09-0120_M.S. CONSTRUCTION_D1_Agenda Report • • CRA 1/20/2009
AGENDA REPORT DI
TO: Dave Adams, Executive Director
FROM: Douglas Dumhart, Economic Development Manager
SUBJECT: Consideration of Award of Contract for the Little Hollywood Phase II
Project (M.S. Construction Management Group) and Approval of
Appropriation of Additional Funding. City Council Priority No. 6A &
7A.
RECOMMENDATION
By motion,
1. Award the contract for the Little Hollywood Phase II Project to the low responsible
bidder, M.S. Construction Management Group, in the amount of $2,083,853.33,
and reject all other bids; and,
2. Approve the appropriation of $1,300,000 from the Affordable Housing Project
Fund 26-67000-4720 to the Little Hollywood Construction Fund 26-65200-4721.
SUMMARY
The Little Hollywood Phase II Project (the "Project') consists of the addition of ten new
modular units to the 14 existing Little Hollywood affordable housing units. On August 19,
2008, the San Juan Capistrano Community Redevelopment Board of Directors (the
"Board") approved the Little Hollywood Phase II Plans and Specifications and authorized
staff to solicit bids for construction.
The bid opening for the Project was on December 8, 2008, and all bids are valid for a
period of ninety (90) days from the opening date or until March 9, 2009. Five bids were
received for the project. The low bid came in at $2,083,853.33, coming in $908,546
over the engineer estimate and creating the need for additional funding.
The final tasks for the construction of the Project include the award of construction
contract (includes surveying the site, grading, street, sewer, water, installation of ten
modular units with carports and landscaping improvements), and contracted services
for construction oversight, including certification of the rough grading, certificate of fine
grading, and archeological, landscaping, and soils monitoring. Staff is recommending
that the Board award the construction contract (Attachment 1) to the low responsible
bidder, M.S. Construction Management Group, in the amount of $2,083,853.33, and
approve the appropriation of funds necessary to cover all remaining tasks for the
completion of the Project.
Agenda Report 0 • January 20, 2009
Page 2
BACKGROUND
On September 25, 2008, the Plans and Specifications for the Project became available
for review for contractors to bid on the construction of the Little Hollywood Affordable
Housing Phase II Project. At the time of bid opening, 2 p.m. on December 8, 2008, a total
of five (5) bids were received as follows:
Bidder Name Bid Amount
M.S. Construction Management Group $2,083,853.33
C.S. Legacy Construction $2,419,290.56
GCI Construction, Inc. $2,601,181.07
Stronghold Engineering, Inc. $2,757,127.00
Atlas-Allied, Inc. $2,994,236.50
M.S. Construction Management Group is the lowest responsible bidder and has listed
Bruce Hall Landscapers, M.S. Electrical, Hank and Sons Plumbing, Medina G.M.F.H.,
Marina Landscape, and Calmea Engineering as subcontractors for the Project.
Additional Funding:
Additional construction oversight and monitoring costs for the completion of the Project
are listed below and the details of each are found in attachment 2 of this report.
Task Firm Cost
Archeological Monitoring Michael Brandman Associates $19,300
Adams-Streeter Addendum 2.
(Final Items Not Originally Adams-Streeter $18,121.50
Within Scope)
Construction Staking and Adams-Streeter $21,340.00
Meetings
Certification of Rough Grade & Adams-Streeter $5,800.00
Precise Grade
Landscape Monitoring Adams-Streeter via. $1,190.00
Land Concern
Utility Monitoring Adams-Streeter via. $500.00
Advance Utility
Soils Monitoring LGC $28,600.00
Total Task Cost $94,851.50
Fee Department Cost
Rough Grading Permit Building $2,921.17
Precise Grading Permit Building $6,544.45
Building Permit Building and Utility $249,238.90
Landscape Permit Building $5,067.95
Water & Sewer Plan Fees Engineering $6,109.81
Agenda Report • • January 20, 2009
Page 3
Improvement Plan Fees Engineering $3,254.99
C.U.S.D. School District $27,381.15
Total Fee Cost $300,518.42
COMMISSIONS/BOARD REVIEW, RECOMMENDATIONS
The Planning Commission, Cultural Heritage Committee, Housing Advisory Committee,
and the Design Review Committee meetings between February and October 2007
provided feedback and approval of the Little Hollywood Phase II Affordable Housing
Project.
FINANCIAL CONSIDERATIONS
A total of $1,450,000 is remaining of the $1.5 million budgeted in fiscal year 08/09 for the
Little Hollywood Phase 11 Development. Funding for this project comes solely from the
Agency's 20% set-aside funding specifically set aside for affordable housing uses.
The summary of the remaining anticipated expenses for the completion of the Little
Hollywood Affordable Housing Project are as follows:
--- ---
Expense Cost
Construction Contract $2,083,853.33
Monitoring Tasks $94,851.50
City Fees $300,518.42
Total Fee Cost $2,479,223.25
A total funding of about $2,480,000 will be needed to construct the project. Based on
available project funds ($1,453,500 as of January 14, 2009), an additional amount of
approximately $1.1 million is necessary to complete the project. However, staff is
requesting that an additional $200,000 contingency be allocated for this project bringing
the total appropriation requested to $1,300,000. Staff believes that the base cost of the
project and a contingency fund of approximately 10% of the base bid amount, to be
available to address any unforeseen circumstance(s) that may arise during construction,
will be sufficient to complete the project without additional funding requests.
