18-0116_RANCHO MISSION VIEJO_E9_Agenda ReportTO :
FROM:
SUBMITTED BY:
PREPARED BY:
DATE :
SUBJECT:
City of San Juan Capistrano
Agenda Report
Honorable Mayor and Members of the City Council
~n Siegel, City Manager
Ken Al-lmam, Chief Financial Officer ~
Michelle Bannigan, Assistant Finance Director ~
January 16, 2018
1/16/2018
E9
Consideration of the First Quarter Financial Report for the Period
Ended September 30, 2017; Proposed Budget Adjustments and
Appropriations; and Approval of Funding Assistance Agreement
with Rancho Mission Viejo, LLC, Regarding the Ortega Highway
Widening Project
RECOMMENDATIONS:
1. Receive and file the Fiscal Year 2017-18 First Quarter Financial Report;
2. Approve the proposed adjustments to the City's operating and capital
improvement program budgets, as presented in Attachment 5; and,
3. Increase the Rate Stabilization Reserve of the Water Operations Funds by
$500,000, as provided by Section 5.5 of the 2017 Refunding Revenue
Installment Agreement.
4. Authorize the City Manager to execute the Letter Agreement with Rancho
Mission Viejo, LLC (Attachment 1 0); and,
5. Authorize reimbursement of $55,985.50 of project design costs to Rancho
Mission Viejo, LLC, from the Capistrano Circulation Fee Program Fund, for the
Ortega Highway Widening Project.
EXECUTIVE SUMMARY :
The first quarter financial report provides the City Council with an analysis of the
financial activity of the City from the start of the fiscal year to the end of that quarter.
Year to date activity of the General Fund through September 30, 2017, shows
expenditures exceeding revenues by $3.2 million for that three month period. This is
City Council Agenda Report
January 16, 2018
Page 2 of 13
consistent with the performance of the General Fund for the first three months of the
previous fiscal year. This shortfall of revenues over expenditures for the quarter is due
to the fact that the General Fund only receives 7% of its annual revenues in the first
three months of each fiscal year. As a point of comparison, for the first three months of
the prior fiscal year (Fiscal Year 2016-17), General Fund expenditures exceeded
revenues by $4.1 million. The improved performance of the General Fund for the first
three months of Fiscal Year 2017-18 over the same period of the prior fiscal year is
primarily due to the fact that only 18% of budgeted General Fund appropriations were,
in fact, expended through September 30, 2017, compared to 22% of the appropriations
expended through the same period of the prior fiscal year.
A number of budget adjustments have been reflected in the accompanying projections
to align General Fund revenues and expenditures with the most up to date information
available to properly project financial results for the entirety of Fiscal Year 2017-18.
Proposed revenue adjustments would reduce budgeted revenues of the General Fund
by $8,488. The revenue associated with the license agreement with Verizon Wireless
(for a wireless facility behind City Hall) requires an adjustment to lower revenues by
$10,000 because the license agreement did not begin until December 2017. In addition,
proposed appropriation adjustments would increase General Fund appropriations by
$65,000, primarily due to personnel budget changes. The net impact of the proposed
revenue and appropriation adjustments to the General Fund would be a reduction in
available fund balance by $73,000.
DISCUSSION/ANALYSIS :
General Fund Revenues
With 25% of the fiscal year complete, General Fund revenues (including transfers from
other funds) are at $1.9 million, 7% of the amended budget. This represents $85,000
(5%) more than that for the same period of the prior fiscal year. Total General Fund
revenues for the entire 2017-18 Fiscal Year are projected to be $27.7 million, slightly
higher than actual Fiscal Year 2016-17 revenues of $27.4 million.
City Council Agenda Report
January 16, 2018
Page 3 of 13
General Fund Revenue Summ ary
Actual Actual
Through Budget Amended 11 l Through Percent Revised 121
September Update Budget September Realized Projections
Description 2016 2017/18 2017/18 2017 2017/18 2017/18
Property Taxes $160,072 $10,123,000 $10,123,000 $ 167 ,744 2% $10,123,000
Sales Tax 8,308,000 8,308,000 548 ,867 7% 8,308,000
Other Taxes and Franchise Fees 406 ,519 2,734,000 2,734,000 137,288 5% 2,734,000
Revenue from Other Ag encies 77 ,921 738,000 738,000 7,244 1% 738 ,000
Licenses , Fees and Perm its 611 ,771 1,873,000 1,873,000 527,015 28% 1,873,000
Current Senlices 141 ,921 787 ,000 787,000 143 ,915 18% 787,000
Interest and Rents 92 ,543 468,000 468 ,000 118 ,103 25% 458 ,000
Fines and Forfeitures 175,078 967 ,000 967,000 118 ,656 12% 967,000
Other Revenue 4,038 76,000 78,520 4,747 6% 78,520
Transfers In 162,669 455,000 569,000 143 ,511 25% 570,512
REVENUE TOTAL $1,832,532 $26 ,529,000 $26,645,520 $1,917,090 7% $26,637,032
Continuing Appropriations 596,355 1,043,895 1,043 ,895 1,043,895
REVENUE AND OTHER SOURCES TOTAL $2,428,887 $26,529,000 $27,689,415 $2,960,985 $27,680,927
111 Includes carryover amounts from Fiscal Year 2016-17 and City Council approved adjustments through December 5, 2017 .
121 Thi s column reflects the impact of proposed first quarter adjustments .
Information about significant revenues of the City's General Fund is as follows
(accompanied by the percentage that each revenue classification bears in relation to
total revenues of the General Fund, including transfers from other funds):
Property Taxes (38% of General Fund revenues) -Property taxes are the single
largest funding source for General Fund operations. The County collects property tax in
April and December. No changes in property tax projections have been reflected in the
first quarter financial report because staff doesn 't expect to receive updated cash flow
estimates from the County until February 2018.
Sales Tax (31 %) -Sales tax revenue distributed to the City in the first quarter of Fiscal
Year 2017-18 reflects merchant sales activity that occurred in April through June of
2017. Sales tax revenue received in the first quarter of Fiscal Year 2017-18 was 2.7%
less than that for the first quarter of Fiscal Year 2016-17. This is because in the first
quarter of Fiscal Year 2016-17, the City received additional funds as a result of
adjustments that were made by the California Board of Equalization in the distribution of
sales taxes to Orange County cities. After adjusting for such adjustments, the amount of
sales tax revenue actually earned by the City for merchant sales activity in April through
June of 2017 was 2.3% higher than that for the same quarter of the previous year.
Other Taxes and Franchise Fees (10%)-This category includes real property transfer
taxes, business license taxes, transient occupancy taxes, and franchise fees. Business
license taxes are at 2% of the City's Fiscal Year 2017-18 budget. The City receives the
bulk of its business license revenue during the months of December and January. Real
property transfer taxes through September 2017 are consistent with prior year amounts
for the same quarter. As of September 30, 2016, the City had not collected any transient
occupancy tax (TOT) revenue because such revenue for the quarter ended September
30, 2017 is not due to the City until October 31, 2017. Lastly, the City's franchise fee
revenue collected through September 30, 2017 is lower than the amount collected in the
City Council Agenda Report
January 16, 2018
Page 4 of 13
same quarter of the previous year because the City's Fiscal Year 2016-17 revenue
included cable TV franchise fees for Fiscal Year 2015-16 that were not collected until
Fiscal Year 2016-17.
Revenue from Other Agencies (3%) -This category includes federal, state, and local
grant revenues, including revenues the City receives from the County for a waste
disposal mitigation agreement. Revenue collected through September 2017 is as
expected at approximately 1% of the amended budget.
Licenses, Fees and Permits (7%)-This category consists largely of fees charged to
process building permits and fees collected to finance engineering and planning division
reviews of development projects. This category also accounts for revenue from City
sponsored events, community services programs, and other fees. Revenue is on track
at 28% of the amount in the amended budget that has been collected through
September 2017. Residential development activity in the City is higher through the first
quarter with 23 permits (a total permit valuation of $7.7 million) being issued for new
housing from July to September 2017 as compared to 12 permits (a total permit
valuation of $5.5 million) for the same period last year. Community service program
revenues to date are better than expected with 35% of the budgeted revenue received
through September 2017, an increase of 18% over the same period last year. Other
licenses, fees, and permit revenues include neighborhood parking permits, commercial
filming permit fees, photography permit fees, and National Pollutant Discharge
Elimination System (NPDES) permit fees. Development Services staff recently updated
the City 's development projections. City staff in the Planning and Engineering Divisions
is reviewing this information to determine whether any adjustments need to be made to
the City's Fiscal Year 2017-18 revenue budget. Staff will communicate any revised
projections to the City Council in the City's second quarter financial report.
Current Services (3%) -This category consists of revenue from other funds for their
share of General Fund overhead costs. These charges are based on each fund's
percentage of budgeted full-time salaries. Actual revenue through September 2017 is
consistent with the amount received for the same period last fiscal year.
Interest and Rents (2%) -This category accounts for revenue generated from the
investment of City funds and the renting of City properties. Activity through September
is as expected at 25% of the amended budget. The Fiscal Year 2017-18 budget
assumed a full twelve months of revenue for the Verizon Wireless license agreement.
However, the Verizon Wireless license agreement took effect in December 2017. As a
result, staff has proposed a revenue reduction of $10,000 for Fiscal Year 2017-18.
Fines and Forfeitures (4%)-These revenues are remitted to the City from the County
and State for vehicle code and other vehicular violations, parking fines, and Proposition
172 (Yz cent sales tax) funds dedicated to public safety. As a result, these revenues lag
slightly from the events that generate the revenue. Revenues as of September 30,
2017, are less than expected at only 12% of budget primarily due to reduced revenues
for parking fines and vehicle code fines. Staff will continue to monitor this activity to
determine whether the City's Fiscal Year 2017-18 budget requires adjustment.
City Council Agenda Report
January 16, 2018
Page 5 of 13
Other Revenue (less than 1 %) -These one-time revenues include miscellaneous
receipts for sales of City property, damage to city property, community donations, and
various other reimbursements. These revenues typically fluctuate from year to year.
Transfers In (2%) -Transfers in represent amounts received from other funds of the
City to reimburse the General Fund for costs paid by the General Fund that meet the
eligibility requirements associated with other funds. For Fiscal Year 2017-18, such
reimbursement primarily pertains to costs paid by the General Fund for public safety,
senior nutrition transportation, street maintenance costs, and the summer trolley
program. A minor adjustment is proposed to increase revenue by $1,512 to transfer the
actual Fiscal Year 2016-17 revenue received from the State for the Citizens' Option for
Public Safety (COPS) program to the General Fund for reimbursement of eligible public
safety costs that had been incurred by the General Fund.
General Fund Expenditures
With 25% of the fiscal year complete, General Fund expenditures are at 18% of the
amended budget. This is in line with expectations due to seasonal fluctuations in the
timing of General Fund expenditures. Transfers to other funds are at 96% because the
General Fund provides funding for the principal and interest payment associated with
the 2011 Judgment Obligation Bonds that is due each August 1st. Staff is proposing
adjustments to increase General Fund expenditures by $65,000 to address
miscellaneous personnel-related adjustments. In addition, the City's business license
budget requires an additional $9,000 to fund the cost of a hearing officer to administer
the appeal of a business license application and to address additional costs associated
with the revision of business license application and renewal forms as a result of the
State legislature's approval of Assembly Bill 1379.
General Fund Expenditure Summary
Actual Actual
Through Budget Amended 111 Through Percent Revised 121
September Update Budget September Realized ProJections
Description 2016 2017/18 2017/18 2017 2017/18 2017/18
City Council $38,108 $164,895 $164,895 $40,582 25% $164,895
City Manager 330,568 1,481,720 1,504,720 303,088 20% 1,504,720
City Attorney 84,479 619,210 1,071,210 56,661 5% 1,071,210
City Clerk 132,767 592,600 592,600 127,714 22% 599,600
Finance 398,057 1,458,705 1,494,225 315,658 21% 1,557,225
Public Safety 2,349,145 10,664,785 10,681,663 1,713,208 16% 10,681,663
Community Services 514,746 2,155,505 2,155,215 479,395 22% 2 ,155,215
Development Services 653,628 2,530,695 2,575,695 559,544 22% 2,575,695
Public Works/Utilities 1,151,421 6,548,670 6,934,960 1,028,766 15% 6,929,960
Non-Departmental 0%
Transfers Out 320,456 307,980 477,875 461,066 96% 477 ,875
EXPENDITURE TOTAL $5,973,375 $26,524,765 $27,653,058 $5,085,682 18% $27,718,058
1111ncludes carryover amounts from Fiscal Year 2016-17 and City Council approved adjustments through December 5, 2017.
121 This column reflects the impact of proposed first quarter adjustments.
City Council Agenda Report
January 16, 2018
Page 6 of 13
Fund Balance of the General Fund
The spendable fund balance of the General Fund as of the end of Fiscal Year 2017-18
is projected to be $16.4 million, after taking into account $1.0 million of delayed
spending from Fiscal Year 2016-17 that has been carried over and added to the
expenditures projected for Fiscal Year 2017-18. A summary of the funding sources
appropriated for General Fund financial activity in Fiscal Year 2017-18 is set forth
below:
General Fund Summary
Actual Actual
Through Budget Amended Through Percent Rev1sed
September Update Budget September Realized Projections
Description 2016 2017118 2017118 2017 2017118 2017118
Rewnues including interfund transfers
Expenditures
$ 1,832 ,532 $26 ,529 ,000 $26 ,645 ,520 $ 1,917 ,090 7% $26,637 ,032
5,973 ,375 26 ,524 ,765 27,653 ,058 5,085 ,682 18% 27,718,058
Rewnues owr (under) expend itures
Ot her funding :
(4 , 140 ,843) 4 ,235 (1 ,007 ,538) (3,168,592) (1 ,081 ,026)
Carryowr of continuing appropriations 596,355 1,043 ,895 1,043 ,895 1,043 ,895
Municipal Offices Sign (9/5/17) 5,000
Evaluation of OCS D contract (9/5/17) 16 ,878
Acjachema Street Storm Drain repairs (11/7/17)
Proposed appropriation of fund balance
60 ,000
73,488
Projected results after other funding $ (3,544 ,488) $ 4,235 $ 36,357 $ (2 , 124,697) $ 118,235
Spendable fund balance , July 1
Rewnues owr/(under) expenditures
Adjust ment for prepaids
$16 ,365 ,187 $14 ,816,173 $17,468,139 "$17,468 ,139
(4 , 140,843) 4,235 (1,007 ,538) (3, 168,592)
9,817 26 ,082 26 ,082
$17,468 ,139
(1 ,081 ,026)
26,082
Spendable fund balance , end of period $12 ,234 ,161 $14,820,408 $16 ,486 ,683 $14 ,325 ,629 $16 ,413 ,195
%of FY 2017-18 projected operating expenditures
Water Enterprise Operating Funds (Funds 60 through 62 and Fund 66)
For the first quarter of the 2017-18 Fiscal Year, the revenues of the Water Operations
Funds were at 30% of the amended annual budget and total expenses were at 13% of
the amended annual budget. More specifically, commodity sales revenue was higher
than expected (34% of the amount budgeted for the entire year). The quantity of water
delivered to customers was 2,398 acre feet.
Groundwater Recovery Plant (GWRP) production through September 2017 was 449
acre feet, 50% lower than planned production for the first quarter. This reduced
production is a result of the San Juan Basin Authority asking the City to reduce the
amount of water that the City retrieves from the basin. As a result, the accompanying
proposed budget adjustments reflect a reduction in the amount of water expected to be
produced by the GWRP for Fiscal Year 2017-18 from 3,456 acre feet to 2,384 acre feet.
A budget adjustment has also been proposed to increase imported water purchases
from the Municipal Water District of Orange County (MWDOC) by 1 ,072 acre feet,
resulting in an increase in the amount budgeted for imported water purchases to $1.2
million. The reduced GWRP production also reduces the Fiscal Year 2017-18 grant
revenue estimate by $268,000 and electricity costs for the plant by $90,000. In addition,
60 %
City Council Agenda Report
January 16, 2018
Page 7 of 13
an adjustment is proposed for $210,000 to purchase Train B membranes for the GWRP.
This purchase was planned and budgeted for in Fiscal Year 2016-17, however, the
purchase was not completed during that fiscal year and will be addressed in Fiscal Year
2017-18.
The excess of revenue over expense across all cost centers of the Water Operations
Funds is projected to be $1.5 million for Fiscal Year 2017-18. After transfers of
$789 ,705 to the Water Capital Project Funds and $500 ,000 to the Water Rate
Stabilization Reserve , the negative fund balance of the Water Operations Funds is
projected to be at $837,586 as of the end of Fiscal Year 2017-18. After taking into
account the $3.6 million outstanding balance of the promissory note owed by the Water
Fund to the Sewer Fund, the total operating deficit of the Water Operations Funds is
projected to be $4.5 million. This deficit is expected to be reduced over the next two
fiscal years as a result of the implementation of two additional 5% water rate increases
and an increase in water sales as a result of the elimination of the water use penalties
that were in effect during the state-wide drought.
Water Operations Funds S ummary
Actual
Budget Amended 111 Through Percent Rev1sed i21
Update Budget September Realized ProjectiOns
Description 2017/18 2017/18 2017 2017/18 2017/18
Available Fu n d Balance, July 1 $ (3,079,289) s (1 ,056 ,9 57) s (1,056,9 57) $ (1,056,957)
Revenues
Water Commodity Charges $ 14,498,000 $ 14,498,000 $ 4,977,178 34% $ 14,498,000
Cus tomer Services Charge s 4,994,000 4,994,000 1,265,592 25% 4,994,000
Adm i nis trative Citations (Drought Penalties) (570) 0%
Other Water Service Revenues 458,900 458,900 225,786 49% 458,900
Property Taxes-General 1,062,560 1,062,560 28,934 3% 1,062,560
MWD Grant@ $250/af 869,250 869,250 27,550 3% 601,250
Other Revenue 11,000 11,000 6,035 55% 11,000
REVENUE TOTAL $ 21,893,710 $ 21,893,710 $ 6,530,505 30% $ 21,625,710
Expenses
Source of Supply $ 6,311,884 $ 6,313,034 $ 1,358,545 22% $ 7,535,694
Maintenance & Operations 6,125,105 6,371,955 861,658 14% 6,338,295
General & Administrative 1 '138,725 1,158,725 219,200 19% 1,156,725
Legal 500,000 690,000 86,026 12% 690,000
Debt Service 4,395,920 4,395,920 1,250 0% 4,395,920
EXPENSE TOTAL $ 18,471,634 $ 18,929,634 $ 2 ,526,679 13% $ 20,116,634
Revenues Over/(Under) Expenses 3,422,076 2,964,076 4,003,826 1,509,076
Transfer to Capital Project Funds (477,500) (789,705) (123,030) 16% (789,705)
Increase City's Rate Stabilization Re serve (500,000)
Available Fund Balance $ (134,71 3 ) $ 1,11 7,414 '$ 2,8 2 3,8 39 s (8 37,586)
lnterfund Loans to the Water Fund (3,639,858) (3,639,858) (3,639,858) (3,639,858)'
Total Deficit $ (3,774,571) $ (2,522,444) s (816,019) $ (4,477,444)
(1) Includes carry:>ver amounts from Fiscal Year 2016-17 and City Council approved adjustments through December 5, 2017.
