then any check or cashier's check shall be returned to the undersigned within thirty (30) days. No bid
bonds will be returned. If the proposal is accepted and the undersigned fails to enter into a contract
within fifteen (15) days after the agreement is delivered to him for signature, or within such further
time as may be granted by the Members of the City Council, then said check shall be cashed or said
bond declared forfeit and an amount equal to the difference between the lowest bid and the next
lowest bid who will execute a contract shall be paid into the treasury of the City of San Juan
Capistrano as liquidated damages for the failure of the undersigned to comply with the terms of this
proposal.
Accompanying this proposal is (Insert "$
cash," cashier's check, certified check or bidder's bond on the forms from pages BB-1 and BB-2 of
these Contract Documents, as the case may be), in an amount equal to at least ten percent (10%) of
the total base bid.
The following is the name and place of business of the surety company which will furnish the required
bonds as surety if the work is awarded to the undersigned:
Licensed in accordance with an act providing for the registration of contractors -- License No.
and Classification
Signature of Bidder:
4
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all
individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.)
Dated:
Business Address
Dated:
Telephone Number
Further, the undersigned bidder certifies that he has thoroughly checked the figures set forth in this
proposal, that they are correct to the best of his knowledge and that they constitute his proposal for
the work called out herein.
Dated:
Signature of Bidder
Dated:
Telephone Number
5
SCHEDULE OF WORK ITEMS
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH, 3. SILVER CREEK DRIVE,
4. CALLE ARROYO BIKE TRAIL, AND 5. (ADDITIVE ALTERNATE)
RANCHO VIEJO ROAD
Item Approximate Work Items With Unit Price Unit Price Total Amount
Quantity (Written in Words) (In Figures)
1 L.S. Project survey for the lump sum price of_
dollars. $
2 L.S. Reestablish centerline ties and
monuments for the lump sum price of
dollars. $
3 5 Ea. Provide City notification signs for the
unit price of dollars per
each. $ $
4 L.S. Traffic control for the lump sum price of_
dollars. $
5 76,770 S.F. Cold plane 0.12' to zero for the unit price
of
dollars per square foot. $ $
6 3,216 Tons Provide and install asphalt concrete
overlay for the unit price of
dollars per ton. $ $
7 26 Ea. Adjust City manhole covers and frames
to grade for the unit price of
dollars per each. $ $
8 31 Ea. Adjust CVWD valve boxes to grade for
the unit price of
dollars per each. $ $
9 1,362 Ton Remove and replace existing asphalt for
the unit price of
dollars per ton. $ $
10 762 CY Remove structural section for the unit
price of
dollars per cubic yard. $ $
11 348 Tons Provide and place asphalt concrete
deeplift for the unit price of
dollars per ton. $ $
6
SCHEDULE OF WORK ITEMS (CON'T)
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH, 3. SILVER CREEK DRIVE,
4. CALLE ARROYO BIKE TRAIL, AND 5. (ADDITIVE ALTERNATE)
RANCHO VIEJO ROAD
Item Approximate Work Items With Unit Price Unit Price Total Amount
Quantity (Written in Words) (In Figures)
12 95 L.F. Remove and replace existing P.C.C. curb
and gutter for the unit price of
dollars per lineal foot. $ $
13 400 Tons Provide and place bike trail asphalt
concrete for the unit price of
dollars per ton. $ $
14 800 Tons Provide and place bike trail aggregate
base for the unit price of
dollars per ton. $ $
15 500 L.F. Provide and place 4" diameter subdrain in
Silver Creek Drive for the unit price of
dollars per lineal foot. $ $
16 1 Ea. Connect 4" diameter subdrain to ex catch
basin in Silver Creek Drive for the unit
price of dollars per each. $ $
17 80 L.F. Provide and place 19 1/2" wide Bio
Barrier Root Control System for the unit
price of
dollars per lineal foot. $ $
18 1,385 L.F. Excavate by hand, provide and place 19
1/2" wide Bio Barrier Root Control
System for the unit price of
dollars per lineal foot. $ $
19 L.S. Project striping and signing for the lump
sum price of dollars. $
20 L.S. Off-street storage of equipment and
materials for the lump sum price of
dollars. $
Total Base Bid Price (Items 1-20) (Enter here and on Page 3)
Words Figures
7
SCHEDULE OF WORK ITEMS (CONT)
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH, 3. SILVER CREEK DRIVE,
4. CALLE ARROYO BIKE TRAIL, AND 5. (ADDITIVE ALTERNATE)
RANCHO VIEJO ROAD
Item Approximate Work Items With Unit Price Unit Price Total Amount
Quantity (Written in Words) (In Figures)
21 L.S. Traffic Control on Rancho Viejo Road for
the lump sum price of dollars. $
22 325 L.F. Provide and place 4" diameter subdrain in
Rancho Viejo Road for the unit price of
dollars per lineal foot. $ $
23 1 EA Connect 4" diameter subdrain to ex. catch
basin, including remove and replace 6'x4'
curb and gutter for the unit price of
dollars per each. $ $
24 10 EA Reconstruct inductive loop detectors for the
unit price of dollars per each. $ $
Rancho Viejo Road Additive Alternate Price (Items 21-24)
Words Figures
8
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA )
) SS.
County of )
, being first duly sworn deposes and says that
he is of
, the party making the foregoing bid; that such bid is not made in the
interest of or on behalf of any undisclosed person, partnership, company, association, organization
or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly
or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham
bid, or that anyone shall refrain from bidding; that said bidder has not in any manner, directly or
indirectly, sought by agreement, communication or conference with anyone to fix the bid price of said
bidder or of any other bidder, or to fix the bid price of or cost element of such bid price, or of that
of any other bidder, or to secure any advantage against the public body awarding the contract of
anyone interested in the proposed contract; that all statements contained in such bid are true; and
further, that said bidder has not directly or indirectly, submitted his bid price or any breakdown
thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not
pay any fee in connection therewith, to any corporation, partnership, company, association,
organization, bid depository, or to any member or agent thereof, or to any other individual except to
any person or persons as have a partnership or other financial interest with said bidder in this general
business.
DATED:
SIGNATURE
On this the day of , 19 , before me, the undersigned, a Notary
Public in and for said State, personally appeared
, personally known to me/proved to me on the
basis of satisfactory evidence, to be the person(s) whose name(s) subscribed to the
within instrument, and acknowledge that executed it.
WITNESS my hand and official seal.
Notary Public in and for said State
9
DESIGNATION OF SUB-CONTRACTORS
Submit with Proposal.
