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14-0603_NUVIS LANDSCAPE ARCHITECTURE AND PLANNING_D12_Agenda ReportCity of San Jua Age94A-,", TO: Karen P. Brust, City Iia FROM: Keith Van Der Maaf$en, P.., Public Works and U Prepared by: Khoon Tan, .E., Senior Civil Engin DATE: June 3, 2014 tiliti Dir c r e r 6/312014 SUBJECT: Consideration of a Personal Services Agreement to Prepare California Environmental Quality Act (CEQA) Environmental Studies, Plans, Specifications, Cost Estimates, and Provide Bidding and Construction Support for the Northwest Open Space Community Park Project (Phase 1) (CIP 09209) (NUVIS Landscape Architecture and Planning) RECOMMENDATION: By motion, 1. Approve a Personal Services Agreement with NUVIS, Landscape Architecture and Planning, to prepare California Environmental Quality Act (CEQA) environmental studies, pians, specifications, cost estimates, and provide bidding and construction support for the Northwest Open Space Community Park project (Phase 1) in the amount of $444,234; and, 2. Authorize the City Manager to execute Change Orders to the Personal Services Agreement in an amount not to exceed the 10% contingency amount of $44,423. EXECUTIVE SUMMARY: Staff solicited proposals to prepare CEQA environmental studies, plans, specifications, cost estimates, and provide bidding and construction support for the Northwest Open Space Community Park project (CIP 09209). Four (4) proposals were received and NUVIS Landscape Architecture and Planning (NUVIS) was selected based on experience, qualifications, and ability to perform the necessary work. Staff is recommending the City Council approve a Personal Services Agreement with NUVIS in the total amount of $444,234 with City Manager Change Order authority up to 10% of the Personal Services Agreement amount. City Council Agenda Report June 3, 2014 Page 2 of 4 DISCUSSIONIANALYSIS: On February 4, 2014, the City Council directed staff to proceed with the Option B Alternative (Option B) (see Attachment 3) for the Northwest Open Space Community Park Project (CIP 09209). Option B provides for park amenities and facilities within a 13.5 acre area of the City's Northwest Open Space area. Amenities will include an eight (8) acre family group picnic area consisting of picnic tables and benches, drinking fountains, a prefabricated restroom, two horseshoe pits, two volleyball courts, two bocce ball courts, and a group picnic area to accommodate up to sixty (60) people. This area will also be considered for a group tent camping area that could accommodate up to one hundred (100) people, such as the Boy Scouts. In the event there is sufficient funding, a community garden area to accommodate seventy-five (75) garden parcels will also be considered. In addition to being designed for productive growing, the community garden area will be an aesthetic asset with native/low-water use landscaping and meandering trails around the area. The open recreation area at the southern end of the park will include an expansive turf area that will provide potential active recreation opportunities for non-league sports including softball (with a movable backstop), soccer, Frisbee, volleyball, touch football, yoga and numerous other informal sports. A decomposed granite trail will also provide access for hikers, equestrians, runners and walkers via an approximate 2500 linear feet multi -use trail loop that winds through the park and connects to streets and regional trails. An access road with a park monument sign will lead from Camino Capistrano to a paved central parking lot providing convenient vehicle access to the community gardens and park, the existing Dr. Joe Cortese Dog Park and equestrian staging area. Requests for Proposals (RFP) were sent out on March 11, 2014, to prepare CEQA environmental studies, plans, specifications, cost estimates, and to provide bidding and construction support for the Northwest Open Space Community Park project. Four (4) proposals were received from RJM Design Group, David Volz Design, NUVIS, and Land Concern on March 31, 2014, and were evaluated by staff: according to qualifications, experience in community parks and related design projects, project understanding, project schedule, past performance, and overall quality of proposal received. A summary of firm ranking and fee proposals received are as follows: Firm Name Ranking Cost Proposal Land Concern 4 $ 346,400 RJM Design Group 2 $ 389,719 NUVIS 1 $ 392,234 David Volz Design 3 $ 399,384 Staff short-listed the top two firms, NUVIS and RJM Design Group, for further evaluation and interviews. Based on the subsequent interview process, a revised final cost proposal of $389,719 -was subsequently received from the RJM Design Group which reflected cost reductions to their CEQA environmental studies and other scope of work items that better aligned with the. Request for Proposals requirements. All fee proposals received included an item for Bid and Construction Support by the various disciplines involved. NUVIS ranked the highest according to the above-mentioned criterion with a fee proposal that was also consistent with the other firms. City Council Agenda Report June 3, 2014 Page 3 of 4 NUVIS has 43 years of professional design experience, and has worked with a variety of suppliers, vendors and contractors throughout California. A few examples of NUVIS' projects include: a 13 acre community park in the City of Fullerton (Bastanchury Park) which included baseball and softball fields, a basketball court, play area, concession and restroom building and multi-purpose perimeter trail; the Hesperia Civic Plaza Park which was for a plaza and park facilities adjacent to City Hall (grass amphitheater and restroom facilities); and the Le Bard Park in Huntington Beach, which was a one -acre passive park. Additionally, after staff selected NUVIS as the preferred consultant, it was determined that the required monitoring services by the Archeologist and Native American Monitor of record during the course of construction was not included in the RFP. Therefore, staff requested this service to be included as part of the NUVIS Personal Services Agreement (PSA). The additional scope provides eight (8) weeks of full-time monitoring by the Archeologist and Native American Monitor of record during construction at a proposed cost of $52,000. Therefore, the total amount of the NUVIS PSA will be $444,234, which includes the Archeologist and Native American Monitoring Work. FISCAL IMPACT: The City's current Seven -Year Capital Improvement Program has $671,817 appropriated for the scope of work covered under this Personal Services Agreement. The total cost of the work, inclusive of the 10% contingency is $488,657 ($444,234 plus a contingency of $44,423) and therefore, there is sufficient funding in the budget for this work. ENVIRONMENTAL IMPACT: The proposed project is subject to review under the California Environmental Quality Act (CEQA) Guidelines, which will be addressed as part of this Personal Services Agreement award to prepare CEQA environmental studies, plans, specifications, cost estimates, and provide bidding and construction support. PRIOR CITY COUNCIL REVIEW: • On February 3, 2009, the City Council reviewed and endorsed the Northwest Open Space Conceptual Park Plan (Phase 1). • In 2010, the City Council listed the project as a priority project and directed staff to commence the development of design pians for the project. • On February 16, 2010, the City Council approved a Personal Services Agreement with Adam Streeter Civil Engineers, Inc. to develop the Preliminary Grading Plan. • On April 16, 2013, the City Council reconsidered the Northwest Open Space Phase 1 Conceptual Community Park Plan and directed staff to modify the plan to reduce the community gardens to 75 plots with an area set aside for a commercial organic farm/garden lease, expand the picnic area, keep the parking area as designed and City Council Agenda Report June 3, 2014 Page 4 of 4 study the location of the restroom buildings; and include two horseshoe courts, two volleyball courts, and two bocce ball courts. The City Council noted that an equestrian