(Zl This column reflects the impact of proposed first quarter adjustments.
Sewer Enterprise Operating Fund (Fund 70)
Revenues in the Sewer Operations Fund are on track at 21% of the amended budget
and expenses are lower than expected at 18% of the amended budget. For Fiscal Year
2017-18, $500,000 of the Sewer Operations Fund's available fund balance will be used
City Council Agenda Report
January 16, 2018
Page 8 of 13
to fund capital projects. The South Orange County Wastewater Authority (SOCWA)
adopted its Fiscal Year 2017-18 Budget after the City's Fiscal Year 2017-18 Budget
Update was approved in June. As a result, the proposed expenditure adjustments
include a reduction of the City's share of SOCWA's operating and maintenance costs by
$559,000 to agree with SOCWA's budget. In addition, staff is proposing an additional
$3,000 reduction in expenses due to a reallocation of Utilities Department staff time to
reflect actual uses of such staff during the first quarter. As a result, sewer system
operations for Fiscal Year 2017-18 are expected to result in an ending available fund
balance of $3.0 million (1 02% of the Sewer Fund's Fiscal Year 2017-18 operating
expenses). As provided by the City's 2014 Water and Sewer Rate Study, the Sewer
Enterprise Operations Fund's available fund balance is being used to mitigate sewer
rate increases until Fiscal Year 2018-19.
Sewer Operations Fund Summary
Actual
Budget Amended 111 Through Percent Rev1sed 121
Update Budget September Realized Projections
Description 2017/18 2017/18 2017 2017/18 2017/18
Available Fund Balance, July 1 $ 3,279,632 $ 2,180,879 $ 2,180,879 $2,180,879
Revenues
Sewer Service Charges $ 3,408,610 $ 3,408,610 $ 882,766 26% $3,408 ,610
ln~Aestment Interest 15,000 15,000 5,844 39% 15,000
Other Interest 50,500 50,500 3,578 7% 50,500
Loan Repayment from Water Operations Fund 715,000 715,000 0% 715,000
REVENUE TOTAL $ 4,189,110 $ 4,189,110 $ 892,188 21% $4,189,110
Expenses
Maintenance & Operations $ 3,209,546 $ 3,219,546 $ 576,424 18% $2,657,546
General & Administrati~Ae 243,505 243,505 60,876 25% 243,505
EXPENSE TOTAL $ 3,453,051 $ 3,463,051 $ 637,300 18% $2,901,051
Re~Aenues O~Aer/(Under) Expenses -before capital 736,059 726,059 254,888 1,288,059
Transfer Out-Capital Replacement Fund (500 ,000) (500,000) (125,000) 25% (500,000)
Revenues Over/(Under) Expenses-after capital 236,059 226,059 129,888 788,059
Available Fund Balance, End of Period $ 3,515,691 $ 2,406,938 $ 2,310,767 $2,968,938
Available fund balance as% of operating expenses, excluding capital outlay 102%
1111ncludes carr~ver amounts from Fiscal Year 2016-17 and City Council approved adjustments through December 5, 2017 .
121 This column reflects the impact of proposed first quarter adjustments.
Capital Improvement Program
The amended Capital Improvement Program budget includes $16.4 million of carry-over
funding for uncompleted projects from prior years and $7.3 million of new funding
reflected in the Fiscal Year 2017-18 Budget Update, for a total Fiscal Year 2017-18
amended budget of $23.7 million. As of September 30, 2017, capital project
expenditures totaled $1.1 million (5% of the amended budget) and an additional $3.3
million (13% of the amended budget) is under contract (encumbered) for work currently
underway, for a total amount spent or encumbered to date of $4.4 million (18% of the
amended budget as of September 30, 2017). Proposed capital project budget
adjustments reflected in the attached projections include:
City Council Agenda Report
January 16, 2018
Page 9 of 13
• Close the Fiscal Year 2016-17 Annual Sewer Replacement Program budget (CIP
17701) and transfer the funds to the Fiscal Year 2017-18 Annual Sewer
Replacement Program's budget (CIP 18701 );
• Increase the budget for the Del Obispo Widening Project (CIP 16102) by $45,000
to reflect the additional work that will be reimbursed by San Diego Gas & Electric;
and
• Reallocate funding for the Well Equipment Replacement Program (CIP 17807)
from the Non-potable Capital Improvement Fund to the Water Capital
Replacement Fund to reflect a change as to which wells require replacement.
After taking into account proposed third quarter adjustments and adjustments for
completed projects, the ending fund balance of the Capital Improvement Project Funds
is projected below:
Capital Improvement Projects Revised Fund Budgets-FY 2017-2018
Operating
Expenses & Ending
Beginning Revised Transfers Capital
Fund Revised Project from (to) Reserve
Balance Revenues Funding Other Funds (Projected)
Description 07/01/17 FY 2017118 FY 2017118 FY 2017118 06/30/18
General Fund* n/a n/a $ (169,895) n/a
Systems Development Fund 964 ,211 662,000 (903,490) (5,000) 717,721
Park and Recreation Fund 1,535,290 91,000 (1 ,543,075) 83 ,215
Open Space Fund 1,409,000 10,000 (1 ,408,585) 10,415
Drainage Fund (317,558) 31 ,320 (42,555) (328,793)
Agricultural Preservation Fees Fund 880,066 80,000 (848,830) 111,236
Gas Tax Fund 743,350 807,000 (1,206,350) (344 ,000)
CCFP Fund 8,196,635 1 '125,000 (2,463, 71 0) (55,985) 6,801,940
Eastern Open Space Fund 92,300 (92,300)
RMRA Fund 208,000 (208,000)
Measure M Fund 704,777 641 ,000 (1,782,097) (436,320)
AQMD Fund 142,580 (142,580)
Successor Agency Non-Housing Bond Funds 1,963,336 (1,908,695) 54,641
Community Facilities District Bond Funds 1,760,006 (1 ,218,685) 541,321
Water Operations Funds n/a n/a (312,205) (312,205)
Water CIP Funds 3,804,787 930,000 (2,846, 755) (22 ,000) 1,866,032
Non-Potable Water CIP Fund 99,309 40,000 (810,350) 499 ,500 (171,541)
Facilities Operations 311,080 (311 ,080)
Sewer Funds 4,275,699 1,955,500 (4,206,635) 500,000 2,524,564
Grant Funds (252,046) 1,601,846 (1,280,800) (69,000)
TOTALS $ 25,766,862 $ 8,728,626 $ (23,706,672) $ 503,515 $ 11,462,226
*General Fund projects are funded by annual appropriations rather than by means of designated reserves .
City Council Agenda Report
January 16, 2018
Page 10 of 13
Increase in the Rate Stabilization Reserve of the Water Operations Funds
On December 5, 2017 the City Council approved the issuance of refunding debt to
refinance the Water Fund's 2009 Revenue Certificates of Participation. The debt
agreement for this refinancing expanded the uses permitted for the Rate Stabilization
Reserve of the Water Operations Funds. The revised agreement allows the City to add
funds to this reserve in those years when revenues of the Water Operations Funds
exceed the expenses of the Water Operations Funds. Any such money added to the
reserve can be used to pay the operating expenses of the Water Operations Funds in
any future year in which the Water Operations Funds might otherwise fail to meet the
debt covenants of the City. The revised debt agreement explicitly states that any
expenses paid with Rate Stabilization Reserve funds are not counted in determining
compliance with the debt coverage covenants of the Water Operations Funds for that
year. Accordingly, use of the reserve can reduce the risk that the City would otherwise
violate its debt covenants in a future fiscal year. In view of the projected excess of $1.5
million of Water Operations Funds' revenues over expenses for Fiscal Year 2017-18,
staff recommends that $500,000 be added to the Rate Stabilization Reserve. The added
funds will increase the reserve balance from $1.3 million to $1.8 million. Such funds can
be accessed at any time to pay for the expenses of the Water Operations Funds upon
the approval of City Council.
Funding Assistance Agreement with Rancho Mission Viejo LLC
In January 2016, the City Council approved cancellation of the Ortega Highway
Widening from East City Limits to Calle Entradero Project (CIP 141 07). This
cancellation resulted in the City returning Measure M grant funds, including interest, to
the Orange County Transportation Authority. Prior to project cancellation, Rancho
Mission Viejo, LLC (RMV) had contributed $55,985.50 toward project design costs
under a Funding Assistance Agreement (Attachment 9). RMV is requesting
reimbursement from the City for these costs incurred by RMV prior to cancellation of the
project. If such reimbursement is approved, the funds reimbursed to RMV would be
remitted by RMV to the County as a credit against RMV's commitment to provide
replacement funding toward future project design costs. Staff is seeking City Council
approval to authorize the City Manager to execute the attached letter agreement
(Attachment 1 0) and to remit reimbursement to RMV in the amount of $55,985.50. This
payment will be made from the Capistrano Circulation Fee Program Fund.
FISCAL IMPACT:
As a result of analysis of the City's financial activity to date, staff is recommending that
the City Council approve the list of proposed budget amendments identified in
Attachment 5. Some of the more notable proposed adjustments include:
• A $73,488 proposed appropriation from fund balance (reserves) of the General
Fund primarily for certain uncontrollable expenditures (business license costs
resulting from a change in State law and the costs of an appealed business
license application) and personnel budget changes;
City Council Agenda Report
January 16, 2018
Page 11 of 13
• A proposed appropriation from fund balance (reserves) of the CDBG/Home Fund
for $183,000 due to increased program activity in Fiscal Year 2017-18;
• An increase of capital project funding in the Gas Tax Fund of $4,600 for the
Capistrano Villas I, II, and Ill Pavement Rehabilitation Project (CIP 18101) as a
result of lower than expected Fiscal Year 2016-17 Measure M Turnback
revenues;
• A decrease of $4,600 in capital project funding in the Measure M Fund due to
lower than expected Fiscal Year 2016-17 Measure M sales tax revenue;
• An increase in budgeted revenues in the amount of $303,000 for the Capistrano
Circulation Fee Program Fund (CCFP) for actual developer contributions
received that had not been anticipated in the original budget for this fund;
• A proposed appropriation of $182,000 in the Eastern Open Space Operations
Fund for costs associated with the Coastkeepers litigation, which is offset by
$265,550 in reimbursement from the City's insurance carrier for Fiscal Years
2016-17 and 2017-18;
• An appropriation to transfer $1 ,512 from the Local Law Enforcement Grants Fund
to the General Fund based on additional revenues received for Fiscal Year 2016-
17;
• An increase of revenues in the Park and Open Space Grants Fund of $109,785
to reflect reimbursement for costs incurred in the previous fiscal year;
• An increase of revenues in the Streets and Highways Grants Fund of $104,113
to reflect reimbursement for costs incurred in the previous fiscal year;
• An increase of revenues in the Other Grants Fund of $38,148 to reflect
reimbursement for costs incurred in the previous fiscal year;
• An increase of appropriations by $1,129,000 in the Water Operations Fund
primarily due to increased imported water costs due to a reduction of GWRP
plant production;
• An increase in the Rate Stabilization Reserve of the Water Operations Funds by
$500,000;
• An increase of appropriations by $164,000 in the GWRP Operations Fund
primarily due to the planned purchase of Train B membranes for the GWRP
plant;
• Increase capital project funding in the Water Capital Replacement Fund by
$43,535 primarily due to a reallocation of funding for the Well Facility Equipment
Replacement Program (CIP 17807);
City Council Agenda Report
January 16, 2018
Page 12 of 13
• Reduce appropriations in the Non-Potable Water Operations Fund by $106,000
primarily due to reduced imported recycled water costs resulting from increased
production from the City's non-potable water wells;
• Reduce appropriations in the Sewer Operations Fund primarily due to a reduction
in the City's share of Fiscal Year 2017-18 operating and maintenance
contributions to SOCWA; and
• An increase of $2,000 in the budgeted expenditures of the Housing Authority
Administration Fund to adjust for the actual amount of legal expenses paid
through November.
ENVIRONMENTAL IMPACT:
Not applicable.
PRIOR CITY COUNCIL REVIEW:
• On June 21, 2016, the City Council approved the Fiscal Year 2016-17 and 2017-
18 Operating and Capital Improvement Budget.
• On June 20, 2017, the City Council approved adjustments to the Fiscal Year
2017-18 Operating and Capital Improvement Budget.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS :
Not applicable .
NOTIFICATION:
Jeff Thompson, Rancho Mission Viejo, LLC
ATTACHMENTS :
Attachment 1 -Reserve Balances by Fund
Attachment 2 -Revenue and Transfers In by Fund -Budget to Actual
Attachment 3 -Operating Expenditures and Transfers Out by Fund and Activity-Budget
to Actual
Attachment 4-CIP Expenditure Summary by Project Category and Fund Source
Attachment 5 -Proposed Budget Adjustments
Attachment 6 -Revenue Adjustment Summary
Attachment 7 -Expenditure Adjustment Summary
Attachment 8 -Administrative Budget Transfers -July 1, 2017 through September 30,
2017
Attachment 9 -Funding Assistance Agreement with Rancho Mission Viejo, LLC
City Council Agenda Report
January 16, 2018
Page 13 of 13
Attachment 1 0 -Letter Agreement with Rancho Mission Viejo, LLC Regarding
Reimbursement
GENERAL FUNDS
General Fund
Unassigned $
Assigned-Continuing Appropriations 12l
Reserve-Tuition Reimbursement Program
Reserve -Cash Flow
Reserve-Economic Uncertainty
Reserve -Contingency
Non-Spendable-Prepaids
Non-Spendable-Loans to CRA
Total General Fund
Parking Maintenance Fund
Assigned-Parking Maintenance
Successor Agen9£ to the CRA[Housing
Author~ Administration Fund
Unassigned
Assigned-Continuing Appropriations 12l
Total SACRA/Housing Authority Administration Fund
Farm Operations Fund
Assigned-Farm Operations
~ Eastern Open Space Fund
Assigned-Eastern Open Space Operations
-1 Assigned-Continuing Appropriations (2)
}> Non-Spendable-Prepaids
() Total Eastern Open Space Fund I s:: ------s GENERAlFUNDS·TOTAl m z Special Revenue Funds -1 ...... C&D Forfeited Bonds Fund
I Restricted-Recycling Programs $ "lJ
Q)
(.Q Road Maintenance and Rehabilitation Account (RMRAI
(I) Restricted-Streets and Roads Capital Projects ......
0 Sl!stems Development[Ord. 211 Fund -Q) Restricted-Streets and Roads Capital Projects
Park and Recreation Fund
Restricted-Parks and Recreation Capital Projects
CllY OF SAN JUAN CAP ISTRANO
FY 2017/18
RESERVE BALANCES BY FUND
JULY 1, 2017 THROUGH JUNE 30, 2018
Actual
Bqlnnr"c Opera IIIli
B•lance Revenues Elcpen'dl llm•s
7/1/2.017 11) FY2018 FY 2Dl8
2,889,244 $ 26,066,S20 $ (26,340,101) $
1,043,89S (874,000)
3S,OOO
s.ooo,ooo
7,SOO ,OOO
1.000,000
26,082 (26,082)
16S,809 -
17,660,030 26,066,520 (27,240,183)
193,523 63,800 (139,055)
199,18S 281,960 (281,960)
1,000 (1,000)
200,185 281,960 (282,960)
389,958 115,300 (29,595)
325,114 490,550 (511,515)
121,700 (29,400)
3,000 (3,000)
449,814 490,550 (543,915)
18,893,510 $ 27,018,130 $ (28,235,708) $
818,579 $ $ (14,280) $
208,000
964,211 662,000
1,535,290 91,000
Projected
CIP Trans fen; Transfen; End ing Cont.
Elcpenclltures In out Bala11ce Res.
FY 2.018 FY2D18 FY2018 Adlunm_ents _6/30/2018 "
$ S70,S12 $ (307,980) $ $ 2,878,19S
(169,89S)
3S,OOO
s,ooo,ooo
7,500,000
1,000,000
16S,809
570,512 (477,875) -16,579,004
118,268
199,185
. 199,185
475,663
304,149
(92,300)
(92,300) 304,149
(92,300) $ 5 70,512 $ (477,875) $ $ 17,676,269
$ $ $ $ 804,299
(208,000)
(903,490) (5,000) 717,721
(1,543,075) 83,215
Drainage Fund
Restricted-Storm Drain Capital Projects
Agricultural Preservation Fund
Restricted-Agricultural Preservation Projects
Landscape Maintenance Fund
Restricted-Landscape Maintenance
CDBG/HOME Fund
Restricted-Housing Rehabilitation for low and Moderate Income Housing Persons
Gas Tax Fund
Restricted-Street Rehabilitation and Maintenance
CCFP Fund
Developer Contributions for Specific Projects
Restricted-Streets and Roads Capital Projects
Total CCFP Fund
S.O.N.G.S. Fund
Restricted-Emergency Preparedness
AQMDFund
Restricted-Mobile Source Emissions Reduction Programs
Measure M Fund
~ Restricted-Streets and Roads Capital Projects 1'1
~ Housing In-Lieu Fee Fund )> Restricted-Affordable Housing ()
I Non-Spendable-LT Receivable
s:: Total Housing In-Lieu Fund
m Local Law Enforcement Grants Fund z
~ Restricted-Law Enforcement
.....
Park and Open Space Grant Fund
I
-a Restricted-Capital Projects
Q)
Street and Highways Grant Fund co
Cl> Restricted-Capital Projects
1\.)
0 Other Grants Fund -Restricted-Capital Projects
()) ---. SPECIAL REVENUE FUNDS· TOTAl s
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
RESERVE BALANCES BY FUND
JULY 1, 2017 THROUGH JUNE 30,2018
Actual
Beglnnii'I-J Openutn1
B11lance Revenu,e t Ellp~n'dlture$
7/1/2017 ttl FY2018 FY ,Z018
(317,5S8) 31,320
880,066 80,000
285,260 216,158 (1n,610I
549,263 168,695 (327,730)
743,350 807,000
458,000 303,000
8,196,635 1,125,000 (55,985)
8.654,635 1,428,000 (55,985)
208,665 (208,665)
409,522 48,000
704,777 641,000
4,337,231 670,000
950,000
5,287,231 670,000
1,512 100,000
(109,785) 571,no
(104,113) 915,878
(38,148) 114,198
20,264,~2 $ 6.961,684 $ (784,270) $
Projected
CIP Transf~!S Transfers Endlnc C1ont.
