18-0821_IWATER, INC._Maintenance Services Agreement First Amendment AMENDMENT NO. 1
TO THE MAINTENANCE SERVICES AGREEMENT
FOR
VALVE AND FIRE HYDRANT MAINTENANCE SERVICES
BETWEEN
THE CITY OF SAN JUAN CAPISTRANO
AND
iWATER, INC.
1. Parties and Date.
This Amendment No. 1 to the VALVE AND FIRE FJ_' RANT Mi TENANC
SERVICES Agreement is made and entered into as of this VA day of .. ' !A � ,
2018,.by and between the City of San Juan Capistrano, a.municipal organization o 4,,anized
under the laws of the State of California with its principal place of business at 32400 Paseo
Adelanto, San Juan Capistrano, California 92675 ("City") and iWater, Inc., a Corporation
with its principal place of business at 12 Goodyear, Suite 130, Irvine CA 92618
("Contractor"). City and Consultant are sometimes individually referred to as "Party" and
collectively as "Parties."
2. Recitals.
2.1 Contractor. The City and Contractor have entered into an agreement entitled
"MAINTENANCE SERVICES AGREEMENT FOR VALVE AND FIRE HYDRANT
MAINTENANCE SERVICES" dated December 6, 2016, ("Agreement") for the purpose of
retaining the services of iWater, Inc. to provide valve maintenance and exercising, and fire
hydrant maintenance and exercising services.
2.2 Amendment Purpose. The City and Contractor desire to amend the
Agreement to include fire hydrant painting services for the City fire hydrants each year at
cost of $20 per fire hydrant, extend the term of the Agreement, and increase the not-to-
exceed compensation amount.
2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to
Section 3.5.9 of the Agreement.
3. Terms.
3.1 Amendment. Attachment A to the Agreement is hereby deleted and replaced
with Exhibit"A", which is attached hereto and incorporated herein by this reference.
Page 1 of 9
3.2 Amendment Exhibit "B" to the Agreement is hereby deleted and replaced
with new Exhibit"B", which is attached hereto and incorporated herein by this reference.
3.3 Amendment. Section 3.1.2 of the Agreement is hereby amended in its
entirety to read as follows:
3.1.2 Term. The term of this Agreement shall begin on the signature date of
the Agreement, and shall be for a two year and six month period ending June
30, 2019. The Parties may, by mutual written consent, extend the term of this
Agreement for two (2) one-year extensions. This Agreement shall terminate
on June 30, 2020.
3.4 Amendment. Section 3.3.1 of the Agreement is hereby amended in its
entirety to read as follows:
3.3.1 Compensation. Contractor shall receive compensation,. including
authorized reimbursements, for all Services rendered under this Agreement at
the rates set forth in Exhibit "B" attached hereto and incorporated herein by
reference. The total compensation in fiscal year ending June 30, 2019 shall
not exceed the amount of One Hundred Sixty Five Thousand, Four Hundred
Fifty Dollars ($165,450) without written approval of City. The total
compensation in each fiscal year thereafter from July 1 to June 30, shall not
exceed the bid multiplied by the inflation rate of the consumer price index
between the base time of October 1, 2016, and the beginning (July 1) of the
fiscal year going forward. Such change will be formalized by addenda to this
contract each year. Extra Work may be authorized, as described below, and
if authorized, will be compensated at the rates and manner set forth in this
Agreement.
3.5 Continuing Effect of Agreement. Except as amended by this Amendment No.
1, all other provisions of the Agreement remain in full force and effect and shall govern the
actions of the parties under this Amendment No. 1. From and after the date of this
Amendment No. 1, whenever the term "Agreement" appears in the Agreement, it shall
mean the Agreement as amended by this Amendment No. 1.
3.6 Adequate Consideration. The Parties hereto irrevocably stipulate and agree
that they have each received adequate and independent consideration for the performance
of the obligations they have undertaken pursuant to this Amendment No. 1.
3.7 Severability. If any portion of this Amendment No.. 1 is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
[Signatures on Next Page]
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SIGNATURE PAGE FOR AMENDMENT NO. I TO THE
MAINTENANCE SERVICES AGREEMENT
FOR VALVE AND FIRE HYDRANT MAINTENANCE SERVICES
BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND
MATER, INC.