facility would be more appropriate in the .Phase 2 area. ® On October 1, 2013, the City Council rejected the proposals received for the re- designing of the Northwest Open Space, Phase 1 Community Park and directed staff to return to the City Council with a revised alternative approach for consideration. ® On November 5, 2013, the City Council considered the opinion of probable costs and directed staff to proceed with a reduced cost alternative and to also give the information to the Open Space, Trails and Equestrian Commission and the Parks, Recreation and Senior Services Commission. ® On February 4, 2014, the City Council considered the recommendations of the Open Space, Trails and Equestrian Commission, and Parks, Recreation and Senior Services Commission to amend the proposed scope of work for the Northwest Open Space, Phase 1 Community Park, and directed staff to proceed with Option B, the lower cost alternative previously approved by the City Council. COMM ISSIONICOMMITTEEIBOARD REVIEW AND RECOMMENDATIONS: On March 10, 2009, the Planning Commission conducted a Work session on the Northwest Open Space Conceptual Land Use Plan, Phase 1 Park Improvements. ® On August 6, 2012, the Open Space, Trails and Equestrian Commission reviewed and discussed a draft Request for Proposals for the Northwest Open Space, and Phase 1 Improvements. ® On January 6, 2014, the Open Space, Parks, Recreation and Senior Services cost option and recommended further improvements. NOTIFICATION: Trails, and Equestrian Commission and Commission jointly reviewed the reduced reductions in the proposed scope of Mr. Craig Sensenbach (RJM Design Group) Mr. Lessee A. Temple (NUVIS Landscape Architecture and Planning) Mr. Michael Imlay (Land Concern) Mr. David Volz (David Volz Design) ATTACHMENT(S): Attachment 1 - Location Map Attachment 2 - Personal Services Agreement (NUVIS Landscape Architecture and Planning) Attachment 3 - Construction Estimate for Phase 1, Option B M a THE CITY OF SAN JUAN CAPISTRANO ✓P Y � i �jJ f Project Location "� �� CIP 09209 we, r` DEL ' d 11A , .w . ATTACHMENT 1 LOCATION MAP »a"Y'�@y�"'�-"4 # 0 3000 6000 9000 Feet ATTACHMENT 1 THIS AGREEMENT is made, entered into, and shall become effective this day of , 2014, by and between the City of San Juan Capistrano (hereinafter referred to as the "City") and NUVIS Landscape Architecture and Planning, (hereinafter referred to as the "Consultant"). RECITALS: WHEREAS, City desires to retain the services of Consultant to prepare Environmental Studies (CEQA), Plans, Specifications, Cost Estimates (PS&E). and provide Bidding and Construction Support for the Northwest Open Space Community Park Project (CIP 09209); and WHEREAS, Consultant is qualified by virtue of experience, training, education and expertise to accomplish such services. NOW, THEREFORE, City and Consultant mutually agree as follows: Section 1. Scope of Work. The scope of work to be performed by the Consultant shall consist of those tasks as set forth in Exhibit "A," attached and incorporated herein by reference. To the extent that there are any conflicts between the provisions described in Exhibit "A" and those provisions contained within this Agreement, the provisions in this Agreement shall control. Section 2. Terra, This Agreement shall commence on the effective date and shall terminate, and all services required hereunder shall be completed, no later than June 30, 2016. Section 3. Compensation. 3.1 Amount. Total compensation for the services hereunder shall not exceed Four Hundred Forty Four Thousand Two Hundred and Thirty Four Dollars ($444,234) as set forth in Exhibit "A" attached and incorporated herein by reference. Subject to Section 3. 1, Consultant shall submit monthly invoices based on total services which have been satisfactorily completed for such monthly period. The City will pay monthly progress payments based on approved invoices in accordance with this Section. 3.3 Records of Expenses. Consultant shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to the City. Invoices shall be addressed as provided for in Section 16 below. Section 4. Independent Contractor. It is agreed that Consultant shall act and be an independent contractor and not an agent or employee of the City, and shall obtain no rights to any benefits which accrue to City's employees. Section 5. Limitations Upon Subcontracting and Assignment, The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Consultant shall not contract with any other entity to perform the services required without written approval of the City. This Agreement may not be assigned, voluntarily or by operation of law, without the prior written approval of the City. if Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to the City for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. Section 6. Chancres to Scone of Work, For extra work not part of this Agreement, a written authorization from City is required prior to Consultant undertaking any extra work. In the event of a change in the Scope of Work provided for in the contract documents as requested by the City, the Parties hereto shall execute an addendum to this Agreement setting forth with particularity all terms of the new agreement, including but not limited to any additional Consultant's fees. Section 7. Familiarfty with Work and/or Construction Site. By executing this Agreement, Consultant warrants that: (1) it has investigated the work to be performed; (2) if applicable, it has investigated the work site(s), and is aware of all conditions there; and (3) it understands. the facilities, difficulties and restrictions of the work to be performed under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform the City of this and shall not proceed with further work under this Agreement until written instructions are received from the City. 2 Section 8. Time of Essence. Time is of the essence in the performance of this Agreement, however, it is recognized that Consultant must perform with due and reasonable diligence in accordance with professional standards. Section 9. Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. Section 10. Conflicts of Interest. Consultant covenants that it presently has no interest and shall not acquire any interest,. direct or indirect, which would conflict in any manner or degree with the performance of the services contemplated by this Agreement. No person having such interest shall be employed by or associated with Consultant. Section I I. Co ies of Work Product. At the completion of the work, Consultant shall have delivered to City at least one (1) copy of any final reports and/or notes or drawings containing Consultant's findings, conclusions, and recommendations with any supporting documentation. All reports submitted to the City shall be in reproducible format, or in the format otherwise approved by the City in .writing, Section 12. Ownership of Documents. All reports, information, data and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential to the extent permitted by law, and Consultant agrees that they shall not be made available to any individual or organization without prior written consent of the City. All such reports, information, data, and exhibits shall be the property of the City and shall be delivered to the City upon demand without additional costs or expense to the City. The City acknowledges such documents are instruments of Consultant's professional services. City agrees not to reuse or modify project documents and to defend and indemnify Consultant if project documents are reused or modified. Section 13. Indemni . To the fullest extent permitted by law, Consultant agrees to protect, hold harmless, but not defend, the City and its elective and appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including reasonable attorneys` fees, for injury or death of any person, or damages of any nature, including interference with use of property, to the extent caused by the negligence, andlor intentional wrongful conduct of Consultant, Consultant's ,agents, officers, employees, subcontractors, or independent contractors hired by Consultant in the 3 performance of the Agreement. The only exception to Consultant's responsibility to protect and hold harmless the City, is due to the negligence, recklessness and/orwrongful conduct of the City, or any of its elective or appointive boards, officers, agents, or employees. Consultant agrees to reimburse the City for defense costs including reasonable attorney's fees to the extent caused by the portion of negligence as determined by a court of competent jurisdiction. This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Section 14, Insurance. On or before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City, the insurance specified below with insurers and under forms of insurance satisfactory in all respects to the City. Consultant shall not allow any subcontractor to commence work on any subcontract until all insurance required of the Consultant has also been obtained for the subcontractor. Insurance required herein shall be provided by Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A- Class VII or better. 