Ellpendltures In Out Bnlancl! Res;
FY 2018 FY 2018 FY'2018 Adju1tments 6/30/lOlB "
(42,555) (328,793)
(848,830) 111,236
323,808
390,228
(1,206,350) (344,000)
761,000
(2,463,710) 6,801,940
(2,463,710) 7,562,940
(142,580) (51,000) 263,942
(1,782,097) (436,320)
5,007,231
950,000 . 5,957,231
. (101,512)
(461,985)
(742,765) (69,000)
(76,050)
(10,421,487) s' $ (570,5121 $ s 15,449,507
Debt Service Fund
De bt Se rvic e Ful'l!l ----· $ RMfr lctcd'Deb t Scrvke -------
Capital Improvement Funds
General Proiect Fund
Assigned-Capital Projects $
Oeen Seace Bond Projects Fund
Restricted-Open Space Capital Projects
Commun!!J! Facilities District Bonds Fund
Restricted-Community Facilities Projects
Successor Agen!;J! Non-Housing Bonds Fund
Restricted -Downtown Projects
CAP ITAL PROJECTs FU NDS· TOTAL
-----
$
-· -GENERAL GOVERNMENTAL FUNDs-· TOTAl $
ENTERPRISE FUNDS
Water Entererise Funds
Water Oeeratlons Fund
~ Unrestricted Net Assets-Contingency $
---l Unrestricted Net Assets-Cont. Appropriations 121
)> Unrestricted Net Assets-Drought Penalty Reserve
()
Unrestricted Net Assets-Rate Stabilization Reserve :I: :s: Unrestricted Net Assets-Loan Due to Sewer Funds
m Unrestricted Net Assets-Pension & OPES Liabilities 1'1
z Investment in capital Assets ---l ...... Total Water Operations Fund
I Water Debt Service Fund
"U Unrestricted Net Assets-Available Q)
(Q Unrestricted Net Assets-2014A Water Refunding Bonds CD
(J,) Total Water Debt Service Fund
0 -m
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
RESERVE BALANCES BY FUND
JULY 1, 2017 THROUGH JUNE 30, 2018
Actual
B~glnnl ng~ Operallng
Balance Revenues E.xpend ltul\l!s
7/1/2017 111 FY20l8 FY2018
2.,701>,116 s 2,451,717 $ (2,588,715) $
. $ $ $
1,409,000 10,000
1,760,006
1,963,336
5,1 32,342 $ 10,000 $ s
46_996,060 $ 36,44l,S:U 5 (31,608,693! $
3,763,875 $ 12,290,900 $ (12,541,525) $
476,490 (336,000)
874,366 (146,000)
1,296,425
(3,639,858)
(6,431,821)
58,470,404
54,809,881 12,290,900 (13,023,525)
62,856 1,072,S60 (4,395,920)
(17,97 5.910)
(17,913,054) 1,072,560 (4,395,920)
ProJected
Cfp Transfers Tra nsfers End irtg Col'll .
Expenditure~ In Out Balance Res.
FY 2018 FY 2018 FY2018 #Ju:Stments 6/3~-"~
$ 307,980 $ $ . $ 2.877,098
(169,89S) $ 169,89S $ $ $
(1,408,585) 10,415
(1,218,685) 541,321
(1,908,695) 54,641
(4, 705J860) $ 169,895 $ s s 606,3n
[15,219,647 ) $ 1,048,387 s (1,048,387! 5 $ 36,609,251
$ 488,270 $ (1,416,645) $ [500,000) $ 2,084,875 14%
(140,490)
728,366
500,000 1,796,425
(3,639,858)
(6,431,821)
58,470,404
(140,490) 488,270 (1 ,416,645) 53,008,391
3,323,360 62,856
(17 .975,910)
3,323,360 (17,913,054)
GWRP Operations Fund
Unrestricted Net Assets-Available
Unrestricted Net Assets-Cont. Appropriations 121
Unrestricted Net Assets-Pension & OPEB Liabilities lSI
Investment in Capital Assets
Total GWRP Operations Fund
Non-Potable Water Dl!erations Fund
Unrestricted Net Assets-Available
Unrestricted Net Assets-Pension & OPEB Liabilities lSI
Total Non-Potable Water Operations Fund
Water Cal!ital Rel!lacement Fund
Unrestricted Net Assets-Available
Water Cal!itallml!rovement Fund
Unrestricted Net Assets-Available
Non-Potable Water Capital Improvement Fund
Unrestricted Net Assets-Available
SJC Public Financing Authorit~
Unrestric ted Net Assets-Available
Restricted Cash-2009 COPs
Unrestricted Net Assets-2009 COPs
~ Total SJC Public Financing Authority . ----l WATER ENTERPRISE FUNDS· TOTAL )> --
0 Sewer Enter11rise Funds
I s: Sewer Enter11rise Dl!erations Fund
m Unrestricted Net Assets-Contingency z
-l Unrestricted Net Assets-Available
....>. Unrestricted Net Assets-Loan to Water Operations Fund
Unrestricted Net Assets-Pension & OPEB Liabilities 151
IJ Investment in Capital Assets ru c.o Total Sewer Operations Fund
CD
~ Sewer Ca,2ital Reelacement Fund
0 Unrestricted Net Assets-Available -(J)
CITY OF SAN JUAN CAP ISTRANO
FY 2017/18
RESERVE BALANCES BY FUND
JULY 1, 2017 THROUGH JUNE 30, 2018
Actual
Beclnnlnc Opera tine
Balan~ Revenues Exp_endil.ure.s
7/1/1017111 FY201S FY 2018
(6,457,236) 7 ,231,000 (2,255,710)
171,715
(713,548)
1,533,361
(5,465,708) 7,231,000 (2,255, 710)
50,977 1,031,250 (441,479)
(311,009)
(260,032) 1,031,250 (441,479)
2,247,272 8,000
1,557,515 922,000
99,309 40,000 .
(39,970) 795,445 (795,445)
804,469
(9.158,888)
(8,394,389) 795,445 (795,445)
CIP
Elcpendltures
FY2018
(171 ,715)
(171,715)
-
(1,838,425)
(1,008,330)
(810,350)
~ 26,680,794 _$~,391 ,155 $_ (20,912,079) $ -(3 ,969,310) $
$ 2,180,879 $ 4,189,110 $ (2,901,051) $ $
1,819,929
(372,379)
19,385.062
Z3,013,491 4,189,110 (Z,901,051)
1,719,506 Z3,000 (1,935,970)
Projected
Transfe~ Transfe~ Ending Cont.
In Out Balance Res.
FY 2018 FY2018 Adjustments 6/30/2018 " -
(2,394,985) -(3,876,931)
(713,548)
1,533,361
(1,394,985) (3,057,118)
(477,500) 163,248
(311,009)
(477,500) -(147,761)
(22,000) 394,847
1,471,185
499,500 (171,541)
-(39 ,970)
804,469
(9,158,888)
(8,39 4,389)
4;311,13Q__$~ (4,3U,130J $ $ 25,190,560
$ (500,000) $ (1,518,412) $ 1,450,526 50" A>
1,518,412 1,518,412
. 1,819,929
(372,379)
19,385 ,062
(500,000) Z3,801,550
500,000 . 306,536
--------
Sewer Ca11itallm11rovement Fund
Unrestricted Net Assets-Available
Unrestricted Net Assets-Loan to Water Operations Fund
Unrestricted Net Assets-Loans to CRA
Total Sewer Capital Improvement Fund
----SEWER ENTERPRISE FUNDS· TOTAL $
SJC HOUSING AUTHORITY
Housing Authorit~ Administration Fund
Unrestricted Net Assets-Contingency Reserve $
Unrestricted Net Assets-Available
Non-Spendable -Noncurrent Receivables
Investment in Capital Assets
Total Housing Authority Administration Fund
Little Holl~wood Rental Housing Fund
Unrestricted Net Assets-Contingency Reserve
Unrestricted Net Assets-Available
Total little Hollywood Rental Housing Fund
Successor Agenc:t Housing Bonds Fund
Restricted Net Assets-Affordable Housing Projects
~ SJC HOUSING AUTHORITY· TOTAL $
------------~
-1 ENTERPRISE FUNDS ·TOTAL $ -1 ~
()
I
INTERNAL SERVICE FUNDS
s:: Insurance and Benefits Fund m Unrestricted Net Assets-Available $ z
-1 Facilities O~erations Fund .......
Unrestricted Net Assets-Available 1'1
"'U Unrestricted Net Assets-Cont. Appropriations 1'1
ru Unrestricted Net Assets-Pension & OPEB liabilities 151
c.o
([) Investment in Capital Assets
(J'1 Total Facilities Operations Fund
0 INTERNAL SERVICE FUNDS-TOTAL
---.---
$ --(J)
---All FUNDS· TOTAL $
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
RESERVE BALANCES BY FUND
JULY 1, 2017 THROUGH JUNE 30, 2018
Ac1u;tl
Seglnnlnc Opera line
B~t.nce Revenu<!s E ~rpt~~~ltunis
7/1/2017 111 FY 2018 FY 2018
2,556,193 1,932,500
1,819,929
958,514 .
5,334,636 1,932,500
30,067,633 $ 6).44,6l.O $ (2.901.051) $
46,980 s 162,600 $ (64,425) $
970,759
5,067,012
4,604,439 .
10,689,190 162,600 (64,425)
89,645 195,500 (191,280)
496,766
586,411 195,500 (191,280)
6,728,053 25,000 (1 ,000,000)
18,003,654 $ 383,100 $ (1 <25.5,705) $
74,'1'52,081 $ 29,918,865 $ (25,068,835) $
352,588 $ 6,834,965 $ (6,834,965) $
2,411,260 1,919,425 (2 ,805,670)
327,080 (168,000)
(625,823)
3,008,196
5,120,713 1,919,425 (2,973,670)
5,473,301 $ 8,754,390 $ (9,808,635) $
127,221,442 $ 75,U4,786 $ (66,486,163) $
Projected
CIP Transfers Transfers En dine Cont.
Expendltur<!s '"' out Balance Res.
FY 2018 FY 2018 FY 2018 _ Adjustments 6/30/2018 "
(2,270,665) . 2,218 ,0 28
. 1,819,929
958,514
(2,270,665) . 4,996,471
(4,206,635) $ 500,000 $ (500,000) $ $ 29,104,557
$ $ s (112,942) $ 32,213 50%
112,942 1,083,701
5,067,012
4,604,439
10,787,365
1,775 95,640 SO%
(1 ,775) 494,991
590,631
5,753,053
----~---. $ s . $ $ 11,131,049
(B,175,945Lt_ 4,811.130 $ (4,811,130)_$ $ 7.1,~6,166
. $ $ $ $ 352,588
(152,000) 1,373,015
(159,080)
(625,823) . 3,008,196
(311,080) . 3,755,388
--(311,080) $ $ -$ . $ 4,107,976
(23,706,612) $ 5,859.517 $ (5,859,517j $ . $ 112,143,393
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Notes:
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
RESERVE BALANCES BY FUND
JULY 1, 2017 THROUGH JUNE 30,2018
ActUal
Beclnn11JC Operatlnc
Balance Revenu.et ~hd11ures
7/l/2.017 111 FY 2018 FY 2018
111 Beginning fund balances are based on preliminary unaudited balances as of June 30, 2017.
Projecte.d
CIP Transf~rs Transfl!rs . Endlnc
EJcpendlturet In Out Balanee
FY·2018 FY 2018 FY2018 . Adj1J5t.me.nts 6/30/2.018
121 Amounts reported as "Continuing Appropriations" at July 1, 2017 include the carryovers from the Fiscal Year 2016-2017 Operating and Capital Improvement Program into the Fiscal Year 2017-2018 Amended Budget.
131 On December 5, 2017, the City Council appropriated additional funds for the Capistrano Villas I, II, and Ill Pavement Rehabilitation Project (CIP 18101), which resulted in a deficit in the Measure M Fund. This deficit is
being funded from a short-term loan from the Capistrano Circulation Fee Program (CCFP) Fund. The Measure M Fund will repay the CCFP Fund with Fiscal Year 2018-19 Measure M Turnback revenues.
141 Available reserves for capital replacement.
151 The City is required by the Governmental Accounting Standards Board (GASB) to report the unfunded actuarial liability (UAAL) for its pension plans (GASB Statement No. 68) and other-post employment benefits (GASB
Statement No. 75). The City's General Fund (and other governmental funds) do not reflect such an amount in this schedule because this accounting and reporting standard is only applicable to the City's Enterprise and
Internal Service Funds. The City's governmental funds' (i.e. General Fund, capital Projects Funds, and Special Revenue Funds) portion of the City's total UUAL as of December 31, 2016 (date of actuarial valuation) was
approximately $18.1 million for the City's pension plans and was approximately $2.1 million for the other post employment benefit plan as of July 1, 2016 (date of the actuarial valuation).
Cont.
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Bud set
Update
Description 2.017/lJ
GENERAL FUNDS
General Fund
Property Tax $ 6,742,:100
In-Lieu Vehicle License Fees 3,381,:100
TOTAL 10,123,000
Sales Taxes
Sales Tax 8,308,000
TOTAL 8,308,000
Other Taxes
Real Property Transfer Tax 296,000
Business License Taxes 217,000
Transient Occupancy Tax-10% 894,000
Franchise Fees 1,327,000
TOTAL 2,734,000
Intergovernmental
Landfill Mitigation Contribution 680,000
Vehicle License Fees (VLF) 14,000
Grants 44,000
TOTAL 738,000
Licenses, Fees and Permits
Planning Permits 80,000
Engineering Permits 303,000
Building and Grading Permits 954,000
Other Fees and Permits 295,000
Community Service Program Fees 223,000
Neighborhood Parking Permits 11,000
Weed Abatement 7,000
TOTAL 1,873,000
Current Services
Charges to Successor Agency 19,000
Charges to Other Funds 169,000
Charges to Utility Enterprise Funds 358,000
Developer Deposit Charges 115,000
CIP Administration Charges 126,000
TOTAL 787,000
(1) -Includes adjustments approved by City Council through December 5, 2017
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE & TRANSFERS IN BY FUND
JULY 1, 2017 THROUGH SEPTEMBER 30,2017
Amended Percent
Bud set .VTD Attual Reali red
2.017/18(1) 2.017/18 2017/18
$ 6,742,000 $ 167,744 2%
3,381,000 -0%
10,123,000 167,744 2%
8,308,000 548,867 7%
8,308,000 548,867 7%
296,000 61,094 21%
217,000 13,642 6%
894,000 -0%
1,327,000 62,552 5%
2,734,000 137,288 5%
680,000 -0%
14,000 -0%
44,000 7,244 16%
738,000 7,244 1%
80,000 18,210 23%
303,000 84,296 28%
954,000 230,920 24%
295,000 111,048 38%
223,000 77,289 35%
11,000 5,252 48%
7,000 -0%
1,873,000 527,015 28%
19,000 3,445 18%
169,000 38,753 23%
358,000 73,317 20%
115,000 15,575 14%
126,000 12,825 10%
787,000 143,915 18%
~evlsed Proposed Prtor Year Increase or
ProJedlon Increase rto Ac:tu.al Decrease
2017/18 (Decrease) 2.016/17 From P/Y
$ 6,742,000 $ -$ 160,072 5%
3,381,000 --••
10,123,000 -160,072 5%
8,308,000 --**
8,308,000 --**
296,000 -57,077 7%
217,000 -13,424 2%
894,000 --**
1,327,000 -336,018 -81%
2,734,000 -406,519 -66%
680,000 -66,420 -100%
14,000 --**
44,000 -11,501 -37%
738,000 -77,921 -91%
80,000 -18,393 -1%
303,000 -61,265 38%
954,000 -269,946 -14%
295,000 -192,778 -42%
223,000 -65,591 18%
11,000 -3,798 38%
7,000 -**
1,873,000 -611,771 -14%
19,000 2,209 56%
169,000 40,422 -4%
358,000 71.491 3%
115,000 -11,901 31%
126,000 -15,898 -19%
787,000 -141,921 1%
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Update
Deltrlptlon 2.017/18
Interest and Rentals
Community Facility Rental 191,000
Park Rental 18,000
Athletic Field Rental 88,000
Commercial Property Rental 111,000
Investment Interest 60,000
TOTAL 468,000
Fines and Forfeitures
Parking Fines 529,000
Vehicle Code Fines 160,000
Public Safety (sales tax) 273,000
Other Fines & Forfeitures 5,000
TOTAL 967,000
Other Revenue
Escheated Deposits
Other Reimbursements 30,000
Mandated Cost Reimbursement 30,000
Damage To City Property -
Miscellaneous Revenue 16,000
TOTAL 76,000
Transfers In
Gas Tax Fund 344,000
AQMD Fund 11,000
Local Law Enforcement Grants Fund 100,000
Systems Development Fund -
Street and Highways Grants Fund
TOTAL 455,000
Total General Fund 26,529,000
Other General Funds
Parking Maintenance Fund
Parking Meter Fees & Permits 63,800
Transfers In-General Fund -
TOTAL 63,800
(1)-Includes adjustments apprcved by City Council thrcugh December 5 , 2017
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE & TRANSFERS IN BY FUND
JULY 1, 2017 THROUGH SEPTEMBER 30,2017
Amended Percent
Bud set . 'rTD AetLla I Realized
2017/18(1) 2017/18 2017/-1&
191,000 35,827 19%
18,000 11,124 62%
88,000 14,887 17%
111,000 14,793 13%
60,000 41,472 69%
468,000 118,103 25%
529,000 72,635 14%
160,000 21,941 14%
273,000 23,776 9%
5,000 304 6%
967,000 118,656 12%
2,520 -0%
30,000 3,040 10%
30,000 0%
-300 ••
16,000 1,407 9%
78,520 4,747 6%
344,000 86 ,000 25%
51,000 1,206 2%
100,000 56,305 56%
5,000 -0%
69,000 -0%
569,000 143,511 25%
26,645,520 1,917,090 7%
63,800 18,889 30%
--0%
63,800 18,889 30%
Revised Proposed Prlori'ear l!ltrease or
Projection Increase YTOActual Decrease
2017/18 (Decrease) 2016/17 From P/Y
191,000 55,325 -35%
18,000 -9,250 20%
88,000 -18,386 -19%
101,000 (10,000) 13,143 13%
60,000 -(3 ,561) -1265%
458,000 (10,000) 92,543 28%
529,000 -102,917 -29%
160,000 -28,727 -24%
273,000 -43,199 -45%
5,000 -235 29%
967,000 -175,078 -32%
2,520 -••
30,000 -2,154 41%
30,000 --••
-1,201 -75%
16,000 -683 106%
78,520 -4,038 18%
344,000 -117,250 -27%
51,000 -1,705 -29%
101,512 1,512 43,714 29%
5,000 --••
69,000 --••
570,512 1,512 162,669 -12%
26,637,032 (8,488) 1,832,532 5%
63,800 18,705 1%
--19,176 -100%
63,800 -37,881 -50%
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Description 2017/111
SACRA[SJCHA Administration Fund
Reimbursement from SACRA/SJCHA 281,960
Commercial Property Rental -
Investment Interest -
Miscellaneous Revenue -
TOTAL 281,960
Farm Operations Fund
Commercial Property Rental 113,300
Crop Revenue 2,000
Other Reimbursements -
Total Farm Operations Fund 115,300
Eastern Open Space Fund
Riding Park Rental 225,000
Other Commercial Property Rental -
Insurance Reimbursement for Coastkeeper Litigation -
Total Eastern Open Space Fund 225,000
GENERAL FUNDS-TOTAL $ 27 ,215,0 60
SPECIAL REVENUE FUNDS
C&D Forfeited Bonds Fund
Forfeited C&D Bonds $ .