In compliance with the Provisions of Section 4100-4107 of the Government Code of the State of
California as amended, the undersigned certifies that he has used the sub-bids of the following listed
sub-contractors in making up his bid, and that the sub-contractors listed will be used for the work for
which they bid, subject to the approval of the Engineer, and in accordance with the applicable
provisions of the Specifications. It is understood and agreed that all those portions of the work called
for in the contract documents for which a sub-contractor is not listed will be performed by the
undersigned through his forces. If no sub-contractors are listed, all bonds and insurance will be
written in the name of the general contractor only.
Item of Work Sub-contractor License No. Address Phone
& Classification
1.
2.
3.
4.
5.
6.
7.
8.
BIDDER'S NAME
AUTHORIZED SIGNATURE
10
INSTRUCTION TO BIDDERS
Securing Documents
Plans, Specifications and other contract documents will be available for examination without charge
and copies may be secured in accordance with the "Notice Inviting Bids."
Examination of Plans, Specifications and Site of Work
The bidder is required to examine the site of work, the Proposal, the Plans and the Specifications,
Special Provisions, and the Standard Specifications for Public Works Construction, 1994 Edition
including all supplements, very carefully. He shall satisfy himself as to the character, quality and
quantities of the work to be performed, the materials to be furnished and the requirements of the
Contract Documents. The plans for the work show conditions as they are believed to exist, but it is
not to be inferred that all the conditions as shown thereon are actually existent, nor shall the City of
San Juan Capistrano or any of its officers or agents be liable for any loss sustained by the contractor
as a result of any variance between conditions shown on the plans and actual conditions revealed
during examination or progress of the work. The submission of a proposal shall be prima facie
evidence that the bidder has made such an examination.
Interpretation of Drawings and Documents
If any bidder should find discrepancies in, or omissions from the drawings, specifications or other
proposed contract documents, or if he should be in doubt as to the true meaning of any part thereof,
he shall at once make a written request to the Engineer for correction, clarification or interpretation
of the point or points in question. The person submitting such a request shall be responsible for its
prompt delivery.
In the event that the Engineer receives such a request and it should be found that certain essential
information is not clearly and fully set forth, or if the Engineer discovers errors, omissions, or points
requiring clarification in the drawings or documents, a written addendum will be mailed to each
person to whom a set of contract documents has been delivered. The City of San Juan Capistrano
will not be responsible for any instructions, explanations or interpretations of the documents
presented to bidders in any manner other than written addendum.
Addenda or Bulletins
The effect of all addenda to the contract documents shall be considered in the bid and said addenda
shall be made a part of the contract documents and shall be returned with them. Before submitting
his bid, each bidder shall inform himself as to whether or not any such addenda have been issued, and
failure to cover in his bid any such addenda issued may render his bid invalid and result in its rejection.
11
Disqualification of Bidders
No person, firm or corporation shall be allowed to make, file or be interested in more than one bid
for the same work unless alternate bids are called for. A person, firm or corporation who has
submitted a sub-proposal to a bidder, or who has quoted prices on materials to a bidder, is not hereby
disqualified from submitting a bid in his own behalf.
Proposals
Bids to receive consideration shall be in accordance with the following instructions:
A. Bids shall be made only upon the forms provided within these specifications; all bid items shall
be properly filled out; bid prices shall be stated both in words and in figures; and the
signatures of all persons signing shall be in longhand. Where there is a conflict in the words
and the figures, the words shall govern.
B. All prices and notations must be in ink or typewritten. No erasures will be permitted.
Mistakes may be crossed out and corrections typed or written in ink adjacent thereto and
must be initialed in ink by the person or persons signing the bid.
C. Bids shall not contain any recapitulation of the work to be done. Alternate proposals will not
be considered except as required hereinabove. No oral, telegraphic or telephonic proposals
or modifications will be considered.
D. The City of San Juan Capistrano may require any bidder to furnish a statement of his
experience, financial responsibility, technical ability, equipment and references properly and
fully filled out.
E. Each bidder shall list his proposed sub-contractors on the form accompanying the proposal
in accordance with the provisions of the specifications.
F. Each bidder must accompany his bid with either a cashier's check upon some responsible
bank, or a properly certified check upon such bank, or an approved corporate surety bond
payable to the City of San Juan Capistrano for such a sum of not less than ten percent (10%)
of the aggregate sum of the base bid, which check or bond and the monies represented
thereby shall be held by the City of San Juan Capistrano as a guarantee that the bidder, if
awarded the contract, will in good faith enter into such contract and furnish the required
bonds.
The bidder agrees that, in case of his refusal or failure to execute said contract and give bonds
within the time required by these documents, such check or bond, and the money represented
thereby, shall remain the property of the City of San Juan Capistrano and, if the bidder shall
fail to execute said contract, said surety will pay to the City of San Juan Capistrano the
damages which the City of San Juan Capistrano may suffer by reason of such failure not
exceeding the sum of ten percent (10%) of the amount of the bid. A bid received and not
accompanied by such cashier's check, certified check or approved bond shall be rejected.
12
G. Bids shall be delivered to the City of San Juan Capistrano at the location stipulated on or
before the day and hour set for the opening of bids, as hereinbefore specified in the "Notice
Inviting Bids." Bids shall be enclosed in a sealed envelope bearing the title of the work, the
name of the bidder, bid opening date and time of bid opening.
Licensing of Contractor
All persons, firms, partnerships or corporations shall be licensed in accordance with the Business and
Professions Code of the State of California and the applicable ordinances of the City and County
before doing any work of any kind.
Withdrawal of Bids
Any bidder may withdraw his bid in person or by written request at any time prior to the scheduled
closing time for receipt of bids.
Opening of Bid Proposals
The City of San Juan Capistrano will, in open session, publicly open, examine and declare the bids
at the time set forth in the "Notice Inviting Bids." Bidders or their authorized representatives are
invited to be present.
Award of Contract or Rejection of Bids
No bidder may withdraw his bid for a period of ninety (90) days after the date set for the opening of
bids. The contract for the work will either be awarded or the bids rejected within the ninety(90) days
from the date set for the opening of bids.
The contract for the work will be awarded to the lowest responsible bidder complying with these
instructions and with the "Notice Inviting Bids." The City of San Juan Capistrano, however, reserves
the right to reject any or all bids and to waive mere informalities, minor technical errors or
irregularities, obvious clerical errors or erasures.
The bidder to whom the award is made shall execute two copies of the written contract with the City
of San Juan Capistrano and furnish the stipulated bonds, insurance and bid breakdown within fifteen
(15) days after the bid opening date. The contract shall be made in the form adopted by the City of
San Juan Capistrano. The release of the successful bidder's surety deposit, as previously stipulated
(page 5), shall be made upon the City of San Juan Capistrano's acceptance of the Labor and Materials
Bond and the Faithful Performance Bond.