14.1 Comprehensive General Liability. Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive General Liability coverage in an amount not less than one million dollars per occurrence ($1,000,000.00), combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a generai aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this agreement or the general aggregate limit shall be at least twice the required occurrence limit. 14.2 Comprehensive Automobile Liability: Throughout the term of this Agreement, Consultant shall maintain in full force and effect Comprehensive Automobile Liability coverage, including owned, hired and non - owned vehicles in an amount not less than one million dollars per occurrence ($1,000,000.00). 14.3 Workers' Compensation. If Consultant intends to employ employees to perform services under this Agreement, Consultant shall obtain and maintain, during the term of this Agreement, Workers' Compensation Employer's Liability Insurance in the statutory amount as required by state law. n 14.4 Proof of Insurance Requirements/Endorsement. Prior to beginning any work under this Agreement, Consultant shall submit the insurance certificates, including the deductible or self -retention amount, and an additional insured. endorsement naming City, its officers, employees, agents, and volunteers as additional insured as respects each of the following: Liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed y Consultant. The coverage shall contain no special limitations on the scope of protection afforded City, its officers, employees, agents, or volunteers. 14.5 Errors and Omissions Coverage Throughout the term of this Agreement, Consultant shall maintain Errors and Omissions Coverage (professional liability coverage) in an amount of not less than One Million Dollars ($1,000,000). Prior to beginning any work under this Agreement, Consultant shall submit an insurance certificate to the City's General Counsel for certification that the insurance requirements of this Agreement have been satisfied. 14.6 Notice of Cancellation/Termination of Insurance. The above policy/policies shall not terminate, nor shall they be cancelled, nor the coverage reduced, until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 14.7 Terms of Compensation. Consultant shall not receive any compensation until all insurance provisions have been satisfied. 14.6 Notice to Proceed. Consultant shall not proceed with any work under this Agreement until the City has issued a written "Notice to Proceed" verifying that Consultant has complied with all insurance requirements of this Agreement. Section 15. 'Termination. City shall have the right to terminate this Agreement without cause by giving thirty (30) days' advance written notice of termination to Consultant. In addition, this Agreement may be terminated by any party for cause by providing ten (10) days' notice to the other party of a material breach of contract. If the other party does not cure the breach of contract, then the agreement may be terminated subsequent to the ten (10) day cure period. Section 16. Notice. All notices shall be personally delivered or mailed to the below listed addresses, or to such other addresses as may be designated by written notice. These addresses shall be used for delivery of service of process: To City: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn. Khoon Tan, P.E. To Consultant: NUVIS Landscape Architecture and Planning 3151 Airway Avenue, J-3 Costa Mesa, CA 92626 Attn: Leslee A. Temple, President Section 17. Attorneys' Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other relief to which he may be entitled to the extent incurred as a result of negligent performance. Section 18. Dispute Resolution. In the event of a dispute arising between the parties regarding performance or interpretation of this Agreement, the dispute shall be resolved by binding arbitration under the auspices of the Judicial Arbitration and Mediation Service ("JAMS"). Section 19. Entire Agreement. This Agreement constitutes the entire understanding and agreement between the parties and supersedes all previous negotiations between them pertaining to the subject matter thereof. Section 20. Counterparts. This Agreement may be executed by the Parties in counterparts, which counterparts shall be construed together and have the same affect as if all the Parties had executed the ...... same instrument. Counterpart signatures maybe transmitted by facsimile, email, or other electronic means and have the same force and effect as if they were original signatures. [SIGNATURE PAGE FOLLOWS] 0 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. ATTEST: Maria Morris, City Clerk APPROVE® AS TO FORM. Hans Van Ligten, City Attorney CITY OF SAN JUAN CAPISTRANO IN Sam Ailevato, Mayor CONSULTANT 7 x r `+, eslee A. Temple, President w NUVIS Landscape Architecture & Planning � i d i ! Ps&.E) for: the Northwest Conceptual Desi n Phase of i space "SIT A � i ! COMM.Urvity k a i- ! i Park (CIP No., 09209 Schedule i d • i Site Visit $1,980 $620 inc $5,704 $8,300 Site Documentation $2,700 inc $2,700 Scoping Meeting $1,950 inc $1,950 Due Diligence $1,80(3 _ Inc $17,000 $1$,800. Issues/Constraints $4,480 inc $5,050 $9,530 Existing Plans $1,510 $2,200 inc $3,710. Conceptual Site Plan (signage, amenities, sustalnabilit ,fandscapin) $8,520 $2,200$900 $11,620 Environmental Determination $6,060 $33,250 $39,310 Construction Document Phase Records Research .. $1.,800 K.800 Topographic Survey $10,360 $10,360 Geatechnical Investigation $10,700 $10,700 Utility Research..and Coordination $5,015 $6,015 Street improvement Pian $7,510 $14,140 $21,650 Traffic Signing and Striping Plan $3,255 $3,255 Fire Master Plan $1;540 $44,320 $5,860. Construction Layout Plan $4,780 $3,200 $7,980. Precise Grading and Drainage Plan so $24.030 $24,030 Erosion and e0iment Control Plan 3,320 $3,320 On-site Signing and.Striping Plan $2,395 $2,395 On-site Sewer and Water Plan $4,935 $4,935 On -Site Electrical Service Plan $2,160 $2,160 Hydology & Hydraulics Report $4,510 $4,510 Storm Water Documents $10,070 $10,070 Si na e/Wa indin Plans $12,140 W $12,140 Structural Plans $14,500 $14,500 Landscape Plans $47,320 $47,320 Irrigation Pians $5,400 ..$5,400 Technical Specifications $3,990 . $3,115 inc $7,105 Cost Estimates $3,090 $3,115 inc $6,205 Siddlinu & Construction Support Pre -Sid Conference Attendance $1,220 $560 inc $1,780 Provide Clarifications during Bid Phase $6,180 $1,460 $3,900 $10,540 Pre -Construction Meetina $1,320 $560 .$1,880 Plan Clarifications, Additional Details, RFIs, Review Shop Drawings, On-going Consultation durin Construction Phase $4,440 $2,670 $15,000 $1,080. .