Road Maintenance and Rehabilitation Account !RMRAl
SB-1 Funding .
Systems Development Fund
System Development Tax 639,000
Development Fees 20,000
Investment Interest 3,000
Total Systems Development Fund 662,000
Park and Recreation Fees
Park/Recreation Fees 84,000
Investment Interest 7,000
Miscellaneous Revenue -
Total Park and Recreation Fees 91,000
(1)-Includes adjustments approved by City Council through December 5, 2017
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE & TRANSFERS IN BY FUND
JULY 1, 2017 THROUGH SEPTEMBER 30,2017
Amended Percent
Budget YTDActual Realized
2017/18(:1) 2017/18 2017/18
281,960 60,061 21%
-26,000 ••
-562 ••
--0%
281,960 86,623 31 %
113,300 21,358 19%
2,000 -0%
. 0%
115,300 21,358 19%
225,000 -0%
--0%
--0%
225,000 -0%
$ 27,331,580 $ 2,043,960 7%
$ $ . 0%
208,000 . 0%
639,000 91,039 14%
20,000 1,337 7%
3,000 2,838 95%
662,000 95,214 14%
84,000 -0%
7,000 4,264 61%
--0%
91,000 4,264 5%
Revised Proposed Prior Year Increase or
Projection Increase YTD Actual Decrease
2.017/18 (Decrease) 2016/17 From P/Y
281,960 -26,478 127%
--19,500 33%
--100%
--150 -100%
281,960 . 46,128 88 %
113,300 -21,000 2%
2,000 -6,250 -100%
--11,600 -100%
115,300 -38,850 -45%
225,000 -. ••
. 1,450 -100%
265,550 265,550 -••
490,550 265,550 1,450 ·100%
$ 27,588,642 $ 257,062 $ 1,956,841 4%
$ -$ -$ 23,690 -100%
208,000 --**
639,000 -54,590 67%
20,000 -685 95%
3,000 . (225) -1361%
662,000 . 55,050 73%
84,000 -••
7,000 -(441) -1067%
--7,881 -100%
91,000 . 7,440 -43%
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Deserlptlon 2017/18
Drainage Fund
Drainage Fees 11,000
Grants -
Total Drainage Fund 11,000
Agricultural Preservation Fund
Agricultural Preservation Fees 80,000
Investment Interest .
Total Agricultural Preservation Fund 80,000
Landsca11e Maintenance Fund
Current Assessments 216,158
CDBG/HOME Fund
Program Income 167,495
Investment Interest 1,200
Total CDBG/HOME Fund 168,695
Gas Tax Fund
Gas Tax Revenue 762,000
SB-1 Funding 208,000
Loan Repayment from State 41,000
Investment Interest 4,000
Total Gas Tax Fund 1,015,000
CCFP Fund
Circulation Fees 1,044,000
Investment Interest 36,000
Other Reimbursements .
Developer Contributions .
Total CCFP Fund 1,080,000
S.O .N.G.S . Fund
St ate S.O.N.G.5 Re i mbursement 193,600
AQMD Fund
State AQMD/AB2765 Fees 45,000
Investment Interest 3,000
Total AQMD Fund 48,000
(1)-Includes adjustments approved by City Council through December 5, 2017
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE & TRANSFERS IN BY FUND
JUlY 1, 2017 THROUGH SEPTEMBER 30, 2017
Amended ,ercent
Blldget YTOActual Realized
2017/18 (l} 2017/111 2017/18
11,000 . 0%
20.320 . 0%
31,320 -0%
80,000 13,000 16% . 2,438 ••
80,000 15,438 19%
216,158 2,229 1%
167,495 40,000 24%
1,200 1,431 119%
168,695 41,431 25%
762,000 69,158 9%
. 0%
41,000 -0%
4,000 1,723 43%
807,000 70,881 9%
1,044,000 177,773 17%
36,000 25,901 72% . . 0%
--0%
1,080,000 203,674 19%
208,665 207,876 100%
45,000 . 0%
3,000 1,125 38%
48,000 1,125 2%
Revl~ed Proposed Prior Year Increase or
ProJection lntre8$e YTDActual Decrease
2017/18 (Decrease) 2016/17 From P/Y
11,000 --••
20,320 . 5,877 -100%
31,320 -5,877 -100%
80,000 . 5,000 160%
. . {2 54) -1060%
80,000 . 4,746 225%
216,158 . 270 726%
167,495 . 40,000 0%
1,200 . (129) -1209%
168,695 . 39,871 4%
762,000 . 135,779 -49%
•• -
41,000 . ••
4,000 . (357) -583%
807,000 . 135,422 -48%
1,044,000 . 81,257 119%
36,000 . (2,344) -1205%
45,000 45,000 81,257 -100%
303 ,000 303,000 -••
1,428,000 348,000 160,170 27%
208,665 . 220,637 -6%
45,000 . -••
3,000 . (110) -1123%
48,000 . (110) -1123%
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Description 2017/18
Measure M Fund
Local Turn back 638,000
Investment Interest 3,000
Total Measure M Fund 641,000
Housing In-lieu Fee Fund
Housing In-Lieu Fees 660,000
Investment Interest 10,000
Total Housing In-lieu Fund 670,000
law Enforcement Grants Fund
State Grant (COPS) 100,000
Park and OJ;!en SJ;!ace Grant Fund
Grants .
Street and Highwal£S Grant Fund
Grants 598,775
Other Grants Fund
Grants .
SPECIAL REVENUE FUNDS· TOTAL $ S,575,228
DEBT SERVICE FUND
Property Tax levy $ 2,446,812
Investment Interest 4,905
Bond Proceeds
Transfers In-Gen e ral Fund 307,980
Total Debt Service Fund $ 2,759,697
CAPITAL IMPROVEMENT PROJECT (CIP) FUNDS
Capital Projects Fund
Tran sfe rs In-Genera l Fund $
Open SJ;!ace Projects Fund
Investment Interest 10,000
Communitl£ Facilities District Bonds Fund
Investment Interest .
Other reimbursements .
Total Community Facilities District Bonds Fund .
(1) -Includes adjustments approved by City Council through DecemberS, 2017
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE & TRANSFERS IN BY FUND
JULY 1, 2017 THROUGH SEPTEMBER 30,2017
Amended Percent
Budset vtDActual Reallted
2017/~8 (1) 2017/18 2017/18
638,000 98,669 15%
3,000 1,987 66%
641,000 100,656 16%
660,000 390,801 59%
10,000 12,525 125%
670,000 403,326 60%
100,000 54,793 55%
461,985 . 0%
811,765 . 0%
76,050 . 0%
$ 6,361,638 $ 1,200,907 19%
$ 2,446,812 $ 41,716 2%
4,905 2,406 49%
--0%
307,980 291,171 95%
$ 2,759,697 $ 335,293 12%
$ 169,895 $ 169,895 100%
10,000 3,897 39%
. 4,898 **
. . 0%
. 4,898 **
Revised Proposed Prior Year Increase or
Projection Increase YTDActuil Decrease
2017/18 (Decrease) 2016/17 From P/Y
638,000 97,871 1%
3,000 . (191) -1140%
641,000 . 97,680 3%
660,000 . 285,461 37%
10,000 . (893) -1503%
670,000 . 284,568 42%
100,000 . 43,576 26%
571,770 109,785 189,173 -100%
915,878 104,113 28,160 ·100%
114,198 38,148 1,645 -100%
$ 6,961,684 $ 600,046 $ 1,505,86S -20%
$ 2,446,812 $ . $ 40,566 3%
4,905 . (188) -1380%
•• . --
307,980 -288,721 1%
$ 2,759,697 $ . $ 329,099 2%
$ 169,89S $ . $ 12,5S9 1253%
10,000 . (433) ·1000%
-. (155) -3260%
. -850,000 -100%
. . 849,845 -99%
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Description 2011/18
Successor Agenc)l Non-Housing Bonds Fund
Investment Interest -
CAPITAL IMPROVEMENT PROJECT FUNDS-TOTAL $ 10,000
GOVERNMENTAL FUNDS-TOTAL $ 35,5S9,985
ENTERPRISE FUNDS
Water Operations Fund
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE & TRANSFERS IN BY FUND
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Amended Percent
Bud set YTDActual Realized
2Q17/18 (1) 2017/18 2017/18
-5,464 **
$ 179,895 $ 184,154 102%
$ 36,632,810 $ 3,764,314 10%
Water Commodity Charges $ 6,906,000 $ 6,906,000 $ 3,719,015 54%
Customer Services Charges 4,928,000 4,928,000 1,250,822 25%
Administrative Citations (Drought Penalties) --(570) 0%
Other Water Service Revenues 456,900 456,900 225,786 49%
Transfers ln-GWRP Operations Fund 488,270 488,270 122,068 25%
Total Water Operations Fund 12,779,170 12,779,170 5,317,121 42%
Water Debt Service Fund
Property Taxes-General 1,062,560 1,062,560 28,934 3%
Investment Interest 10,000 10,000 5,518 55%
Transfers ln-H20 Operations Fund 1,416,645 1,416,645 354,161 25%
Transfers ln-GWRP Operations Fund 1,906,715 1,906,715 476,679 25%
Total Water Debt Service Fund 4,395,920 4,395,920 865,292 20%
GWRP Operations Fund
MWD Grant@ $250/af 864,000 864,000 27,550 3%
Water Commodity Charges 6,635,000 6,635 ,000 899 ,611 14%
Total GWRP Operations Fund 7,499,000 7,499,000 927,161 12%
Water Capital Replacement Fund
Investment Interest 8,000 8,000 4,497 56%
Developer Contribution for CIP 11805 ---0%
Total Water Capital Replacement Fund 8,000 8,000 4,497 56%
Water Capital Improvement Fund
Capital Improvement Charges 256,000 256,000 0%
Capacity Charges 334,000 334,000 -0%
Storage Fees 332,000 332,000 0%
Investment Interest --4 ,325 ••
Water Capital Improvement Fund 922,000 922,000 4,325 0%
(1)-Includes adjustments approved by City Council through December 5, 2017
Revised Proposed Prior Year Increase or
Projection Increase YTDActual Decrease
2017/18 (Decrease.) 2016/17 From P/Y
--{517) -1157%
$ 179,895 $ -$ 861,454 -79%
$ 37 ,489,918 $ 857,108 $ 4,653,259 -19%
$ 6,906,000 $ -$ 4,002,685 -7%
4,928,000 -1,175,544 6%
- -
•• -
456,900 -114,754 97%
488,270 -100%
12,779,170 -5,292,983 0%
1,062,560 -27,661 5%
10,000 -(522) -1157%
1,416,645 -361,999 -2%
1,906,715 -476,991 100%
4,395,920 -866,129 0%
596,000 (268,000) 49,425 -44%
6,635,000 380,265 137%
7,231,000 (268,000) 429,690 116%
8,000 (495) -1008%
- -3,390 -100%
8,000 -2,895 55%
256,000 -4,556 -100%
334,000 -5,934 -100%
332,000 -5,874 -100%
- -
(710) -709%
922,000 -15,654 -72%
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Description 2017/18
Non-Potable Water Caf:!itallmf:!rovement Fund
Water Capacity Charge 40,000
Investment Interest
Transfers In-Water Capital Replacement Fund .
Transfers In-Non-Potable Water Operations Fund 477,500
Total Non-Potable Water Capital Improvement Fund 517,500
Non-Potable Water Of:!erations Fund
Water Commodity Charges 957,000
Customer Services Charges 66,000
MWD Grant 5,250
Investment Interest 1,000
Other Water Service Revenues 2,000
Total Non-Potable Water Operations Fund 1,031,250
SJC Public Financing Authoritll
Lease Revenue-City of SJC Water Enterprise 795,445
WATER ENTERPRISE FUNDS· TOTAL $ 27,948,285
Sewer Enterf:!rise Of:!erations Fund
Sewer Service Charges $ 3,408,610
Investment Interest 15,000
Other Interest 50,500
Loan Repayment from Water Operations Fund 715,000
Total Sewer Enterprise Operations Fund 4,189,110
Sewer Caf:!ital Ref:!lacement Fund
Investment Interest 23,000
Transfers In-Sewer Operations Fund 500,000
Total Sewer Capital Replacement Fund 523,000
Sewer Caf:!itallmf:!rovement Fund
Sewer Connection Fees 1,132,000
Investment Interest 35,000
Other Interest 50,500
Loan Repayment from Water Operations Fund 715,000
Total Sewer Capital Improvement Fund 1,932,500
SEWER ENTERPRISE FUNDS-TOTAL _$ 6,644,610
(1)-Includes adjustments approved by City Council through December 5, 2017
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE & TRANSFERS IN BY FUND
JULY 1, 2017 THROUGH SEPTEMBER 30,2017
Amended Percent
Bud set YTOActual Reallted
2017/18 (1) 2017/18 2017/18
40,000 -0%
. 491 **
--0%
477,500 119,375 25%
517,500 119,866 23%
957,000 358,552 37%
66,000 14,770 22%
5,250 . 0%
1,000 517 52%
2,000 . 0%
1,031,250 373,839 36%
795,445 2,967 0%
$ 27,948,285 $ 7,615,068 27 %
$ 3,408,610 $ 882,766 26%
15,000 5,844 39%
50,500 3,578 7%
715,000 -0%
4,189,110 892,188 21%
23,000 5,001 22%
500,000 125,000 25%
523,000 130,001 25%
1,132,000 359,777 32%
35,000 8,091 23%
50,500 3,988 8%
715,000 -0%
1,932,500 371,856 19%
$ _§,644,610 $ 1,394,045 21%
Revised Proposed Prl9r Year Increase or
Projection Increase YTDActual Decrease
2017/18 (Decrease) 2016/17 From P/Y
40,000 . ** . . **
22,000 22,000 -••
477,500 160,250 -26%
539,500 22,000 160,250 -25%
957,000 . 368,860 -3%
66,000 14,837 0%
5,250 . •• .
1,000 . (19) -2821%
2,000 . . ••
1,031,250 . 383,678 -3%
795,445 . 2,079 43%
$ 27,702,285 $ (246,000) $ 7,153,358 6%
$ 3,408,610 $ -$ 897,345 -2%
15,000 -(456) -1382%
50,500 . 3,550 1%
715,000 . -••
4,189,110 . 900,439 -1%
23,000 -(395) -1366%
500,000 -125,000 0%
523,000 . 124,605 4%
1,132,000 . 22,208 1520%
35,000 -(811) -1098%
50,500 -4,232 -6%
715,000 . ..
1,932,SOO . 2S,629 1351%
$ 6,644,610 $ . $ 1,050,673 33%
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Description 2017/111
SJC HOUSING AUTHORITY FUNDS
Housing Authoritll Administration Fund
Rental Income s 4,100
Investment Interest 3,500
Interest from Outstanding Loans Receivable 155,000
Miscellaneous Revenue -
Total Housing Authority Administration Fund 162,600
Little HoiiJlwood Rental Housing Fund
Rental Income 195,000
Miscellaneous Revenue 500
Total Little Hollywood Rental Housing Fund 195,500
Successor Agen£ll Housing Bonds Fund
Investment Interest 25,000
SJC HOUSING AUTHORITY FUNDS-TOTAL $ 383,100
ENTERPRISE FUNDS-TOTAL $ 34,975,99S
INTERNAL SERVICE FUNDS
Insurance and Benefits Fund
Health Insurance Charges $ 1,865,140
Worker's Compensation Charges 338,530
General Liability Charges 1,296,395
Other Benefit Charges 234,335
Bilingual Pay Charges 19,800
Retirement Charges 3,080,665
Miscellaneous Revenue -
Total Insurance and Benefits Fund 6,834,965
Facilities Operations Fund
Allocated Charges 1,902,425
Investment Interest 17,000
Total Facilities Operations Fund 1,919,425
INTERNAL SERVICES FUNDS-TOTAL $ 8,754,390
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE & TRAN SFERS IN BY FUND
JULY 1, 2017 THROUGH SEPTEMBER 30,2017
Amended Percent
Budget 'tTDActual Realized
2017/18(1) 2017/18 2017/18
s 4,100 $ 1,023 25%
3,500 2,464 70%
155,000 36,768 24%
--0%
162,600 40,255 25%
195,000 55,801 29%
500 -0%
195,500 55 ,801 29%
25,000 16,338 65%
$ 383,100 $ 112,394 29 %
$ 34,975,995 $ 9,121,507 26%
$ 1,865,140 s 361,311 19%
338,630 67,602 20%
1,296,395 324,099 25%
234,335 41,607 18%
19,800 4,623 23%
3,080,665 573,653 19%
--0%
6,834,965 1,372,895 20%
1,902,425 475,607 25%
17,000 7,800 46%
1,919,425 483,407 25%
$ 8,754,390 $ 1,856,302 21 %
TOTAL REVENUES & TRANSFERS IN $ 79,290,370 $ 80,363,195 $ 14,742,123 18%
(1)-Includes adjustments approved by City Council through December 5, 2017
Revised Proposed Prior Year IncreaSe or
Projection Increase YTDActual Decrease
2017/18 (Decrease) 2016/17 From P/Y
s 4,100 $ -s 6,114 -83%
3,500 -901 173%
155,000 -36,953 -1%
--1,000 -100%
162,600 -44,968 -10%
195,000 -50,904 10%
500 -•• -
195,500 -50,904 10%
25,000 -7,018 133%
$ 383,100 -$ 102,890 9%
$ 34,729,995 $ (246,000) $ 8,306,921 10%
$ 1,865,140 $ -$ 353,099 2%
338 ,630 -54,594 24%
1,296,395 -913,498 -65%
234,335 -40,701 2%
19,800 -4,522 2%
3,080,665 -558,091 3%
-139 -100%
6,834,965 -1,924,644 -29%
1,902,425 494,187 -4%
17,000 -{734) -1163%
1,919,425 -493,453 -2%
$ 8,754,390 $ $ 2,418,097 -23 %
$ 80,974,303 $ 611,108 $ 15,378,277 -4%
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Destrlptlon
GENERAL FUNDS
General Fund
GENERAL GOVERNMENT
Legislation:
City Council
Commissions & Committees
City Manager:
Administration
Human Resources
Economic Development
City Attorney:
General Services
Litigation
Settlement Payments
City Clerk
Finance:
Administration
Finance
Business License
Customer Service
GENERAL GOVERNMENT-TOTAL
PUBLIC SAFETY
Law Enforcement-OCSD Contract
Law Enforcement-Other Costs
Public Safety Contract Services
A.S.A.P. Volunteer Program
Emergency Preparedness
PUBLIC SAFETY-TOTAL
COMMUNITY SERVICES
Administration
Facility Operations
Special Events
Class Programs
Athletic Programs
Youth Programs
Early Childhood Development
Senior Citizens Services
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
OPERATING EXPENDITURES & TRANSFERS OUT BY FUND AND ACTIVITY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Budget Amended Petcer1t
Update BUdJet YTD Actual Reallted
2017/1$ 2DP/18(11 20l7/18 'J.017/1B
$ 164,895 $ 164,895 $ 40,582 25% $
1,070,270 1,070,270 224,181 21%
291,980 314,980 54,214 17%
119,470 119,470 24,693 21%
613,210 613,210 44,667 7%
-452,000 11,994 3%
6,000 6,000 -0%
592,600 592,600 127,714 22%
622,300 620,830 144,405 23%
634,355 669,875 139,486 21%
124,085 124,085 11,600 9%
77,965 79,435 20,167 25%
4,317,130 4,827,650 843,703 17%
9,729,655 9,729,655 1,616,542 17%
362,435 379,313 86,078 23%
515,035 515,815 1,957 0%
23,545 22,7 65 2,990 13%
34,115 34,115 5,641 17%
10,664,785 10,681,663 1,713,208 16%
811,645 813,105 199,472 25%
227,730 226,140 38,805 17%
228,010 236,745 86,645 37%
152,540 152,540 26,322 17%
106,710 105,950 22,227 21%
110,480 110,480 6,329 6%
--0%
140,245 132,545 18,408 14%
(1) Includes adjustments approved by City Council action through December 5, 2017.