Future maintenance costs for the Little Hollywood Phase II and facilities will be assessed
after completion of the project.
NOTIFICATION
• M.S. Construction Management Group, Mike Saghafi, President
• C.S. Legacy Construction, Greg Strumpf, President
• GCI Construction, Inc., Floyd Bennett, Secretary Treasurer
• Stronghold Engineering, Inc., Beverly Bailey, President
• Atlas-Allied, Inc., Eva Siciliani, Vice President
Agenda Report • • January 20, 2009
Page 4
RECOMMENDATION
By motion,
1. Award the contract for the Little Hollywood Phase II Project to the low responsible
bidder, M.S. Construction Management Group, in the amount of $2,083,853.33,
and reject all other bids; and,
2. Approve the appropriation of $1,300,000 from the Affordable Housing Project
Fund 26-67000-4720 to the Little Hollywood Construction Fund 26-65200-4721.
Resp ctfully submitted, Prepared by,
,� b
Y6�-U
Douglas Dumhart Laura Stokes,
Economic Development Manager Housing/Redevelopment Coordinator
Attachments:
1. Little Hollywood Phase II Construction Contract (M.S. Construction Management
Group)
2. Task and Fee Cost Details
3. Location Map
CONTRACT
This contract is made and entered into by and between the SAN JUAN CAPISTRANO
COMMUNITY REDEVELOPMENT AGENCY, hereinafter referred to as "AGENCY" and
M.S. CONSTRUCTION MANAGEMENT GROUP hereinafter referred to as
"CONTRACTOR."
IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS:
FIRST. CONTRACT DOCUMENTS.
The contract documents shall be considered to include the Notice Inviting Bids, the
Instructions to Bidders, the Proposal, the Bid Bond, the Non-Collusion Affidavit, the
Designation of Sub-Contractors, the Contract which is prepared for execution by the
AGENCY and the CONTRACTOR. Plans, Specifications and Special Provisions, the
Standard Specifications for Public Works Construction, 2006 Edition, including all
Supplements, Contract Bonds, Resolutions adopted by the AGENCY pertaining to the
work, insurance policies and certificates, and any supplemental written agreements
amending or extending the scope of the work originally contemplated that may be
required to complete the work in a substantial and acceptable manner.
SECOND. THE WORK.
CONTRACTOR agrees to furnish all tools, labor, material, equipment, transportation,
and supplies necessary to perform and complete in good and workmanlike manner the
construction of LITTLE HOLLYWOOD AFFORDABLE HOUSING PROJECT PHASE 11-
10 UNITS IN THE LOS RIOS HISTORIC DISTRICT in strict conformity with the Plans,
Specifications and all other contract documents, which documents are on file at the
Office of the City Clerk, City Hall, 32400 Paseo Adelanto, San Juan Capistrano,
California.
THIRD. PAYMENT.
AGENCY agrees to pay, and CONTRACTOR agrees to accept, the lump sum adjusted
for variations of quantities, at the prices designated in bid proposal at the time and in the
manner set forth in the Specifications.
FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK.
CONTRACTOR agrees to begin and complete the work within the time specified in the
Notice Inviting Bids. It is agreed that it would be impracticable and extremely difficult to
fix the actual amount of damages, and loss sustained by AGENCY, should
CONTRACTOR fail to complete the work in the specified time; therefore,
CONTRACTOR shall pay AGENCY, as liquidated damages, not in the nature of a
penalty, Two Hundred Fifty Dollars ($250) per calendar day for each day delayed;
provided that extensions of time with waiver of liquidated damages, may be granted as
Page 1 of 4
ATTACHMENT
provided in the Specifications.
FIFTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND.
CONTRACTOR agrees to furnish bonds guaranteeing the performance of this contract
and guaranteeing payment of all labor and material used under this contract, as
required by the laws of the State of California, on forms approved by the AGENCY. The
Performance Bond shall be for an amount of one hundred percent (100%) of the
amount of this contract and shall be conditioned on full and complete performance of
the contract, guaranteeing the work against faulty workmanship and materials for a
period of one (1) year after completion and acceptance. The Labor and Material Bond
shall be for an amount of one hundred percent (100%) of the amount of this contract
and shall be conditioned upon full payment of all Labor and Material entering into or
incidental to the work covered by this contract. CONTRACTOR agrees to furnish the
bonds on the forms found within the Specifications.
CONTRACTOR agrees to pay AGENCY such sum as the Court may judge as
reasonable for the legal services of any attorney representing the AGENCY in any
action brought to enforce or interpret the obligations of this agreement, and such sums .
shall be made a part of any judgment in such action against CONTRACTOR if such
action is determined in favor of said AGENCY. The required Performance, Labor and
Materials Bonds, and Bid Bond shall provide that the surety shall pay attorney's fees
incurred by AGENCY in enforcing this agreement.
SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES.
Pursuant to the Labor Code of the State of California, copies of the prevailing rate of per
diem wages, as determined by the Director of the State Department of Industrial
Relations, are on file in the Office of the City Clerk, 32400 Paseo Adelanto, San Juan
Capistrano, California, and are hereby incorporated and made a part hereof.