CITY OF SAN JUAN CAPI TRANO MATER, INC.
Approved By:
(7$44111L0 akt.IAL
•
B_••a. in e• Signature
ityMan-•
-b0.04 Wle 3
Date Name
Attested By.
nrr / rres1 d4"
ari Mo ris :i' Clerk Title
e ''
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A � S
roved As To Form:
pp Date
='Atto -'`. '
400
Page 3 of 9
EXHIBIT "A"
SCOPE OF WORK
VALVE EXERCISING AND FIRE HYDRANT FLUSHING AND EXERCISING
AND
FIRE HYDRANT PAINTING
Project area consists of all defined main streets within the City of San Juan Capistrano; as
provided in the Atlas map of the San Juan Capistrano water service area. The city-owned
system fire hydrants and lines must be flushed. The system valves also require exercising.
The Contractor shall include services for painting city-owned fire hydrants in conjunction
with services for valve maintenance and exercising, and fire hydrant maintenance and
exercising services. The majority of the fire hydrants valves are located on residential
streets that can be worked on during the day. However, a small portion of the valves and
fire hydrants are located in nighttime work areas, as outlined in the night time construction
work map. All work described in this section is by the Contractor unless noted otherwise.
Planning, Notification, and Reporting:
1. The City will provide mapping and general guidance on the areas to be flushed and
the preferred general direction of flushing operations on a quarterly basis.
2. At least one day in advance of each days flushing and valve exercise notify Water
Distribution Supervisor (tjohnson@sanjuancapistrano.org), and Chief Plant Operator
(toneal@sanjuancapistrano.org) of the planned work via email. Include a map or
description of the area of work. The map will show the intended route of flushing
from first hydrant to last hydrant. Allow for modification of route by Engineer due to
prevailing flow direction of water in system. .
3. Pre-plan an entire day's flushing using the available distribution system maps which
are available in ESRI compatible geodatabase (gdb) format.
4. Start at or near a source of supply and work outward into the distribution system.
5. Isolate the section to be flushed from the rest of,the system to create direction flow.
6. After one section has been flushed, move on to the next section to be flushed and
repeat the same procedures.
7. Each day, a report must be e-mailed to the Water Distribution Supervisor, and the
Chief Plant Operator defining the area that was worked on that day, along with a
report of the results in adobe pdf format. The daily report in particular to note:
1. Any out-of-service hydrants need to be bagged.
2. Hydrant failure, valve failure or any other in operable appurtenances those
are not operable.
3. Damage
Page 4 of 9
General, Site conditions, and Clean Up:
1. This section work applies to all devices valves, fire hydrants, and blow offs.
2. All closed valves are labeled as "CLS" in the atlas maps, and have red lids with a
PVC riser with a red cap. Do not exercise these valves. If a closed valve does not
have a PVC riser with a red cap and have the label "CLS" in the atlas - notify the
Water Distribution Supervisor. If a closed valve is located with no markings, and is
not designated "CLS" on the atlas - notify the Water Distribution Supervisor to
confirm, whether or not the valve should remain closed, or if it can be exercised and
left open.
3. Where traffic control is needed, provide traffic control per MUTCD handbook.
4. All Supervisory personnel must have current Waster Distribution Operators
Certificate Grade class 2 issued by the State of California State, Water Resource
Control Board, California, Department Drinking Water.
Exercise Program for Fire Hydrants:
1. Close the hydrant isolation valve and verify closure buy opening 4" port on the
hydrant. After confirmation close 4" port and open isolation valve slowly.
2. After isolation valve is verified all hydrant ports need to be opened and flushed to
remove water in the lateral.
3. Any out-of-service hydrants need to be bagged and reported.
4. Avoid flooding, which can cause traffic problems.
5. Open hydrant ports with hydrant isolation valve closed, slowly open isolation valve to
allow 250 gallons a minute for a period long enough to get clear flow and a total
chlorine residual of 0.2 ppm or greater. Slowly close hydrant. 11 10 minutes pass
without reaching clear water or minimum chlorine residual — contact Water
Distribution Supervisor or Chief Plant Operator.
5. Direct flushing water away from traffic, pedestrians and private property. Avoid
erosion damage to streets, lawns and yards by the use of tarpaulins and lead-off.