Revised Proposed Prior Year Increase or
ProJection Increase_ YTDActual Decrease
2017/18 (Decrease) 2016/17 From P/Y
164,895 $ $ 38,108 6%
1,070,270 -257,409 -13%
314,980 -54,903 -1%
119,470 -18,256 35%
613,210 84,479 -47%
452,000 --..
6,000 -•• -
599,600 7,000 132,767 -4%
693,830 73 ,000 161,141 -10%
669,875 -190,748 -27%
117,085 (7,000) 21,613 -46%
76,435 (3,000) 24,555 -18%
4,897,650 70,000 983,979 -14%
9,729,655 -2,200,407 -27%
379,313 -85,818 0%
515,81S 38,373 -95%
22,765 -5,403 -4 5%
34,115 -19,144 -71%
10,681,663 -2,349,145 -27%
813,105 -211 ,683 -6%
226,140 -44,819 -13%
236,745 -85,595 1%
152,540 -8,672 204%
105,950 -21,529 3%
110,480 -6,040 5%
--21,894 -100%
132,545 -21,496 -14%
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Community Center Operations
Gymnasium Operations
COMMUNITY SERVICES-TOTAL
DEVELOPMENT SERVICES
Adm inistration
Commissions Boards Committees
Plann ing Services
Permit Services :
Building Permit Services
Environmental Permit Services
Building Inspection Services
Code Enforcement
DEVELOPMENT SERVICES-TOTAL
PUBLIC WORKS/UTILITIES
Administration
Engineering:
General Engin e ering
Development Engineering
Traffic Engineering
Eng ineering Inspection Serv ices
Maintenance and Support:
Building/Facility Operations
General Maintenance
Special Event Support
Weed Abatement
Streets and Traffic:
Street Maintenance
Street Cleaning
Street Lighting
Traffic Control
Storm and Winter Preparation
Parks and Open Space :
Parkways, Medians, & Landscaping
Park Maintenance
Open Space Ma intenance
Trail Maintenance
Sports Park Ma intenance
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
OPERATING EXPENDITURES & TRANSFERS OUT BY FUND AND ACTIVITY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Budget Am ended Pe.rcen t
Update Budg et YTDActuel Riiallzed
2017/18 2017/1811) 2.017/-18 2017/18
273,995 273,995 55 ,722 20 %
104,150 103,715 25 ,465 25 %
2,1S5,505 2,155,215 479,395 22%
884,085 884,085 191,153 22%
1,800 1,800 -0%
598,275 612,275 150,108 2S %
346,175 377,17S 81,402 22%
17,860 17,860 3,138 18%
339 ,890 339,890 60 ,947 18%
342,610 342,610 72,796 21 %
2,530,695 2,575 ,695 559,544 22%
1,183,88S 1,183,885 247,685 21%
376,780 S12,780 1S6,S84 31%
3S8,910 392,610 S6 ,002 14%
342 ,91S 342,915 28 ,191 8%
47,140 47,140 13 ,023 28 %
5S,87S S5 ,875 934 2%
479,330 492,330 66 ,091 13 %
83,39S 8S ,98S 8,478 10%
1S4,130 1S4,130 7,829 S%
3S6,220 4S0,220 40,092 9%
158,62S 1S8,62S 25 ,S42 16%
173,780 173,780 42 ,561 24%
164,3SS 169,355 11,915 7%
76,670 76 ,670 1,572 2%
396,740 396,740 SS ,2.50 14%
843,670 843 ,670 148,521 18%
108,010 125 ,010 4,S62 4%
105,000 105,000 9,3SO 9%
460,81S 460,81S 64,409 14%
(1) Includes adjustments approved by City Council action through December 5, 2017.
Rev ised Proposed Prior Year ln ctease or
ProJection Increase YT DActua l Decrease
2017/18 (Decrease) 20i6/17 From P/Y
273 ,995 -64 ,029 -13 %
103,715 -28,989 -12%
2,155,215 -514,746 -7%
884,085 -28 7,754 -34%
1,800 -••
612,27S -14S,313 3%
377,175 84,304 -3 %
17,860 3,081 2%
339,890 -62 ,395 -2 %
342,610 -70,78 1 3%
2,575,695 653,628 -14%
1,183,88S -325,718 -24%
S12,780 . 109,999 42 %
392,610 . 61,S63 -9 %
342,91S . 31,673 -11%
47,140 . 20,S16 -37 %
SS,87S -10,787 -91 %
492,330 . 113,199 -42 %
85,98S . 12 ,460 -32 %
154,130 3,698 112%
4S0,220 -20,SS8 95 %
158,62S -25 ,S49 0%
173,780 ' 2.8 ,341 50 % -
169,355 -33,809 -65 %
76 ,670 -. ••
396,740 54,2.25 2%
843,670 1S7,884 -6 %
12.5,010 . 2,961 54%
10S,OOO . 37,82S -7S %
460,81S 71 ,189 -10%
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Dentlptlon
Environmental:
NPDES/Water Quality
Trash/Recycling
Storm Drain Maintenance
General Services
System Maintenance
Emergencies & After Hours Response
PUBLIC WORKS/UTILITIES-TOTAL
TRANSFERS OUT
To Parking Maintenance
To Debt Service
To Capital Projects
To Facilities Operations
TRANSFERS OUT· TOTAL
GENERAL FUND -TOTAL
Parking Maintenance Fund
Finance-Parking Administration
Public Works-Parking Maintenance
Utilities-Field Customer Service
Total Parking Maintenance Fund
SACRALHousing Authori~ Administration Fund
City Manager's Office
City Clerk
Finance
Development Services-Housing
Public Works-lower Rosan Ranch Property Maintenance
Total SACRA/SJCHA Administration Fund
Farm Operations Fund
Farm Management/Operations
Recycled Water-Well Maintenance
Total Farm Operations Fund
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
OPERATING EXPENDITURES & TRANSFERS OUT BY FUND AND ACTIVITY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Blldgef Amended Perce.nt.
Update Budg~t YTOA.ctual Realized
2017/18 2017/18 (1) 2017/18 2017/18
325,975 325,975 10,482 3%
26,320 51,320 6,794 13%
46,415 46,415 8,469 18%
219,500 279,500 13,687 5%
4,215 4,215 743 18%
6,S48,670 6,934,960 1,028,766 15%
--. 0%
307,980 307,980 2.91,171 95%
-169,895 169,895 100%
. -. 0%
307,980 477,875 461,066 96%
26,524,765 27,653,058 5,085,682 18%
71,735 71,735 7,774 11%
55,665 55,665 5,479 10%
11,555 11,655 2,233 19%
139,055 139,055 15,486 11%
114,935 114,935 31,419 27%
9,410 9,410 1,564 17%
107,575 107,575 2.0,434 19%
50,040 51,040 6,642 13%
. -1,2.67 ••
281,960 282,960 61,326 22%
27,710 27 ,710 217 1%
1,885 1,885 . 0%
29,595 29,595 217 1%
(1) lndudes adjustments approved by City Council action through December 5, 2C17 .
Revised Propo~e'd Prior Year Increase or
Pro)ectfon Increase 't'TO Actual Decrease
2017/18 (Decrease) 2016/17 From P/Y
325,975 -8,685 21%
51,320 -3,597 89%
46,415 -8,560 -1%
274,500 (5,000) 7,870 74%
4,215 -755 -2.%
6,929,960 (S,OOO) 1,151,421 -11%
. . 19,176 -100%
307,980 2.88,721 1%
169,895 12,559 1253%
. . ** -
477,875 . 320,456 44%
27,718,058 65,000 5,973,375 -1 5%
71,735 . 7,596 2.%
55,665 . 5,904 -7%
11,655 . 1,577 42%
139,055 -15,077 3%
114,935 -13,864 12.7%
9,410 -1,722 -9%
107,575 6,363 22.1%
51,040 4,530 47%
•• . .
282,960 . 26,479 132%
2.7,710 24,478 -99%
1,885 . 187 -100%
29,595 -24,665 -99%
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CITY OF SAN JUAN CAPISTRANO
FY 2017/18
OPERATING EXPENDITURES & TRANSFERS OUT BY FUND AND ACTIVITY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Budget Amended Pertent
Uj)date Budget YTD Actual Reall~d
Description 2017/18 2017/18111 2017/18 2017/18
Eastern Open Space Fund
City Manager's Office 85,940 94,940 15,947 17%
Legal Costs:
General Legal Services -5,000 1,486 30%
Litigation . . 4,160 **
Settlement Payments 18,000 36,000 12,000 33%
Parks and Open Space-Maintenance (Public Works) 209,450 224,850 25,629 11%
Reata Park Improvements (Community Services) . 1,125 . 0%
Total Eastern Open Space Fund 313,390 361,915 59,222 16%
TOTAL GENERAL FUNDS $ 27,288,765 $ 28,466,583 $ 5,221,933 18% $
SPECIAL REVENUE FUNDS
C&D Forfeited Bonds Fund
Public Works/Utilities-Recycling Programs $ 14,280 $ 14,280 $ 476 3% $
Systems Development Fund
Transfer Out-General Fund for Replacement of Municipal Offices
sign on Paseo Adelanto/ . 5,000 . 0%
Landscape Maintenance Fund
Medians and Landscape Maintenance 177,610 177,610 26,294 15%
CDBG/HOME Fund
Housing Administration 143,730 144,730 104,094 72%
Gas Tax Fund
Transfer Out-General Fund for street maintenance 344,000 344,000 86,000 25%
CCFP Fees Fund
Reimbursement Agreement with Rancho Mission Viejo, LLC . . 0%
S.O.N.G.S. Fund
Emergency Preparedness 193,600 208,665 42,762 20%
(1) Includes adjustments approved by City Council action through December 5, 2017.
R~vlsed Proposed Prl9r Year Increase or
Projection lncre.a.se YTDAetual Decrease ·
2017/18 (Decrease) 2016/17 From P/Y
94,940 --**
5,000 - -
..
182,000 182,000 -**
36,000 -. **
224,850 -22,834 12%
1,125 -**
543,915 182,000 22,834 159%
28,713,583 $ 247,000 $ 6,062,430 -14%
14,280 $ . $ . ••
••
5,000 -$ -
177,610 -19,637 34%
327,730 183,000 40,972 1S4%
344,000 -117,250 -27%
55,985 55,985 ••
208,665 -58,239 -27%
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CITY OF SAN JUAN CAPISTRANO
FY 2017/18
OPERATING EXPENDITURES & TRANSFERS OUT BY FUND AND ACTIVITY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Budge~ Aml!nded Percent
Update 8Udll!t YTDActual Reallted
Description 2017/111 2017/ill(~) 2017/18 2017/18
AgMD Fund
Transfer Out-General Fund for Senior Mobility Transportation
Grant Match 11,000 11,000 1,206 11%
Transfer Out-General Fund for Summer Trolley Program -40000 -0%
Total AQMD Fund 11,000 51 ,000 1,206 2%
law Enforcement Grants Fund
Transfer Out-General Fund for public safety 100,000 100,000 56,305 56%
Street and Highwavs Grant Fund
Transfer Out-General Fund (for Summer Trolley Program) -69,000 -0%
SPECIAL REVENUE FUNDS-TOTAL $ 984,220 s 1,114,285 $ 317,137 194% $
DEBT SERVICE FUND
1998A Refunding General Obligation Bonds-Principal and Interest $ 502,250 $ 502,250 $ 502,250 100% $
2009A General Obligation Bonds-Principal and Interest ---••
2011 Judgment Obligation Bonds-Principal and Interest 305,480 305,480 289,091 95%
2017 Refunding General Obligation Bonds-Principal and Interest 1,747,485 1,747,485 1,261,448 72%
Measure Y Annual Audit 20,000 20,000 0%
Bond Administration Costs 13,500 13,500 2,080 15%
Total Debt Service Fund $ 2,588,715 $ 2,588,715 $ 2,054,869 79% $
GENERAL GOVERNMENTAL FUNDS· TOTAL $ 30,861,700 $ 32,169,583 $ 7,593,939 24% $
ENTERPRISE FUNDS
Water Operations
Principal Repayment on loan from Sewer Funds $ 1,430,000 $ 1,430,000 $ -0% $
Interest on loan from Sewer Funds 101,000 101,000 7,156 7%
General liability Insurance and User Fee Study 412,370 412,370 103,093 25%
legal Costs:
General legal Services 50,000 50,000 5,561 11%
litigation 450,000 640,000 80,465 13%
Customer Service 717,700 737,700 113,943 15%
General Engineering 144,745 144,745 43,207 30%
Development Engineering 95,415 95,415 21,881 23%
Engineering-Inspection Services 143,020 143,020 35,539 25%
General Services 1,478,116 1,654,116 380,351 23%
(1) Includes adjustments approved by City Council action through December 5, 2017.
Revised Proposed Prior Year Increase or
Projection Increase YTDActua.l Decrease
2017/18 (Decrease) 2016/17 From P/Y
11,000 -1,705 -29%
40,000 -••
51,000 -1,705 -29 %
101,512 1,512 43,714 29%
69,000 -••
1,354,782 $ 240,497 $ 281,517 13%
502,250 $ -$ 488,875 3%
-1,249,150 -100%
305,480 -286 ,741 1%
1,747,485 --••
20,000 --••
13,500 -2,880 -28%
2,588,715 $ -$ 2,027 ,646 1%
32,657,080 $ 487,497 $ 8,371,593 -9%
1,430,000 $ -$ -••
101,000 -7,101 1%
412,370 -331,673 -69%
50,000 -8,483 -34%
640,000 -278,030 -71%
735,700 {2,000) 140,780 -19%
144,745 -53,469 -19%
95,415 -29 ,336 -25%
143,020 -31,002 15%
1,653,816 {300) 359,112 6%
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Water Conservation
Field Customer Service
Strategic Planning
Regulatory Compliance
Import Water Supply
Distribution & Pumping
System Water Quality
Cross & Backflow Connection
System Maintenance
Well Maintenance
Reservoir Maintenance
Preventative Maintenance
Booster & Facilities Maintenance
Emergency & After-Hours Response
Transfers Out· Water Debt Service Fund
Total Water Enterprise Operations Fund
Water Debt Service Fund
2014A Water Refunding Bonds-Principal and Interest
2009 Certificates of Participation Lease Payment
San Juan Basin Authority Lease Payment
Bond Administration Costs
Total Water Debt Service Fund
GWRP Operations Fund
General Liability and Property Insurance
GWRP-General Services
GWRP-Water Quality
GWRP -Piant Operations
GWRP-Well Maintenance
GWRP-Reservoir Maintenance
GWRP-Emergencies Response
Transfers Out-Water Debt Service Fund
Transfers Out-Water Operations Fund
Total GWRP Operations Fund
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
OPERATING EXPENDITURES & TRANSFERS OUT BY FUND AND ACTIVITY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Budget 'Amended Pi!rcent
Update Bullget YTD Actual Realized
2017/18 2017/18 (1) 2017/18 2017/a
209,395 209,395 15,279 7%
155,49S 155,495 32,828 21%
227,2S9 227,259 1,538 1%
51,955 51,955 7,420 14%
3,701,845 3,701,845 810,957 22%
258,585 258,585 72,170 28%
461,380 461,380 86,413 19%
41,135 41,135 14,320 35%
917,280 988,130 103,803 11%
61,725 62,875 16,974 27%
67,365 67,365 13,492 20%
54,970 54,970 4,675 9%
138,370 138,370 1,536 1%
67,400 67,400 12,075 18%
1,416,645 1,416,645 354,161 25%
12,853,170 13,311,170 2,338,837 18%
1,688,760 1,688,760 -0%
795,445 795,445 1,250 0%
1,904,215 1,904,215 -0%
7,500 7,500 -0%
4,395,920 4,395,920 1,250 0%
122,900 122,900 85,375 69%
100,192 100,192 37,792 38%
185,110 185,110 34,955 19%
1,226,495 1,226,495 224,265 18%
369,418 369,418 53,651 15%
3,345 3,345 975 29%
84,250 84,250 15,813 19%
1,906,715 1,906,715 476,679 25%
488,270 488,270 122,068 25%
4,486,695 4,486,695 1,051,573 23%
(1) lndudes adjustments approved by City Council action through December 5, 2017 .