CONTRACTOR agrees that he, or any SUB-CONTRACTOR under him, shall pay not
less than the foregoing specified prevailing rates of wages to all workmen employed in
the execution of the contract.
SEVENTH. INSURANCE.
CONTRACTOR shall maintain at all times during this contract liability and property
damage insurance naming the AGENCY and its elected and appointed officials as a
named insured, which such policies shall be of an amount not less than One Million
Dollars combined single limit. Insurance certificates shall be for a minimum period of
one year.
CONTRACTOR shall maintain in full force and effect comprehensive automobile liability
coverage, including owned, hired, and non-owned vehicles in the following minimum
amounts:
Page 2 of 4
$1,000,000 property damage;
$1,000,000 injury to one person/any one occurrence/ not limited to contractual
period;
$2,000,000 injury to more than one person/any one occurrence/not limited to
contractual period.
The insurance policies shall bear an endorsement or shall have an attached rider
providing that in the event of expiration of proposed cancellation of such policies for any
reason whatsoever, the AGENCY shall be notified by registered mail, return receipt
requested, giving a sufficient time before the date thereof to comply with the applicable
law or statute but in no event less than 30 days before expiration or cancellation is
effective. CONTRACTOR shall provide to the AGENCY the policy certificate
establishing that the required level of insurance has been satisfied.
CONTRACTOR shall indemnify, defend and save harmless the AGENCY, its officers,
agents, and employees from and against any and all claims, demands, loss or liability of
any kind or nature which CONTRACTOR, its officers, agents and employees may
sustain or incur or which may be imposed upon them or any of them for injury to or
death of persons, damage to property as a result of, or arising out of, or in any manner
connected with the performance of the obligations under this contract.
EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO
PUBLIC CONTRACTS.
AGENCY is subject to the provisions of the Public Contract Code and the Labor Code of
the State of California. It is stipulated and agreed that all provisions of law applicable to
public contracts are a part of this contract to the same extent as though set forth herein
and shall be complied with by CONTRACTOR. These include, but are not limited to, the
stipulation that eight (8) hours labor constitute a legal day's work and CONTRACTOR
shall, as a penalty to AGENCY, forfeit Twenty-five Dollar ($25) for each workman
employed in the execution of the Contract by CONTRACTOR, or by any SUB-
CONTRACTOR, for each calendar day during which such workman is required or
permitted to work more than eight (8) hours in violation of the provisions of Article
Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as
permitted by law.
IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of
AGENCY, pursuant to Board of Directors action, and by CONTRACTOR on the date set
before the name of each.
[SIGNATURES ON FOLLOWING PAGE]
Page 3 of 4
SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY
DATED:
BY:
THOMAS W. HRIBAR, CHAIRMAN
BY:
MIKE SAGHAFI, PRESIDENT
M.S. CONSTRUCTION MANAGEMENT GROUP
LICENSE NO. AND CLASSIFICATION
ATTEST:
Margaret R Monahan, City Clerk
PROVED S TO FORM:
Vwml
mar San oval, City Attorn y
Page 4 of 4
Attachment 2
Task and fee costs for oversight and monitoring of the
construction are detailed in the following exhibits:
Task Exhibit
MBA Archeological Monitoring Proposal A
Adams-Streeter Addendum 2 B
Adams-Streeter Post Design Support C
LGC Soils Monitoring D
City and C.U.S.D. Fees E
AEON
MEMO
Michael Brandman Associates
xaker<reid
November 20, 2008 661.314.2 S',
I� Pre>no
559.497.1310
M Laura Stokes, Housing/Redevelopment Coordinator 1
City of San Juan Capistrano �14'05 4100
Community Redevelopment Agency Rd",
32400 Paseo Adelanto '60 V?""r,
San Juan Capistrano, CA. 92675
916.!83 0944
Sen Rrn,anlmo
Subject: Proposal for Cultural Resource Monitoring at the Little Hollywood Phase 11 Affordable 909,884
Housing Development,City of San Juan Capistrano,California 1,,
92x512'73
Dear Ms.Stokes,
Michael Brandman Associates(MBA) is pleased to provide you this scope of work and fee estimate to
perform cultural resource monitoring(CRM)services for a new residential community in the City of San
Juan Capistrano,California. Conditions of Approval associated with No.6A and No. 7A shall be met in its
entirety under this scope. Michael Dice, M.A.,an Orange County certified archaeologist,will head the MBA
team and will assign archaeological monitoring staff once the project begins. A representative of the
Juaneno Band of Mission Indians,Acjachemen Nation shall be on-site when the MBA monitor is called to
service and the tribal representative shall be under contract with MBA.
We understand that the City anticipates that no more than 540 person hours(27 weeks and 20 hours per
week)will be required for cultural resource monitoring. Given that the site is just 2.6 acres in size, based
on our experience we would anticipate a substantial decrease in the actual amount of time needed for
CRM monitoring. We suspect that no more than 80 person hours will be needed for site grading and an
additional 80 person hours needed for trenching in virgin earth. Since only virgin earth need be monitored
by the cultural resource inspector, once virgin earth is no longer impacted,our staff will cease the
monitoring operation.