$3,680 $2,100 $1,000 $19,970 Final Walk-ThroughlPunch List/Review As Builts $3,570 $2.270 $270 $6,1.10. Administration Design Team/Governmental Agency Coordination $7,000 5,000 $12,000 Project Management Fee $23,428 $23,428 Project Administration Fee $4,686 J$172,000 $4,6861 Oirect Project Expense Allowance $2,000 $22I0µ $4,210 Subtotal Professional Fee $157.,954 $117,590 $15,700 $4,410 5151500 $392,234, ADD ALT; Archeologist & Native American Dailv Monitoring 8 weeks) $52,000 $52,000 Total Professional Fee $444,234 VA=VA Consulting Inc. (Civil/Survey) CDG=CD Design Group (Electrical) DYA=Diaz Yourman Associates S+A=Sweeney+Associates (Irrigation) CG=Chambers Group (Environmental) ESE=Englekirk Structural Engineers (Structural) Site Visit 6 6 $1,980 Site Documentation 6 12 $2,700 Sco in Meeting 4 J 6 4 $1,950 Due Diligence 4 8 $1,800. ilssues/Constraints 4 8 12 1 6 $4,480 lExisting Plans 4 6 $1,510 Conceptual Site Plan (signage, amentias, sustainability, landscapin 6 12 18 24 $8,520 Environmental Determination.. $0 Construction document Phase $82,170 Records Research 4 8 $1.800 Topo rahpic Survey $0 Geotechnical Investigation $0 Utility Research and Coordination $0 Street Improvement Plan 4. 8 18 24 1 $7,510 Traffic Signing and Stripin .Plan $0 Fire Master Plan 4 8 $1,540 Construction La out Plan 4 6 8 16 $4,780 Precise Grading and. Draina e.Plan $0 1 t;rosion and Sediment Control Plan $0 On-site Si nin and Striping Plan $0 On-site Sewer and Water Plan $0 On -Site Electrical Service Plan $0 Hydology & Hydraulics Report $0 Storm Water Documents $0 Signage/Wayfinding Plans 8 20. 20 38 $12,140 Landscape Plans 32 60 120 120 $47,320 Irri ation Plans $0 Technical S ecificaitons and Contract Documents 6 18 990 Cost Estimates 2. 4 12 4 $3,090: Bidding & Construction Su ori $15,730 Pre -Bid Conference Attendance 4 4 $1,220 Provide Clarifications during Bid Phase W 4 6 24 $5,180 Pre -Construction Meeting 4 4 $1.320 Plan Clarifications, Additional Details, Issue Bulletins, RFls, Review/Approve Shop Drawings, On-going Consultation during Construction Phase 6 24 $4,440. Final Walk-Through/Punch List/Review As-Builts 6 18 $3,570 Administration Design Team Gov. Coordination $7,000 Project Management Fee $23,428 Project Administration Fee 1 $4,686 Direct Project Expense Allowance $2,000 Total P osal Professional Fee $157,9541 Total Hours 20 38 76 30 4 Total Cost $3,700 $6,080 $11,020_ $3,600 $280 EXHIBIT "C" San Juan Capistrano PROPOSAL Surveying, Topo Mapping, Civil Engineering & Traffic Engineering Proposal ESTIMATED FEES & EXPENSES 1 Deccnntrwl HO:d PR m BRPPM has I to AL e. _ of rvs hs CAOD M 2114C les rc. V4, Far erpen.e. a Subeon.ua_ em tnd Fec A Conceptual Design Phase + 2 Silo Yait Bile Docunitnf45on 0 0 0 0 2 0 2 0 00 0 0 0 0 0 0 0 0 0 4 D 5620 $0 SO $0 Sim So 3 a 0 0 a 0 0 d 0 0 0 w $0 w 4 5 6 Due pit nce !Mss antrwmts Ex' Plana o a 0 0 0 0 0 0 4 0 0 4 0 0 0 _ 0 _ o 6 a a 0 0 o 0 0 0 0 0 o 16 w $0 52.200 so So s0 5o so 52AM 7 e roncqpow Site Plan EmrkonmanN Determination __,_.... Tndit Ah*,is -- 0 a 0 0 0 0 4 0 a 4 0 0 0 0 6 a 0 0 a 0 20 0 0 0 0 0 0 16 0 36 $2200 w 34.583 w so $1 $2200 $0 s8,060 a 0 o 0 D 0 a 0 o 0 - 0 0 0 0 0 a 0 0 0 0 $o So w w $0 $0 sublowI B Construction Document Phase (PS&E) 1 lRecoril icsearch 0 0 0 a 0 0 0 0 0 0 So w $0 2 ITo c Sun 0 0 6 8 0 D 1 16 0 16 46 57.360 $3.000 $10 4 6 Geotechnical lnvestipatign U� ReWalch-and CeordnRi _ _ _ Sweet Improvement Plana oft -site 0 0 5 0 1 2 0 23 8 0 0 0 0 a f0 0 15 6D 0 0 36 0 0 0 0 0 0 0 42 +t6 w .$6.015 $14.140 w So $0 30 $6.015 $14.140 Title ahem 1 0 1 0 1 0 2 6 0 0 w w PP sheets V-40' 2 0 4 0 4 36 20 0 0 1 w $o DeW sheet 1 0 2 0 0 a a 0 0 so $0 Sheet Cross Sections 1 0 1 0 1 0 18 0 0 0 w w t3ACC a 2 0 0 2 2 a 0 0 so s0 6 T Tra11k SlgrinO and striping Plan (effahe) Foe Ir1ms/ Plan 1 t t _ _ D 6 _ 1 _0 _ 0 0 0 a 16 11 _ 16 a 0 a 0 26 36 S325S - $1,32U s0 $0 $3.255 — 54.320 a Constructimr Layout Plan (Nor i=onW ! pimendan Con 1 0 1 _ 0 16 0 8 0 0 25 $3200 so $3200 9 Prar3se Cir and Or Plana 7 4 14 0 6 103 32 so 0 209 $23.630 5400 $24.030 Title sheet 1 0 1 0 0 2 0 a 0 s0 so GnidN Flan sheet 1'•20' 3 0 8 0 4 w 20 20 0 so s0 Usual shell 1 0 2 0 0 8 a 8 0 $0 so Storm Droln Plan PION* 0 0 1 a 0 1 0 0 a Earthwork a o. 1 0 0 1 0 a 0 w s0 0ADC 0 3 0 0 0 4 0 8 0 s0 w 10 Ermon and Sedmam Comrot Plan 2 0 2 0 a a a 12 0 30 53.320 So 53.320 Plan 1'- 40 1 0- 1 a 0 a 0 a 0 s0 s0 DaWlsheet 1 0 1 0 a 0 0 4 0 so w 11 _ On-site Signing 8 Striping + 1 S 0 0 2 2 12 0 22 .$2,385 w $2.396 12 Ondto Sewer and Wall Plan 1 1 7 0 0 4 20 12 0 14 $4,935 $o Sa.935 13 _ On-site Electrical Service Plan 0 0 0 0 0 0 0 0 0 0 w $0 SO $4 & wiles 0 2 2 0 a 23 a 0 0P24 $4,510 s0 $4,510 15 SNMWVNWDDcuffwtlA 2 2 0 a 40 32 0 0S10.070 s0 it0A70 16 Plana 0 0 0 0 0 0 0 0 so so So +7 In Phms 0 0 0 0 0 a a a $0 w So 16 Technical caaolfa and Contract Documents 0 0 0 0 0 0 0 0 $0 s0 so Special-Prolnsions MI a traffic ro 1 5 2 0 a 8 0 033,115 s0 $3.115 +9 ccgalF-:gimme+ 1 0 0 5 0 0 z 0 0 o 0 0 a 0 0 a a 0 o a 0 o 0 O$0 $3313 w w w w 33.113 $0 $0 0 0 0 0 0 0 0 0 so 30 w _ --- — — Sul 19 1a 'lhfy - 12 !8 - - - �2Mh. a8 1f. M 53AW 5%.730 C ,Bidding & Construction Support 1 pritad Coherence 0 0 2 0 0 2 a 0 0 4 S560 $D 5560 2 Bid Process Consultation 0 0 2 0 0 4 6 0 0 12 $1.460 SO $1,460 3 Preconswudw Meeting o 0 2 0 0 2 0 0 0 4 SSW s0 5960 4 Construction Process Consultation (plan clarifications, buaetins, RFI rePonses, shop dravAnareviem etc) 0 1 2 4 1 a 0 6 0 12 0 24 52.670 $0 $2.670 a Final walk Thu, toroth IJet& Asitp l Onlyke, 0 2 4 0 0 4 0 10 0 20 S2,270 w $2270 0 0 0 0 0 0 0 0 0 0 w w w 0 0 0 0 0 0 0 0 0 o w $o w a 0 0 0 0 0 o a 0 0 w so w SneMal 4 14 a 0 to S 22 0 PI 37 w s7im IRelmbursables TOTAL HOURS 20.0 121.0 22.0 64.0 332.0 216.0 _ 108.0 16.0 899.0 1 $2.210 54.900 $2.210 TOTAL FEES $3,500 519,360 (3,300 58.640 539.840 (23,760 $8.640 $3.440 5710,480 $7,110 5117,590 Rah aft 1775 $160 Sfw, - S156. - $1201 site Sao $213 DIAZ *YO URil AN & ASSOCIATES Date: March 27, 2014 Proposal No: PW14-065 To: Ms. Alicia Taylor, From: Mr. Matt Dennerline, PE, GE NUVIS, Inc. Email: ataylor@nuvis.net cc: Subject: Proposal for Geotechnical Services Northwest Open Space Community Park San Juan Capistrano, California DiazeYourman & Associates (DYA) is pleased to present this proposal to provide geotechnical services for the subject project. This proposal is based on our review of the City of San Juan Capistrano's RFP dated March 11, 2014; your email dated March 27, 2014; and our discussions. We understand that the proposed project will consist of an approximately 13.5 acre park. Structures proposed at the site include one or two restroom buildings. We understand that a geotechnical report was prepared for the site by Petra Geotechnical, Inc. in 2009 and will be made available by the City. DYA has not been provided a copy of this report at this time_ The scope and extent of the field investigation performed for the 2009 report is unknown and a new field investigation is proposed. New recommendations will be required in accordance with current building codes. The site is located within a state designated seismic hazard liquefaction zone. Therefore, the potential for liquefaction must be investigated by exploring at least 50 feet below the ground surface. We assume that liquefaction mitigation or deep foundations Will not be feasible for this project and that the proposed structures will be supported on mat foundations that can tolerate settlement during a seismic event. We propose to perform our services in two stages: design and construction. The scope of services specifically excludes any exploration needed to evaluate the presence or absence of hazardous or toxic materials, including mold, at the site in the soil, surface water, or groundwater. However, these environmental services can be provided upon request. Our scope of services for input to design, proposed schedule, and estimated fee are summarized in Table 1, followed by a list of assumptions. It is not possible to accurately budget the costs of our services during construction until the design is complete and the contractor's schedule is known. Thus, we have proposed our services during construction on a time -and -expense basis in accordance with DYA's Schedule of Charges in effect at the time. However, for planning purposes, a conceptual level budget is included in Table 1. We have assumed that City of San Juan Capistrano staff will perform the inspection of the earthwork and foundations and that DYA's role will be limited to plan clarifications, responding to RFPs, and reviewing shop drawings and product submittals. We propose to provide our design services