1978-0621_ORANGE, COUNTY OF_H5_Agenda ReportAGENDA ITEM June 21, 1978
TO: Honorable Mayor and City Council
FROM: James S. Mocalis, City Manager
SUBJECT: Agreement for Services - Law Enforcement
Fiscal Year 1978-79
SITUATION
The City contracted with the County of Orange for law enforce-
ment services to be provided by the Sheriff's Department for
fiscal year 1977-78. The contract which commenced July 1, 1977,
terminates June 30, 1978.
The Sheriff has now submitted a proposed contract for law
enforcement services for the fiscal year 1978-79, copies attached.
The content and terms of the agreement are the same as the pre-
sent agreement. Based on current enforcement experience, and on
projected 1978-79 activities within the City, the Sheriff has
recommended the same level of service as provided in 1977-78.
Under the terms of the proposed contract the following services
will be provided at the costs indicated.
Patrol Services
Night Shift - One full time,
Day Shift - Two full time,
Evening Shift - Two full time,
Investiqative Services
Two investigative units
TOTAL COST OF PROPOSAL
one
man
patrol
unit
$ 67,578.
one
man
patrol
units
130,434.
one
man
patrol
units
135,156.
$110,404.
$443,572.
The costs in the proposal have been developed by the Orange
County Auditor -Controller. The major factor relating to the
increase of costs this year is escalation of transportation re-
lated expenses, which are based on actual mileage statistics
related to patrolling San Juan Capistrano. Other factors include
increased cost of insurance and salary and benefit increases for
1978-79.
FINANCIAL CONSIDERATIONS
Within the Five -Year Budget, $444,000. has been allocated for
law enforcement services for the fiscal year 1978-79. The total
cost of the proposal is $443,572. The City will be billed on a
quarterly basis for the services.
FOR CITY COUNCIL AGENDA ..:1 ..... 14s
Agreement for Services - Law Enforcement - Fiscal Year 1978-79
Page 2
June 21, 1978
ALTERNATE ACTIONS
1. Approve the proposed agreement with the County of Orange.
2. Negotiate with the Sheriff's Department for a different
level of service.
RECOMMENDATION
By motion, approve the proposed contracts and authorize the
Mayor to execute the agreement for law enforcement services for
fiscal year 1978-79 with the County of Orange.
Respectfully submitted,
ames S. Mocalis
JSM:LAM:tlb
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CITY OF SAN JUAN CAPISTRANO
CONTRACT LAW ENFORCEMENT SERVICES
1978-79
PROPOSAL
March 15, 1978
' CITY OF SAN JUAN CAPISTRANO
CONTRACT LAW ENFORCEMENT SERVICES
PROPOSAL
FISCAL YEAR 1978-79
PATROL SERVICES
' The following is a summary of patrol service unit activities
within the City of San Juan Capistrano for the period of July,
1976, through June, 1977, and July, 1977 through February, 1978.
July 1976 - June 1977
Activity Night Shift Day Shift Evening Shift
Assignments 692 2,135 2,503
' Observed Incidents 450 542 684
Field Interviews 39 66 65
Road & Driving Citations 224 1,021 875
Parking Citations 78 804 422
Other Citations 18 300 165
TOTAL 1,501 4,868 4,714
' Included in the above activities are the following:
Arrests:
Felony
17
58
64
'
Misdemeanor
89
165
294
Traffic Accidents:
' Fatal
0
0
0
Injury
9
29
23
' Property Damage
24
52
52
Recovered Stolen
' Vehicles
5
14
10
July 1977 - February 1978
' Activity Night Shift Day Shift
' Assignments 547 1,558
Observed Incidents 213 333
Field Interviews 11 17
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Evening Shift
1,988
407
60
0 0
Road & Driving Citations 194 472 640
Parking Citations 434 182 116
Other Citations 55 72 179
TOTAL 1,454 2,634 3,390
Included in the above activities are the following:
Arrests:
Felony 6 27 54
Misdemeanor 42 64 198
Traffic Accidents:
Fatal 0 0 0
Injury 6 21 22
IProperty Damage 17 - 51 50
Recovered Stolen
Vehicles 2 14 11
Projecting for the remainder of the 1977-78 fiscal year, it is
estimated that the City of San Juan Capistrano patrol units
will generate the following activities:
Activity Night Shift Day Shift Evening Shift
Assignments 820 2,337 2,982
' Observed incidents 319 500 610
Field Interviews 17 25 90
Citations 1,024 1,089 1,402
' TOTAL 2,180 3,951 5,084
' To determine the level of service required within a given area,
a study of the Sheriff -Coroner Department patrol operation has
been conducted and a time frame established for the four activity
' areas identified in the projection. To establish a referrence
point, the actual working hours per 8 -hour watch are determined
by subtracting administrative time, which includes travel to and
' from the assigned area, servicing of equipment and comfort stops
for the deputy. The remainder is referred to as available
patrol time in the calculations.
