18-1213_ACCELERATED IMAGING, INC._Staff Memo S }Ut1N C�
,
to)I ;`` �' CITY OF SAN JUAN CAPISTRANO
41iBID RECAP REPORT
n7617
, 1961 �.
Date: 10/10/18
From: Ayako Rauterkus
Service or Product Requested: Imaging/scanning Building and Planning hard copy
documents onto CD-ROM for permanent electronic storage and maintaining the City's
electronic database via Doc Server.
( ) Informal Quotes ( ) Informal Bid ( ) Formal RFP ( X ) Sole Source
Bids/proposals were solicited from available, qualified firms for the above
referenced project. The following firm(s) were/was considered:
N/A
This vendor was selected because:
N/A
If Sole Source purchase or contract, provide detailed justification for this
selection:
Since 2000, Accelerated Imaging (Al) has been providing imaging/scanning services for
electronic storage of building permits/plans and planning documents. The City utilizes
Al's proprietary software, DocServer to store and view scanned files. Since changing
service providers would require the City to develop its own permanent electronic
storage system, Development Services would like to keep Al's service until such time as
the department has the resources to create its own storage system.
If applicable, date approved by City Council:
N/A