on a lump -sum basis in accordance with the attached agreement. Future services will be provided on a time -and -expense basis in accordance with our attached Schedule of Charges. K"VIataNgS RQPOSAL1141t 4-GMpW14-065.dccx 1e16 EAST 17th STREET, SANTA ANA, CALIFORNIA 92705-8509 (714) 245-2920 Fax: (714) 245-2950 Ms, Taylor PW14-065 Table 1 - PROJECT SUMMARY March 27, 2014 Page 2 TASK SCOPE SCHEDULE DYA 7�FEE:] (weeksr HOURS Data Review and Review project and underground utility 1 Underground Service Alert information provided. Mark Task 2 locations 2 6 $900 (USA) Notification in the field and contact USA. Advance 2 to 3 cone penetration tests (CPTs) 2 Subsurface p for a total linear footage of 100 feet, hand I 3 13 $4,100 Exploration auger 1 to 2 borings, each as deep as 5 feet. Perform 1 percolation test. Backfili borings. Perforin 4 moisture content/dry density, 4 Laboratory Index test (particle size analysis - ##200 sieve, 3 Testing or Atterberg limits), 2 shear strength, 1 6 1 $1,700 consolidation, 1 compaction, 1 expansion index. and 1 corrosion. Provide a report With conclusions and recommendations regarding: seismic hazards, 4 Analysis and earthwork/grading, shallow foundation bearing g 26 $4,000 Reporting capacity and settlement, slab -on -grade and concrete flatwork, lateral earth pressures, and corrosion potential, _ Subtotal for Construction Document Phase 8 46 $10,700 Bidding & Attend pre -construction meeting, furnish plan As 5 Construction clarifications, respond to RFI's, and review 30 $5,000 Su o t aho mdrawin sand. roduct submittals requested �. _ .m_ p ---j TOTAL T6 uested f $16,700re Note: Time to complete after receipt of written notice to proceed. or site access is granted, whichever is longer, The fee and schedule presented in Table 1 are based on the following assumptions. • This scope of service is authorized within 90 days. • Encroachment permits are provided by others. • Access permit fees are paid by others. • All underground utilities are shown correctly on one set of plans described in Task 1, Note that sewer and storm drains are not included in the USA inventory. • CMTs and laboratory testing services will be provided by outside independent subconsultants/subcontractors. • The site is accessible to truck -mounted field equipment during non -overtime hours, • Prevailing wage rules apply to DYA's subcontractor's field work. • Percolation test performed in general accordance with US Bureau of Reclamation 7310. • Soil and groundwater are not contaminated or hazardous. • Barings backfilled with cuttings. • Recommendations for liquefaction mitigation and/or deep foundations are not included. One original and an electronic copy of the report will be provided. • Reviewing project plans and response to permitting agency review comments are not included. K ldate S PR0PQSAW4%14-066Vw14-065 docx P.O. Box 4907 'wine. Cai(fomia 92692-4147 949 367, 8476pli D DESIGN `!] P CA LICENSE #E-7338 San Juan Capistrano Open Space Park Scope of Work: Conceptual Design: Integrate key design elements as directed by City, Community, and Landscape Architect and as approved by City into a harmonious aesthetic incorporating energy efficient, vandal and corrosion -resistant luminaires (including evaluation of solar LED non -grid connected luminaires), designed with emphasis on ecological integration and intimacy, Emphasis shall include safety, security, and minimal environmental impact. Construction Documents: Electrical construction documents and specifications shall include all information necessary for a complete and constructable, code compliant electrical system incorporating all approved elements of Conceptual Design. Bid Assistance: Review bids for conformation to Construction Documents and Specifications. Construction Administration: ©n -site construction field evalutations at 25, 50, 75, and 100 percent milestones, Change order constraints and oversight for cost containment. Normal telephone calls and email communication during construction. Project Schedule: As Electrical Engineers, we work in conjunction with the Landscape Architect to coordinate efforts through daily interfacing, and such is our 15¢ year relationship with NUVI5. Insofar as we are bound to the autocad Civil and Landscape Architectural drawings, on projects of this scope, we develop requisite details, standards, and specifications concurrently while the Civil and Landscape Architectural base plans are finalized and approved. As such, our production of Electricai plans meets with minimal delay. Consequently, our schedule closely mirrors the Prime. Fee Schedule per Task: Conceptual Design: 10 hrs $900. Construction Documents: 24 hrs $2160. Bid Review: Inc. N/A Construction Admin.: 12 hrs $1080. Prc' ct Close Out 3 his 5770. Total: 49 hrs $4,410. <END> sweeney + associates March 25, 2014 This is an agreement for services to be performed, upon receipt by the consultant of signed agreement, one fully executed copy will be returned to the client. Should any of the information shown hereon not be in accordance with the client's understanding, the client should Immediately advise the consultant. Client: NUViS Landscape Architecture Project San Juan Capistrano Open Space Park Description: San Juan Capistrano, California Client 3151 Airway Avenue, Suite J-3 Cl Tent's job No.: N/A Address: Costa Mesa, CA 92626 $ Z Telephone: (714) 754-7311 Attention: Mr. Perry Cardoza Facsimile: (714) 754-7346 E-mail Address: pcarCloza&nuvis.net 3 The client and the consultant for mutual consideration herein set forth, and agree as follows: A. Consultant agrees to perform the following services: Provide irrigation consulting and design services for the above referenced project. The project is the design A 4 h of landscape irrigation systems for an 8 acre open space park within an existing 13.5 acre open space area In M San Juan Capistrano, California. The project shall be designed using AutoCAD drafting software on no more iE ; than two (2) sheets of drawing at 1 = 20'scale, not counting those required for the legends, details, notes and calculations. The client shall provide all digital base information including base sheets, planting plans,In S m grading plans, utility plans and title blocks with planting sheet set-ups. The client shall provide an e -transmit of their planting plans (including the required hydrozone plan) as AutoCAD drawings so as to include all required x -reference drawings, image files and plotting ctb files. The fee proposal assumes that an irrigation design submittal package shall be provided by the consultant at the various stages of the design and are specified below. Additional submittals (other than direct municipal agency irrigation plan check revisions) and other design phases (schematic design, design development, tender documents, permitting sets, etc.) are excluded from this scope of work and fee proposal. This scope of work and fees is based on the plans provided by the client on March 20, 2014. The fee assumes '2 that there are no "over structure" planting areas or green roofs to be irrigated in the scope of work. Thefee also; assumes that there will not be any pump station design required for the project. The scope of work, as described in the RFP, shall be defined as the following: Conceptual Design Phase — The RFT' does not include any irrigation design services. The consultant shall not S provide any irrigation deliverables during this phase of the design. N � Construction Document Phase - The consultant shall provide detailed plans, specifications and calculations ,y Q, �, n for the proposed irrigation system required for plant growth and maintenance. Plans shall Include pressure R loss calculations, points of connection, meter sizes, backflow devices, mainline, lateral lines, head layout, a a controller locations and flow calculations. The irrigation shall comply with AB 1881 and the City's Water Efficient Landscape ordinance requirements. The City staff, for incorporation into the design plans, shall " ° specify standard irrigation products, materials, and installation requirements to include drip irrigation systems. The consultant shall attend