1982-0629_ORANGE, COUNTY OF_Minutes_Board of Supervisors0 0
RECOVED
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MINUTES OF THE BOA��TQ!n
�PERVISORS
OF ORANGE COU41* MWFORNIA
C 4 P; �'-' T t-1 � ; � _-�
June 29, 1982
IN RE: CONTRACT CHANGE ORDER NO. 3 IRVINE REGIONAL PARK PHASE II
HONDO COMPANY, INC.
On motion of Supervisor Clark, duly seconded and unanimously
carried by Board members present, Contract Change Order No. 3 to the
contract for Irvine Regional Park Phase 11 Completion with Hondo Company,
Inc. as contractor, is approved and the Auditor -Controller is directed
to transfer $25,000.00 from Account 4061-420-001 (HBPD engineering
change orders) to Account 4061-420-153 (Irvine Park Phase II Completion).
IN RE: AMENDMENT NO. 2 TO COYOTE CANYON DISPOSAL STATION LEASE
REFUSE DISPOSAL STATION NO. 24 THE IRVINE COMPANY
CONTINUED
On motion of Supervisor Riley, duly seconded and unanimously
carried by Board members present, consideration of the Amendment No. 2
to Coyote Canyon Disposal Station Lease (Refuse Disposal Station No. 24)
with The Irvine Company, is continued to June 30, 1982.
IN RE: AGREEMENT LAW ENFORCEMENT SERVICES CITY OF
SAN JUAN CAPISTRANO
On motion of Supervisor Clark, duly seconded and unanimously
carried by Board members present, the Chairman of the Board of Supervi-
sors is authorized to execute the Agreement for Law Enforcement Services,
dated June 29, 1982, between the County of Orange and the City of San
Juan Capistrano to contract law enforcement services from the County of
Orange, Sheriff -Coroner Department for the City of San Juan Capistrano.
(RF1013-2.3 (12/76)
I
CITY OF SAN JUAN CAPISTRANO
CONTRACT LAW ENFORCEMENT SERVICES
PROPOSAL
FISCAL YEAR 1982-83
PATROL SERVICES
The following is a summary of patrol service unit activities within the City
of San Juan Capistrano for the period of July, 1980, through June, 1981 and
July, 1981 through March 1982.
Included in the above activities are the following:
Arrests:
Felony
Misdemeanor
Traffic Accidents:
Fatal
Injury
PropertyDamage
Recovered Stolen
Vehicles
Activity
Assignments
Observed Incidents
Field Interviews
Road & Driving Citations
Parking Citations
Other Citations
TOTAL
35 54 99
126 91 246
0
July 1980 - June
1981
9
Activity
Night Shift
Day Shift
Evening Shift
72
Assignments
28
1,979
3,365
Observed Incidents
.1,385
292
288
449
Field Interviews
94
68
30
Road & Driving Citations
389
661
1,120
Parking Citations
1,742
375
492
Other Citations
69
188
223
TOTAL
3,971
3,559
5,679
Included in the above activities are the following:
Arrests:
Felony
Misdemeanor
Traffic Accidents:
Fatal
Injury
PropertyDamage
Recovered Stolen
Vehicles
Activity
Assignments
Observed Incidents
Field Interviews
Road & Driving Citations
Parking Citations
Other Citations
TOTAL
35 54 99
126 91 246
0
0
2
9
23
36
16
65
72
9
28
13
July 1981 - March 198�
Night Shift
Day Shift
Evening Shift
1,363
1,730
3,037
190
185
283
52
58
55
126
399
739
983
459
606
63
166
237
2,777
2,997
4,957
Included in the above activities are the following:
Arrests:
Felony 19 17 30
Misdemeanors 129 73 155
Traffic Accidents:
Fatal
0
0
0
Injury
11
22
34
Property Damage
31
79
84
Recovered Stolen
Field Interviews
70
76
Vehicles
2
15
11
Projecting for the remainder of the 1981-82 fiscal year, it is estimated that
the City of San Juan Capistrano patrol units will generate the following
activities:
Activity
Night Shift
Day Shift
Evening Shift
Assignments
1,816
2,306
4,048
Observed Incidents
253
245
376
Field Interviews
70
76
73
Citations
1,562
1,366
2,110
TOTAL
3,701
3,993
6,607
To determine the level of service required within a given area, a study of
the Sheriff Department's patrol operation has been conducted and a time frame
established for the four activity areas identified in the projection. To
establish a reference point, the actual working hours per eight hour watch
are determined by subtracting administrative time, which includes travel to
and from the assiqned area, servicing equipment and comfort stops for the
deputy. The remainder is referred to as available patrol time in the
calculations.
Utilizing the survey results, the following time elements are projected:
Assignments and observations: 26.4 minutes average time usage per call.
60% of the assignments and observations require the preparation of a
report. The report requires an additional 30 minutes to complete.
Field Interviews: 15 minutes to obtain necessary information and adequately
question the subject.
Citation, Traffic: 15 minutes from observation to completion.
Arrests: Due to driving time and booking procedures, an arrest requires
approximately two hours. This factor is not used on the service level
projection due to the variables of release by citation on misdemeanants
and arrest and transportation of more than one suspect.
