Loading...
18-1105_GANDDINI GROUP INC._Staff Emails Ayako Rauterkus From: Carl Ballard <carl@ganddini.com> Sent: Tuesday, October 23, 2018 10:18 AM To: Laura Stokes Subject: RE: Bad to the Bone Proposal Attachments: 18-0139-PRO.pdf Laura, Please find our updated proposal attached. Same scope, same budget, different firm name. Fyi. Exciting News! Bill Kunzman exercised the 10 year option to buy back Kunzman Associates from Carl Ballard. All of the technical staff(traffic/noise/air) have followed Giancarlo Ganddini, our Principal Traffic Engineer,to a new firm(Ganddini Group, Inc.). Same staff, different name. Carl Ballard will be working with Ganddini Group, Inc.as the Consulting Environmental Manager. Feel free to contact me with any questions/comments. Thanks! Carl Ballard, LEED GA Consulting Environmental Manager GANDDINI GROUP, INC. 550 Parkcenter Drive, Suite 202 Santa Ana, CA 92705 o. 714 795 3100 x 200 gl"thrl c. 949 244 5665 www.ganddini.com From: Laura Stokes [mailto:LStokes@sanjuancapistrano.org] Sent: Monday, October 22, 2018 5:02 PM To: Carl Ballard <carl@kainc.us> Subject: RE: Bad to the Bone Proposal Hello Carl, I finally heard back from the applicant regarding proceeding with the attached proposal. Can you confirm if the proposal with the outlined fee schedule is still actuate? If so I will be preparing the PSA and send it over to you for execution. Thank you for your patience on this and I appreciate your response regarding of the proposal is still valid. Laura Stokes Housing Supervisor/Associate Planner City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 0: 949-443-6313 Lstokes@sanivancapistrano.org Please note that email correspondence with the City of San Juan Capistrano, along with attachments, may be subject to the California Public Records Act, and therefore may be subject to disclosure unless otherwise exempt. From: Carl Ballard [mailto:carl@kainc.us] Sent: Friday,July 27,2018 2:23 PM To: Laura Stokes<LStokes@sanjuancapistrano.org> Subject: RE: Bad to the Bone Proposal Laura, Per your request, please find our revised proposal attached. Thank you. Carl Ballard, LEED GA Principal 41111) KUNZMAN ASSOCIATES, INC. OVER 40 YEARS OF EXCELLENT I CE KUNZMAN ASSOCIATES, INC. .�;. 1 1 1 1 Town &Country Road, Suite 34 Orange,California 92868 44 p. 714-973-8383 x 202 tF c. 949-244-5665 e. carOkainc.us '> Traffic Engineering I Transportation Planning I Parking I Expert Witness Noise/Vibration I Air Quality I Climate Change I Health Risk Assessments From: Laura Stokes [mailto:LStokes@sanjuancapistrano.org] Sent:Thursday,July 26, 2018 10:32 AM To: Carl Ballard <carl@kainc.us> Subject: RE: Bad to the Bone Proposal Hello Carl, The City of San Juan Capistrano is considering the proposals received for the Bad to the Bone Project, and hoped you might be able to provide a detailed methodology for the scope of services and how the services listed in your proposal will be provided.The other proposals appear to have a more detailed approach, and we wanted to reach out to you regarding this so that we could conduct an even comparison. Thank you, Laura Stokes Housing Supervisor/Associate Planner Development Services City of San Juan Capistrano Istokes@sanivancapistrano.org 949-443-6313 2 32400 Paseo Adelanto San Juan Capistrano, CA 92675 From: Carl Ballard [mailto:carl@kainc.us] Sent: Friday,July 13, 2018 2:55 PM To: Laura Stokes<LStokes(c@sanjuancapistrano.org> Subject: Bad to the Bone Proposal Laura, Please find our proposal attached. Thank you. Carl Ballard, LEED GA Principal 40 KLINZMAN ASSOCIATES, INC. OVER 40 YEARS OF EXCELLENT SERVICE KUNZMAN ASSOCIATES, INC. 1 1 1 1 Town &Country Road, Suite 34 Orange, California 92868 p. 714-973-8383 x 202 c. 949-244-5665 e. carl@kainc.us Traffic Engineering I Transportation Planning I Parking I Expert Witness Noise/Vibration I Air Quality I Climate Change I Health Risk Assessments 3 4 ,.UNZMANF ASSOCIATES, INC. OVER 40 YEARS OEXCELLENT SERVICE July 27, 2018 Ms. Laura Stokes, Housing Supervisor/Associate Planner CITY OF SAN JUAN CAPISTRANO 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Dear Ms. Stokes: INTRODUCTION The firm of Kunzman Associates, Inc. is pleased to submit this proposed agreement to provide professional services for a parking study, traffic circulation study, and queuing analysis related to the processing of a Code Amendment(CA) 17-007 and Conditional Use Permit(CUP) 18-007 for the proposed Bad to the Bone project in the City of San Juan Capistrano. SCOPE