a single (1) pre -design meeting on site with the City staff to determine the existing conditions and discuss all City requirements. The consultant shall coordinate with the project n " civil engineer for water and electrical sources. No additional meetings have been included in this scope of y work and fee. The fee assumes that t o e Will be no more: than three : subrnjfials of the epnAlrcta tion � a document Irrigation drawings (65%,95% & 100%). The irrigation deliverables shall include AutoCAD drawing E files (using AutoCAD e -transmit), PDF plots of the drawings and specifications in book form as a Word a document in CSI format. Bidding and Construction Phase - The consult shall provide construction administration services in the form of the review and written comments on contractor materials submittals and answering of irrigation related RFIs. The consultant shall review and provide written comment on the contractor's irrigation as -built record drawings. No field verification of as -built drawing accuracy or any AutoCAD drafting of the contractor's field as -built drawings is included. Theconsultant shall provide field observation services during San Juan Capistrano Open Space Park- poi Page 1 of 2 construction to observe and report on the installation of the irrigation system. The consultant shall provide no more than three (3) construction site observations to include a mainline pressure test, irrigation coverage test, and a final walkthrough. A written field report or punch list shall be provided with each field observation. B. Client agrees to compensate the consultant as follows: Conceptual Design Phase: $ OAR Zero dollars Construction Document Phase; $ 5,440.00 Five thousand four hundred dollars Bidding &Construction Support: $ 3,680.04 Three thousand six hundred eighty dollars Reproduction, plotting, and delivery costs are to be billed to clieni. Payment terms: net 3o days. C, Hourly rates as follows: Principal - $140.00 per hour, Irrigation Designer - $90.00 per hour Project Manager - $120.00 per hour AutoCAD Draftsperson - $65.00 per hour Field Observations - $130.00 per hour D. Conceptual design plans; schematic design plans; design development, master meter plans; green roof designs; pump station designs; AB 1881 planting (hydrozone) design or certificate of completion; meetings with the client or city; water auditing services; and irrigation schedules are not included In this scope of work and fee proposal and will not be provided. if any of these services are requested by the client, the consultant shall prepare a fee proposal for said services and proceed with the work only after written acceptance of the fee proposal. This scope and fee proposal does not include the design of water storage tanks, rain harvesting systems or other alternative water systems, or pump stations. The irrigation system will be designed to use these systems if necessary, but the scope and fees specifically exclude the design of the infrastructure components. The consultant reserves the right to revise this proposal to accommodate the time and expense of the project design package being prepared on additional drawing sheets (not counting legends, details and calculation sheets) above what Is described above in part A. It is the client's responsibility to provide all necessary digital base information files, as described above in Part A, prior to the submittal of the irrigation drawings. The client shall provide all required title block information required for the submittal prior to the submittal of the drawings. Any additional plotting of the drawings based on the client's failure to provide this information prior to the submittal, or simply due to changes in the required information, shall be billed as revision time against the revision allowance. E. Consultant shall maintain In force insurance in the following amounts: $2,000,000 — General Liability; $2,000,000 - Professional Liability; $1,000,000 Commercial Automobile; and Worker's Compensation in the amounts required by state law. Each party agrees to Indemnify, defend and hold the other free and harmless from and against any and all losses, claims, demands, damages or judgments of or in favor of any third party arising from any act by, or negligence of the indemnitor or its officers, agents or employees while engaged In the performance of this contract or while in or about the premises for any reason connected in any way with the performance of this contract. In witness whereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated. NUVIS Landscape Architecture and Planning Sweeney&Associates, Inc. By: By: Name: Title: Name: Lance Sweeney. ASIC Title: President Date: Date: San Juan Capistrano Open Space Park - pOI Page 2 of 2 Aacchmenr 1. estimated Casts and Fey Schedule Northwest open Space Community rear% Prcfe:t, Oty of Soo Ju n Capistrcncr, (.?rouge County Estimated Costs by Task Task CD -1., Site Visit, Site Documentation, and Scoping Meeting with NUVIS and City of San Juan Capistrano — $5,700 _ask CD -2: Literature Review/Due Diligence $17,000 _ _ _ - SUSTASK CD -2o: Biological Resources Literature Review and Reconnaissance Level Survey 1 $1:,950 SUBTASK CD -2b Cultural Resources Records Search and Literature + Review .$2,050 SUBTASK CD -2c: NAHC Sacred Lands File inventory and Native American Project Notification Letters $:1;300 SUBTASK CD -2d: Cultural Resources Field Survey $3,700 SUBTASK CD -2e: Phase I Cultural Resources Invento.!Y Report Prepostn $5,000 Task CD -3: Issues/Constraints Analysis. $5,050 Task CD -4: California Environmental Quality Act Mitigated Negative Declaration $33,250 SUBTASK CD -4q. Draft Initial Study/Mitigated Negative Declaration $20,450 SUBTASKCD-4b: Notice of Intent to Adopt, a MND $1,050 SUBTASK CD -4c: Final initial Study/Mitigated Negative Declaration $10,700 SUBTASK CD -4d: Notice of Determination $1,050 Task CD -5: Project Meetings with City of San Juan Capistrano and NUVIS $5,000 Task.l3CS.-1; Pre -Bid Conference and Meeting .. $3,9110. Task BCS -2: Bidding.Proce.ss Consultation $2,100 Task BCS -3: Archaeological and Native American Daily Monitoring Tasks $.52;1100 SUBTA5K BCS -3a: Discovery and Treatment Plan Preparation for Construction Monitoring _ $2,500 SUBTASK BCS -3b: Archaeofp ica! and Native American Daily Monitoring ;$42,000 SUBTASK BCS -3c: Phase IV Monitoring Report j $7,500 PROJECT TOTAL Chambers Croup, Eric. March 26, 2014 Via e-mail., Cardoza nuLl .Lm Mr, Perry Cardoza NUVIS 3151 Airway Avenue Costa Mesa, CA 92626 CONFIRMATION OF REQUEST FOR ENGINEERING SERVICES At your request, we have prepared the following estimate for engineering services: PROJECT NAME: San Juan Capistrano Open Space Park PROJECT LOCATION: San Juan Capistrano, CA PROJECT NUMBER: Proposal The scope of work, as we understand it, Consists of the following: Al - Picnic Shelter Structure - $5000 — We will provide structural calculations and drawings. A2 - Picnic area Structures - $1000 —We wifl redmark architectural drawings and provide structural calculations, A7 - Playground Structure - $5000 — We will provide structural calculations and drawings. B4 -10 light pole structures - $ 2000 — We will redmark architectural drawings and provide structural calculations_ Signage Structures - $1500 - We will redmark architectural drawings and provide structural calculations. Construction Administration - $1000 The fee does not include design of restroom buildings and does not include any site visits and in person meetings. Billing will be monthly for time expended, Any special requirements for the invoice format should be communicated immediately. No invoices can be reissued more than seven days after receipt. Payment is due on receipt of invoice or in accordance with the Standard AIA Agreement. Unpaid invoices may be charged interest at 1-112% per month. In the event of any litigation, a reasonable attorney's fee to be set by the court shall be included in any judgment in our favor. Services shall be performed, within the limits prescribed by you our client, in a manner consistent with that ievel of care and skill ordinarily exercised by other professional consultants