0
0
Using these time frames, the following is projected:
Night Shift
Assignments - 1,816 x 26.4 minutes 799 hrs;
Observed Incidents - 253 x 26.4 minutes III hrs
Reports - 1,241 x 30 minutes 620.5 hrs
Field Interviews - 70 x 15 minutes 17.5 hrs
Citations - 1,562 x 15 minutes 390.5 hrs
TOTAL = 1,938.5 hrs
Available Patrol Time - 4,914 hours
Preventive Patrol Time - 2,975.5 hours or 60%
Day Shift
Assignments - 2,306 x 26.4 minutes 1,014 hrs
Observed Incidents - 245 x 26.4 minutes 108 hrs
Reports - 1,531 x 30 minutes 765.5 hrs
Field Interviews - 76 x 15 minutes 19 hrs
Citations - 1,366 x 15 minutes 341.5 hrs
TOTAL = 2,248 hrs
Available Patrol Time 4,914 hours
Preventive Patrol Time 2,666 hours or 54%
Eveninq Shift
Assignments - 4,048 x 26.4 minutes 1,781 hrs
Observed Incidents - 376 x 26.4 minutes 165 hrs
Reports - 2,654 x 30 minutes 1,327 hrs
Field Interviews - 73 x 15 minutes 18 hrs
Citations - 2,110 x 15 minutes 527.5 hrs
TOTAL = 3,818.5 hrs
Available Patrol Time 7,371 hours
Preventive Patrol Time 3,552.5 hours or 48%
Most police administrators believe, and the data generally shows, that patrol
units should spend 40% to 60% of their time on preventative patrol. The
number of assignments increased and the number of observations decreased over
last year on all shifts. The addition of the third evening unit the previous
year has increased the preventative patrol time from 36% to 48% which is within
recommended limits. Additionally, all patrol units on all shifts appear to be
working at an acceptable level of calls for service. If this trend continues
through the fiscal year, it is expected that the level of service now provided
to the City of San Juan Capistrano will be within acceptable limits for fiscal
year 1982-83.
0 0
INVESTIGATION SERVICES
The amount of investigative services required under the Service Unit Method
of Contract Law Enforcement is determined by the number of Part I and Part
11 crimes occurring within the City. Excluded from these are narcotic vio-
lations, road and driving violations, parking violations, and other vehicle
laws not requiring investigative follow-up. Road and driving violations and
parking violations are excluded as they are handled entirely through the
citation process and require no investigative time. Other vehicle laws that
do.not require investigative follow-up are also excluded since they are handled
through the citation process. A study of the investigative function indicated
that an investigator can handle an average of 900 combined Part I and Part II
cases per year. This formula considers the ratio of Part I to Part II crimes
as they normally occur within the jurisdiction served.
Since the development of the Service Unit Method of Contract Law Enforcement,
there continues to be increased use of citations in lieu of crime reports and
their subsequent follow-up investigation requirement. Through the continued
use of citations, investigative time has been freed to be utilized on more
meaningful crimes.
Investigative Activities
(Excluding narcotics, road and driving violations, parking violations, and
other vehicle law violations not requiring investigative follow-up)
Fiscal Year 1980-81
Month
Part I
Part II
Total
July
65
69
119
August
69
83
152
September
42
58
100
October
56
49
105
November
65
59
124
December
63
48
ill
January
58
59
117
February
56
34
90
March
77
82
159
April
61
39
100
May
53
54
107
June
71
53
124
TOTAL 736 672 1,408
Fiscal Year July 1981 through March 1982
Month
Part I
Part 11
Total
July
74
37
ill
August
84
54
138
September
53
32
85
October
80
51
131
November
72
48
120
December
80
43
123
Projecting the remainder of the 1981-82 fiscal year, it is estimated that
the City of San Juan Capistrano's investigative activities will be as follows:
Part I Crimes 826
Part II Crimes 550
Projected total Part I
and Part 11 Crimes for
fiscal year 1981-82. 1,376
Currently, the 1981-82 fiscal year contract with the City of San Juan Capis-
trano calls for two investigative units, one man each, 40 hours per week.
Based on San Juan Capistrano's projected crime profile and considering the
trend toward the use of citations in certain Part II crime categories, the
same level of investigative service is recommended for fiscal year 1982-83.
Month
Part I
Part II
Total
January
53
36
89
February
58
38
96
March
65
73
138
TOTAL
619
412
1,031
Projecting the remainder of the 1981-82 fiscal year, it is estimated that
the City of San Juan Capistrano's investigative activities will be as follows:
Part I Crimes 826
Part II Crimes 550
Projected total Part I
and Part 11 Crimes for
fiscal year 1981-82. 1,376
Currently, the 1981-82 fiscal year contract with the City of San Juan Capis-
trano calls for two investigative units, one man each, 40 hours per week.
Based on San Juan Capistrano's projected crime profile and considering the
trend toward the use of citations in certain Part II crime categories, the
same level of investigative service is recommended for fiscal year 1982-83.
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RECOMMENDED SERVICE PROPOSAL FOR FISCAL YEAR 1982-83
Based on the anticipated 1982-83 activities within the City of San Juan
Capistrano, the following levels of services are recommended:
PiTROL SERVICES
Night Shift
Two full-time one-person patrol units $173,324
Day Shift
Two full-time one-person patrol units $173,324
Evening Shift
Three full-time one-person patrol units $259,986
TOTAL PATROL SERVICES $606,634
INVESTIGATION SERVICES
Two investigative units $154,374
TOTAL INVESTIGATIVE SERVICES $154,374
TOTAL COST OF PROPOSAL $761,008
COSTS
The costs shown in the above proposal are for the 1982-83 fiscal year.
These have been developed by the Auditor Controller of the County of Orange.
MULTI-YEAR OPTION
The proposed contract for law enforcement services may be developed
for a period of one to five years. Included, however, is a factor allowing
the Auditor -Controller to annually adjust the cost figures and the City
and County to jointly review the levels of service provided or requested.