If the bidder to whom the award is made fails to enter the contract as herein provided, the award may
be annulled and an award may be made to the next lowest responsible bidder; and such bidder shall
fulfill every stipulation embraced herein, as if he were the party to whom the first award was made.
13
A corporation to which an award is made shall furnish evidence of its corporate existence and
evidence that the officer signing the contract and bonds for the corporation is duly authorized to do
so.
Bonds
The successful bidder, simultaneously with the execution of the Agreement, will be required to furnish
a Labor and Material Bond in a sum not less than one hundred percent (100%) of the total amount
payable by the terms of the contract and a Faithful Performance Bond in a sum not less than one
hundred percent (100%) of the amount of the contract, Said bonds shall be secured from a surety
company selected from the surety companies set forth in the standard specifications. Bonds must be
submitted on the forms contained in these specifications.
Time Performance
The work shall be commenced within fifteen (15) calendar days from the date of issuance of the
Notice to Proceed and shall be diligently prosecuted until completion. A time limit of forty (40)
calendar days from the date specified in the Notice to Proceed has been set for completion of the
work. The bidder's attention is directed to the specifications as to provisions for extension of time
of completion and/or assessment of liquidated damages.
Assignment of Contract
No assignment by the Contractor of any contract to be entered into hereunder or any part thereof,
or of funds to be received thereunder by the Contractor, will be recognized by the awarding authority
unless such assignment has had prior approval of the awarding authority and the surety has been given
notice of such assignment in writing and has consented thereto in writing.
Workmen and Wages
Attention is specifically directed to all provisions of the Labor Code of the State of California with
regard to workmen and wages. Wages shall not be less than prevailing wage rates determined by the
City of San Juan Capistrano pursuant to said Code and as listed in the "Notice Inviting Bids."
Construction Permits
It shall be the Contractor's responsibility to obtain all necessary permits, bonds and insurance, as
required, for the completion of the project. No extra compensation shall be made therefore.
14
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we,
as PRINCIPAL, and
, as SURETY, hereinafter called Surety, are held and
firmly bound unto the CITY OF SAN JUAN CAPISTRANO, Obligee, hereinafter called
City, in the sum of $ • , for payment whereof Principal and Surety bind
themselves, their heirs, executors, administrators, successors, and assigns, jointly and
severally, fairly by these presents.
THE CONDITION OF THIS OBLIGATION is such that whereas the Principal has
submitted the accompanying bid dated , 19_, for the construction
of for the
City of San Juan Capistrano, Orange County, California.
NOW, THEREFORE, if the Principal shall not withdraw said bid within thirty (30)
days after the opening of same, and shall, within fifteen (15) days after the agreement
has been presented to him for execution, enter into a written contract with the City in
accordance with the bid as accepted, and if the Principal shall give the required bond
with good and sufficient sureties, or sureties for the faithful performance and proper
fulfillment of such contract and for the protection of laborers and materialmen, or in
the event of the withdrawal of said bid within the periods specified, or the failure to
enter into said contract and give said bond within the time specified, if the Principal
shall within sixty (60) days after request by the City, pay the City the difference
between the amount specified in said bid and the amount for which the City may procure
the required work and/or supplies if the latter amount be in excess of the former, then --
the above obligation shall be void and of no effect, otherwise to remain in full force and
virtue.
Further, as a part of the obligation secured hereby, and in addition to the face
amount specified therefor, there shall be included costs and reasonable expenses and
fees, including reasonable attorney's fees, incurred by City in successfully enforcing such
obligation, all to be taxed as costs and included in any judgment rendered.
BB-1
IN WITNESS WHEREOF, the above-bounden parties have executed this
instrument under their several seals this day of , , 19 , the name and
corporate seal of each corporate party being affixed hereto and these presents duly
signed by its undersigned representative pursuant to authority of its governing body.
Two Witnesses (If Individual)
PRINCIPAL
BY:
Title:
ATTEST (If Corporation)
Corporate Seal
SURETY
ATTEST BY:
Title:
Title
APPROV * AS TO FORM:
I '
John • Shaw, City • ttorney
„
BB-2
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That
as Principal, hereinafter called CONTRACTOR, and
as Surety, hereinafter called SURETY, are held and firmly bound unto the City of San
Juan Capistrano, as Obligee, hereinafter called CITY, in the amount of
Dollars for payment whereof Contractor
and Surety bind themselves, their heirs, executors, administrators, successors, and
assigns, jointly and severally, fairly by these presents.
WHEREAS, Contractor has by written agreement dated
, entered into a (describe agreement):
which contract is by reference made a part hereof;
NOW, THEREFORE, the condition of this obligation is such that, if Principal
shall promptly and faithfully perform said agreement, then this obligation shall be null
and void; otherwise it shall remain in full force and effect. Surety waives whatever legal
right it may have to require that a demand be made first against the principal in the
event of default.
BE IT FURTHER RESOLVED, that:
1. As a part of the obligation secured hereby, and in addition to the face
amount specified, there shall be included costs and reasonable expenses and fees,
including reasonable attorney's fees, incurred by City in successfully enforcing such
obligation, all to be taxed as costs and included in any judgment rendered.
PB-1
• 2. Said Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alteration, or modification of the contract documents or of the work
to be performed thereunder, shall in any way affect its obligations or this bond, and it
does hereby waive notice of any such change, extension of time, alterations, or
modifications of the contract documents or of work to be performed thereunder.
Executed this day of , 19 , at
, California.
PRINCIPAL
APPROVED AS TO FORM (NOTARIZATION AND SEAL)
111 4
3•' N R. SHAW, CITY ATTORNEY
SURETY
(NOTARIZATION AND SEAL)
PB-2
Premium included
LABOR AND MATERIAL BOND
KNOW ALL MEN BY THESE PRESENTS: That
WHEREAS, the City of San Juan Capistrano, a municipal corporation of Orange
County, California, has awarded to , License
No. , hereinafter designated as "Principal", a contract for
; and
WHEREAS, said Principal is required to furnish a bond in connection with the
said contract providing that if said Principal, or any of his or its sub-contractors, shall
fail to pay for any materials, provisions, provender or other supplies or teams used in,
upon, for or about the performance of the work contracted to be done, or for any work or
labor done thereon of any kind, the surety or this bond will pay the same.