under similar circumstances. No other representations to you, express or implied, and no warranty or guarantee is included or intended in this Agreement, or in any report, opinion, document or otherwise. The second and third pages of this document are part of this agreement. tlkirk STN3I CIIFLAt EN6fNEEBS 3621 Hatbox h rlemd Sudo 125 Santa Ana, EA 42704 714557.8551 T 714.557.5530 F waww.englelcAmm Robed E Epglcko, PhD, SE Tony Ghadsi, SE iswrence r. Na, SE Mkhoef k A'orr 6WO, $E ChtlstopherRosen Memos A. SuM, PhO, 5x Rwelf Tann ye, SE, ED AP Altke®ua Pierre fdrkm Nishi, SE Thomas r. V54 SE Alan T. 5hloxki, SE &dimk 4. Map, Sf Ra Aonth 5adWo, Sf, LfEU AP 6,owat ltwo, 5E $olhadin fee -(W Milton S. Shwaki Ovid W 5huhit khnherly f. Tanoure HOURLY FATES: Professional services (including portal to portal domestic travel time) performed on an hourly basis will be billed at the following personnel rates. Corporate Principal $185,00/hour Principal 160.00/hour Senior Associate 145.00/hour Associate 130.00/hour CADD Technician I 120.00/hour CADD Technician II 110.00/hour Administrative 85.00/hour DIRECT PROJECT EXPENSES: Direct Project Expenses (DPE) shall be billed to the CLIENT in addition to fees for professional scope of services at the multiplier of 1.15% of actual cost. They include, but may not be limited to, production 'materials' or expenditures on behalf of the project, including: computer related expenses (ie: plotting and digital transfer items); domestic courier delivery service and postage/ shipping/ overnight delivery; facsimile (outgoing); photography and related supplies; applicable travel expenses (including mileage at the current IRS rate); in-house printing/reproduction; special insurance coverage; and subconsultants not retained by the CLIENT. 3155 Airway Avenue, J3 1 Cash i f 5C1, €:A 92624 1 714.754,7311 1 nuvis-cm(OnUViS.nei 1 www.nuvisxet ' 226, hv3r6 <'3i ii VA CONSULTING, INC. ENGINEERS • PLANNERS ^SURVEYORS 46 Discovery, Suite 250 Irvine, CA 92818 V_Ait Pune (949) 474-1400 Fax (949) 261-8482 Staff Classification Civil Engineering and Planning Services EXHIBIT "S" 2014 FEE SCHEDULE Hourly Rate President.............................................................................................. .........:.,:. $200 Envision President/Division Manager. .................................. _ ....... ....... $175 Sr. Vice President/Vice President/ Exec. Director ...... ........... ......... ....:....::,.:,„........... ,,.,:.,.,.,,......... ..... $165 Director...............................................................................................................:.:........................... $163 Senior Project Manager ............................ ...:...,.,,.. $160 Project Manager..,. ... _.__ ................ .................... ......... $150 Assistant Project Manager .... ............................ ..... ........ ...................... ..,,.._,,.<.,.,..,..;...:..:.,.,.........._., $145 Senior Project Engineer/Senior Design Supervisor/Senior Planner..:,:,,,...,...,. e.;:......:,.....,,,....,...... $140 Project Engineer/Design Supervisor.... ...... ............... ....... ....... $135 Senior Design Engineer/Senior Designer....................................................,...,..:,,.,.,...,...,............,: $125 Design Engineer/Planner....................................................................................................... $120 Designer...................... ........ .......................... ..... .......... ......................... ..._..:........,..-........... ;:,:.,...:::: $110 Assistant Engineer/Assistant Planner ........................ ......... ........ ........... ...:. ................... ..::.............. $100 Research and Processing Coordinator ...... ............................. ................. ......... ......:........... ..........:.::: $ 95 SeniorCARD Technician ............................. .................................. ...:..::.:......... ...:......................:....... $ 90 JuniorEngineer ............................................ ......... ....... ............... ......... ___ ............ ......,........,,..,.,: $ 85 CARDTechnician..................:.............................................................................................._..-....-.... $ 80 Engineeringintern................................:..................................................:.:..........,.,..,::......s,.<,,........,.. $ 70 Office Support/Clerical.......................... ...................................................... .. ._ .........._.............:.....::...:, $ 70 Field Survey and Mapping Services Director of Survey and Mapping., .................... $162 Managerof Field Survey ........... ........... ............... ,...,....... .:..-...... .,.,.,<:._,_........ ..,..,....................... ....... $130 Survey and Mapping Associate_ ... Survey and Mapping Technician ............................... ......... ... $ &0 3 -Man GPS Crew .............................. ____ ...... ..,.............. ..................... ....,............. ...........,................. ....,: 250 2 -Milan GPS Crew_.. ................... --------- ...... ._.:..,:.........:..e...:.,.....:.,.:,.x,..:...,$216 1 -Man GPS Crew .... ....... ............ ................ .......,.......... ;....... ........... .. .. X175 Dotes; i. Invoices will be prepared for all services through the end of each calendar month. Invoices are due and payable upon presentation. 2. Overtime, when requested by the client, will be surcharged at a rate of 135% of the standard hourly rates. Sundays and holidays will be surcharged at a rate of 170% of the standard hourly rates. 3. Reprographics, messenger service, travel (including lodging and meals), and other direct expenses will be charged at cost plus 10%. The services of outside consultants will be charged at cost plus 15% to cover administration and overhead. 4. In-house reprographics charges: B&W Bond copies $0.66/sq.ft, Color Bond $6.00/sq.ft. 5: Mileage will be billed at standard mileage rates set by IRS. ATTACHMENT A DIAZeYOURMAN & ASSOCIATES Schedule of Charges - 2014 Professional Services Staff l ......... .:_..,$110.00/hour Staff 11 ............ ,,..,,..,131.00/hour Projecti ............... .................... ........... .,.,................. ...._....:..,.,,.,,.,........ 145.00/hour Project II .................. ......: .......... .,,,.,., .... .... .....160,00/hour Associate I__ ....... ......... _ ....... ___ ........... ......... ..... ,..... ...183.00/hour Associate II ... ............_.,..__........... .............. ,......... ._. __......_.._.,._...__...,..... .,... 206.00/hour Principal . .231.00/hour Support Services Word Processing/Clerical ...............:79.00/hour Technical Editing ................................ .............. :......... ......., ,,..,,.., ,,..,.....,,..,.,,.,,...,.,., , ..,.98.00/hour TechnicianI ...................._._.:._.....::_..-....;............. .,..,.,..... ......... .,..,_.,....... ..x....;r„.,..n:,95.00/hour Technician II .... ....... ............:.............. .............. ..... ___ .......... .......:.,.,,:....,. 118.00/hour Prevailing Wage Field Services Week Days (6 am to 5 pm) .................................................. .,,,,:,:,,,..,..,.,.,...129.00/hour Weekday Overtime (first 4 hours)... ... _ .... _ ...... ........ 1 55.00/hou r Week Nights (5 pm to 6 am), Saturdays (0 to 12 hours).,,.,,,m............................ 155.00/hour Sundays, Holidays, Other Overtime. .......................1.80.00/hour Equipment FieldTruck.......................<....,.,..,..,..a....,.,...:,.,...a....a....,.„.....:,,, ..,..,.,,..,,.................,,...,...............16.00/hour Mileage............ ......... ..,..._._.._....,.,_.;..,-:.._;;_.....;:,.,,.,,..<..,.....,,...,,,......,...IRS Rate/mile Nuclear Gauge......,..,........ ;...... _..:..-,:......::... .,.,..<:;,e .................. 85.00/day Manometer ...............:.......... ............. 50.00/day Slope Inclinometer__ ................ .......................... 55.00/day Coring Machine....... .... ....... .... ____ .......