OF SERVICES The following scope of services is anticipated to be required: Parking Study Task: Review the City of San Juan Capistrano parking code and regulations, surrounding jurisdictions parking codes and regulations, and engineering resources for similar uses to assist in establishing a baseline parking requirement. • Calculate the number of parking spaces required for the project site based upon the City of San Juan Capistrano, Municipal Code Sec. 9-3.535. • Conduct a literature search of surrounding jurisdictions parking codes and regulations to review requirements for similar land uses. • Determine if other engineering resources (i.e., Institute of Transportation Engineers, Parking Generation, 4th Edition, 2010, Urban Land Institute, Shared Parking, 2nd Edition, 2005, etc.) provide similar land use parking requirements. Task: Prepare a parking demand forecast for the proposed project based on City off-street parking codes. Adjust calculations, if applicable to account for internal capture. ■ Determine the number of parking spaces required based upon the City parking code requirements,taking into account internal capture and tenant hours of operation. Illi TOWN&c COUNTRY ROAD,SUITE 34 (714)973-8383 5005 LA MART DRIVE,SUITE 201 ORANGE,CALIFORNIA 92868 WWW.KA INC.US RIVERSIDE,CALIFORNIA 92507 Ms. Laura Stokes, Housing Supervisor/Associate Planner CITY OF SAN JUAN CAPISTRANO July 27, 2018 • The study will include a shared parking analysis utilizing procedures recommended by the Urban Land Institute (ULI). The idea of a shared parking analysis is that if the various land uses have peak parking demands at different points in time, or on different days of the week, then the number of parking spaces required is not the sum of the parking requirements for each land use, but rather less. If the peak demands for the various land uses are non- coincidental,then there is an opportunity for sharing of parking. To determine the degree to which shared parking can occur, the cumulative hourly parking demand of the land uses is calculated at all points in time throughout the day for both weekdays and weekends. Task: Count the number of current parking spaces available on the site. • Conduct a field survey of the project site by subdividing the parking field into parking zones. The existing number of current on-site parking spaces shall be determined based upon a field survey and confirmed with a 2nd count by field personnel. Task: Conduct a parking count during peak hours including weekends and weekday to determine the current parking occupancy based on current uses and demand from the commercial center's rent roll provided by the City. • Obtain the type of uses, days, and hours of operation of the tenants within the Ortega Business Center. ■ Conduct parking counts for up to 8 hours on two consecutive days,such as a weekday(Friday) and weekend (Saturday). • Evaluate the parking agreement with St. Margaret's Episcopal School and take into consideration when determining current parking occupancy. Task: Evaluate the adequacy of parking supply and compare parking supply to the total parking requirements per City code including the proposed project. • Overlay the calculated number of parking spaces required for the proposed project with the empirical data obtained from the weekday and weekend parking counts. • Provide a spatial distribution of the occupied parking spaces by parking zone for the Ortega Business Center based upon the weekday and weekend parking counts. The spatial distribution will illustrate the parking areas with vacant parking spaces by hour by parking zone. Task: Identify any parking deficiencies with the proposed project and recommend mitigation measures, if necessary. • Provide parking management measures, if necessary. ■ Identify parking zones with low vacancy rates and provide mitigation measures, if necessary. W W W.KA I NC.US 2 Ms. Laura Stokes, Housing Supervisor/Associate Planner CITY OF SAN JUAN CAPISTRANO July 27, 2018 Traffic Circulation Study: The traffic circulation study will be consistent with the City Council Administrative Policy No. 111 and No. 310. • Traffic counts used for this evaluation shall be taken within one year of the notice to proceed. The following three (3)study intersections shall be counted during the weekday and weekend PM peak hours: - Rancho Viejo Road and Paseo Espada - Calle Arroyo and Rancho Viejo Road - Rancho Viejo Road and Ortega Highway • Determine the proposed project