NOW, THEREFORE, we
Principal, and
as surety, are
held firmly bound unto the City of San Juan Capistrano, a municipal corporation, in the
penal sum of DOLLARS
($ ), lawful money of the United States of America, for payment of which sum
well and truly to be made we bind ourselves, our heirs, executors, administrators and
successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that, if said Principal, his or its
heirs, executors, administrators, successors or assigns, or sub-contractors, shall fail to
pay for any materials, provisions, provender, or teams, or other supplies or equipment
used in, upon, for or about the performance of the work contracted to be done, or for any
work or labor done thereon of any kind, or for amounts due under the Unemployment
Insurance Act with respect to such work or labor as required by the provisions of Title 1,
Division 5, Chapter 3 of the Government Code of California as amended, that the surety
will pay for the same in an amount not exceeding the sum specified in this bond and also
in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the
court. This bond shall inure to the benefit of any and all persons, companies and
corporations entitled to file claims under said act, so as to give a right of action to them
or their assigns in any suit brought upon this bond.
FURTHER, the said surety, for value received, hereby stipulates and agrees that
no change, extension of time, alteration or modification of the contract documents or of
the work to be performed thereunder shall in any way affect its obligation on this bond
and it does hereby waive notice of any such change, extension of time, alteration or
modification of the contract documents or of work to be performed thereunder.
As a part of the obligation secured hereby, and in addition to the face amount
specified therefor, there shall be included costs and reasonable expenses and fees,
including reasonable attorney's fees, incurred by City in successfully enforcing such
obligation, all to be taxed as costs and included in any judgment rendered.
LM-1
IN WITNESS WHEREOF three (3) identical counterparts of this instrument, each
of which shall for all purposes be deemed an original thereof, have been duly executed by
the Principal and surety herein named on the day of
19 . The name and corporate seal of each corporate party being hereto affixed and
these presents duly signed by its undersigned representatives pursuant to authority of its
governing body. _
PRINCIPAL
By
SURETY
By
APPROVED AS TO FORM
•
` R. SHAW, -_"' ATTORNEY
LM-2
CONTRACT
This contract is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO,
hereinafter referred to as "CITY" and
-
hereinafter referred to as
"CONTRACTOR."
IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS:
FIRST. CONTRACT DOCUMENTS. The contract documents shall be considered to include
the Notice Inviting Bids, the Instructions to Bidders, the Proposal, the Bid Bond, the Non-Collusion
Affidavit, the Designation of Sub-Contractors, the Contract which is prepared for execution by the
CITY and the CONTRACTOR. Plans, Specifications and Special Provisions, the Standard
Specifications for Public Works Construction, 1994 Edition, including all Supplements, Contract
Bonds, Resolutions adopted by the CITY pertaining to the work, insurance policies and certificates,
and any supplemental written agreements amending or extending the scope of the work originally
contemplated that may be required to complete the work in a substantial and acceptable manner.
SECOND. THE WORK. CONTRACTOR agrees to furnish all tools, labor, material, equipment,
transportation, and supplies necessary to perform and complete in good and workmanlike manner the
construction of Preventative Street Maintenance 1997-1998, 1. Peppertree Bend, 2. Mission Hills
Ranch, 3. Silver Creek Drive, 4. Calle Arroyo Bike Trail and 5. (Additive Alternate) Rancho Viejo
Road, in strict conformity with the Plans, Specifications and all other contract documents, which
documents are on file at the Office of the City Clerk, City Hall, 32400 Paseo Adelanto, San Juan
Capistrano, California.
THIRD. PAYMENT. CITY agrees to pay, and CONTRACTOR agrees to accept, the lump sum
adjusted for variations of quantities, at the prices designated in bid proposal at the time and in the
manner set forth in the Specifications.
FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK. CONTRACTOR agrees
to begin and complete the work within the time specified in the Notice Inviting Bids. It is agreed that
it would be impractible and extremely difficult to fix the actual amount of damages, and loss
1
sustained by CITY, should CONTRACTOR fail to complete the work in the specified time; therefore,
CONTRACTOR shall pay CITY, as liquidated damages, not in the nature of a penalty, Two Hundred
Fifty Dollars ($250) per calendar day for each day delayed; provided that extensions of time with
waiver of liquidated damages, may be granted as provided in the Specifications.
FIFTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR
agrees to furnish bonds guaranteeing the performance of this contract and guaranteeing payment of
all labor and material used under this contract, as required by the laws of the State of California, on
forms approved by the CITY. The Performance Bond shall be for an amount of one hundred percent
(100%) of the amount of this contract and shall be conditioned on full and complete performance of
the contract, guaranteeing the work against faulty workmanship and materials for a period of one (1)
year after completion and acceptance. The Labor and Material Bond shall be for an amount of one
hundred percent (100%) of the amount of this contract and shall be conditioned upon full payment
of all Labor and Material entering into or incidental to the work covered by this contract.
CONTRACTOR agrees to furnish the bonds on the forms found within the Specifications.
CONTRACTOR agrees to pay CITY such sum as the Court may judge as reasonable for the legal
services of any attorney representing the CITY in any action brought to enforce or interpret the
obligations of this agreement, and such sums shall be made a part of any judgment in such action
against CONTRACTOR if such action is determined in favor of said CITY. The required
Performance, Labor and Materials Bonds, and Bid Bond shall provide that the surety shall pay
attorney's fees incurred by CITY in enforcing this agreement.
SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor Code
of the State of California, copies of the prevailing rate of per diem wages, as determined by the
Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk,
32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incorporated and made a part
hereof. CONTRACTOR agrees that he, or any SUB-CONTRACTOR under him, shall pay not less
than the foregoing specified prevailing rates of wages to all workmen employed in the execution of
the contract.
2
SEVENTH. INSURANCE. CONTRACTOR shall maintain at all times during this contract liability
and property damage insurance naming the CITY, its elected and appointed officials and REH
Holdings, Inc. as a named insured, which such policies shall be of an amount not less than One
Million Dollars combined single limit. Insurance certificates shall be for a minimum period of one
year.
CONTRACTOR shall maintain in full force and effect comprehensive automobile liability coverage,
including owned, hired, and non-owned vehicles in the following minimum amounts:
$500,000 property damage;
$500,000 injury to one person/any one occurrence/not limited to contractual period;
$1,000,000 injury to more than one person/any one occurrence/not limited to contractual
period.
The insurance policies shall bear an endorsement or shall have an attached rider providing that in the
event of expiration of proposed cancellation of such policies for any reason whatsoever, the CITY
shall be notified by registered mail, return receipt requested, giving a sufficient time before the date
thereof to comply with the applicable law or statute but in no event less than 30 days before
expiration or cancellation is effective. CONTRACTOR shall provide to CITY the policy certificate
establishing that the required level of insurance has been satisfied.
CONTRACTOR shall indemnify, defend and save harmless the CITY, its officers, agents, and
employees from and against any and all claims, demands, loss or liability of any kind or nature which
CONTRACTOR, its officers, agents and employees may sustain or incur or which may be imposed
upon them or any of them for injury to or death of persons, damage to property as a result of, or
arising out of, or in any manner connected with the performance of the obligations under this
contract.
EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC
CONTRACTS. CITY is subject to the provisions of the Government Code and the Labor Code of
the State of California. It is stipulated and agreed that all provisions of law applicable to public
contracts are a part of this contract to the same extent as though set forth herein and shall be
complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight
(8) hours labor constitute a legal day's work and CONTRACTOR shall, as a penalty to CITY, forfeit
Twenty-five Dollar ($25) for each workman employed in the execution of the Contract by
3
CONTRACTOR, or by any SUB-CONTRACTOR, for each calendar day during which such
workman is required or permitted to work more than eight (8) hours in violation of the provisions
of Article Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as
permitted by law.
IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of CITY,
pursuant to City Council action, and by CONTRACTOR on the date set before the name of each.
City of San Juan Capistrano
DATED: BY:
DAVID SWERDLIN, MAYOR
BY:
CONTRACTOR, LICENSE NO. AND CLASSIFICATION
ATTEST:
Cheryl Johnson, City Clerk
APPROVED AS TO FORM:
John Shaw, City Attorney
4
CITY OF SAN JUAN CAPISTRANO
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH, 3. SILVER CREEK DRIVE,
4. CALLE ARROYO BIKE TRAIL, AND 5. (ADDITIVE ALTERNATE)
RANCHO VIEJO ROAD
SPECIAL PROVISIONS
WORK TO BE DONE
The work to be done under this contract in general, consists of removing asphalt concrete and PCC
curb and gutter cold planing, placing asphalt concrete and aggregate base, constructing subdrains,
placing Bio Barrier Root Control, survey and traffic control.
SECTION 1 - STANDARD SPECIFICATIONS
The contractor shall perform his work in accordance with the Standard Specifications for
Public Works Construction, 1994 Edition, hereinafter referred to as the Standard
Specifications.
The Contractor shall maintain a copy of this book on the job-site at all times. Unless
otherwise specified, errata and supplements to the Standard Specifications shall be part of
these specifications. The provisions of the Standard Specifications shall be modified as
indicated below:
Change 1: Contract Termination
"If at any time, in the opinion of the Director of Engineering and Building, Contractor fails
to supply suitable equipment, an adequate working force, or material of proper quality, or
shall fail in any respect to prosecute any work with the diligence and force specified and
intended in and by the terms of the Contract, notice thereof in writing shall be served upon
him, and should he neglect or refuse to provide means for satisfactory compliance with the
contract, as directed by the Director of Engineering and Building, within the time specified
in such notice, the City of San Juan Capistrano, in any such case, shall have the power to
terminate all or any portion of the contract.
Upon receiving notice of such termination, Contractor shall discontinue said work or such
parts of it as the City of San Juan Capistrano may designate. Upon such termination, the
Contractor's control shall terminate and thereupon the Members of the City Council, or its
duly authorized representative, may take possession of all or any part of the Contractor's
materials, tools, equipment, appliances, and plant, and buy such additional materials and
supplies at the Contractor's expense as may be necessary for the proper conduct of the work
and for completion thereof; or may employ other parties to carry the contract to completion,
employ the necessary workmen, substitute other machinery or materials and purchase the
materials contracted for, in such manner as the City of San Juan Capistrano may deem proper;
or the Members of the City Council may annul and cancel the contract and re-let the work or
any part thereof. Any excess of cost arising therefrom over and above the contract price will
be charged against the Contractor and his sureties, who will be liable therefore.
SP-1
In the event of such termination, all money due the Contractor retained under the terms of this
contract shall be forfeited to the City of San Juan Capistrano; but such forfeiture will not
release the Contractor or the sureties from liability or failure to fulfill the contract. Contractor
and sureties will be credited with the amount of monies so forfeited toward any excess of cost
over and above the contract price, arising from the suspension of the operation of the contract
and the completion of the work by the City of San Juan Capistrano as provided above, and
the Contractor will be credited with any surplus remaining after all just claims for such
completion have been paid."
Change 2: Section 7-13 -Laws to be Observed
Add: "All contractors and subcontractors shall comply with all sections of the Municipal
Code of the City of San Juan Capistrano, especially Section: 6-3.06(b), (c), (d) and
(e) and shall secure the services of the City's exclusive solid waste hauler for their
solid waste handling needs."
Change 3: Section 8 - Facilities for City Personnel
Delete this Section.
Change 4: Section 2-9.3 - Survey Services
The Contractor will perform and be responsible for the accuracy of survey adequate for
construction. The Contractor shall preserve construction survey stakes and marks for the
duration of their usefulness. If any construction survey stakes are lost or disturbed and need
to be replaced, such replacement shall be by the Contractor at his expense.
The Contractor shall dig all holes necessary for line and grade stakes.
Unless Otherwise specified, stakes will be set and stationed by the Contractor for curbs,
headers, sewers, storm drains, structures and rough grade and a corresponding cut or fill to
finished grade (or flowline) indicated on a grade sheet.
Change 5: Section 7-10.2 - Storage of Equipment and Materials in Public Streets
Construction equipment and materials shall not be stored in streets, roads, highways or public
right-of-way. All materials or equipment not installed or used in construction within the daily
work period shall be stored elsewhere by the contractor at its expense.
Construction equipment shall not be stored at the work site before its actual use on the work.
Excavated material, except that which is to be used as backfill in the adjacent trench, shall not
be stored in public streets, roads, highways or public right-of-way. After placing backfill, all
excess material shall be removed immediately from the site.
SP-2
SECTION 2 - TERMS DEFINED
Whenever in the said Standard Specifications the following terms are used, it is hereby
provided that the following City departments or person shall be intended:
AGENCY shall mean City of San Juan Capistrano whenever appropriate.
BOARD shall mean the City Council of the City of San Juan Capistrano.
•
ENGINEER shall mean City Engineer or other person(s) designated by same.
SECTION 3 - FLOW AND ACCEPTANCE OF WATER
Surface or other waters may be encountered at various times during construction. The Contractor,
by submitting a bid, acknowledges that he has investigated the risks arising from surface or other
waters and has prepared his bid accordingly. It shall be the sole responsibility of the Contractor to
protect his work from danger due to any waters encountered. Should any damage to the work due
to surface or other water occur prior to acceptance of the work by the City, the Contractor shall
repair such damage at his expense.
SECTION 4 - WATER
Water will be available from the Capistrano Valley Water District. Arrangements for temporary
construction water services permit and water service may be made by contracting the Capistrano
Valley Water District at (714) 493-1515 one week prior to need for service. All water facility
construction shall conform to the "Standard Specifications," Capistrano Valley Water District, and
"The Uniform Plumbing Code," 1982 Edition.
