18-0817_CLA-VAL COMPANY_Report_Bid Recap 'rt
o „ CITY OF SAN JUAN CAPISTRANO
BID RECAP REPORT
vmuuun 1461 Q .
1776 IL
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Date: August 14, 2018
From: Noreen Swiontek
Service or Product Requested
( ) Informal Quotes ( ) Informal Bid 0 Formal Bid ( X ) Sole Source
Bids/proposals were solicited from available, qualified firms for the above referenced
project. The following firm(s) were/was considered: N/A
After evaluating the bids/proposals submitted, it is our recommendation that the contract
be awarded to Cla-Val Company in an amount, not to exceed $20,000.
This vendor was selected because: Sole Source and familiarity with City facilities.
If bids were not received, document what steps were taken to obtain quotes, any
vendors contacted that declined to bid, and if applicable why it is not practical to receive
three quotes. Sole Source
If Sole Source purchase or contract, provide detailed justification for this selection:
Pursuant to Section 3-4.305 of the San Juan Capistrano Municipal Code, informal quotes are
not practicable in this case as Cla-Val is the sole source of maintenance services for Cla-Val
PRVs. Cla-Val personnel are the only service providers authorized to perform repairs, start-up
service, or maintenance on the Cla-Val PRV valves to maintain valve warranty. Cla-Val has
provided comprehensive service in the past until our own personnel received the PRV
maintenance training and certification from Cla-Val. This Agreement covers only emergency
scenarios and as-needed service calls.
If applicable, date approved by City Council: N/A .