19-0115_LUCAS BUILDERS, INC._E19_Agenda ReportTO :
FROM :
SUBMITTED BY :
PREPARED BY :
DATE:
SUBJECT:
Honorable Mayor and Members of the City Council
;!ffenjamin Siegel, City Manager
Steve May, Public Works and Utilities Director .,LffM._
Joe Parco, City Engineer
Paul Meshkin, Senior Civil Engineer
January 15, 2019
1/15/2019
E19
Resolution Declaring Work Completed for the Camino Capistrano
and Del Obispo Street Stormwater Treatment Projects (GIP 12502
and 16502) (Lucas Builders Inc.)
RECOMMENDATIONS:
1. Adopt a Resolution declaring the work completed as to plans and specifications for
the Camino Capistrano and Del Obispo Street Stormwater Treatment Project (GIP
12502 and 16502) (Lucas Builders Inc.); and,
2. Direct the City Clerk to process recording of a Notice of Completion for the Project;
and,
3. Authorize staff to release the Project retention 30 days after recordation of the Notice
of Completion.
EXECUTIVE SUMMARY :
Construction work was recently completed for the Camino Capistrano and Del Obispo
Street Stormwater Treatment Projects (GIP 12502 and 16502). The Projects consisted of
the installation of bio-filtration units, storm drain pipeline, and replacement of concrete
sidewalks on Camino Capistrano and Del Obispo Street as shown on the attached
location map (Attachment 1). The work has been completed to the satisfaction of the
Public Works and Utilities Director and is ready for acceptance and recordation of a Notice
of Completion. Staff is recommending that the City Council adopt a resolution (Attachment
2) declaring the work completed in accordance with the approved plans and
specifications, and directing the City Clerk to process recording of a Notice of Completion
(Attachment 3).
City Council Agenda Report
January 15 , 2019
Page 2 of 3
DISCUSSION/ ANALYSIS :
On March 6, 2018, the City Council awarded a construction contract for the Projects to
Lucas Builders Inc. in the amount of $399,204. Two contract change orders were issued,
totaling $32,533, to cover the cost of field changes and additional quantities of concrete.
The final construction contract cost was $431 ,737. Payment of retention to the contractor
in the amount of $21 ,586 will be made 30 days following recordation of the Notice of
Completion, after which time claims against the City for payment to any unpaid labor or
material suppliers will be barred. Additionally, a one-year warranty provided for in the
construction contract will cover any construction deficiencies that become evident within
the next year. Staff will continue to monitor the improvements throughout the one-year
warranty period.
FISCAL IMPACT:
The construction accounting summary below shows the Projects' construction budget and
expenditures, with an ending balance of $9, 187 that will be returned to the System
Development Fund.
T bl f C t t" B d t d E d"t a e o ons rue ion u 1ge an xpen 1 ures
Item Amount Totals
Projects' Construction Budget $484 ,904
Original Construction Contract ($399,204)
Construction Change Orders ($ 32 ,533)
Construction Contract Administration * ($ 43,980)
Total Construction Cost ($475,717)
Ending Balance $ 9,187
* Construction Contract Administration included archeological and Native
American monitoring.
ENVIRONMENTAL IMPACT:
These Projects have been reviewed in accordance with the California Environmental
Quality Act ("CEQA"). The City's Environmental Administrator determined that CIP 12502
and 16502 were categorically exempt from further environmental review under the Class
3 exemption for New Construction of Small Structures or Facilities (CEQA Guidelines
15303). A Notice of Exemption (NOE) was filed on March 30, 2018, with the County Clerk-
Recorder's Office . No further environmental review is needed to declare the work
completed.
City Council Agenda Report
January 15, 2019
Page 3 of 3
PRIOR CITY COUNCIL REVIEW:
• On March 6, 2018, the City Council appropriated $126,204 for the Projects and
awarded a construction contract to Lucas Builders Inc. (GIP 12502 and 16502) (Lucas
Builders Inc.).