„ ..... ,..,: :,,.,...,....... .,,. ...................... 200.00/day Other Equipment . Separate Schedule Outside direct casts such as subconsultants, equipment rental, outside services, printing, copying, travel, and subsistence.........___ ... ._...... ..r>..:,_, ,:...............:.......,............. Cost + 15% For non -prevailing wage field services provided by a staff engineer during night time (7 pm to 7 am) a $160 surcharge/ per night and a minimum per visit charge of 4 hours will apply. Contract personnel may be charged at the hourly rates listed above. Travel time will be charged at regular hourly rates. Appearances as a witness (including depositions and court appearances) will be charged at a rate of $400/hour plus expenses, with a minimum daily charge of 4 hours. Preparation will be charged at regular hourly rates. These rates are subject to a minimum 3 percent escalation for services provided in subsequent years, Invoices are due upon receipt and are past due 30 days after the invoice date, A finance charge of 1,5. -percent per month, or the maximum allowed by law, will. be charged on past due invoices. Diaz•Yourman & Associates makes no warranty, either express or implied, to its statements, conclusions, findings, recommendations or specifications except that they are prepared and presented in accordance with generally. accepted. standard of care. K;WataflstPR0P0SAL114V 4-065\pw24-06&,docx P.C. Box 4907 Irvine, California 92616-4107 949.387.$476 www.oddesionarouD.4gm GHESIGN GROUP. CA LICENSE #E-7338 March 28, 2094 NUVIS Leslee Temple, President PROJECT: San Juan Capistrano Open Space Park Gear Leslee: The following is our hourly rate breakdown relating to the aforementioned project: A. Services to be at our standard hourly rates or at a mutually agreed upon fixed amount. Our hourly rates are as follows: - Principal $90,001hr Design/Draft $65,OOIhr B. Reimbursable expenses for printing, and Courier services are at straight cost (no markup). Sincerely, Cl Christopher D. Karjala Principal FOR1 Leslee Temple, NUVIS 3-28-94 sweeney+ associates Macrh/;mg D«[ NUVIS Landscape %�,hkcu! re Project San kspswtar no OpenSpace Park d !!p A: SnJanAlarnoClimb Client $@ Airway A+ue Suite$3 Gena 2b : AA Aderse Costa Mesa, CA 92628 Telephone, /]q 367311 &km UEPerry Cardoza Facsimile: (]7f 754-7346 Ems§ derss o2rodA7g«s�.ne A. Hourly ramm«ate: P+dp|a.m .m per hour, +«flon �glmR$&m per hour Project Manager -$2omper hour AutoCAD Draftsperson.mEQoper hour Fie,§Observations .@3000per+J 3 iia. � d�✓e4,m`L%� � fx -,:... CHAMBERS GROUP FEE SCHED LE June 1, 2013, Rev.1 HOURLY RATES Chambers Group hourly rates for professional services and support categories are indicated below subject to periodic revisions: Regional Director $ 200.00 Program Director $ 186.00 Program Manager $ 175.00 Sr. Project Manager $ 146.00 Project Manager $ 124.00 Principal Biologist/Botanist $ 165.00 Senior Biologist/Botanist $ 135.00 Staff Biologist/Botanist 2 $ 114.00 Staff Biologist/Botanist 1 $ 103,00 Assoc, Biologist/Botanist $ 93.00 Asst. Biologist/Botanist $ 82,00 Principal Cultural Resources Specialist $ 139,00 Senior Cultural Resources Specialist $ 116.00 Staff Cultural Resources Specialist 2 $ 104.00 Staff Cultural Resources Specialist 1 $ 92.00 Assoc, Cultural Resources Specialist $ 79,00 Asst. Cultural Resources Specialist $ 65.00 Principal Environmental Planner $ 165.00 Senior Environmental Planner $ 135,00 Staff Environmental Planner 2 $ 114.00 Staff Environmental Planner 1 $ 103.00 Assoc, Environmental Planner $ 93.00 Asst. Environmental Planner $ 82,00 Principal Air/Noise Specialist $ 165,00 Senior Air/poise Specialist $ 135.00 Staff Air/Noise Specialist 2 $ 114.00 Staff Air/Noise Specialist 1 $ 103,00 Assoc. Air/Noise Specialist $ 93,00 Asst, Air/Noise Specialist $ 82.00 GIS Analyst 3 $ 125.00 GIS Analyst 2 $ 105,00 GIS Analyst 1 $ 89.00 Project Controls Specialist** $ 79.00 Technical E=ditor/Project Asst** $ 76.00 Word Processor" $ 66.00 Clerical/Technician"* $ 66.00 **For non-exempt employees in these categories, overtime hours are bitted equal to 1.5 times the standard hourly rate. EXPERT DEPOSITION & TESTIMONY Labor fees for litigation support with respect to depositions, presentations, and expert testimony will be billed at 2,0 tunes the normal hourly rats. SUBCONTRACTOR & OTHER DIRECT COSTS Subcontracted services and other direct costs to projects will be invoiced at cost plus 151. OFFICE REWBURSABLE EXPENSES Charges for communications such as telephone, fax, postage, overnight delivery, courier services, standard office equipment usage, casts for in-house binding materials and reproduction of reports, figures and calor photos, and costs for personnel safety gear will be billed all inclusive at 3% of labor fees, Schedule of Charges Legal Services Personnel Dr. Robert Englekirk P€incipol Sr. Project Director Project Director 5anior Designer Senior Associate Project Engineer Design Engineer Senior Drafter Draftsperson Te6nicol Writer Deposition/Court Appearance Personnel Dr. Robert Englekirk Principal/Projoct.Director Hourly Rotes Hourly Rotes S470 350 270 245 215 215 160 150 ISO 150 175 S470 375 En le ill- sr,tvr.ruaai. Ea�aa.#:a:�i These rates apply to regular time and travel time. A premium charge of 1.50 times the above rates will be charged for time before 0:00 AM or after 00 FM on weekdarp and in excess of eight hours per weekday and all time on Saturdays, Sundays, and holidays. Site visits or meetings not scheduled at ienst one day in advance will olso be charged at the premium rates. Other Charges Reimbursable expenses incurred an the client's behalf are charged at 1.15 times out cost. Such items include, but ore not limited to, expense of transportation and living when traveling in connection with this project, long distance communications, fees paid for securing approval of authorities having juisdiction over the project, ohrf expense of reproductions, plotting, postage and bundling of drawings and specifications excluding one duplicate set at the completion of each phase. Outside services performed by others on the chant's behalf are charged of 1.10 times our cost. Auto travel will he charged at a rate of 50 cents per mile. , •hese rates shall 6e effective through November 30, 2014. BSB S. rigaerou Street 18tB door Los Angeles, CA 90017 323.733MGd T www.angiEkirk.com ZO w E N N d M a 00o0o Ln Ln Do cc N cc n ATTACHMENT 3 L Cx C GO u u u u> u u N fL M11 FO � fft t� c c c c a c 0 � o a o 0 0 vi v3 vi O Ln �o U z z O Z z Z Z Z v. Z Z L L L33 � L L �G1 � A N X 'p N -c (D 41 7 O W C V 5s U .E U E y U C U G E E E E ai w d aj 2 m o 0 00 1n Ln oa c� o o r ll� N o4 u cn o o v oo n n tc •t0 c O rIjLn N [ I em0 o;S Ln ri N m mcL Q Z C n v F 'V} iA O N y to in cc tr� 11 iA G5 ..�. 00 a 0 a 0 0 0 0 o a 0 o 0 0 0 0 Lig 0 0 0 0 0 00 Lo D o m Mn m N o0 o O o Q o 0 0 0 0 0 o g o 0 o N O o 0 0 o o o N o CV LD W -! IR Esn O o o o O 0 o 0 0 0 o 0 o 0 Q o o 0 0 0 o 0 0 o o o O 0 o 0 .11 o 0 o o o W .--i of 0 O 0 o 0 a 0 U 0 0 0 o 0 '�h Ca Ih et N vi CT fl m oo C}) n m 04 t4 la C? O N a] C7 C7 O O C'9 to C7 O o O co to o V CS o c in O N 7, m N m +-i Lo cc N o O m O f+l O a o Ln N O M C7 ff T m 4 0 EO v1 N in Lr o Iz Ctl n'i U r6 1+7 Ch C? w m V4 N CJ m z? N N m m N w 5 V' tO f� L} K/} v --I N N r m o 0 m I- cc Ln O +�+ I - il} i/} .W � Vi y/} '-€ l/L K/F il} 'i!} v? c-� yr i/} ih ih m v} ili {I} r -E yr +/! 'V1 I!] N ur m +n. ri �vr vN ri yr t+i c: O F to N C C = +� C G aJ G' @ 1., p o c d E lY7 [.1 u p p w C C P ro N r1 E o E 12 a> OO U o a3 N V to C E N ba c ro 3 c c p x Z} ani g„ O. m O. "C3 w m o_ F N E o y f0 o G1 as P c c O m Cu on O tC O -m2 O u c a1 T c Q 'ii E Q 76 Q ;n O m in u r1 P m E Lf. 07 ani to - O O C: . i N U O V Lr, 'o �.' � t rocu tea° O F Z Q O sr N a p p vs d N 'r z�iftl bA c V C V a u O - ro G_ ate+ 7 V A p c fo Co X Q tl b. i '� C a in ❑A P qp r`a "P _O T C m y Y :O O O u- c e7' d C N a p ro CS O GYP tl QS Li l7 L'I m 7 2 0. 0- Cp Q N ZS' W C W iv L3. 7 U V N V7 tU t/1 fl Q V V vt Ca» C! O H N In t Lo W !� cc 01 O c -I N m f u) to E� w Q1 O c-3 N m d' i.l1 CB t� a0 6) O ci ri " �-I 1-I H N H rl �-i ri N N N N N N N N N N m m a 00o0o Ln Ln Do cc N cc n ATTACHMENT 3