Under this scope, MBA shall meet with the City Grading Inspector and the grading contractor prior to
initiation of grading(Task 1). Full time archaeological monitoring is required during earth-disturbing
activities within the project area until virgin earth is completely turned(Task 2)and should any cultural
materials be encountered, MBA staff would be required to mitigate for impacts. Monitoring fees for the
archaeological staff will be$45 per hour,and monitoring fees for the Acjachemen staff will be$60 per
hour. If the Nations'fee increases through no fault of our own,you will be contacted. The fee includes
t
monitoring management, which is anticipated to be roughly 10%of the monitoring hours. Should overtime
be required to complete project work on any one day,an additional $100 per overtime day will be charged
for each MBA employee.
We do not anticipate that our services shall be required for more than a total of 160 person hours for the
CRM and 160 person hours for the Acjachemen monitor. Field time shall be billed to you on a daily basis
following the abovementioned format. Should more than the anticipated person hours be required where
." the Not-to-Exceed fee might be exceeded, or if resources are detected in the project area that require
services beyond the monitoring process described herein, Mr. Dice will contact you and a change order
shall be submitted if necessary. Should no cultural resources be uncovered during the monitoring
{= ENVIRONMENTAL SERVICES•PI✓iNNING•NATURAL RFSOURCES MANAGEMENT Is
www.brmdmaacom Exhibit A
Laura Stokes
City of San Juan Capistrano
November 20,2008
Page 2
process,a negative-findings letter report shall be written(Task 3). The report,when submitted to the City,
will indicate that the monitoring requirement has been fulfilled and will be submitted to the archaeological
archives at GSU-Fullerton.
Please indicate your acceptance of this proposal in the space provided below by contacting Michael Dice,
M.A.at 714-508-4100. Mr. Dice is an Orange County Certified Archaeologist and should be considered
the responsible party and Primary Contact.
We are prepared to begin work immediately upon authorization to proceed,and receipt of a signed
contract. The terms and conditions of this proposal will remain valid for 30 days. If you have any
questions,please contact me at 714.742.0468. We look forward to assisting you with your project in an
expeditious and cost effective manner.
Sincerely, Accepted By:
h' Michael Dice Printed Name: Date
Senior Archaeologist Title:
Michael Brandman Associates City of San Juan Capistrano
621 E Carnegie Dr.#200
San Bernardino,CA 92408
Enclosures: Attachment A:Scope of Work
Attachment B: Fees and Schedule
Michael Dice-Resume
MBA 2008 Fee Schedule
K\olmnl(P&JN)\oo39\003900o5P\00390005P_Propu l Monrtoring.doc
W)K)l-t,
City of San Juan Capistrano-Little Hollywood Phase 11 Project
Proposal for Cultural Resource Monitoring
ATTACHMENT A.SCOPE OF WORK
Scope of Work:Cultural Resource Monitoring
Monitoring is defined as a process by which cuts of virgin earth are carefully inspected for the presence of
cultural resources. Should the inspector determine that finds may be significant,the grading contractor
will be contacted and the area will be blocked from further construction. The inspector shall then contact
a City representative stating the type of mitigation that is required and a change order for those services
shall be issued to you within 24 hours. If human remains are observed by the inspector,the cultural
resource monitor must call the County Coroner.
Task L,Pre-construction Meeting and Mltigatlon-Monitoring Plan
The MBA archaeological inspector will meet with the City Grading Inspector and the Prime Grading
contractor prior to initiation of work to exchange information and determine what procedures would be in
place if any items are found. A mitigation-monitoring plan shall be written as a part of this scope and shall
be presented to the City during the pre-grade meeting.
Task 2:Monitoring
t, Monitoring shall take place following the monitoring recommendations required by the City. The
monitoring is considered limited and shall end once virgin earth is no longer impacted. The monitor is
authorized to stop all earthmoving activities if buried cultural resources are detected. Should Phase II
is testing or Phase III excavation be required,a change order for such services shall be submitted to you. We
do not anticipate that this will happen, but the Client must be prepared to fulfill these mitigation measures
following California Environmental Quality Act(CEQA)guidelines.
Monitoring fees include MBA's contract-with the Acjachemen monitor,who will be on-site at the same time
the MBA staff monitor is on-site. We believe that their rate will be established at$65 per hour, but this
may change.
Task 3:Final Report(negative findings only)
A final report shall be written that can be submitted to the City that will allow the City to remove the
monitoring qualifier from the project conditions of approval. This report shall be submitted to you in the
e
form of a letter report submitted two weeks after field monitoring ceases.
Should archaeological finds be uncovered,any finds will require a separate scope to recover them and a
positive-findings report must be written. The change order associated with finds recovery shall include an
rz augment for the positive findings report.
City of San Juan Capistrano-Little Hollywood Phase 11 Project
Proposal for Cultural Resource Monitoring
RESUMES
Fees for Cultural Resource Monitoring
The fee for production of Task 1 shall be$1,500. Our fee for Task 2 monitoring is$16,800 which is a flat
rate of$45 per hour per eight hour day plus$60 per hour for Native American monitoring. If overtime is
required during any one day, an additional$200 shall be charged for the overtime day. Our fee for the
Task 3 report, negative findings only, is$1,000. The total of these three tasks is$19,300,and this dollar
amount constitutes the not-to-exceed fee total. The following are the fees for the archaeological team.