Revised Proposed Prior Year Increase or
Projection Increase YTDActual Decrease
2017/18 (Decrease) 2016/17 From P/Y
209,395 . 43,039 -64%
1S4,995 (500) 28,319 16%
227,2S9 . 4,319 -64%
69,955 18,000 5,017 48%
4,865,845 1,164,000 1,448,301 -44%
264,285 5,700 57,178 26%
447,080 (14,300) 54,125 60%
51,135 10,000 6,880 108%
938,130 (50,000) 84,228 23%
62,475 (400) 15 ,3 87 10%
66,765 (600) 7,860 72%
54,970 . 19,156 ·76%
137,770 (600) 4,593 -67%
67,400 -12,072 0%
1;416,645 . 36 1,999 -2%
14,440,170 1,129,000 3,391,459 ·31%
1,6 88,760 -. ••
795,445 -1,500 -17%
1,904,215 --••
7,500 . -••
4,395,920 . 1,500 ·17%
122,900 . 89,719 -5%
100,192 -19,907 90%
185,110 -25,809 35%
1,402,495 176,000 185,647 21%
357,418 (12,000) 32,446 65%
3,345 --••
84,250 -15,090 5%
1,906,715 -476 ,991 0%
488,270 --**
4,650,695 164,000 845,609 24%
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CITY OF SAN JUAN CAPISTRANO
FY 2017/18
OPERATING EXPENDITURES & TRANSFERS OUT BY FUND AND ACTIVITY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Budget Amended Percent
Update Budget YT'DAttual Realized
Description 2017/18 2017/18 (11 2017/18 2017/18
Water Ca11itallm!!rovement Fund
Transfers Out-Non-Potable Water Capital Improvement Fund ---**
Non-Potable Water O!!erations Fund
General Liability Insurance 8,655 8,655 2,164 25%
Finance-Customer Service 10,100 10,100 2,525 25%
General Engineering 31,020 31,020 2,082 7%
Development Engineering 22,280 22,280 6,112 27%
Engineering-Inspection Services 1,785 1,785 -0%
General Services 1,500 1,500 -0%
Strategic Planning 49,745 49,745 8,631 17%
Regulatory Compliance 1,995 1,995 1,698 85%
Import Water Supply 316,595 316,595 44,373 14%
Cross & Backflow Connection 3,000 3,000 -0%
System Maintenance 28,160 28,160 419 1%
Well Maintenance 72,644 72,644 19,923 27%
Transfer Out-Non-Potable Water Capital Projects Fund 477,500 477,500 119,375 25%
Total Non-Potable Water Operations Fund 1,024,979 1,024,979 207,302 20%
SJC Public Financing Authority 795,445 795,445 -0%
WATER OPERATIONS ENTERPRISE FUNDS-TOTAL $ 23,556,209 $ 24,014,209 $ 3,598,962 15% $
Sewer O!!erations
General Liability Insurance $ 14,705 $ 14,705 $ 3,676 25% s
Finance-Customer Service 228,800 228,800 57,200 25%
General Engineering 28,440 28,440 4,517 16%
Engineering Inspection Services 3,570 3,570 -0%
NPDES/Water Quality 20,000 30,000 -0%
General Services 118,135 118,135 22,103 19%
Strategic Planning 1,000 1,000 -0%
Regulatory Compliance 6,925 6,925 -0%
Lift Stations 148,979 148,979 6,388 4%
Plant 2,423,474 2,423,474 465,142 19%
System Maintenance 446,383 446,383 75,148 17%
Emergency & After Hours Response 12,640 12,640 3,126 25%
Transfer Out-Capital Replacement Fund 500,000 500,000 125,000 25%
SEWER OPERATIONS FUNDS-TOTAL $ 3,953,051 $ 3,963,051 $ 762,300 19% $
(1) Includes adjustments approved by City Council action through December 5, 2017 .
Revised Proposed Prior Year Increase or
Projection Increase YTDAttual Decrease
2017/18 (Decrease) 2016/17 From P/Y
22,000 22,000 -**
8,655 -9,988 -78%
10,100 -2,275 11%
31,020 -5,107 -59%
22,280 -4,723 29%
1,785 -256 -100%
1,500 --**
49,745 -11 ,095 -22%
1,995 -641 165%
200,595 {116,000) 58,040 -24%
3,000 - -
n
26,500 (1,660) 4,009 -90%
84,304 11,660 30,732 -35%
477,500 -160,250 -26%
918,979 (106,000) 287,116 -28%
795,445 -**
25,223,209 $ 1,209,000 $ 4,525,684 -20%
14,705 $ -$ 11,677 -69%
228,800 -46,125 24%
28,440 -1,617 179%
3,570 -2,188 -100%
30,000 -** -
118,135 -28,546 -23%
1,000 -** -
6,925 -** -
145,979 {3,000) 7,077 -10%
1,864,474 {559,000) 603,414 -23%
446,383 -73,259 3%
12,640 -2,263 38%
500,000 -125,000 0%
3,401,051 $ (562,000) $ 901,166 -15%
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SJC HOUSING AUTHORITY FUNDS
Housing Authority Administration
Housing Administration
Rental Subsidy Program
Total Housing Authority Administration
little Hollywood Rental Housing
Little Hollywood Rental Housing Program
Successor Agency Housing Bonds Fund
Loan to Seasons Apartments approved by CC 11.1.16
SJC HOUSING AUTHORITY FUNDS-TOTAL
ENTERPRISE FUNDS-TOTAL
INTERNAL SERVICE FUNDS
Insurance and Benefits
Personnel Benefits and Insurance
General liability and Property Insurance
Total Insurance and Benefits Fund
Facilities Operations
Business Services
Information Technology
Facilities Maintenance
Fleet Acquisition & Maintenance
Total Facilities Operations
INTERNAL SERVICE FUNDS-TOTAL
TOTAL EXPENDITURES & TRANSFERS OUT
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
OPERATING EXPENDITURES & TRANSFERS OUT BY FUND AND ACTIVITY
JULY 1, 2017 THROUGH SEPTEMBER 30,2017
8ud11et Amended Percent
update Budget 't'TD Actual Reallted
2017/18 2017/18 (1) 2017/18 2017/18
$ 49,765 $ 49,765 $ 3,713 7% $
12,660 ll,660 3,165 25%
62,425 62,425 6,878 11%
184,875 191,280 38,579 20%
-1,000,000 -**
$ 247,300 $ 1,253,705 $ 45,457 4% $
$ 27,756,560 s 29,230,965 $ 4,406,719 15% $
$ 5,538,570 $ 5,538,570 $ 1,421,455 26% $
1,296,395 1,296,395 1,2_46,774 96%
6,834,965 6,834,965 2,668,229 39%
38,700 38,700 6,211 16%
1,205,995 1,373,995 207,763 15%
976,565 976,565 135,034 14%
584,410 584 410 43,226 7%
2,805,670 2,973,670 392,234 13%
$ 9,640,63S $ 9,808,635 $ 3,060,463 31% $
$ 68,258,895 $ 71,209,183 $15,061,121 21% $
(1) Includes adjustments approved by City Council action through December 5, 2017.
Revised PrDj)OSed Prior Year Increase or
Projection Increase VTD Actual Decrease
2017/18 (Decrease) 2016/17 From P/Y
51,765 $ 2,000 $ 3,613 3%
12,660 -13,165 -76%
64,425 2,000 16,778 -59%
191,280 -41,489 -7%
1,000,000 --**
1,2SS,705 $ 2,000 $ 58,267 -22%
2.9,8 79,965 $ 649,000 s 5,4 85,117 -20%
5,538,570 $ -$ 1,301,201 9%
1,296,395 1,278,231 -2%
6,834,965 -2,579,432 3%
38,700 -8,579 -28%
1,373,995 344,923 -40%
976,565 . 94,558 43%
584,410 29,331 47%
2,973,670 -477,391 -18%
9,808,635 $ -$ 3,056,82.3 0 %
72,345,680 $ 1,136,497 $ 16,913,533 -11%
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CITY OF SAN JUAN CAPISTRANO
FY 2017/18
CAPITAL IMPROVEMENT PROJECTS (CIP)
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Amended
Project Budget Update Budget
No. Description 2017/18 2017/1~
Transportation
07117 1-5 at San Juan Creek Road Underpass Improvements $ $ 887,140
11101 Citywide Sign Replacement Program 173,000 339,745
13103 Regional Traffic Signal Synchronization Program (Del Obispo Street) 8,315
14103 Camino Las Ram bias and 1-5 Northbound Traffic Signal Modification 291,890
14104 Ali paz Street Widening-Camino del Avion to Calle Rolando 27,505
14106 Verdugo Street Beautification Project 1,949,440
15103 Countdown Pedestrian Signals Projects 134,265
16101 Traffic Signal Cabinet Upgrades 226,000 242,420
16102 Del Obispo Widening-Via de La Paz 1,197,550 1,954,940
16104 Left Turn Lane at Del Taco 39,510
16109 Arterial Street Major Rehabilitation Program -Fiscal Year 2015/16 33,920
17105 Local Streets Pavement Rehabilitation-Fiscal Year 2016/17 354,630
17109 Arterial Street Major Rehabilitation Program-Fiscal Year 2016/17 271,475
18101 Capistrano Villas I, II, and Ill Pavement Rehabilitation 2,424,387
18105 Local Streets Pavement Rehabilitation -Fiscal Year 2017/18 996,000 -
18109 Arterial Street Major Rehabilitation Program -Fiscal Year 2017/18 140,000 -
Total Transportation $ 2,732,550 $ 8,959,582
Parks and Open Space
07204 Citywide Trail Improvements $ $ 75,000
09203 Playground Upgrades 177,880
09209 Northwest Open Space Community Park 2,800,365
11203 Eastern Ope n Space Grounds Trails/Citywide Bikeway Gap Closure Project 479,990
11204 2C Ranch Trabuco/Oso Creek Riparian Habitat Restoration (OCTA) 32,115
14201 Cook Park Softball Fields #2 and #3 and Soccer Field #2 Improvements 88,750
16202 Cook Cordova Park Playground Equipment 78 ,940
16203 Malasp i na Trail 333,000
17201 Riding Park Fire Flow and Recycled Water Supply 941,130
17202 Eastern Open Space Trails A and A-1 212,410
18201 Cook La Novia Park Picnic Area Enhancements 175,000 175,000
18202 Arce Park Renovation 75 ,000 75 ,000
Total Parks and Open Space $ 250,000 $ 5,469,580
Buildings and Facilities
15301 Multi-Modal Parking Lot Pavement Overlay, Slurry, and Striping $ $ 19,400
15306 ADA Self Evaluation and Transition Plan 152,000 412,080
Total Bu ildings and Facilities $ 152,000 $ 431,480
<'1 1ncludes carryover amounts from Fiscal Year 2016/17 and City Council approved adjustments through December 5, 2017 .
YTD Percent Proposed First Revised
I Actual Realized Quarter Budget
2017/18
-201]/18 AdJ!!stments 2017/18
$ 0% $ $ 887,140
3,978 1% 339,745
0% -8,315
0% -291,890
-0% -27,505
0% 1,949,440
1,117 1% 134,265
144 0% -242,420
101,835 5% 45,000 1,999,940
0% 39,510
1,859 5% -33 ,920
117,563 33% 354,630
259,827 96% -271,475
0% -2,424,387
0%
0%
$ 486,323 5% $ 45,000 $ 9,004,582
$ 0% $ $ 75,000
0% -177,880
16,709 1% 2,800,365
211 ,118 44% 479,990
36 0% 32,115
0% 88,750
260 0% 78,940
0% 333,000
17,997 2% 941,130
107 0% 212,410
-0% 175,000
-0% 75 ,000
$ 246,227 5% $ -$ 5,469,580
$ 689 4% -$ 19,400
620 0% 412,080
$ 1,309 0% $ -$ 431,480
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No. Deurlptlon
Drainage
12502 Camino Capistrano Off Ramp Cat~h Basins
14501 Los Rios Park Drainage Improvements
15502 Historic Town Center Drainage Improvements
15503 Calle Arroyo and Sundance Drive Drainage Improvements
15505 La Novia and La Ronda Drainage Improvements
16502 Interstate I-S/Ortega Hwy Storm Water Treatment Project
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
CAPITAL IMPROVEMENT PROJECTS (CIP)
JULY 1, 2017 THROUGH SEPTEMBER 30,2017
Amended
Budget Update Budget
2017/18 2017/18 (ll
$ $ 212,555
77,880
. 126,600
110,000
38,000 .
55,000 153,050
18501 San Juan Creek Road at Calle Caballero Drainage Improvements 55,000
Total Drai nage $ 203,000 $ 625,085
Water
07803 Terminal Reservoir No. 3 $ . $ 45,470
07811 760S Reservoir 79,390
08801 Joint Regional Water Supply System (JRWSS) Joint Transmission Line 20,000 1,005,860
08804 Pump Station Component Replacements 55,000
10803 San Juan Hills Waterline Replacements 1,915
11805 Water and Sewer Line Replacement at 1-5 Interchange 10,000
15801 Upper Ch iquita Reservoir Recirculation Pump and Upgrade Project 9,735.000
16801 La Pata Water Line Replacement 5,000 5,000
16804 Water Master Plan Study 100,000
17801 San Juan Hills Greens Cathodic Protection System 184,000
17802 760S Zone Pump Station Discharge Line Replacement 50 ,000 25,000
17803 Valve Insertion Program 100,000 200,000
17804 Capistrano Royale Fire Flow Pump 190,000 444,890
17805 Palletization and Space Consolidation 40,000 80,000
17806 Water Facility Control Systems 200,000 393 ,290
17807 Well Facility Equipment Replacement Program 23,450
17808 Eastern Irrigation Water System 312,205
18801 San Juan Basin Authority Hydrogeological Study 170,000
Total Water $ 605,000 $ 3,145,205
Non-Potable Water
16601 Recycled Water Service Conversions $ 150,000 $ 328,320
16602 Non-Potable Water Pipelines 75,700
17601 Trampas Canyon Recycled Water Reservoir 101,000 202,000
17602 Recycled Expansion-Grants Application 165,000
Total Non-Potable Water $ 251,000 $ 771,020
111 Includes carryover amounts from Fiscal Year 2016/17 and City Council appr~ved adjustments through December 5, 2017 ,
YTD Percent Proposed First Revised
Actual Realized Quarter Budget
2017/18 2_017/18 Adjustments
-2017/1!_
$ 0% $ . 212 ,555
0% 77 ,880
0% 126,600
0%
0%
0% 153,050
0% . 55,000
$ 0% $ $ 625,0 85
$ 0% $ $ 45,470
0% . 79,390
11,463 1% 1,005,860
0% . 55,000
0% (1,915)
2,315 23% -10,000
0% 9,735
0% 5,000
0% 100,000
0% 184,000
0% 25 ,000
0% 200,000
4,523 1% 444,890
0% 80,000
0% 393 ,290
(2,096) -9% 23,450
3,655 1% -· 312,205
0% 170,000
$ 19,860 1% $ (1,915) $ 3,143,290
$ 4,339 1% $ 328,320
0% 75,700
0% -202,000
0% 165,000
$ 4,339 1% $ $ 771,020
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No. Description
Sewer
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
CAPITAL IMPROVEMENT PROJECTS (CIP)
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Amended
Budget Update Budget
2017/18 2017/18 Ill
07701 Sou t h Orange Cou nty Was t ewater Au t hority (SOCW A) PC#2 Rehab ilitation $ 1,294,000 $ 1,707,205
07703 New Hydraulic Capital Project #6 -200,000
08701 Grease Food Interceptor Program 147,500
14702 Las Ramb)as/Paseo Activo Slope Replacement 505,000
15703 South Orange County Wastewater Authority (SOCWA) PC#S Rehabi li tation 150,000 262 ,610
17701 Annual Sewer Replacement Program-Fiscal Year 2016/17 789,320
17702 Sewer Flow Metering & SCADA Monitoring Project 200,000
18701 Annual Sewer Replacement Program-Fiscal Year 2017/18 450,000 450,000
Total Sewer $ 1,894,000 $ 4,261,635
GRAND TOTAl $ 6,087,550 $ 23,663,587
Funding Source
General Fund $ $ 169,895
Road Maintenance Rehabilitation Account (RMRA) (SB-1) 208,000
Systems Development Fund 376,000 903,490
Park/Recreation Fund 250,000 1,543,075
Drainage Fund -42 ,555
Agricultural Preservation Fees Fund 848,830
Gas Tax Fund 698,000 1,201,750
CCFP Fund 598,775 2,418,710
Eastern Open Space Fund 92,300
AQMD Fund 142,580
Measure M Turnback Fund 664,000 1,786,697
Parks, Recreation & Open Space Grant Fund 461,985
Streets & Highways Grant Fund 598,775 742,765
Other Grants Fund 76,050
Open Space Fund 1,408,585
Community Facilities District Bonds Fund 1,218,685
Successor Agency Non-Housing Bonds Fund 1,908,695
Water Operations Fund 140,490
GWRP Operations Fund 171,715
Water Capital Replacement 290,000 1,816,890
Water Capital Improvement Fund 295,000 1,008,330
Non-Potab le Water Capital Improvement Fund 271 ,000 833,800
Sewer Capital Replacement Fund 450,000 1,935,970
1'1 Includes carryover amounts from Fiscal Year 2016/17 and City Council approved adjustments through December 5, 2017 .
YTD Percent Proposed First Revised
Actual Realized Quarter Budget
2017/18 2017/18 Adjustments 2017/18
$ 339,495 20% $ -$ 1,707,205
0% 200,000
7,500 5% 147,500
0% 505,000
901 0% 262,610
0% (789,320)
0% 200,000
3,973 1% 789 ,320 1,239 ,320
$ 351,869 8% $ -$ 4,261,635
$ 1,109,927 5% $ 43,085 $ 23,706,672
$ 169,895 100% $ $ 169,895
0% 208,000
4,667 1% 903,490
2,100 0% 1,543,075
-0% 42 ,555
17,997 2% -848,830
138,057 11% 4,600 1,206,350
49,877 2% 45,000 2,463,710
0% 92,300
1,117 1% 142,580
71,442 4 % (4 ,600) 1,782 ,097
211,154 46% 461,985
51,958 7% 742,765
0% 76,050
14,975 1% 1,408,585
0% 1,218,685
0% 1,908,695
1,645 1% 140,490
2,010 1% 171,715
10,818 1% 21,535 1,838,425
4,523 0% 1,008,330
5,203 1% {23,450) 810,350
9,073 0% 1,935,970
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No .