SECTION 5 - INSURANCE AND OVERHEAD COSTS
The Contractor shall receive no direct compensation for insurance and overhead (move-in costs, for
example) costs. Accordingly, these costs should be prorated to the appropriate bid items.
SECTION 6 -PROTECTION OF EXISTING UTILITIES (UNDERGROUND SERVICE ALERT)
The Engineer has endeavored to show all existing utilities. The Contractor must, however, take all
due precautionary measures to protect all of the existing utilities. The Contractor shall have all
utilities located by contacting the responsible agency at lease 48 hours prior to commencing any
construction work.
The Contractor's attention is directed to the utility notification service provided by
UNDERGROUND SERVICE ALERT (USA). USA member utilities will provide the Contractor
with the locations of their substructures in the construction area when the Contractor gives at least
48 hours notice to the USA by calling 1-800-422-4133. Other utility phone numbers are noted on
Sheet 1 of the plans.
SP-3
Full compensation for conforming to the requirements of this section shall be considered as included
in the contract bid prices paid for the various items of work, and no additional compensation will be
allowed therefore.
SECTION 7 - PROTECTION OF PRIVATE PROPERTY
The Contractor must remain within the construction zone to the best of his ability. The Contractor
must protect all existing private property.
SECTION 8 - CONSTRUCTION ZONE
Contractor shall protect property and facilities adjacent to the construction zone, and all property and
facilities within the construction zone which are shown on the plans to be protected. After
completion of project, the construction zone shall be clean and in a presentable condition. All public-
or privately-owned improvements and facilities shall be restored to their original condition and
location. In the event improvements of facilities are damaged, they shall be replaced with new
materials equal to the original.
Nothing herein shall be construed to entitle the Contractor to the exclusive use of any public street,
way or parking area during performance of the contract work, and Contractor shall conduct his
operations so as not to interfere with the authorized work of utility companies or other agencies in
such streets, way or parking areas.
The Contractor shall be responsible for investigating conditions of available public and private roads
and of clearances, restrictions and other limitations affecting transportation and ingress and egress
to the site of the work.
SECTION 9 - PRE-CONSTRUCTION COORDINATION MEETING
Prior to the commence of construction, arrangements will be made for a meeting between the
Contractor, the Engineer, and involved utility representatives. The purpose of this meeting is to
coordinate the activities of the Contractor within the limits of this contract, review scheduling, discuss
construction methods and clarify inspection procedures. The Contractor will be required to submit
a complete schedule in the attached form showing the number of working days required to complete
each phase of the project. This schedule shall be approved by the City Engineer prior to the start of
construction.
SECTION 10 - NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
1. Construction sites shall be maintained in such a condition that an anticipated storm does not
carry wastes or pollutants off the site.
Discharges of material other than Storm Water are allowed only when necessary for
performance and completion of construction practices and where they do not: cause or
contribute to a violation of any water quality standard; cause or threaten to cause pollution,
contamination, or nuisance; or contain a hazardous substance in a quantity reportable under
Federal Regulations 40 CFR Parts 117 and 302.
SP-4
Potential pollutants include but are not limited to: solid or liquid chemical spills; wastes from
paints, stains, sealants, glues, limes, pesticides, herbicides, wood preservatives and solvents;
asbestos fibers, paint flakes or stucco fragments, fuels, oils, lubricants, and hydraulic, radiator
or batter fluids; fertilizers, vehicle/equipment wash water and concrete wash water; concrete
detergent or floatable wastes;wastes from any engine/equipment steam cleaning or chemical
degreasing; and superchlorinated potable water line flushings.
During construction, disposal of such materials should occur in a specified and controlled
temporary area on-site, physically separated from potential storm water run-off, with ultimate
disposal in accordance with local, state and federal requirements.
2. Dewatering of contaminated groundwater, or discharging, contaminated soils via surface
erosion is prohibited. Dewatering of non-contaminated groundwater requires a National
Pollutant Discharge Elimination System Permit from the respective State Regional Water
Quality Control Board.
SECTION 11 - PRESERVATION OF SURVEY MONUMENT
Effective January 1, 1995, AB 1414 "Preservation of Survey Monumentation Compliance with
Section 8771 of the Business and Professional Code" provides for the preservation of Survey
Monuments in construction projects. This legislation mandates that prior to construction monuments
are to be referenced in the field and "Corner Records" prepared for filing in the Office of the County
Surveyor. It also mandates that after construction, monuments are to be reset and "Corner Records"
filed with the County Surveyor. This must be done prior to certifying completion of a project.
The City requires monumentation preservation; on all capital improvement projects where
monumentation points are present and the contractor shall be responsible for submitting proper
documentation to the Office of the County Surveyor in compliance with AB 1414.
Project finalization, Notice of Completion and/or release of retention shall be contingent upon
obtaining documentation from the contractor's project surveyor or engineer that monuments have
been set or restored and Corner Records filed with, and to, the satisfaction of the County Surveyor.
All costs necessary to comply with this legislation shall be allocated to the appropriate bid item.
SECTION 12 - MONUMENTATION IDENTIFICATION
In accordance with the Professional Land Surveyor Act, Section 8772, any monument set by a
licensed land surveyor or registered civil engineer to mark or reference a point on a property or land
line shall be permanently and visibly marked or tagged with the certificate number of the surveyor or
civil engineer setting it, each number to be preceded by the letters "LS." or "R.C.E.," respectively,
as the case may be or, if the monument is set by a public agency, it shall be marked with the name of
the agency and the political subdivision it serves.
Nothing in this section shall prevent the inclusion of other information on the tag which will assist in
the tracing or location of the survey records which relate to the tagged monument.
Centerline ties filed with the Orange County Surveyor will be checked for compliance with this law.
SP-5
SECTION 13 - UTILITY RELOCATIONS
In accordance with Section 5-1 of the Specifications, the Contractor shall determine the location and
depth of all utilities, including service connections,which have been marked by the respective owners
and which may affect or be affected by its operations. The Contractor shall receive no direct
compensation for this work. Accordingly, full compensation for such work should be prorated to the
appropriate bid items.
Utility relocations may be necessary during this construction contract. The various utilities have
indicated that the following notifications and work schedules are necessary:
1. Silver Creek Drive
Utility Facility Advance Notification Time for Utility Work
Cox Cable TV House Service 5 Working Days 1 Working Day
So. Calif. Gas House Service The Gas Co. will pothole
existing house services and,
if necessary, will lower them
to 1-foot bellow bottom of
trench prior to this construc-
tion contract.