trip generation based upon the Institute of Transportation Engineers,Trip Generation Manual, 10th Edition, 2017 and information provided by the applicant. • Distribute the project trip generation to the adjacent roadway system. • Evaluate the traffic impacts of the proposed project at the study intersections during the weekday and weekend PM peak hours for existing conditions and with proposed project. • Evaluate the Levels of Service using the Highway Capacity Manual delay methodology to determine if the project-related trips have a significant impact at the intersections. - Cycle lengths and PHF used in any calculations shall be verified prior to intersection Level of Service calculations being performed. Queuing Analysis: • A queuing analysis will be conducted for the two driveways fronting on Rancho Viejo Road (Paseo Espada and northerly driveway) using the Vistro or Synchro software. - Conduct a field survey to determine the existing queue lengths provided for the two driveways. - Utilizing the Vistro or Synchro software, calculate the existing plus project queue lengths required for weekday and weekend PM peak hours at the two driveways. RESPONSES TO COMMENTS Review the governmental agency comments, whether verbal or written, and revise draft report (if necessary). This scope of services is based upon analysis and preparation of a report for a single design of the proposed project as provided by the client and does not include revisions necessitated by project redesign. MEETING ATTENDANCE The proposed fee includes attendance at one (1) Planning Commission hearing and one (1) City Council hearing,which may be required to secure approval of the project. If additional meetings are required and requested,attendance at follow-up meetings or hearings will be billed on a time-and-materials basis. W W W.KA I NC.US 3 Ms. Laura Stokes, Housing Supervisor/Associate Planner CITY OF SAN JUAN CAPISTRANO July 27, 2018 COPIES OF REPORT One (1) hard copy and electronic copy of the draft report will be prepared and submitted for review. Seven (7) hard copies and electronic copy of the final report will be prepared and submitted for review. TIME SCHEDULE It is estimated that the report will be submitted to the client for review within approximately 15 working days from the date of authorization and subsequent receipt of all requested data essential for the study. Additionally, any delays resulting from circumstances beyond our control such as, but not limited to, illness, equipment malfunction,weather, or employee departure, shall extend the time schedule. QUALIFICATIONS Kunzman Associates, Inc. is a California Corporation with its headquarters located in the City of Orange and specializes in transportation and related services for governmental agencies and the business community. Kunzman Associates, Inc.also has a satellite office in the City of Riverside. The firm has highly qualified personnel with experience throughout Southern California at the regional, local, and individual project level. The experience of the firm's personnel in transportation and related services for new planned communities, as well as established areas provides the special skills necessary for determining imaginative, practical, and meaningful solutions. The firm was established in 1976 by William Kunzman, P.E.,and since then the firm has completed over 5,000+studies for over 1,000+different clients. Kunzman Associates, Inc. provides services for transportation planning/traffic engineering, parking, noise/vibration studies, expert witness, peer reviews, and air quality/global climate change/health risk assessments. William Kunzman, P.E., will be the Kunzman Associates, Inc. Principal-in-Charge and assure that manpower and material resources are allocated to complete the project on time and within the budget. His work experience includes employment by the Federal Highway Administration, the Counties of Los Angeles and Riverside,and the City of Irvine. His education includes completing undergraduate studies in engineering at University of California at Los Angeles (1967) and graduate studies in traffic engineering at Yale University (1968). His resume is included in Appendix A. Giancarlo Ganddini, P.E./P.T.P.,will be the Kunzman Associates, Inc. primary person who will prepare the report. Mr. Ganddini possesses the technical knowledge of resources and software relevant to traffic engineering, including: Vistro, Traffix, HCS+, Synchro/SimTraffic, CompleteStreetsLOS, and