Staff Hourly Rate
Field Monitors/Laborer $45
Juaneno Band of Mission Indians,Acjachemen Nation $60
Senior Archaeologist $120
Should cultural resources be discovered during monitoring, additional charges must be negotiated as such
finds will require additional mitigative efforts, including identification,duration,and "positive-finds"
reporting.
Fees
The fee for this project is provided below. The proposed fee is based on the scope of work described
above,and includes all labor and direct costs. The schedule below provides the tram member who will
perform the work. Task 2a and 2b will be managed by Michael Dice,Senior Archaeologist.
Fees by Task
MBA Professional Labor
Task 1:Research and Pre-construction Meeting(Michael Dice,$120 per hour billable) $1,500
Task 2a;CRM Monitoring, 160 person hours maximum. (Alynne Loupe,Field Monitor,$45 per hour
billable). Monitoring management time is included in this Task. Should additional time be
required,a change order shall be submitted to you. For overtime,see Note below $7,200
Task 2b;Native American monitoring, 160 person hours maximum(Acjachemen Nation staff$65 per
hour billable) $9,600
Task 3:Final historic resources management report(negative findings only,Michael Dice,$120 per
hour billable) $1,000
FEE TOTAL(Not-to-Exceed without Change Order) $19,300
*Note: Should buried cultural deposits be encountered,mitigation for effect may be required. This scope does
not include costs associated with mitigation for effects,nor does this scope covets costs associated with
Native American representation should any be required. Should these be required,you will be contacted
and a changeorder submitted to you.
Should more than 8 hours per day be required your will be charged an extra$100 for each overtime day.
The assumptions used in calculating the above fees are:
• The price is valid for up to 30 days from the date of this scope,after which it may be subject to revision.
• This price is based on completion of the work within the proposed schedule. If delays occur,an
amendment of the price would be warranted to accommodate additional project management and
other costs,and to reflect adjustments for updated billing rates.
• Costs have been allocated to tasks based on MBA's proposed approach. During the work, MBA
may,on its sole authority, re-allocate costs among tasks and/or direct costs,as circumstances
warrant,so long as the adjustments maintain the total price within its authorized amount.
n.nti4",
jll� A 111.
ADAMS STREETER IRVINE • RIVERSIDE
CIVIL ENGINEERS INC. Jan A. Adams - Randal L. Streeter
November 10, 2008
REVISED DECEMBER 19, 2008
City of San Juan Capistrano
32400 Pasco Adelanto
San Juan Capistrano, Ca 92675
Attention: Laura Stokes
Subject: Little Hollywood Project 11 Expansion
Additional Engineering Services provided through October 4, 2008
Project No. 26-65200-4721-CI0-000
Dear Laura
The following scope of services details additional changes and requests from the City for
the subject project. These items are not part of the original engineering scope provided in
our proposal dated February 13, 2006. We are requesting a change order to the original
contract based on the services that have been provided as follows:
1. Desipn Future Recycled/Reclaimed Water System
Revise the design irrigation system into two separate systems. One system on the
westerly side will utilize recycled water. The other system on the interior portion
will remain a domestic system. Scope includes separate details, notes, legends
and calculations for the use of recycled water.
Revise water usage calculations and irrigation timing schedule to reflect irrigation
changes. Incorporate both recycled and domestic items in the bid specification.
Add specifications for recycled water pump.
Fee................. ........................................................ .................$5,788.00
15 CORPORATE PARK , IRVINE, CA. 92606 * Tel: (949) 474-2330 - Fax: (949) 474-0251
2900 ADAMS STREET, SUITE A-400 - RIVERSIDE, CA. 92504 , Tel: (95 1 ) 352-4100 - Fa
Exhibit B
City of San Juan Capistrano,
November 10, 2008
Page two
2. Revisions to Irrigation for added planting
Additional irrigation was required for additional planting that was extended down
to the southerly OCFCD access road.
Fee.....................................................................................................$486.00
3. Fencing
Add privacy fencing between units per City's request. Create and review exhibits
detailing additional fences. Create miscellaneous details for new low fence and
fence attachment. Add fencing to specifications document. Scope includes
meetings and coordination with the City on new fencing. Revise planning and
coordinate irrigation due to fencing additions.
Fee..................................................................................................$3,184.50
4. Plan Separation
Review with City the need for separating Architectural, Landscaping, and
Irrigation plans into separate plan sets. Break out Landscape and Architecture
into separate sets.
Fee:....................................................................................................$771.00
5. Coordination of Changes
Coordinate changes requested by City. Review plans for MNWD and OCFCD
easement and trees to be removed. Review and coordinate architecture with
Silvercrest. Land Concern review of landscape files and specifications and send
to Adams-Streeter.
Fee.....................................................................................................$958.00
6. Floor Plan Change
Create new floor plan and elevation exhibit. Review and send City revised
1-Bedroom exhibit and change roof colors. Coordinate new I-Bedroom house
with Adams Streeter, Land Concern, and City staff.
Fee.....................................................................................................$847.00
City of San Juan Capistrano
November 10, 2008
Page three
7. Car Port Wall Addition
Revise car port details, elevations and sections due to additional wall under
storage cabinets per City's request. Additional revisions were needed due to new
floor plan which changed car port elevations and ramp details.
