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18-1213_ACCELERATED IMAGING, INC._Staff Memo S }Ut1N C� , to)I ;`` �' CITY OF SAN JUAN CAPISTRANO 41iBID RECAP REPORT n7617 , 1961 �. Date: 10/10/18 From: Ayako Rauterkus Service or Product Requested: Imaging/scanning Building and Planning hard copy documents onto CD-ROM for permanent electronic storage and maintaining the City's electronic database via Doc Server. ( ) Informal Quotes ( ) Informal Bid ( ) Formal RFP ( X ) Sole Source Bids/proposals were solicited from available, qualified firms for the above referenced project. The following firm(s) were/was considered: N/A This vendor was selected because: N/A If Sole Source purchase or contract, provide detailed justification for this selection: Since 2000, Accelerated Imaging (Al) has been providing imaging/scanning services for electronic storage of building permits/plans and planning documents. The City utilizes Al's proprietary software, DocServer to store and view scanned files. Since changing service providers would require the City to develop its own permanent electronic storage system, Development Services would like to keep Al's service until such time as the department has the resources to create its own storage system. If applicable, date approved by City Council: N/A