' Utilizing the survey results, the following time elements are
projected:
' Assignments and observations: 26.4 minutes average time usage.'
ner call
with 60% resulting in preparation of a report which requires an additional
30 minutes to canplete.
'
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0
Field Interviews: 15 minutes to obtain necessary information
and adequately question the subject.
Citation, Traffic: 15 minutes from observation to completion.
Arrests: Due to driving time and booking procedures, an arrest
requires approximately two hours. This factor is not used
on the service level projection, due to the variables of
release by citation on misdemeanants and arrest and trans-
portation of more than one suspect.
Using these time frames, the following is projected:
Night Shift
Assignments - 820 x 26.4 minutes =
Observed Incidents - 319 x 26.4 minutes =
Reports - 683 x 30 minutes =
Field Interviews - 17 x 15 minutes =
Citations - 1,024 x 15 minutes =
TOTAL - 66,186 minutes or 1,103 hours
Available Patrol Time - 2,463.75 hours
Preventive Patrol Time - 1,360.75 hours or 55%
Day Shift
Assignments - 2,337 x 26.4 minutes
Observed Incidents - 500 x 26.4 minutes
Reports - 1,702 x 30 minutes
Field Interviews - 25 x 15 minutes
Citations - 1,089 x 15 minutes
TOTAL - 142,666 minutes or 2,377.75 hours
Available Patrol Time - 4,927.5 hours
Preventive Patrol Time - 2,549.75 hours or 518
Evening Shift
Assignments - 2,982 x 26.4 minutes
Observed Incidents - 610 x 26.4 minutes
Reports - 2,155 x 30 minutes
Field Interviews - 90 x 15 minutes
Citations - 1,402 x 15 minutes
TOTAL - 181,865 minutes or 3,031 hours
Available Patrol Time - 4,927.5 hours
Preventive Patrol Time - 1,896.5 hours or 388
21,648
8,421
20,502
255
15,360
61,696
13,200
51,060
375
16,335
78,725
16,104
64,656
1,350
21,030
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
minutes
To deliver the most satisfactory level of service to the population
of a given area, a patrol unit should have 40% or more of its
actual patrol time available for preventive activities. As this
figure decreases, the potential for citizen complaints increases
due to the lack of patrol unit visibility, increased response time
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and lessening of available time for selective enforcement and
application of traffic control techniques.
As you will note in the above figures, the evening shift is slightly
below the 408 range. This should not create any problem during the
fiscal year 1978-79, however, closer examination will be required
' in fiscal year 1979-80 to deterime whether additional patrol cover-
age will be necessary to meet the City's needs.
Currently, the 1977-78 fiscal year contract with the City of
San Juan Capistrano calls for two day patrol units, one man each,
56 hours per week; two evening patrol units, one man each, 56
hours per week; and one night patrol unit, one man, 56 hours
per week.
Based on the ratio of assignments and observations to citations
' and current enforcement experience, the same level of service
is recommended for fiscal year 1978-79.
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INVESTIGATION SERVICES
The amount of investigative services required under the
Service Unit Method of Contract Law Enforcement are deter-
mined by the number of actual Part I and Part II crimes
occurring within the City. Excluded from these are narcotic
violations, road and driving violations, and parking violations.