Fee..................................................................................................$1,905.75
8. Additional Planting
Revise landscape planting in central portion of the project. Send new planting
exhibits to City and Engineer.
Fee.....................................................................................................$275.00
9. Potential Road Extension & Final Details of Plans
Additional Engineering services to fulfill council request of additional
information on potential road extension and final details of plans. Work includes
creation of a road extension exhibit,preliminary cost estimation for a road
extension, creation of an exhibit detailing OCFCD and MNWD easements, and
revision to the water irrigation plan replacing recycled water meters for domestic
water meters.
Fee.....................................................................................................$906.25
10. Off-Site Line Extension
Attendance of team meetings and resolving existing dry utility conflicts that
include the overhead facilities along I,os Ramos Street.
Fee..................................................................................................$3,000.00
Total Amount of Addendum Request......................................$18,121.50
City of San Juan Capistrano
November 10, 2008
Page four
All billing will be invoiced on a percentage completion basis. Any additional services
will be based on the following current hourly rates:
Office: ................ .........................................................................$125/Hour
Field: 2-Man Survey Crew...........................................................$215/Hour
These rates will remain in effect through April 2009 at which time they may be changed
due to Union negotiations. All out of pocket expenses, such as filling and permit fees,
blueprinting, plotting and reproduction charges will be extra and invoiced at our direct
cost.
It is a pleasure to submit this proposal. We would be happy to discuss its intent with you
at your convenience. We look forward to providing you the finest in engineering services
and related technical assistance.
Sincerely,
&44'
Randal L. Streeter
Vice President
RLS:dc
Little Hollywood Date Prepared: 12/18/08
Fee Cost Estimate
PHASE 3 -POST DESIGN SUPPROT
FIELD OFFICE
Hours IFee lHours lFee
CONSTRUCTION STAKING
Rough Grade 32 $6,336 8 $1,000
Sewer 8 $1,584 6 $750
Water 12 $2,376 6 $750
Street 12 $2,376 6 $750
Buildings 8 $1,584 4 $500
Bio-Swale 8 $1,584 2 $250
SUB TOTALS 11 610110�
CERTIFICATIONS
Rough Grade 1 12 $2,5801 8 $1,000
Precise Grade 1 8 $1,720 4 $500
SUB TOTALS
LANDSCAPE
Spot Plant Material 10 $850
Spot Bio-Swale Boulders 4 $340
TOTAL ;1�;a'•iii','�h ,a
ADVANCE UTILITY
Spot hand holes and various structures 4 $500
TOTAL
MEETINGS
Pre-Construction Meeting 6 $750
Underground Meeting 6 $750
TOTAL
GRAND TOTAL $28,830
Page U:\2006\06-1606\Documents\Phase 3 Fee Estimate.xls
EXHIBIT C
Lawson&Associates Geotechnical Consulting, Inc.
January 12, 2009 Project No: 061132-01
Ms. Laura Stokes
City of San Juan Capistrano
32400 Pasco Adelanto
San Juan Capistrano, CA 92675
Subject. Proposal to Provide Geotechnical Services for Development of"Little Hollywood" (Phase
II), Located North of Ramos Street and Paseo Adelanto, City of San Juan Capistrano,
California
Introduction
In accordance with your request, Lawson & Associates Geotechnical Consulting, Inc. (LGC) has prepared
this proposal and cost estimate to perform geotechnical services for the development of"Little Hollywood"
(Phase II), located north of Ramos Street and Paseo Adelanto, City of San Juan Capistrano. Geotechnical
services are anticipated to include coordinating prior to rough/precise grading, geotechnical review of the
rough and precise grading plans and observation and testing services during rough grading, precise grading,
and postgrading. This proposal is based on our conversations with you, the site plans prepared by Adams
Streeter,and our previous experience in the City of San Juan Capistrano.
Site Location and Usa¢e
The site consists of a relatively flat lying,roughly triangular shaped property located north of the intersection
of Paseo Adelanto and Ramos Street, south of Mission Street, in the city of San Juan Capistrano, California.
The site is currently a vacant lot that is bordered by existing residential homes to the northeast, Ramos Street
to the south and the Trabuco Creek flood control channel to the west.
We understand the proposed development of the site consist of approximately 11 one-story, I to 2 bedroom
slab-on-grade residential dwellings with attached garages, associated parking areas, associated streets,
sidewalks, curb and gutter, and underground utilities.
1319 Calle Avanzado.San Clemente.CA 92673.6351 .(949)369-6141 .Fax(949)369-6142
EXHIBIT D
Scone of Geotechnical Services
The following is a brief description of the geotechnical services we propose to perform.
I. Review of Rough Grading Plans and Observation&Testing During Rough Grading
LOC will review the rough grading plans prepared by Adams Streeter for conformance with our previous
geotechnical recommendations and provide updated/additional geotechnical recommendations as
required.
Based on our initial site evaluation, grading will involve clearing and grubbing of the subject site
followed by approximately 10 feet of remedial grading. Based on the information provided by Adams
Streeter, we understand that there will be on the order of approximately 20,000 yds3 of remedial grading.
Since a detailed construction schedule is not available at this time, we have assumed that it will take
approximately three weeks to complete the rough grading process. During this time, we propose to
provide a technician onsite full-time to provide observation, testing, and recommendations (when
appropriate). Please note this estimate is for budgeting purposes only and is highly dependant of the
progress of the contractor. Charges for additional time will be accrued on a time and materials basis in
accordance with our 2007 Professional Fee Schedule.