Use discharge devices such as diffusers.
6. Use dechlorinating tablets for all flushed water.
6. Use coconut rolls in in front of the storm drains receiving run off from the flow, clean
up any silt accumulated by the coconut rolls
7. Stop flushing if flooding occurs, report to CSJC the drainage problem.
7. All hydrant caps lubricated. Replace rubber gasket.
8. Record problems with fire hydrant operation
9. Exercise hydrant isolation valve in a complete cycle and record number of turns to
close. (See Valve Exercise Program below.)
Exercise Program for Valves:
1. Remove valve lid, vacuum clean valve can.
2. Close and open line valves slowly to prevent water hammer.
3. Operate valve completely from open to closed position, two times, and record the
number of turns.
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4. Replace lid.
5. Any out-of-service valves need to be and reported.
6. Record problems with valve operation
7. Paint valve lid yellow for"domestic" and purple for"non domestic".
8. All hydrant isolation valves will be painted both blue and yellow.
Exercise Program for Blow Off Devices:
1. Close and open blow off slowly to prevent water hammer.
2. Any out-of-service blow offs need to be reported.
3. Install a riser to bring discharge of blow off to 24-inches above surrounding ground
level.
4. Avoid flooding, which can cause traffic problems.
5. Slowly open blow off to allow 250 gallons a minute for a period long enough to get
clear flow and total chlorine residual of 0.2 ppm or greater. Slowly close blow off. If
10 minutes pass without reaching clear water or minimum chlorine residual — contact
Water Distribution Supervisor or Chief Plant Operator.
6. Direct flushing water away from traffic, pedestrians and private property. Avoid
erosion damage to streets, lawns and yards by the use of tarpaulins and lead-off.
Use discharge devices such as diffusers.
7. Use dechiorinating tablets for all flushed water.
8. Use coconut rolls in in front of the storm drains receiving run off from the flow, clean
up any silt accumulated by the coconut rolls
9. Stop flushing if flooding occurs, advise CSJC of drainage problem
10.Record problems with blow off operation
11.Exercise blow off isolation valve, (if can stock style blow off), in a complete cycle and
record number of turns to close.
Line Flushing Requirements:
1. This section is for work done on an hourly basis. Contractor is to provide a 2 or 4
person crew as requested by City for work, to work under direction
2. (General) Line flushing is different from hydrant flushing in that it moves any silt and
debris out of the line and will require that the Contractor provide a crew of 2 — 4
persons to work under the direction of CSJC staff.
3. (CSJC Staff) Pre-plan an entire day's flushing using the available distribution system
maps.
4. (CSJC Staff) Determine which sections of the mains are to be flushed at one time,
the valves to be used and the order, which the pipelines will be flushed.
5. (CSJC Staff) Notify all customers who will be affected of the dates and times of the
flushing
6. (Contractor) Start at or near a source of supply and work outward into the
distribution system as directed by CSJC staff.
7. (Contractor) Assure that line pressure at nearby hydrant maintains above 20 psi.
8. (Contractor) A minimum flushing velocity of 2.5fps (4.0 fps preferred) should be
developed as determined by CSJC staff.
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9. (Contractor) One or more fire hydrants may be used for flushing so that minimum
velocities can be obtained.
10.(Contractor) Isolate the section to be flushed from the rest of the system as
determined by CSJC staff.
11.(Contractor) Close the valves slowly to prevent water hammer.
12.(Contractor) Open the fire hydrant or blow-off valve slowly:
13.(Contractor) Open hydrant fully for a period long enough (as determined by CSJC
staff) to stir up the deposits inside the water main.
14.(Contractor) Record all pertinent data regarding the flushing operation as determined
by CSJC staff.
15.(Contractor) Collect two (2) water samples from each flowing hydrant, one in the
beginning (about 2 to 3 minutes after the hydrant is opened) and the second sample
when the discolored water turns clear (just before closing the hydrant).
16.(CSJC staff) After the flushing water becomes clear test the free chlorine residuals to
ensure they are at the desired level.
17.(Contractor) Record this information on the Hydrant Maintenance Report.
18.(Contractor) Slowly close the hydrant or blow-off valves.