Narcotic violations are excluded as they are considered a
county -wide problem not subject to city limits. Road and
driving violations and parking violations are excluded as
they are handled entirely through the citation process and
require no investigative time. A study of the investigative
function indicated that an investigator can handle an average
of 900 combined Part I and Part II cases per year. This for-
mula considers the ratio of Part I to Part II crimes as they
normally occur within the jurisdiction serviced.
Since the development of the Service Unit Method of Contract
Law Enforcement, the increased use of citations in lieu
of crime reports with their subsequent follow-up investigation
requirements has occurred. This trend is most noticeable in the
Part II category "Other Vehicle Laws". Through the use of cita-
tions, investigative time has been freed to be utilized on more
meaningful crimes.
Although the Part II crime statistics listed below include
those crimes cleared through the use of citations, this factor
has been considered when recommending investigative services
for the coming fiscal year.
Investigation Activities
(Excluding Narcotics, Road and Driving, and Parking Violations)
Fiscal Year 1976-77
Month
Part I
Part II
Total.
July
20
158
178
August
30
116
146
September
26
167
193
October
31
217
248
November
31
174
205
December
26
195
221
January
37
228
265
February
14
123
137
March
15
149
164
April
38
174
212
May
27
123
150
June
65
200
265
TOTAL
360
2,024
2,384
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Fiscal Year 1977-78 through December 1977
Month Part I Part II Total
July
26
199
225
August
32
197
229
September
39
130
169
October
42
286
328
November
37
192
229
December
42
242
284
TOTAL
218
1,246
1,464
Projecting the remainder of the 1977-78 fiscal year, it is
estimated that the City of San Juan Capistrano's investigative
activities will be as follows:
Part I Crimes 436
Part II Crimes 2,492
Projected total Part 2,928
I and Part II Crimes
for fiscal year 1977-78.
Currently, the 1977-78 fiscal year contract with the City of
San Juan Capistrano calls for two investigative units, one man
each, 40 hours per week. Based on San Juan Capistrano's pro-
jected crime profile and considering the previously mentioned
trend toward the use of citations in certain Part II crime cate-
gories, the same level of investigative service is recommended
for fiscal year 1978-79.
1
' RECOMMENDED SERVICE PROPOSAL FOR FISCAL YEAR 1978-79
' Based on the projected 1978-79 activities within the City
of San Juan Capistrano, the following levels of service are
recommended:
' PATROL SERVICES
Night Shift
One full time one-man patrol unit =$ 67,578
Day Shift
Two full time one-man patrol units
Evening Shift
Two full time one-man patrol units
TOTAL PATROL SERVICES
INVESTIGATION SERVICES
Two investigative units
TOTAL INVESTIGATION SERVICES
TOTAL COST OF PROPOSAL
COSTS
=$130,434
=$135,156
$333,168
=$110,404
$110,404
$443,572
The costs shown in the above proposal are for the 1978-79 fiscal
year. These have been developed by the Orange County Auditor -
Controller. The major factor relating to the increased costs is
the escalation of transportation related expenses. All aspects
of transportation, including initial vehicle purchase, maintenance
and fuel costs, have increased. Transportation costs were based
on actual mileage statistics related to the patrolling of San
Juan Capistrano.
Another major factor contributing to higher costs is the rising
cost of insurance. This is especially true of workman's compen-
sation insurance which has increased dramatically this year.
Also included in the cost study was a 5.58 salary and benefit
increase for 1978-79. This percentage is based on the wage and
benefit package negotiated by the County of Orange.
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MULTI-YEAR OPTION
The proposed contract for law enforcement services may be
developed for a period of one to five years. Included, however,
is a factor allowing the Auditor -Controller to annually adjust
the cost figures and the City and County to jointly review the
levels of service provided or requested.
MM
L J
CITY OF SAN JUAN CAPISTRANO
•
CONTRACT LAW ENFORCEMENT SERVICES
1977-78
CONTRACT