Coordination/meetings prior to,
and during Rough Grading $ 1,200.00
Review of Rough Grading Plans $ 1,000.00
Geotechnical Observation &Testing
(Estimate 3 weeks @ 8 hrs/day @ $95/hr.) $11,400.00
Laboratory Testing $ 2,000.00
As-Graded Report of Rough Grading 4,000.00
Subtotal: $19,600.00
Following the completion of the rough grading, we will submit an as-graded report, which will
summarize our field observations, Feld and laboratory test results, and the geotechnical conditions
encountered during grading of the site. This report will be submitted approximately three weeks after
grading is complete.
II. Precise Grading Plan Review
The precise grading plan review will contain updated recommendations (where applicable) for building
foundations, expansion potential, drainage, side yard walls,driveways, flatwork and fencing, etc.
Precise Grading Plan Review 1,500.00
Subtotal: $ 1,500.00
Note: If the onsite soils are highly corrosive, the services of a corrosion engineer may be required.
Project No. 061132-01 Page 2 January 12, 2009
III. Observation and Testing During Precise Grading and Postgrading
Our scope of service during precise grading and postgrading generally consists of observation and testing
of utility line trench backfill, curb and gutter, street improvements, sidewalks, footing inspection,
driveways, and presoaking (if necessary).
It is our understanding that a minimal amount of grading will be required to take the site from the rough
graded condition to precise grade and building construction will essentially take place on the rough
graded pads. Based upon the estimated amount of precise grading and postgrading (trench backfill,
footing inspections, driveways, sidewalks, etc.) required to complete this work, we propose to provide a
part-time technician to observe and test during this process. Please note that since a detailed construction
schedule is not available at this time, this estimate is for budgeting purposes only and is highly dependant
on the progress of the contractor. Also, since utility plans for storm drain, sewer, etc. are not available at
this time, it has been assumed that utility trenches will be of a typical depth and no deep
connections/lines will be constructed. If this is not the case, this office should be contacted and our
proposal will be adjusted accordingly.
Upon completion of the project, we will write a report containing the results of our observations and
testing during postgrading.
Coordination/meetings prior to,
and during Precise Grading $ 1,200.00
Senior Field Technician(Estimate 40 hours @ $95/hr.) $ 3,800.00
Report of Postgrading $ 2,500.00
Subtotal: $ 7,500.00
Cost Estimate
Our above-mentioned geotechnical consulting services will be provided on a Time-and-Material basis with
an estimated budget of Twenty-Eight Thousand Six Hundred Dollars ($28,600.00). Breakdowns of our
anticipated costs were provided above for your information.
Ass mations
Please note that the following assumptions have been made in our cost estimate. If any of these assumptions
are invalid, our fees shall be adjusted accordingly.
The project civil engineer will provide us with an AutoCAD file of the proposed grading and topography.
A total of 11 dwellings will be developed in one phase of construction.
• No significant design changes will be made to the project during design or construction necessitating
additional geotechnical reports.
• I.GC will be provided with at least 24 hours notice prior to requested geotechnical observation and
testing services.
• It is the sole responsibility of the contractor to inform LGC when geotechnical observation and testing
services are required during the course of the project.
LGC has based this proposal on limited available information; therefore, if the scope of work changes
significantly, this office should be contacted so that a revised proposal may be provided.
Project No. 061132-01 Page 3 January 12, 2009
Please note that there are many factors, such as contractor's schedule, agency requirements, weather
conditions, and type of material used for backfill, which significantly affect the total cost of our geotechnical
services during postgrading. These factors are generally beyond our control, and this cost estimate is based
on normal working conditions for your budgetary purposes. We propose that the actual charges for our
services be accumulated on a time-and-materials basis in a attached 2007 Professional Fee Schedule.
Closure
Our services will be performed to the general standard of care of geotechnical consulting in Southern
California;no other warrantee is expressed or implied.
If this proposed meets with your approval,please provide us with the necessary work authorization. We will
start work immediately upon signing a mutually agreeable contract.
If you should have any questions,please do not hesitate to contact this office.
Sincerely,
LAWSON&ASSOCIATES GEOTECHNICAL CONSULTING,INC.
James Thomasson
Project Manager
KAD/JRTJsec
Attachment: 2007 Professional Fee Schedule
Distribution: (2) Addressee
Project No. 061131-01 Page 4 January 12, 2009
Lawson&Associates Geotechnical Consulting,Inc.