19.(Contractor) After one section of pipe has been flushed, move on to the next section
to be flushed and repeat the same procedures as directed by CSJC staff.
GIS/GPS Data Collection Requirements:
1. Record GPS location of valve and fire hydrant based on NAD83, California State
Plane Zone VI; with sub-meter GPS survey. These will be included in database
report and in map format.
2. Reports will contain a database of work completed. This database will be in dbf
format and will work together with map shape or geodatabase files (Shape files as
Arc View shape file format with file registered to California State Plane Coordinate
System Zone VI, 1983.) for incorporation of existing mapping system used within the
City of San Juan Capistrano.
3. Monthly geodatabase files will be delivered.
4. All for maps and reports will be in Adobe pdf.
5. Deliverables by e-mail, web site, or ftp.
6. Along with coordinates record in data file:
a. differential accuracy
b. Valve or Hydrant ID
c. number of turns to open/close
d. Condition
e. Operational status
f. Problems per drop down list
g. Taste and odor
h. Residual total chlorine at end of flushing
i. Hydrants out of order(bagged)
j. Valves out of order
• k. Blow offs out of order
I. Missing Hydrant, valve, or blow off
Page7of9
m. Damage
n. Overgrown plant surrounding the fire hydrant
o. Painting complete Y/N
p. Surrounding bushes need trimming Y/N
q. Fire Hydrant location marks (Blue Bot Dots) present Y/N
7. Provide any atlas update notes regarding missing valves or hydrants, newly located
valves of hydrants or other commentary.
Fire Hydrant Painting
Contractor will furnish to the City all labor, materials, tools, equipment, services, and
incidental and customary work necessary to fully and completely paint the City's fire
hydrants. Upon completion of fire hydrant testing and cleaning, Contractor shall paint each
hydrant one color, Vista Protec Safety Yellow. The paint shall be a low VOC Alkyd •
emulsion gloss enamel approved for use in the state of California. This should be a water
based paint for metal substrates and provide rust prevention for metal. •
The Contractor is expected-to paint one-third (600) of the City's approximate 1800 fire
hydrants annually. Weekly reports are to be provided documenting the location of fire
hydrants painted.
J / CITY OF SAN JUAN CAPISTRANO
✓'� , / COUNCIL POLICY
,�.JSJ Subject Effective Num
Page Date Number
NIGHTTIME CONSTRUCTION WORK
ON HEAVILY TRAVELED STREETS 1 of 1 113/95 505
y-.. / .- * SD the policy of the City to require construction a1Nay m nn
occur dug oght tame
hears on heavly traveled sheets wither San Juan Capistrano In 000000den=
neighborhoods. The purpose of thA pogcy ts to rnlnielne or avoid where possl5le
_ ) adverse traffic Impacts mal may occur because of heavy day gine traffic. The Criys
J.$(: 1(, ragtmement for 505555 eon activity to occur during night erne hours 5150150 be a
•
/) "I contract requirement for contractors bISOng on City construction projects.
'Y r • i Night torte wink shall be mandatory on projects such as tug meth street overlays
' or other projects which could otherwise create severe traffic Mpacts Sc the teloaSlg
streets:
�' tiff' '} Junrpero Serra Road
0 ' _ El Gambro Real from Amachema Street to ForMer Street
7,`fr
.4 i Forst Street
Forster Street
�'' Del gaOb 00 way from Camino C gato as Southbound d Ramps
^�. Del Obispo Street horn Ortega Highway to Paseo Adeuma
' JJJ n, Paseo AGeWub
\�{j Camino Canist ono from La Zanja m South CR)Clinic
.�' IIT R Stonehgl Drive
r Cage Avmdor
p•�{.. + {}�—�44 yi��'"`"'{{{'��� vl('/ Manager on a case-by-case oasis,masse upon the type of work to be done and based
.y upon projects where there's a need to mamtam contemous trathc control during day
ytime and night time bows.Minor only cork by permit is exempt from dos poky.
5,00,14 l V
Tc\/ _l • �\ N
_;4�.` A NIGHT TIME CONSTRUCTION WORK
LOCATION MAP&POLICY
Page 8 of 9
EXHIBIT "B"
• SCHEDULE OF SERVICES AND COMPENSATION
,,., ,Price Pe'r::Fire Hydran£be Exercised•'- ,.
