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1997-0819_AYSO REGION 87_G4b_Agenda Report AGENDA ITEM August 19, 1997 TO: George Scarborough, City Manager FROM: Al King, Jr., Community Services Director SUBJECT: Consideration of LicenseAgreement Between the City of San Juan Capistrano and AYSO Region 87 for Use of the Concession Stand at the San Juan Capistrano Sports Park RECOMMENDATION: By motion, approve the License Agreement between the City of San Juan Capistrano and AYSO Region 87 for use of the concession stand at the San Juan Capistrano Sports Park for the period of August 23, 1997, to February 23, 1998. SITUATION: At the January 21, 1997, City Council meeting, approval was granted for AYSO and San Juan Capistrano Little League organizations to operate the concession stand at the San Juan Capistrano Sports Park. As part of the motion, City Council also approved a Concession Stand Use Agreement between the City of San Juan Capistrano and San Juan Capistrano Little League for the period of March 1, 1997,to June 30, 1997. Now that Little League has concluded its season, a license agreement with AYSO for the use of the concession stand for the period of August 23, 1997,through February 23, 1998, is attached for City Council consideration. The agreement identifies regulations and conditions of the concession stand, which include signs and advertisements, hours of operation, food and beverage products, maintenance and cleanliness,equipment,vehicles, concessionaires, walk-throughs, inspections and permits. COMMISSION/BOARD REVIEW,RECOMMENDATION: The Parks,Recreation and Equestrian Commission reviewed Little League's and AYSO's use of the concession stand at the San Juan Capistrano Sports Park at their December 16, 1996, meeting and unanimously recommended support for its approval by the City Council, with the provision that Little League and AYSO do not have exclusivity to vend on the premises for programs other than their functions. The Commission's motion was incorporated in the agreement under Section I. FINANCIAL CONSIDERATIONS: In exchange for the use of the concession stand,the organization will assist with in-kind services for general maintenance of athletic fields. AYSO will retain all proceeds from the operation of the concession stand. FOR CITY COUNCIL ACaz Sit • Agenda Item -2- August 19, 1997 PUBLIC NOTIFICATION: AYSO Region 87 AYSO Region 87 Roy Nunn Jeff Randolf, Commissioner ALTERNATE ACTIONS: 1. Approve the License Agreement between the City of San Juan Capistrano and AYSO Region 87 for use of the concession stand at the San Juan Capistrano Sports Park. 2. Approve the License Agreement between the City of San Juan Capistrano and AYSO Region 87 for use of the concession stand at the San Juan Capistrano Sports Park, with modifications. 3. Do not approve the License Agreement between the City of San Juan Capistrano and AYSO Region 87 for use of the concession stand at the San Juan Capistrano Sports Park. 4. Continue this item, and request additional information from staff. RECOMMENDATION: By motion, approve the License Agreement between the City of San Juan Capistrano and AYSO Region 87 for use of the concession stand at the San Juan Capistrano Sports Park for the period of August 23, 1997, to February 23, 1998. Respectfully submitted, Pr ared by,i 443VAN\ Al King, Jr. Karen Crocker Community Services Director Community Services Manager AK:KC:jtb Attachment c:\wpdocs\206\sptsprk\aicccon2.std