Webster. He has applied a wide range of analysis methods to address both common and unique traffic issues such as intersection operations, trip generation studies, vehicle queuing, multi-modal circulation, site access, collision history (SWITRS), traffic calming, and parking demand management. His education includes undergraduate studies in civil engineering with specialization in transportation systems engineering at the University of California, Irvine. His resume is included in Appendix A. W W W.KA INC.US 4 Ms. Laura Stokes, Housing Supervisor/Associate Planner CITY OF SAN JUAN CAPISTRANO July 27,2018 RELEVANT EXPERIENCE Kunzman Associates, Inc. has extensive experience in working with projects in the City of San Juan Capistrano. Kunzman Associates,Inc. personnel have conducted numerous analyses within the study area over the past 40+years. Similar projects completed by Kunzman Associates, Inc. include the following: • Aurora's Golden Moments Project I City of San Bernardino • Bay Theater Project I City of Seal Beach • Business Expo Center/EventPlex Project I City of Anaheim • Carter Estates Project I County of Riverside • El Rodeo Club I City of Pico Rivera • Pacific Hills Banquet Hall I City of Laguna Hills • Riley's Farm Special Events Center I County of San Bernardino • Secret Garden Project I City of Yorba Linda • Whitewater Park Expansion I City of Rancho Mirage CONFLICT OF INTEREST The firm of Kunzman Associates, Inc. does not have a conflict of interest with work on the report. INSURANCE The fee includes Kunzman Associates, Inc. maintaining broad form general liability insurance, workman compensation insurance, and professional liability insurance; however, any insurance required by the client above that currently maintained by Kunzman Associates, Inc. shall be a reimbursable expense in addition to the total fee quoted. The client agrees to limit the design professional's liability to the client and to all construction contractors and subcontractors on the project, due to the design professional's negligent acts, errors, or omissions,such that the total aggregate liability of the design professional to all those named shall not exceed $1,000,000. In the event that a lawsuit is brought for the enforcement of any of the terms of this agreement,the prevailing party shall be entitled to attorney fees and costs. COMPENSATION The not to exceed fee for the scope of services is included in Table 1. The proposal is valid for a 90- calendar day period. The fee will be based on hours worked and is a maximum not to be exceeded without prior approval from you or your authorized representative. If additional services are requested or required,or the scope of the project changes from that described above,those services will be on a time- and-material basis. The Kunzman Associates, Inc. standard compensation schedule is included in Appendix B. W W W.KA I NC.US 5 Ms. Laura Stokes, Housing Supervisor/Associate Planner CITY OF SAN JUAN CAPISTRANO July 27, 2018 This letter can serve as a memorandum of agreement and our authorization to proceed. Please sign one copy and return it to us for our files. We are looking forward to serving you on this project. Respectfully submitted, CONTRACT APPROVAL KUNZMAN ASSOCIATES, INC. / ' Approved byl: ,( ,( J( Title: /��Vl�` Firm: Carl Ballard, LEED GA Date: Principal JN 7548 1 If different from above, please provide the accounting/billing contact person with email address and the PO number/job number. WWW.KAINC.US 6 Table 1 Project Cost by Task Hours Principal Senior Admin. Principal Associate Associate Associate Technician Assistant Task $150/Hour $125/Hour $125/Hour $100/Hour $40/Hour $40/Hour Total Subtotals Parking Study 1 2 4 3 16 1 27 $ 1,880 Traffic Circulation Study 2 3 18 9 8 2 42 $ 4,225 Queuing Analysis 1 2 3 2 2 1 11 $ 1,095 Planning Commission Hearing 0 3 0 0 0 0 3 $ 375 City Council Hearing 0 3 0 0 0 0 3 $ 375 10%Contingency $ 795 Total 4 13 25 14 26 4 86 $ 8,745 7 APPENDIX A RESUMES KLINZMAN ASSOC IATES, INC. WILLIAM KUNZMAN, P.E. OVER 40 YEARS cw EXCELLENT SCR\'ICI- FOUNDER 148 OVERVIEW s° William Kunzman, P.E., has worked professionally in traffic t' ' ' t.44 engineering and transportation planning since 1967 in both the � public and private sectors. Bill is an expert witness in traffic engineering involving highway accidents (automobile, truck, bus, 61,0 pedestrian,bicycle,and motorcycle). Bill has extensive knowledge of governmental agency