Number of Fire Hydrants Exercised•. _ • ..:-
Per Year ,s- 't.- ,:..
'' ; 'Unit 'QuantiUnit Cost'g , Eension''xt ` ' •.,
hr.',
;7/1/2018..-*Regular Hours Each 1646 $15 . $24,690
6/30/2019:;Night Time Hours Each 52 $15 $780
„7/1/2019-=.;Regular Hours Each 1646 Unit Cost for Years 3-4 based on the
6/30/2020"Night lime Hours Each 52 escalation of the Consumer Price
Index as of 10/1/2016;and escalated
7/1/2020 Regular Hours Each 1646 at the beginning of each fiscal year
,6%30/2021_.'Night Time Hours Each 52 on July 1.
- _ .. • - „ • - Price Per.Fire Hydrant Isolation Valve be Exercised: -. • . _ - •
Number Hydrant Isolation valves 3. '' --. ..-:,'.•.'- -- -
Exercised.PerYear :r
. _-:;Unit.' 'Quantity- :,Unittost..' • " . ' Eitension.' =:.,-; ,
7%1%2018: Regular Hours Each 1646 $30 $49,380
,6/30/2019;Night Time Hours Each 52 $30 $1,560
'7%1%2019,' Regular Hours Each 1646 Unit Cost for Years 3-4 based on the
6/30/2020-Night lime Hours Each 52 escalation of the Consumer Price
Index as of 10/1/2016;and escalated
;7/1"/2020;.'Regular Hours Each 1646 at the beginning of each fiscal year
.6130%2021.Night lime Hours Each 52 on July 1.
•
_ ..- •• -,Price Per Main Line Valve be Exercised , . . • - . ''.
•
' Number'of Valves Exercised Per Year<.', - -d _ '
;' - ' - Unit Quantity - M.Unit Cost; - .6dension"''. _
7/1/2018,.,Regular Hours Each 1349 $45 $60,705
6/30/2019..Night Time Hours Each 13 $45 $585
7/1/2019' Regular Hours Each 1349 Unit Cost for Years 3-4 based on the
'6/30/2020. Night Time Hours Each 13 escalation of the Consumer Price
Index as of 10/1/2016;and escalated
• 7/1/2020- Regular Hours Each 1349 at the beginning of each fiscal year
,6130/2021,Night lime Hours Each 13 on July 1.
.• ``Price forSpecial Flushing work'by.Crew - .• -_-
Hours per year of C• rew time to - ' : _ - - •- ,- - - -
conduct line,flushing „ . .
' - . .,. .,- . Unit ' 'Quantity', '',Unit Cost , - _, .. . •Extension'• '- ,
''7/1/2018;'2 Person Crew with equipment Hrs. 65 $150 . •$9,750
"6/30/2019',4 Person Crew with equipment Hrs. 20 $300 $6,000
--7/1/2019: 2 Person Crew with equipment Hrs. 65 Unit Cost for Years 3-4 based on the
6!30/2020. 4 Person Crew with equipment Hrs. 20 escalation of the Consumer Price
Index as of 10/1/2016;and escalated
':71,1/2020 2 Person Crew with equipment Hrs. 65 at the beginning of each fiscal year
6/30/2021:4 Person Crew with equipment Hrs. 20 on July 1.
Total Cast Proposal for 2 01 812 01 9 Contract $
w
'_ Price forFire Hydrant Painting Concurrentith Flushing -
Number,of Hydrant'es to'be Painted
Per Year`'__.zd . .- .. .
Unit•. Quantity•;'. ::Unit Cost_,; -_ Extension'
'..7/1/2018=- Each 600 $20 $12,000
6%30/2019 Regular Hours
I.6./30/2019.;
Each 0 $0
'7/1/2019- Each 600 Unit Cost for Years 3-4 based on the
6/30/2020.., Regular Hours Each 0 escalation of the Consumer Price
Index as of 10/1/2016;and escalated
:7/1/2020 Each 600 at the beginning of each fiscal year
•,6/3012021 Regular Hours 9 9
Each 0 on July 1.
Total Cost Proposal for 2018/2019 Contract
$165,450
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