Funding Source, Continued
Sewer Capital Improvement Fund
Facilities Operations Fund
GRAND TOTAL
Desc ri ption
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
CAPITAL IMPROVEMENT PROJECTS (CIP)
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Budget Update
$
2017/18
1,444,000
15 2,000
6,087,550 $
Amended
Budget
2017/18 til
2,270,665
311,08 0
23,663,587 $
<1l Includes carryover amounts from Fiscal Year 2016/17 and City Council approved adjustments through December 5, 2017,
YTD
Actual
2017/18
342,796
6 20
1,109,927
Percent
Reall1ed
2017/18
15%
0%
S% $
Proposed Fi rst
Quarter
AdJustment's
Revised
Budget
20 17/18
2,270,665
311,080
43,085 $ 23,706,672
City of San Juan Capistrano
FY 2017/18
PROPOSED BUDGET ADJUSTMENTS
Desaiption
GENERAL FUND-01
Verizon cell tower lease revenue (initial license fee began in December 2017)
Increase transfer from the Local Law Enforcement Grants Fund due to actual Fiscal Year
2016-17 revenue collected exceeding last year's budget
Revise Finance Department's personnel budget to Fiscal Year 2017-18 Adopted Budget
status (vacant Customer Service Representative position from Y-rated to Step 3; and
reverting the Part-Time Office Assistant to Full-Time Administrative Coordinator)
Additional funding associated with postage and printing costs for business license
application and renewal forms due to new State law (Assembly Bill1379) approved in
October 2017
Cost for hearing officer to mediate appeal of a business license application (not anticipated
in the budget)
Reallocation of Utilities Department staff charges based on reassigned duties
Adjust personnel budget for City Clerk Administrative Specialist due to actual salary level
(Step 5) is higher than the budget (Step 4)
TOTALGEN£RA1FUND
CDBG/HOME FUND
Additional Home Loans expected to be issued during the current year
Consultant services (New Turtle Island) and escrow fees associated with additional Home
Loans expected to be issued
City attorney services related to the City's Home Loan program
TOTAL CDBG/HOME FUND
GAS TAX FUND
Reallocate a portion of the funding source for the Capistrano Villas I, II, and Ill Pavement
Rehabilitation Project (CIP 18101) due to lower than expected Fiscal Year 2016-17 Measure
M Turnback revenues
TOTAL GAS TAX FUND
CCFP FUND
Developer contribution for San Juan Creek Road/I-S Underpass Improvements Project (CIP
7117)
Reimbursement agreement with San Diego Gas & Electric approved by City Council on
10.17.17 for Del Obispo Street Widening Project (CIP 16102)
Funding Assistance Agreement with Rancho Mission Viejo, LLC for the unfunded Ortega
Highway Widening Capital Project (CIP 14107)
TOTAl CCFP FUND
EASTERN OPEN SPACE FUND
Reimbursement from City's insurance carrier for Coastkeeper litigation and other vendor
costs paid through June 2017
Revenue Expenditure
Adjustment Adjustment
(10,000)
1,512
54,000
6,000
3,000
(5,000)
7,000
{8,488) 65,000
160,000
21,000
2,000
-183,000
4,600
-4,600
303,000
45,000 45,000
55,985
348,000 100,985
83,550
ATTACHMENT 5-Page 1 of 4
City of San Juan Capistrano
FY 2017/18
PROPOSED BUDGET ADJUSTMENTS
Desaiption
Additional funding for Coastkeeper litigation based on actual costs paid from July through
November 2017 (offset by reimbursement from City's insurance carrier)
TOTAL EASTERN OPEN SPACE FUND
MEASURE M TURN BACK FUND
Reallocate a portion of the funding source for the Capistrano Villas I, II, and Ill Pavement
Rehabilitation Project (CIP 18101) due to lower than expected Fiscal Year 2016-17 Measure
M Turnback revenues
TOTAL MEASURE M TURNBACK FUND
LOCAL LAW ENFORCEMENT GRANTS FUND
Increase transfer to the City's General Fund due to actual Fiscal Year 2016-17 revenue
collected exceeding last year's budget
TOTAL LAW ENFORCEMENT GRANTS FUND
PARK AND OPEN SPACE GRANTS FUND
Outstanding reimbursement from OCTA for costs incurred in prior fiscal year for CIP No.
11203
Outstanding reimbursement from OCTA for costs incurred in prior fiscal year for CIP No.
11204
TOTAl PARKS AND OPEN SPACE GRANT FUND
STREETS AND HIGHWAYS GRANTS FUND
Outstanding reimbursement from OCTA for costs incurred in prior fiscal year for CIP No.
16102
Outstanding reimbursement from OCTA for costs incurred in prior fiscal year for Summer
Trolley program
TOTAl STREETS AND HIGHWAYS GRANTS FUND
OTHER GRANTS FUND
Outstanding reimbursement from OCTA for costs incurred in prior fiscal year for CIP No .
13103
TOTAl OTHER GRANTS fUND
WATER OPERATIONS FUND
Increase imported water costs due to decreasing annual GWRP production estimate from
3,456 acre feet to 2,384 acre feet
Reallocation of Utilities Department staff charges based on reassigned duties
Revise Finance Department's personnel budget to Fiscal Year 2017-18 Adopted Budget
status (vacant Customer Service Representative position from Y-rated at Step 3)
TOTAL WATER OPERATIONS FUND
Revenue Expenditure
Adj~stment Adjustment
182,000 182,000
265,550 182,000
(4,600)
-{4,600)
1,512
. 1,512
73,130
36,655
109,785 .
77,263
26 ,850
104,113 .
38,148
38,148 -
1,164,000
(33,000)
(2,000)
-1,129,000
ATTACHMENT 5-Page 2 of 4
City of San Juan Capistrano
FY 2011/18
PROPOSED BUDGET ADJUSTMENTS
Description
GWRP OPERATIONS FUND
Reduction of MWDOC grant and chemicals budget due to decreasing annual GWRP
production estimate from 3,456 acre feet to 2,384 acre feet
Purchase of Train B membranes for GWRP plant that was originally budgeted, but not spent
in Fiscal Year 2016-17
Reallocation of Utilities Department staff charges based on reassigned duties
!TOTAL GWRP OPERATIONS FUND
WATER CAPITAL REPLACEMENT FUND
Change funding source for Well Facility Equipment Replacement Program because the wells
involved in the current project do not include wells in the City's non-potable water
distribution system. This adjustment includes reimbursing the Non-Potable Water Capital
Improvement Fund for Fiscal Year 2016-17 costs that should have been funded from the
Water Capital Replacement Fund.
Return project savings to available fund balance for the completed San Juan Hills Waterline
Replacement Project (CIP 10803)
TOTAL WATER CAPITAL REPlACEMENT FUND
NON -P OTABLE WATER CAPITAl IMPROVEMENT FUND
Change funding source for Well Facility Equipment Replacement Program because the wells
involved in the current project do not include wells in the City's non-potable water
distribution system. This adjustment includes reimbursing the Non-Potable Water Capital
Improvement Fund for Fiscal Year 2016-17 costs that should have been funded from the
Water Capital Replacement Fund.
TOTAL NON-POTABt£ WATER CAPITAL IMPROVEMENT FUND
NON -POTAB LE WATER OPERATIONS FUND
Reallocation of Utilities Department staff charges based on reassigned duties
Impact of reducing imported recycled water purchases as a result of increased local non-
potable water production
Increased electricity costs due to increased local non-potable water production
TOTAL NON-POTABLE WATER OPERATIONS FUND
SEWER OPERATIONS FUND
Revise City's share of operations and maintenance contributions to SOCWA based on
SOCWA's Fiscal Year 2017-18 Budget (which was adopted after the City's Fiscal Year 2017-18
Mid-Term Update)
Reallocation of Utilities Department staff charges based on reassigned duties
!TOTAL SEWER OPERATIONS FUND
Revenue Expenditure
Adjusti'J'Ient Adjustment
(268,000) (90,000)
210,000
44,000
(268,000) 164,000
45,450
(1,915)
-43,535
22,000 (23,450)
22,000 (23,450)
(3,000)
(116,000)
13,000
. (106,000)
(559,000)
(3,000)
-(562,000)
ATTACHMENT 5-Page 3 of 4
City of San Juan Capistrano
FY 2017/18
PROPOSED BUDGET ADJUSTMENTS
Description
HOUSING AUTHORITY ADMINISTRATION FUND
Legal services based on actual costs incurred through November
TOTAL HOUSING AUTHORITY A'DMINISTRATION FUND
GRA'ND TOTAL -All FUNDS
Revenue Expenditure
Adjustment Adjustment
2,000
-2,000
$ 611,108 $ 1,179,582
ATTACHMENT 5-Page 4 of 4
CITY OF SAN JUAN CAPISTRANO
FY 2017/18
REVENUE ADJUSTMENT SUMMARY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Previously
Approved
Coundl Actlons
Fund Ill
Fund 1-GENERAL FUND $ 114,000
Fund 2-PARKING MAINTENANCE FUND -
Fund 4-SACRA/HOUSING AUTHORITY ADMINISTRATION FUND -
Fund 5-FORFEITED C&D BONDS FUND -
Fund 6-ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) 208,000
Fund 10-SYSTEMS DEVELOPMENT FUND -
Fund 11-PARK/RECREATION DEVELOPER FEES FUND -
Fund 12-DRAINAGE FUND -
Fund 13-AG PRESERVATION FEES FUND -
Fund 14-LANDSCAPE MAINTENANCE DISTRICTS FUND -
Fund 15-FARM OPERATIONS FUND -
Fund 16-CDBG/HOME FUND -
Fund 17-GAS TAX FUND (208 ,000)
Fund 18-CCFP FUND -
Fund 19-EASTERN OPEN SPACE FUND -
Fund 30-S.O.N.G.S. FUND 11,000
Fund 31-AQMD/AB2766 FUND -
Fund 32-MEASURE M FUND -
Fund 33-HOUSING IN-LIEU FEE FUND -
Fund 34-LAW ENFORCEMENT GRANTS FUND -
Fund 36-PARK REC AND OS PROJECT GRANTS FUND -
Fund 37-HWY, STREET, AND ROAD PROJECT GRANTS FUND 69,000
Fund 38-OTHER GRANTS FUND -
Fund 40-DEBT SERVICE FUND -
Fund 50-CAPITAL PROJECTS FUND -
Fund 51-OPEN SPACE ACQ/CONSTRUCTION FUND -
Fund 52-COMMUNITY FACILITIES DISTRICT BONDS FUND -
Fund 53-SUCCESSOR AGENCY NON-HOUSING BONDS FUND -
Fund 60-WATER ENTERPRISE-OPERATIONS FUND -
Fund 61-WATER ENTERPRISE-DEBT SERVICE FUND -
Fund 62-WATER ENTERPRISE-GWRP FUND -
Fund 63-WATER ENTERPRISE-REPLACEMENT FUND -
Fund 64-WATER ENTERPRISE-CIP FUND -
Fund 65-WATER ENTERPRISE-NON-POTABLE CIP FUND -
Fund 66-WATER ENTERPRISE-NON-POTABLE OPERATIONS FUND -
Fund 68-SJCPFA -
Fund 70-SEWER ENTERPRISE OPERATIONS FUND -
Fund 71-SEWER REPLACEMENT CIP FUND -
Fund 72-SEWER IMPROVEMENT CIP FUND -
Fund 80-INSURANCE/BENEFITS FUND -
Fund 81-FACILITIES OPERATIONS FUND -
Fund 21-SJCHA HOUSING ADMINISTRATION FUND -
Fund 22-SJCHA UTILE HOLLYWOOD RENTAL HOUSING FUND -
Fund 23-SJCHA SUCCESSOR AGENCY HOUSING BONDS FUND -
Totals $ 194,000
(1)-Includes all adjustments approved through City Council action through December 5, 2017 .
Flrst Quarter
Proposed Flrst Total
Quarter Adjustments by
Adjustments Fund
$ (8,488) $ 105,512
--
--
--
-208 ,000
--
- -
--
--
--
--
--
-(208,000)
348,000 348,000
265,550 265,550
-11,000
--
--
--
--
109,785 109,785
104,113 173,113
38,148 38,148
- -
--
--
--
--
--
--
(268,000) (268,000)
--
--
22,000 22,000
--
--
--
--
- -
- -
--
--
--
--
$ 6U,l08 $ 805,108
ATTACHMENT 6
City of San Juan Capistrano
FY 2017/18
EXPENDITURE ADJUSTMENT SUMMARY
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Previously
Approved
Council Actions
Fund (1 1
Fund 1-GENERAL FUND $ 955,878
Fund 2-PARKING MAINTENANCE FUND -
Fund 4-SACRA/SJCHA ADMINISTRATION FUND 1,000
Fund 5-FORFEITED C&D BONDS FUND -
Fund 6-ROAD MAINTENANCE AND REHABILITATION ACCOUNT {RMRA) 208,000
Fund 10-SYSTEMS DEVELOPMENT FUND {610)
Fund 11-PARK/RECREATION DEVELOPER FEES FUND -
Fund 12-DRAINAGE FUND -
Fund 13-AG PRESERVATION FEES FUND -
Fund 14-LANDSCAPE MAINTENANCE DISTRICTS FUND -
Fund 15-FARM OPERATIONS FUND -
Fund 16-CDBG/HOME FUND 1,000
Fund 17-GAS TAX FUND {208,000)
Fund 18-CCFP FUND 547,000
Fund 19-EASTERN OPEN SPACE FUND 48,525
Fund 30-S.O.N.G.S. FUND 11,000
Fund 31-AQMD/AB2766 FUND 40,000
Fund 32-MEASURE M FUND 436,277
Fund 33-HOUSING IN-LIEU FEE FUND -
Fund 34-LAW ENFORCEMENT GRANTS FUND -
Fund 36-PARK REC AND OS PROJECT GRANTS FUND -
Fund 37-HWY, STREET, AND ROAD PROJECT GRANTS FUND 69,000
Fund 38-OTHER GRANTS FUND -
Fund 40-DEBT SERVICE FUND -
Fund 50-CAPITAL PROJECTS FUND -
Fund 51-OPEN SPACE ACQ/CONSTRUCTION FUND -
Fund 52-COMMUNITY FACILITIES DISTRICT BONDS FUND -
Fund 53-SUCCESSOR AGENCY NON-HOUSING BONDS FUND -
Fund 60-WATER ENTERPRISE-OPERATIONS FUND 458,000
Fund 61-WATER ENTERPRISE-DEBT SERVICE FUND -
Fund 62-WATER ENTERPRISE-GWRP FUND -
Fund 63-WATER ENTERPRISE-REPLACEMENT FUND -
Fund 64-WATER ENTERPRISE-CIP FUND 150,000
Fund 65-WATER ENTERPRISE-NON-POTABLE CIP FUND -
Fund 66-WATER ENTERPRISE-NON-POTABLE OPERATIONS FUND -
Fund 68-SJCPFA -
Fund 70-SEWER ENTERPRISE OPERATIONS FUND 10,000
Fund 71-SEWER REPLACEMENT CIP FUND -
Fund 72-SEWER IMPROVEMENT CIP FUND -
Fund 80-INSURANCE/BENEFITS FUND -
Fund 81-FACILITIES OPERATIONS FUND 168,000
Fund 21-SJCHA HOUSING ADMINISTRATION FUND -
Fund 22-SJCHA UTILE HOLLYWOOD RENTAL HOUSING FUND 6,405
Fund 23-SJCHA SUCCESSOR AGENCY HOUSING BONDS FUND 1,000,000
Totals $ 3,901,475
First Quarter
Proposed Arst Total
Q~arter Adjustments by
Adjustments Fund
$ 65,000 $ 1,020,878
- -
-1,000
--
-208,000
-{610)
--
--
--
--
--
183,000 184,000
4 ,600 {203,400)
100,985 647,985
182,000 230,525
-11,000
-40,000
{4,600) 431,677
--
1,512 1,512
--
-69,000
--
--
--
--
--
--
1,129,000 1,587,000
--
164,000 164,000
43,535 43,535
-150,000
{23,450) {23,450)
{106,000) {106,000)
--
{562,000) {552,000)
--
--
--
-168,000
2,000 2,000
-6,405
-1,000,000
$ 1,179,582 $ 5,081,057
ATTACHMENT 7
City of San Juan Capistrano
FY 2017/18
ADMINISTRATIVE BUDGET TRANSFERS 111
JULY 1, 2017 THROUGH SEPTEMBER 30, 2017
Description Fund
First Quarter !Jullll, 2017 through Seetember ~0, 2017}
Utilize Customer Service Supervisor position salary savings to fund temporary staffing Water Operations Fund
services
Additional funding for parking permits for neighborhood parking permit program General Fund
Additional funding for MWDOC's actual Readiness to Serve Charge exceeding the City's Water Operations Fund
budget
Additional funding for crossing guard services contract General Fund
Funding for well equipment rental for the water filtration system at the Northwest Open Water Operations Fund
Space Well
Utilize Community Services Department salary savings to fund temporary staffing services General Fund
Additional funding for janitorial services contract (Golden Touch Cleaning) General Fund+ Facilities
Operations Fund
Additional funding for housing consulting services (MDM & Associates) Little Hollywood Rental
Housing Fund
To consolidate the City Clerk Department's budget for public hearings and legal notice General Fund
publishing
Reduce postage funding for Hometown Happenings to fund additional commissary costs General Fund
incurred for the City's 4th of July event
Additional funding needed for professional meetings General Fund
Transfer overtime budget funds from the Community Services Department to the Utilities General Fund
Department to fund staff overtime for 4th of July event
Fiscal Year 2016-17 Capital Improvement Program (CIP) Budget Carryovers Multiple
Funding bookshelves for CFO's office General Fund
Funding annuaiiCMA dues for Assistant City Manager General Fund
Increase Fiscal Year 2017-18 S.O.N.G.S . program budget (including reimbursement from S.O.N .G.S. Fund
Southern California Edison) by annual CPI of 2.1%
Additional funding for Northwest Open Space Well repairs Water Operations Fund
Reduce postage funding for Hometown Happenings to fund additional costs incurred for General Fund
printing costs for the Hometown Happenings newsletter and commissary supplies for the
San Juan Summer Nites special event
Additional funding needed for Annual Statement of Diversion project (Stetson Engineers) Water Operations Fund
Funding for annual dues for California City Management Foundation General Fund
Funding for new office chair for Public Works Senior Civil Engineer General Fund
Transfer budget from "improvements" to "building repairs" Little Hollywood Rental
Housing Fund
TOTAL ADMINISTRATIVE BUDGET CHANGES APPROVED DURING QUARTER
Net Change
Amount to Budget
$ 15,385 $ .
1,470 .
6,955
780 .