procedures, design, geometrics, signs, traffic controls, parking, and maintenance. Bill is highly skilled in presenting findings and recommendations to elected officials, municipal commissions community groups, the Courts, and the general public. EDUCATION University of California at Los Angeles,B.S., HONORS AND AWARDS Engineering • Received fellowship and living stipend to attend Yale University Yale University,Bureau of Highway Traffic, from the Insurance Institute for Highway Safety,1967-1968. Certificate in Traffic Engineering • Elected Class President of Yale University Bureau of Highway Federal Highway Administration, 18 Month Traffic,1967. Highway Engineering Training Program University of California at Irvine,Guest Lecturer • Recipient of the 1978 Institute of Transportation Engineers Past Presidents' Award. This is the most prestigious award granted California State University at Fullerton,Class by the Institute of Transportation Engineers to persons 35 years Instructor old or younger. It is given annually to one person on a worldwide basis. American Planning Association,Guest Speaker • Received from Institute of Transportation Engineers,Southern California Section,"Young Traffic Engineer of the Year Award" PROFESSIONAL ENGINEER REGISTRATION in 1979. Registered Professional Traffic Engineer in the State PROFESSIONAL PUBLICATIONS of California,TE0056 • "Irradiation and Halation", Traffic Engineering Magazine, December 1968. PROFESSIONAL HISTORY • "Accuracy of Computer Program BMDO2R,Stepwise Regression" Highway Planning Technical Report Number 17,Federal Highway County of Los Angeles,Assistant Traffic Engineer Administration,Washington,D.C.,April, 1970. Wilbur Smith Associates,Assistant Traffic Engineer • "A Simplified Procedure to Determine Factors for Converting Volume Counts to ADT's",Traffic Engineering Magazine,October Federal Highway Administration, Policy Planning 1976. County of Riverside,Assistant Traffic Engineer • "Annual Vehicle Miles Traveled per Family as a Function of Lampman Associates,Traffic Engineer Associate Primary Wage Earner's Work Trip Mileage", Institute of Transportation Engineers Technical Notes,March 1978. City of Irvine,Transportation Planning Engineer • "Another Look at Signalized Intersection Capacity", ITE Journal, Weston Pringle and Associates,Traffic Engineer August 1978. This article was submitted in competition for the Associate 1978 Institute of Transportation Engineers Past President Award and won the award. Kunzman Associates,Inc.,Principal • "Urban Development and Circulation Systems - A Critical Balance",ITE Compendium of Technical Papers,August 1980. 1111 TowN&COUNTRY ROAD,SUITE 34 (714)973-8383 5005 LA MART DRIVE,SUITE 201 ORANGE,CALIFORNIA 92868 WWW.KAINC.US RIVERSIDE,CALIFORNIA 92507 KLINZMAN ASSOCIATES, 1 NL.,. GIANCARLO GANDDINI, P.E./P.T.P. 4 mummimmimmaiv „ANL ,, OVER 40 YEARS OF EXCELLENT SERVICE PRINCIPAL ASSOCIATE OVERVIEW Giancarlo Ganddini, P.E./P.T.P. has extensive experience in traffic engineering and transportation planning for public and private sector projects throughout Southern California. He has worked on i OP° over 100+projects,with an emphasis on traffic impact studies for environmental documentation (CEQA). His many years of leadership involvement in the Institute of Transportation Engineers have enabled him to build relationships with peers and IIcolleagues and remain well-informed of current best-practices and developing transportation trends. He has developed a strong technical competency of many traffic analysis methodologies and related computer applications. EDUCATION Giancarlo possesses the technical knowledge of resources and software relevant to traffic engineering, including: Vistro, Traffix, HCS+,Synchro/SimTraffic,CompleteStreetsLOS, and Webster. He University of California,Irvine:B.S.,Civil has applied a wide range of analysis methods to address both Engineering with Specialization in Transportation common and unique traffic issues such as intersection operations, Systems Engineering trip generation studies, vehicle queuing, multi-modal circulation, site access,collision history(SWITRS),traffic calming,and parking PROFESSIONAL REGISTRATION/CERTIFICATION demand management. Registered Professional Traffic Engineer in the State of California,TR2663 HONORS AND AWARDS Professional Transportation Planner, Certification • Young Transportation Engineer of the Year(2011-2012) No.597 Institute of Transportation Engineers-Southern California Section PROFESSIONAL