2. Calle Arroyo Bike Trail
Utility Facility
Water Main Line These utilities have indicated
& the close proximity of their
So. Calif. Gas House Service facilities to the construction area.
It is not anticipated that relo-
cation will be necessary for these
facilities. The contract, however,
requires excavation by hand for
the installation of the street-side
Biobarrier.
The Contractor shall allow in his bid for all costs to accommodate this work into his construction
schedule. The Contractor shall receive no direct payment for accommodating this work.
Accordingly, these costs should be prorated to the appropriate bid items.
The Contractor shall notify the utility in writing of the work required with copy of the letter to the
City Project Manager.
SP-6
JOB Submitted in Accordance with the Legend:
PROGRESS SCHEDULE LIMITS Requirements of the special provisions % Complete
PROJ. NO. by: Actual Progress
SPEC. NO. Contractor Date Scheduled Progress
START DPTh
.Accepted by Date
BID WORKING DAYS
I'1LM % OF 10 20 30 40 50 60 70 80 90 1 0
NO. DESCRIP'T'ION BID - • ,
t
-- 1
' j r
I
i . mill
t / l
1
CITY OF SAN JUAN CAPISTRANO
PREVENTATIVE STREET MAINTENANCE 1997-1998
1. PEPPERTREE BEND, 2. MISSION HILLS RANCH, 3. SILVER CREEK DRIVE,
4. CALLE ARROYO BIKE TRAIL, AND 5. (ADDITIVE ALTERNATE)
RANCHO VIEJO ROAD
DETAIL SPECIFICATIONS AND METHOD OF PAYMENT
BID ITEM 1 - PROJECT SURVEY
The work for this item shall consist of project survey by a licensed engineer or surveyor and
certification of construction to the required line and grade. The contractor shall ensure that the intent
of the design will be met by checking existing construction elevations for compatibility with the
proposed construction. Any discrepancies shall be reported to the engineer for review.
PAYMENT
The lump sum price for this item shall include all labor, materials, tools and equipment necessary to
carry out the work as specified and no additional compensation shall be made therefor.
BID ITEM 2 - REESTABLISH CENTERLINE TIES AND MONUMENTS
The work for this item shall consist of the reestablishing of center control ties and monuments by a
Registered Civil Engineer or licensed surveyor removed, disturbed or covered during the course of
construction.
PAYMENT
The lump sum price for this item shall include all labor, materials, tools and equipment necessary to
carry out the work as specified and no additional compensation shall be made therefor.
BID ITEM 3 - CITY NOTIFICATION SIGNS
One week prior to construction, the contractor shall provide and erect City notification signs, at
locations shown on the plans or marked in the field and agreed by the engineer. The signs shall be
removed within one week of completion of construction.
PAYMENT
The price per each for this bid item shall include all labor, materials, tools and equipment necessary
to carry out the work as specified and no additional compensation shall be made therefor.
BID ITEM 4 & 21- TRAFFIC CONTROL
The contractor shall provide and maintain traffic control devices during the construction of the
project and until striped.
In addition to those provisions of Section 7-10 of the Standard Specifications for Public Works
Construction(Green Book) dealing with Public Convenience and Safety, the following requirements
are included as contract specifications:
DS-1
All warning and regulatory signs, lights and devices used for the protection of the public on
the project shall conform to those described in the current issue of the State of California
Manual of Warning Signs, Lights and Devices for use in Performing Work Upon Highways
as required by Section 21400 of the California Vehicle Code.
Guidelines for the use and placement of these traffic control devices shall conform to the
applicable layouts described in the State Manual and in the latest edition of the Work Area
Traffic Control Handbook (WATCH) published by Building News, Inc. All traffic control
patterns shall be subject to approval of the engineer.
The contractor shall have traffic control plans prepared by a Registered Traffic Engineer. The
plans are subject to approval of the Engineer. The work shall also include providing and
installing advance notification signs seven days prior to the start of construction, including
those shown on the plans.
PAYMENT
The lump sum payment for traffic control shall include all work specified and shall include al labor,
materials, tools and equipment and no additional compensation shall be made therefor.
BID ITEM 5 - COLD PLANE EXISTING ASPHALT CONCRETE 0.12' DEEP TO ZERO
The work for this item will consist of cold planing the pavement 0.12' deep to zero where shown on
the plans or marked in the field and as directed by the Engineer.
The workmanship, materials and equipment necessary to complete the work as required shall conform
to Section 302-5.2 of the Standard Specifications.
PAYMENT
Payment for cold planing 0.12' deep to zero shall be at the contract unit price bid per square foot,
which shall be full compensation for furnishing all labor, materials, equipment, cleaning and
incidentals necessary to cold plane the areas shown on the plan and as directed by the Engineer and
no additional payment shall be made therefor.
BID ITEM 6 - ASPHALT CONCRETE OVERLAY
The work for this bid item shall include the furnishing and placing of III C2 AR4000 asphalt concrete
overlay to streets as indicated on the plans and in the specifications. The workmanship and materials
necessary to complete the work as required shall conform to Section 302-5 of the Standard
Specifications and Orange County Standard Plan 1805.
PAYMENT
The unit price bid per ton for asphalt concrete overlay shall include all labor, material, tools, and
equipment necessary to construct the asphalt concrete paving, and no additional compensation shall
be made therefor.
DS-2
BID ITEM 7 -ADJUSTMENT OF CITY MANHOLE FRAMES AND COVER SETS TO GRADE
The work for this bid item shall include setting all existing sewer and storm drains, manhole frames
and cover sets to grade within the area to be surfaced. It shall be the responsibility of the Contractor
to locate all manholes prior to doing any work and have them dimensioned from two known points.
PAYMENT
The unit price bid per each for adjusting manhole frames and cover sets to grade shall include all
labor, materials, tools, and equipment, as well as traffic control and no additional compensation will
be made therefor.
BID ITEM 8 - ADJUST CVWD VALVE BOXES TO GRADE
The work for this bid item shall include removing, replacing with new valve box and setting all
existing CVWD water valve boxes to grade within the area to be surfaced, per Capistrano Valley
Water District Standard Plan W13.
It shall be the responsibility of the Contractor to locate all valve boxes prior to doing any work and
have them dimensioned from two known points. The District should be notified at least forty-eight
hours before any work begins (493-1515).
PAYMENT
The unit price bid per each for adjusting CVWD valve boxes to grade shall include all labor,
materials, tools, and equipment, as well as traffic control and no additional compensation will be made
therefor.
BID ITEM 9 -REMOVE AND REPLACE ASPHALT CONCRETE
The work for this bid item shall include the removing of existing asphalt, furnishing and placing of
III C2 AR4000 asphalt concrete marked in the field prior to street slurry. The workmanship and
materials shall conform to Section 302-5 and 400-4 of the Standard Specifications and Orange
County Standard No. 1805.