950 -
2,940 -
850
6,405
2,500
290
so -
2,520 2,520
16,448,370 16,448,370
450 -
1,285 -
4,065 4,065
200 -
1,300 -
360 -
400 -
325 -
16,000 -
$ 16,513,850 $ 16,454,955
111 This schedule displays budget transfers between the operating accounts of a fund that are approved administratively. These budget
transfers did not change the total amount appropriated by City Council for any fund. The CIP budget carryover amount represents the
carryover of CIP funding appropriated by City Council for Fiscal Year 2016-17 that was unexpended as of the end of Fiscal Year 2016-17 .
ATTACHMENT 8
FUNDING ASSISTANCE AGREEMENT
This FUNDING ASSISTANCE AGREEMENT ("Agreement") is entered into as of this 15 day
of c:c__r-, 2013 (the "Effective Date"), by and between the CITY OF SAN JUAN
CAPISTRANO, a California municipal corporation ("City"), and RANCHO MISSION
VIEJO, LLC, a Delaware limited liability company ("RMV"). City and RMV are collectively
referred to herein as the "Parties" and individually as a "Party".
RECITALS
A RMV is the authorized agent and manager of the owners ("Owners") of certain
real property located easterly of the boundaries of City.
B. Owners obtained approvals in November 2004 from the Orange County Board of
Supervisors to develop their property, including a General Plan Amendment and zoning approval
for the Rancho Mission Viejo Planned Community (the "Ranch Plan"). The first phase of
development (g., PlaiUling Area 1) of the Ranch Plan, which will provide approximately 1,236
residential dwelling units and some retail uses, is currently underway.
C. In conjunction with the foregoing approvals, Owners entered into a development
agreement with the County of Orange ("Development Agreement") whereby Owners committed
to assist in the provision of certain transportation improvements, including but not limited to the
widening of certain portions of State Route 74 ("Ortega Highway"), through implementation of
the South County Roadway Improvement Program ('SCRIP"), adopted by the County of Orange
in November 2004.
D. That portion of the Ortega Highway widening project between the eastern
boundary of City and 2,000 feet east of the intersection with Antonio Parkway/La Pata A venue
(the "County Portion") has already been constructed. Caltrans is now administering the
reconstruction of the interchange at Ortega Highway and Interstate 5.
E. City now desires to complete the widening of Ortega Highway between Interstate
5 and the eastern boundary of City (the "City Portion") and is charged with managing the design
of this widening pursuant to a funding application approval that the City has obtained from the
Orange County Transportation Authority (OCTA). In furtherance of it responsibilities, City has
or will contract with HDR to perform the actual design work because of HDR's experience and
background.
F. City has requested Owners to assist in providing additional funds in the amount
of $450,000 to support City's design work and Owners are desirous of facilitating the
contribution of these funds. Prior funding by owners in performance of work to facilitate design
with the County and City between 2005 and 2007 was approximately $2,700,000. These
amounts inclusive of time value of funding, exceeds Owners' obligation for this portion of the
Ortega Highway widening under the Development Agreement (see Exhibit D, Item #21, also
referred to as "SCRIP Obligation #21", which otherwise would not be required to be satisfied
until issuance of the building permit for the 5,000th equivalent dwelling unit of the Ranch Plan).
ATTACHMENT 9 - 1 of 13
1
G. The Development Agreement stipulates that RMV is entitled to certain credits
against its funding obligations to the extent that funding is received from other sources including,
without limitation, funding through CFDs or similar funding mechanisms (Development
Agreement, Exhibit D, Section 1 .C). In addition, the SCRIP provides that developers are eligible
to receive credits for (i) monies advanced before SCRIP payments are due, and (ii) for SCRIP
improvements that they are required to construct under development agreements or project
conditions of approval (SCRIP, Section V.l3). In return tor its assistance pursuant to this
Agreement. RMV desires to receive the credits described above ("SCRIP Credits'') as allowed
under the Development Agreement and SCRIP:
H. In order to utilize certain of the desired funding sources, RMV will contract
directly with HDR, which contract will be supplemental to the design contract between City and
HDR.
I. City and RMV (on behalf of Owners) desire to enter into this Agreement to
memorialize the terms and conditions of City's and Owners' respective commitments for design
ofthe City Portion, and to acknowledge the SCRlP credits to be provided Owners hereunder.
AGREEMENT
Based upon the foregoing Recitals, wholly incorporated herein by reference, and for good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged by both
parties, City and RMV hereby abrree as follows:
1. Design Contracts.
(a) CHy Design ontract with HDR. City shall enter into a contract with HDR for the
design of the City Portion (the "City Contract"). The City Contract shall be the primary contract
for the City Portion design work.
(b) RMV Supplemental De ign Contract with HDR. RMV also shall enter into a
contract with HDR (the "RMV Contract"), which shall be supplemental to the City Contract. The
Parties shall work cooperatively to identify which elements of the design work shall be
pertom1ed pursuant to the City Contract and which elements shall be provided pursuant to the
RMV Contract. The abrrced upon elements to be included in the RMV Contract shall be deemed
''Approved Reimbursement Services".
(c) Commitments of the Parties; Funding Sources. City and RMV shall each be
responsible for payments to HDR solely for the design services pcrfonned by HDR under their
respective contracts. City acknowledges that RMV's contribution is to be funded by County of
Orange Community Facilities District No. 2004-1 (the CFD"), and RMV shall be entitled to
receive reimbursement for the funds it provides to HDR for Approved Reimbursement Services
from the CFD. Reimbursement shall be in accordance with Section 2 below.
ATTACHMENT 9 -2 of 13
2
-------~------
(d) Changes to Sc >pe of Design Work; financial Limits. The scope of design work to
be covered by the RMV Contract shall be clearly identified in that contract. RMV's total
commitment for payments under the RMV Contract, including any change. to that scope
pursuant to an approved change order, shall in no event be greater than Four Hundred
Fifty Thousand Dollar.· ($450,000.00).
2. Payment s to HDR.
(a) Payments by l:tMV. RMV shall make payments directly to HDR for the
Approved Reimbursement Services that HDR perfom1s pursuant to the RMV Contract, using the
process described in subsection (d) below, Follmving hs payments to HDR, RMV shall request
reimbursement from the CFD in the amount of said payments, in accordance with the process set
forth in Section 3 below.
(b) RMV lnt · rfacc with CFD. RMV shall take the lead in coordinating with the CFD
with regard to reimbursement funds to be received by it from the CFD, as administered by the
County of Orange.
(c) City Administration of Other funds. City shall be solely responsible for any
payments due to HDR under the City Contract, using any funds available to it, including funds
from the Orange County Transportation Authority ("OCTA") and/or other available funds.
(d) Payment Process. RMV's payments to HDR shall be in accordance with the
following process, which shall be incorporated as part of the RMV Contract:
(1) HDR will submit to RMV monthly invoices for services performed during the
month preceding. Detailed supporting information will be provided by HDR within seven (7)
working days of each invoice, which will contain an itemized breakdoVv11 of the Approved
Reimbursement Services pertormed, copies of change orders, and other relevant documentation
necessary to support the invoiced amounts.
(2) RMV will pay to HDR the amount of each invoice it approves within forty
( 40) working days after receipt of all detailed supporting inf01mation/documentation. Payment
will be made by check to HDR at the address set forth in the RMV Contract.
(3) ln the event that RMV disputes any invoice, it will notify HDR in writing
within fifteen (15) working days of receipt of all detailed supporting information/documentation.
Upon receipt of a notice of dispute, HDR will have seven (7) working days to appeal RMV's
detemlination. In the event of an appeal, RMV shall have fifteen (15) working days to review the
appeal and issue a final detennination concerning the request for payment. If the appeal IS
resolved in favor of HDR, RMV will immediately make any payment that is due.
(e) RJP Cred it s. The Parties acknowledge that the funding assistance to be
provided by Rl\.1V pursuant to this Agreement will satisfy 0Vvners' responsibility for SCRIP
Obligation #21 (i.e., widening of Ortega Highway in the City Portion). Notwithstanding any
other provision of the Development Agreement or SCRlP, neither RMV nor 0\.\-ners or any
ATTACHMENT 9 -3 of 13
3
affiliated entities shall have any further funding obligation for the City Portion. The Parties
further acknowledge that RMV's performance hereunder shall qualify Owners to receive the
associated SCRIP Credits as allo\ved under the Development Agreement and SCRIP. The value
of SCRIP Obligation #21, and the associated SCRIP Fee Credits, are set forth in the table
attached hereto as Exhibit A. Upon completion of payment for services performed by HDR as
described in Section I of this Agreement, City Engineer shall issue written acknowledgement to
RMV for obtaining SCRIP Credit for this item. lbe Parties acknowledge that the City does not
have the power to make the final decision regarding whether or not Owners shall receive the
requested SCRIP Credit, as that decision shall be made by the County of Orange.
3. Reimbursements to RMV. Following tender of payment by RMV to HDR for the
Approved Reimbursement Services perfonned under the RMV Contract, RMV may prepare and
submit to the CFD a request for reimbursement. Each such request shall be in accordance with
the established procedures (i&., those set forth under the JCFA and/or AFDA).
4. Property Acce and Coordination. RMV shall cooperate with the City for providing
access to construction to occur within the City. This would include connecting to utilities and
slope improvements that arc outside of Cal trans right of way. City shall cooperate in good faith
to pursue and obtain available grant funding for implementation of the Project, including
utilization of City NEXUS funds and OCTA, County, State, and/or federal funds .
5. Term of Agreement. This Agreement will commence on the Effective Date and shall
continue in full force and effect until the receipt of all payments and reimbursements
contemplated hereunder on or before July 1, 2015; provided, however, all indemnification
prov1sions shall remain in effect until terminated or modified in v..Titing by mutual agreement of
the Parties.
6. Indemnification. Neither RMV, nor Owners, nor any officer, member, director,
employee or atTiliate thereof (collectively, the ''RMV lndemnitees") shall be responsible for any
damage or liability occurring by reason of anything done or omitted to be done by City or its
contractors under or in connection with any work, authority or jurisdiction delegated to or
performed by City or its contractors under this Agreement. It is also understood and agreed that
City shall fully indemnify, defend with counsel approved in writing by the RMV Indemnitees,
and hold the RMV Indemnitees harmless from any liability imposed for injury, as defined in
Government Code Section 810.8, including attorneys fees and costs, occurring by reason of
anything done or omitted to be done by City or its contractors under or in connection with any
work, authority or jurisdiction delegated to or perfonned by City or its contractors under this
Agreement.
7. Notices. All notices, requests and demands hereunder must be in writing to be effective.
All notices required to be given hereunder or by operation of law in connection with the
performance or enforcement hereof shall be deemed given upon delivery if delivered personally
(which includes noticed delivered by messenger or overnight courier) or, if delivered by mail,
shall be deemed given three days after being deposited by certified mail in any duly authorized
United States mail depository, postage prepaid. All such notices shall be addressed as follows, or
to such other address or addresses as the Parties may from time to time specify in writing:
ATTACHMENT 9 -4 of 13
4
ToRMV:
To City:
8. Miscellaneous.
Rancho Mission Viejo
2881 1 Ortega Highway
San Juan Capistrano, California 92675
Attention: JeffThompson
Telephone No.: (949) 240-3363
Fax No.: (949) 248-1763
City of San Juan Capistrano
Public Works Department
32450 Paseo Adelanto
San Juan Capistrano, California 92675
Attention: Keith VanDer Maaten, Public Works and Utilities Director
Telephone No.: (949) 443-6363
fax No.: (949) 493-3955
(a) Entire Agreement. Waivers, and Amendm nts. This Agreement constitutes the
entire understanding and agreement of the parties with respect to the subject matter set fotth
herein and supersedes all previous negotiations, discussions. and agreements between the parties
With respect to all or the subject matter hereof. All waivers of the provisions of this Agreement
must be in writing and signed by the appropriate authorities ofthe party to be charged. A waiver
of the breach of the covenants, conditions or obligations under this Agreement by any party shall
not be construed as a waiver of any succeeding breach of the same or other covenants, conditions
or obligations of this Agreement. Any amendment or modification to this Agreement must be in
writing and executed by the appropriate authorities of City and RMV .
(b) Successors and A5 igns. This Agreement shall be binding upon the parties and
shall inure to all successors in interest of City and to all successors in interest and assigns of
RMV.
(c) Attomevs' Fees and osts. If either party to this Agreement commences an action
against the other pa1ty to this Agreement arising out of or in connection with this Agreement, the
prevailing party shall be entitled to recover reasonable attorneys' fees, expert fees, costs of
investigation, and costs of suit from the losing party.
(d) Interpretation; Governjng Law. This Agreement shall be construed according to
its fair meaning and as if prepared by both of the parties hereto. This Agreement shall be
construed in accordance with the internal laws of the State of California without regard to
conflict of law principles.
(e) Severability. If any term, provision, covenant, or condition of this Agreement is
held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of
this Agreement shall not be affected thereby to the extent such remaining provisions are not
rendered impractical to perform taking into consideration the purposes of this Agreement.
ATTACHMENT 9 -5 of 13
5
(e) Severabi lity. If any term, provision, covenant, or condition of this Agreement is
held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of
this Agreement shall not be affected thereby to the extent such remaining provisions are not
rendered impractical to perform taking into consideration the purposes of this Agreement.
(f) Limitation on RMV's and Owners Liability. In no event shall any member,
partner, officer, director, shareholder, employee or agent of RMV or an Owner be personally
liable for any default or breach of this Agreement, or for any amount that may become due to
City, or for any obligation under the terms of this Agreement.
(g) Non-Liability of Officials and Employees of the ity. No official or employee of
City shall be personally liable to RMV or Owners in the event of any default or breach by City,
or for any amount that will become due to RMV or Owners, or any obligation under the tem1s of
this Agreement.
(h) Nu Third-Party Beneficiaries. This Agreement is made only for the benefit of the
parties hereto; it is not intended that any rights under this Agreement shall accrue to any third
person.
(i) l ndependent 'ontractor. It is expressly understood and agreed by the Parties that
nothing herein shall be deemed to create an agency, joint venture, or partnership between the
Parties hereto, or between the Parties and any engineer, contractor or other professional retained
by City or RMV relative to the design work.
(j) Authority to Execute. The persons executing this Agreement warrant and
represent that they have the authority to execute this Agreement and represent that they have the
authority to bind the parties for which they are signing to the perfom1ance of the obligations
hereunder.
(k) Execution in ounteroart. This Agreement may be executed in several
counterparts, and all so executed shall constitute one agreement binding on both parties hereto,
notwithstanding that both parties arc not signatories to the original or the same counterpart.
(SIGNATURES ON NEXT PAGE)
ATTACHMENT 9 -6 of 13
6
rN WITNESS WHEREOF, City and RMV have entered into this Agreement as of the date set
forth above.
APPROVED AS TO FORM:
~gten , City M:rneY
"CITY"
7
ATTACHMENT 9 -7 of 13
''RMV"
RANCHO MISSION VIEJO, LLC,
a Delaware limited liability company
By:
By :
roming
Senior Vice President, Planning & Entitlement
ATTACHMENT 9 -8 of 13
8
--------
Exhibit A
VALUE OF SCRIP OBLIGATION#21; ASSOCIATED SCRIP FEE CREDITS
Exhibit D (applicable portions thereof) of Ranch Plan Development Agreement dated
November 8, 2004, establishing RMV's Fair Share contribution obligations for the South
County Roadway Improvement Program (SCRIP)
[See attached Table]
ATTACHMENT 9 -9 of 13
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ATTACHMENT 9 -10 of 13
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ATTACHMENT 9 -12 of 13
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ATTACHMENT 9 -13 of 13
November 17,2017
Benjamin Siegel
City Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
RE: Funding Assistance Agreement (dated October 15, 2013)-
Reimbursement of Funds Previously Paid I Allocation to County Agreement
Dear Mr. Siegel:
The following letter is intended to memorialize our recent discussions regarding the
refund of contributions by RMV under the Funding Assistance Agreement dated October
15,2103 and entered into by and between the City of San Juan Capistrano ("City") and
Ranc ho M1sswn Vi eJo, LLC ("RMV' .
As you will recall, the Funding Assistance Agreement established a commitment on the
part ofRMV to provide funding to support the City in its design efforts relative to the
widening of that portion of Ortega Highway between Interstate 5 and the eastern
boundary of the City of San Juan Capistrano (the "City Portion"). Consistent with the
terms of the Funding Assistance Agreement, RMV retained the services ofHDR to
perform specific design work in relation to the City Portion -which work was to
complement the City's own proposed services contract with HDR relative to the City
Portion.
In reliance on the Funding Assistance Agreement, RMV paid a total of$55,985 .50 to
HDR to augment the City's design efforts for the City Portion. However, as you are
aware, the City decided not to move forward with HDR (or any other design
professional) in relation to the City Portion. Thus, the purposes and benefits to be
accomplished pursuant to the Funding Assistance Agreement -i.e., the development of
integrated plans for the City Portion -were never achieved.
As a consequence of the City's decision, RMV was compelled to evaluate other programs
and partnerships concerning the widening of the City Portion . Presently, RMV is
working with the County of Orange ("County") concerning a new plan for the City
ATTACHMENT 10-Page 1 of 2
28811 ORTEGA HIGHWAY • P.O . BOX 9 • SAN JUAN CAPISTRANO, CA 92693 • (949) 240-3363 • FAX (949) 248-1763
Funding Assistance Agreem ent-Reimbursement
Page2
Portion to provide similar funding to the County and their collaboration with Caltrans and
OCT A. In relevant part, RMV will provide certain funds to the County to facilitate
analysis and design work relative to the widening of the City Portion.
Accordingly, RMV and the City have agreed to formally terminate their relationship
under the Funding Assistance Agreement subject to the following conditions:
• The City shall reimburse RMV for the sums previously expended by RMV in
reliance upon the Funding Assistance Agreement (i.e., $55,985.50) (the
"Reimbursement Amount"). The Reimbursement Amount will be paid to the
County as a credit against RMV's funding commitments for the City Portion. The
City shall tender the Reimbursement Amount to the County not later than
February 15, 2018
• RMV shall not seek reimbursement to be paid directly from the City to RMV for
any additional amounts under the Funding Assistance Agreement.
• RMV has not sought, and will not seek, reimbursements for the Reimbursement
Amount from any community facilities district.
If the foregoing accurately reflects our conversations and agreement relative to the
relmborscmem and terlllinatiou of tit· Funding Ass istance Ag•ecment , please execute md
return to RMV the enclosed copy of this letter on or before January 31, 2018.
Sincerely,
Rancho Mis ··o n Viejo, LLC
~f .
son
Vice-President-Development Engineering
AGREED TO AND ACCEPTED this __ day of ________ . 2018.
City of San Juan Capistrano
Benjamin Siegel
City Manager
Cc: Richard Broming, Dan Kelly, Elise Millington, Robin Martindale/PBMB
ATTACHMENT 10-Page 2 of 2