1997-0819_AYSO REGION 87_G4b_Agenda Report AGENDA ITEM August 19, 1997
TO: George Scarborough, City Manager
FROM: Al King, Jr., Community Services Director
SUBJECT: Consideration of LicenseAgreement Between the City of San Juan Capistrano and
AYSO Region 87 for Use of the Concession Stand at the San Juan Capistrano Sports
Park
RECOMMENDATION:
By motion, approve the License Agreement between the City of San Juan Capistrano and AYSO
Region 87 for use of the concession stand at the San Juan Capistrano Sports Park for the period of
August 23, 1997, to February 23, 1998.
SITUATION:
At the January 21, 1997, City Council meeting, approval was granted for AYSO and San Juan
Capistrano Little League organizations to operate the concession stand at the San Juan Capistrano
Sports Park. As part of the motion, City Council also approved a Concession Stand Use Agreement
between the City of San Juan Capistrano and San Juan Capistrano Little League for the period of
March 1, 1997,to June 30, 1997.
Now that Little League has concluded its season, a license agreement with AYSO for the use of the
concession stand for the period of August 23, 1997,through February 23, 1998, is attached for City
Council consideration. The agreement identifies regulations and conditions of the concession stand,
which include signs and advertisements, hours of operation, food and beverage products,
maintenance and cleanliness,equipment,vehicles, concessionaires, walk-throughs, inspections and
permits.
COMMISSION/BOARD REVIEW,RECOMMENDATION:
The Parks,Recreation and Equestrian Commission reviewed Little League's and AYSO's use of the
concession stand at the San Juan Capistrano Sports Park at their December 16, 1996, meeting and
unanimously recommended support for its approval by the City Council, with the provision that
Little League and AYSO do not have exclusivity to vend on the premises for programs other than
their functions. The Commission's motion was incorporated in the agreement under Section I.
FINANCIAL CONSIDERATIONS:
In exchange for the use of the concession stand,the organization will assist with in-kind services for
general maintenance of athletic fields. AYSO will retain all proceeds from the operation of the
concession stand.
FOR CITY COUNCIL ACaz Sit
•
Agenda Item -2- August 19, 1997
PUBLIC NOTIFICATION:
AYSO Region 87 AYSO Region 87
Roy Nunn Jeff Randolf, Commissioner
ALTERNATE ACTIONS:
1. Approve the License Agreement between the City of San Juan Capistrano and AYSO Region
87 for use of the concession stand at the San Juan Capistrano Sports Park.
2. Approve the License Agreement between the City of San Juan Capistrano and AYSO Region
87 for use of the concession stand at the San Juan Capistrano Sports Park, with
modifications.
3. Do not approve the License Agreement between the City of San Juan Capistrano and AYSO
Region 87 for use of the concession stand at the San Juan Capistrano Sports Park.
4. Continue this item, and request additional information from staff.
RECOMMENDATION:
By motion, approve the License Agreement between the City of San Juan Capistrano and AYSO
Region 87 for use of the concession stand at the San Juan Capistrano Sports Park for the period of
August 23, 1997, to February 23, 1998.
Respectfully submitted, Pr ared by,i
443VAN\
Al King, Jr. Karen Crocker
Community Services Director Community Services Manager
AK:KC:jtb
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