PAYMENT
The unit price bid per ton for asphalt concrete shall include all labor, materials, tools and equipment
necessary to construct the work and no additional compensation shall be made therefor.
BID ITEM 10 - REMOVE EXISTING STRUCTURAL SECTION
The work for this item shall consist of removing and disposing of the existing asphalt concrete and
aggregate base section of streets or bike trail as shown on the plans, or marked in the field and as
directed by the Engineer.
DS-3
Sawcutting is not required where the area is to have an asphalt concrete overlay. The workmanship
and materials necessary to complete the work as required shall conform to Section 300-2 of the
Standard Specifications.
PAYMENT
The unit price per square foot for this item shall include all labor, materials, tools, equipment and
incidentals to remove and dispose of existing asphalt concrete as shown on the plans or marked in
the field and no additional compensation shall be made therefor.
BID ITEM 11 - PROVIDE AND PLACE ASPHALT CONCRETE DEEPLIFT SECTION
The work for this item shall include the furnishing and placing of asphalt concrete as indicated on the
plans and in the specifications. The workmanship and materials necessary to complete the work
required shall conform to Section 302-5 of the Standard Specifications and Orange County Standard
Plan 1805.
PAYMENT
The unit price per square foot for this bid shall include all labor, materials, tools and equipment and
no additional compensation shall be made therefor.
BID ITEM 12 - REMOVE AND REPLACE P.C.C. CURB AND GUTTER
The work for this bid item shall include removing and replacing existing P.C.C. curb and gutter, as
shown on the plans and disposal. The costs for sawcutting shall be included in this item.
PAYMENT
The unit price per lineal foot for this bid item shall include all labor, materials, tools and equipment
and no additional compensation shall be made therefor.
BID ITEM 13 - PROVIDE AND PLACE BIKE TRAIL ASPHALT CONCRETE
The work for this item shall include the furnishing and placing of asphalt concrete as indicated on the
plans and in the specifications. The workmanship and materials necessary to complete the work
required shall conform to Section 302-5 of the Standard Specifications and Orange County Standard
Plan 1805.
PAYMENT
The unit price per ton of this item shall include all labor, materials, tools and equipment necessary to
place the asphalt concrete section, and no additional compensation shall be made therefor.
„
DS-4
BID ITEM 14 - PROVIDE AND PLACE BIKE TRAIL AGGREGATE BASE
The work for this bid item shall include the furnishing and placing of aggregate base as indicated on
the plans and in the specifications. The workmanship and materials necessary to complete the work
as required shall conform to Section 301-2 of the Standard Specifications and Orange County
Standard Plan 1804.
PAYMENT
The unit price bid per ton for aggregate base shall include all labor, materials, tools, and equipment
necessary to place the aggregate base material, and no additional compensation shall be made
therefor.
BID ITEM 15 & 22 - 4" DIAMETER SUBDRAIN IN PAVED AREA
The workmanship and materials include in the work prescribed for this bid item shall be in
conformance with the provisions of the standard specifications.
The contractor shall furnish and place the 4" diameter subdrain complete with all fittings, with
bedding material and pavement reconstruction as shown on the plans or staked in the field.
Excavation, including asphalt, dewatering, bedding, temporary by-passes, trench shoring, compacted
backfill within the excavated trench, street reconstruction, potholing for existing utilities, plating, and
all other related items of work as prescribed in the Special Provisions for the City of San Juan
Capistrano are included in the unit price bid.
Elevations of all connecting inverts shall be verified in the field prior to commencement of
construction. The contractor shall excavate so that this can be accomplished.
Protection of all existing utilities and sewer lines shall be the contractor's responsibility and included
in the unit price bid.
Bid Item 22 shall include the costs of complying with the modified requirements of Section 7-10.2,
Storage of Equipment and Materials in Public Streets in the contract Special Provisions.
PAYMENT
The unit price per linear foot for this bid item shall include all labor, materials, tools and equipment
for the placement of the 4-inch diameter subdrain and no additional compensation will be made
therefor.
BID ITEM 16 & 23 - CONNECT SUBDRAIN TO CATCH BASIN
The work for this item shall include all work necessary to connect the 4" diameter subdrain to the
existing catch basin, including removal and replacement of concrete curb and gutter, particularly in
Bid Item 23.
DS-5
PAYMENT
The unit price for this item shall include all labor, materials, tools and equipment necessary to carry
out the work and no additional compensation shall be made therefor.
BID ITEM 17 AND 18 - BIO BARRIER ROOT CONTROL SYSTEM
The work for these items shall include providing and installing 19 1/2" wide Bio Barrier Root Control
System where shown on the plans. For Bid Item 18, excavation shall be by hand.
PAYMENT
The unit price for this item shall include all labor, materials, tools and equipment necessary to carry
out the work and no additional compensation shall be made therefor.
BID ITEM 19 - STRIPING AND SIGNING
Within 24 hours following the street construction, the Contractor shall provide the traffic striping and
signing shown on the plans complete with reflective pavement markings in accordance with the
Standard Specifications for Public Works Construction and the requirements stated on the plans. The
street shall not be left unstriped or unsigned over any weekend period.
PAYMENT
The lump sum bid for pavement marking and signing shall include all work specified and shall include
labor, materials, tools and equipment and no additional compensation shall be made therefor.
BID ITEM 20 - OFF-STREET STORAGE OF EQUIPMENT AND MATERIALS
The work for this item shall consist of complying with the modified requirements of Section 7-10.2,
Storage of Equipment and Materials in Public Streets, in the contract Special Provisions.
PAYMENT
The lump sum price for this item shall include all labor, materials, tools and equipment necessary to
carry out the work as specified and no additional compensation shall be made therefor.
BID ITEM 24 - INDUCTIVE LOOP DETECTORS
The work for this item shall include the construction of the inductive loop detectors shown on the
plans in accordance with Section 86 of the Standard Specifications, State of California Department
of Transportation, January 1988 Edition.
PAYMENT
The unit price bid for constructing inductive loop detectors shall include all labor, materials, tools and
equipment and no additional compensation shall be made therefor.
DS-6
CITY NOTIFICATION SIGN
,* Your City Dollars
, :" at Work
Preventative Street Maintenance
1997-1998
Proposed Completion - (date) 1997
1. Black letters on beige background
2. 5'-0" x 3'-0"
3. Single post mounted
NON-POTABLE WATER DOMESTIC WATER
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VALVE & VALVE 30X INSTALLATION
REVISIONS CAPISTRANO VALLEY STD. NO.
ii NO. DATE APPROVED ibt%
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