HISTORY HIGHLIGHTS OF EXPERIENCE Kunzman Associates,Inc.,Associate Giancarlo has served as Project Manager on the following projects: Kunzman Associates,Inc.,Senior Associate • Business Expo Center/EventPlex I City of Anaheim Michael Baker International(RBF Consulting), The project site is located at 1960 South Anaheim Way in the City Traffic Engineer/Transportation Planner of Anaheim. The analysis was conducted at the existing meeting and event center to determine the parking demand for weekend Kunzman Associates,Inc.,Principal Associate, night events under current, typical higher average vehicle Manager of Traffic Engineering occupancy (AVO) social or family based events, as well as, the parking demand for expo-type events with lower AVO. AFFILIATIONS • Pacific Hills Banquet Hall I City of Laguna Hills Institute of Transportation Engineers(ITE) The project site is located within the Moulton Plaza shopping Southern California Section Center (23551 Moulton Plaza) in the City of Laguna Hills. The Past President banquet hall is currently permitted to have functions after 5:#0 Past Vice President PM on weekdays and all day on weekends. The maximum Past Secretary/Treasurer permitted occupancy for the banquet hall is 569 guests. The Past Student Chapter Liaison Co Chair banquet hall is proposing to be permitted for functions between 7:00 AM and 5:30 PM on weekdays. Orange County Traffic Engineering Council(OCTEC) 1111 TowN&COUNTRY ROAD,SUITE 34 (714)973-8383 5005 LA MART DRIVE,SUITE 201 ORANGE,CALIFORNIA 92868 WWW.KA INC.US RIVERSIDE,CALIFORNIA 92507 APPENDIX B STANDARD COMPENSATION SCHEDULE 41 KUNZMAN ASSOCIATES, INC. 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111.111111111111111 OVER 40 YEARS OF EXCELLENT SERVICE STANDARD COMPENSATION SCHEDULE (Effective January,2004) CLASSIFICATION HOURLY RATE Principal $150 Principal Associate $125 Senior Associate $125 Associate $100 Junior Associate $ 75 Technician $ 40 Administrative Assistant $ 40 GENERAL PROVISIONS OF AGREEMENT 1. Travel,reproduction,and supply costs are billed at cost. 2. Hourly rates apply to work time as well as travel time and waiting time,which occur at meetings and public hearings. Depositions and/or court testimony will be billed at time and a half. 3. Statements will be submitted monthly for work in progress or upon completion of work. Statements are payable within 30 days of the statement date. Any invoice unpaid after 30 days shall be subject to a service charge of the maximum interest rate allowed by law or two percent per month,whichever is less. 4. Client hereby agrees that the balance in a billing statement is correct and binding unless the client notifies the consultant in writing within fifteen days of the date of billing and informs consultant of the alleged incorrect item. 5. All documents produced as a result of this agreement may be used by the consultant without consent from the client. 6. The consultant makes no warranty as to his findings except that the work is performed using generally accepted methods. 7. The consultant will format the report according to client instructions at the beginning of the project,or in the absence of such instructions, in a format chosen by the consultant and consistent with accepted professional transportation engineering studies. 8. The consultant will produce an objective,professional report,and may not arrive at the findings desired by the client. 9. The client agrees to limit the consultant's liability to the client, because of professional negligent acts, errors, or omissions by the consultant,to the consultant's fee. 10. Any controversy or claim arising out of or relating to this contract,or the breach thereof,shall be settled by arbitration in accordance with the rules of the American Arbitration Association,and judgment upon the award rendered by the arbitration may be entered in any court having jurisdiction thereof. 11. Where Kunzman Associates,Inc.initiates arbitration proceedings relating to this contract,any resultant fees to process arbitration,such as filing fees and attorney fees,shall be borne by the client. 12. If any term,condition,or provision of this Agreement is declared void, unenforceable,or limited in its application or effect,such event shall not affect any other provisions hereof and all of the provisions shall remain fully enforceable. llll TOWN&COUNTRY ROAD,SUITE 34 (714)973-8383 5005 LA MART DRIVE,SUITE 201 ORANGE,CALIFORNIA 92868 WWW.KA INC.US RIVERSIDE,CALIFORNIA 92507