• On September 5, 2017, the City Council took the following actions to augment funding
for the Projects:
o Unfunded the following Capital Improvement Projects, returning the funds to
Systems Development Fund: Camino Capistrano Storm Drain between San Juan
Creek Road and Ortega Highway (GIP 15501 ); Calle Arroyo and Sundance Drive
Drainage Improvements (GIP 15503); and La Navia and La Ronda Drainage
Improvements (GIP 15505); and,
o Appropriated $247,000 from the Systems Development Fund for the Projects.
• On April 3, 2012, the City Council approved an agreement with Caltrans whereby
Caltrans contributed $112,000 toward the cost of a stormwater treatment system that
the City would be obligated to design and construct near the 1-5 Freeway and Ortega
Highway ramps.
• On August 2, 2010, the City Council approved an agreement with Caltrans whereby
Caltrans contributed $100,000 toward the cost of a stormwater treatment system that
the City would be obligated to design and construct near the 1-5 Freeway and Camino
Capistrano ramps.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS :
These Projects do not require commission, committee, or board review.
NOTIFICATIONS:
Lucas Builders Inc.
Caltrans, Grace Pina-Garrett
ATTACHMENTS:
Attachment 1 : Location Map
Attachment 2 : Resolution
Attachment 3 : Notice of Completion
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ATTACHMENT 1
Page 1 of 1
RESOLUTION NO. 19-01-15-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED
AS TO PLANS AND SPECIFICATIONS FOR THE CAMINO
CAPISTRANO AND DEL OBISPO STREET STORMWATER
TREATMENT PROJECT BY LUCAS BUILDERS INC. (GIP 12502 and
16502)
WHEREAS, on the 6th day of March 2018, the City of San Juan
Capistrano entered into a contract with Lucas Builders, Inc. (510 E. Jaime Ave. La
Habra, CA 90637) for Camino Capistrano and Del Obispo Street Stormwater Treatment
Projects (GIP 12502 and 16502).
WHEREAS, the Public Works and Utilities Director has evaluated the final
quantities and cost figures and recommends approval.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
San Juan Capistrano, does resolve as follows:
ATTEST :
SECTION 1. That the work required to be performed by said Contractor
has been completed.
SECTION 2. That the work is hereby accepted and approved .
SECTION 3. That the City Clerk is directed to forward forthwith a Notice
of Completion to the Orange County Clerk-Recorder for
recording.
PASSED, APPROVED, AND ADOPTED this 15th day of January 2019 .
Brian L. Maryott, Mayor
Maria Morris, City Clerk
ATTACHMENT 2, PAGE 1 OF 1
RECORDED AT REQUEST OF AND
RETURNED TO:
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
RECORDING FEES EXEMPT DUE TO
GOVERNMENT CODE SECTION 27383
Maria Morris, City Clerk
San Juan Capistrano, CA
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan
Capistrano to Lucas Builders Inc. (510 E. Jaime Avenue, La Habra, CA 90637) for the Camino
Capistrano and Del Obispo Street Stormwater Treatment Projects (CIP 12502 and 16502).
That the said work has been completed by said company according to plans and specifications,
and to the satisfaction of the Public Works and Utilities Director of the City of San Juan
Capistrano, and that said work was accepted by the City Council of the City of San Juan
Capistrano as owner, 32400 Paseo Adelanto, San Juan Capistrano, California 92675, at a
regular meeting thereof held on the 15th day of January 2019, by Resolution No. 19-01-15-_
That upon said contract, Everest Reinsurance Company was the surety for the bonds given by
the said company as required by law.
Dated at San Juan Capistrano this 15th day of January 2019.
Maria Morris, City Clerk
City of San Juan Capistrano
STATE OF CALIFORNIA
COUNTY OF ORANGE )SS
CITY OF SAN JUAN CAPISTRANO )
I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of
San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury, that the
foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly
and regularly ordered to be recorded in the Office of the Orange County Clerk/Recorder by said
City Clerk.
Dated at San Juan Capistrano this 15Th day of January 2019.
Maria Morris, City Clerk
City of San Juan Capistrano
ATTACHMENT 3, PAGE 1 OF 1