2007 PROFESSIONAL FEE SCHEDULE
GEOTECHNICAL SERVICES
Professional Billine Rate (per hour)
WordProcessing.....................................................................................................................................S 45.00
TechnicianI................................................................................................................................................. 60.00
CADOperator.............................................................................................................................................65.00
SeniorField Technician.............................................................................................................................. 85.00
Technician/Senior Technician Prevailing Wage.........................................................................................85.00
StaffEngineer/Geologist............................................................................................................................. 85.00
Senior Staff Engineer/Geologist/Scientist ................................................................................................ 100.00
Field Supervisor/Operations Manager...................................................................................................... 105.00
Project Engineer/Geologist....................................................................................................................... 110.00
Associate Engineer/Geologist................................................................................................................... 130.00
Principal Engineer/Geologist.................................................................................................................... 170.00
Eneineerine Equipment
VehicleUsage...........................................................................................................................$ 10.00/peT hour
Tiltmeter, Inclinometer Vibration Monitor....................................................................................60.00/per day
NuclearSoil Gauge........................................................................................................................75.00/per day
Water Level Sounder......................................................................................................................50.00/per day
PortableGenerator ......................................................................................................................... 50.00/per day
Manometer..................................................................................................................................... 50.00/per day
Other Monitoring Equipment.........................................................................................................Upon Request
Terms and Conditions
Expert witness testimony, depositions, or mediation conferences, will be billed at 2.0 times the basic
billing rate,portal to portal.
All geologists, engineers, and technicians will be billed at time-and-a-half for overtime.
Invoices are rendered monthly, payable upon receipt.
A retainer of 50 percent of the fee is required for projects with a total estimated fee of$5,000.00 or less.
The balance is due upon report delivery.
Proposals are valid for 30 days, unless otherwise stated.
Heavy equipment, subcontractor fees and expenses, supplemental insurance, travel, shipping,
reproduction, and other reimbursable expenses will be invoiced at cost, plus 20 percent, unless billed
directly to, and paid by the Client.
30 percent of the fee for field studies will be invoiced immediately upon authorization to cover equipment
and mobilization costs.
Client agrees to provide all information in Client's possession about the actual or possible presence of
buried utilities and hazardous materials on the site, and agrees to reimburse LGC for all costs related to
their unanticipated discovery.
1319 Calle Avanzado.San Clemente•CA 92673-6351 •(949)369-6141 • Fax(949)369-6142
Laboratory Char es
Test Rate
MoistureContent....................................................................................................................................$ 10.00
Moisture and Density (ring samples)..........................................................................................................20.00
Moistureand Density (shelby tube)............................................................................................................60.00
Maximum Dry Density (optimum moisture content)................................................................................ 150.00
MaximumDensity Checkpoint...................................................................................................................75.00
Specific Gravity-Fine Aggregate..............................................................................................................85.00
Specific Gravity-Coarse Aggregate..........................................................................................................80.00
SieveAnalysis............................................................................................................................................. 70.00
HydrometerAnalysis ................................................................................................................................ 105.00
Sieve and Hydrometer Analysis................................................................................ ............................... 150.00
Percent Passing No. 200 Sieve....................................................................................................................55.00
Liquid Limit and Plastic Limit.................................................................................................................. 115.00
Liquid Limit-Non Plastic (1pt).................................................................................................................80.00
SandEquivalent .......................................................................................................................................... 80.00
ExpansionIndex........................................................................................................................................ 145.00
Direct Shear(shear rate of 0.05 in./min.)..................................................................................................250.00
Direct Shear(shear rate of lower than 0.05 in./min.)................................................................................290.00
SinglePoint Shear.......................................................................................................................................90.00
Consolidation(w/o time rate).................................................................................................................... 185.00
w/time rate, add(per increment)..........................................................................................................45.00
w/extra load, add(per load)..................................................................................................................40.00
CollapseTest............................................................................................................................................. 100.00
R-Value (untreated)...................................................................................................................................275.00
R-Value (treated).......................................................................................................................................300.00
CBR(untreated)per point......................................................................................................................... 175.00
SulfateContent............................................................................................................................................50.00
Chloride Content.....-............. ....... ...--...... 50.00
pHand Resistivity .................................................................................................................................... 175.00
Caltrans216 Compaction.......................................................................................................................... 200.00
Triaxial testing, residual shear testing, permeability, abrasion, and special testing will be charged at hourly
rates. Materials testing fees and additional laboratory testing fees will be provided upon request.
Laboratory samples will be retained for 60 days. A monthly storage fee of$3.00 per bag/$1.00 per ring will
be assessed if longer storage is required.
Weekend testing and RUSH tests may be provided to Clients upon requests and additional charges will be
determined on a project-by-project basis.
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Project Name: Little Hollywood Phase 2
Project Address: 26581 Ramos St.
Plan Check #: Rough Grade-B07-1317, Precise Grade B07-1318, Landscape B07-1316
SewerNVater-E07-0057, Imp plan .- E07-0058, Bldg Permits B07-1317& 1308-09671308-0975
Rough Grading Permit * $2,921.17
Precise Grading Permit * $6,544.45
Building Permit(includes some Eng. & Utility Dev.fees) * $249,238.90
($24,923.89 x 10 units)
Landscape Permit * M067,95
Water&Sewer Plan Fees
Improvement Plan Fees * $3;254.99
Transportation Corridor(TCA) @ Exemption Letter Due @ Issuance
C.U.S.D. # 3. ( .u,,. „ a
IR" t@i
$273,137.27 " Fees are payable to THE CITY OF SAN JUAN CAPISTRANO
@ Fees are payable to THE TCA
Grading Surety Bond Amount
$ N/A (See Deena Berens)
C & D Bond Amount
$ N/A (See Deena Berens)
EXHIBIT E
Page I of 1
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ATTACHMENT
http://maps.digitalmapeentral.com/production/CityG]S/v07_0l_059/index.hunl 1/6/2009