18-0817_CLA-VAL COMPANY_Staff Memo IX' f i t Project Initiation Memo
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TO: Steve May, Public Works and Utilities Director
FROM: Noreen Swiontek, Senior Management Analyst 0 X
SUBJECT: Cla-Val Company— PRV Emergency Maintenance As-Needed
DATE: August 2, 2018
Cla-Val Company is the manufacturer of the City's Pressure Regulating
Description: Valves (PRV) and the only authorized factory maintenance source.
Location: Water Distribution and Wells
Project Cost:, $20,000.00
Funding Source: 60-94563-64110-00000-000 FY18/19
Pursuant to Section 3-4.305 of the San Juan Capistrano Municipal Code,
informal quotes are not practicable in this case as Cla-Val is the sole source
of maintenance services fo'r Cla-Val PRVs. Cla-Val personnel are the only
service providers authorized to perform repairs, start-up service, or
Bidding: maintenance on the Cla-Val PRV valves to maintain valve warranty. Cla-
Val has provided comprehensive service in the past until our own personnel
received the PRV maintenance training and certification from Cla-Val.This
Agreement covers only emergency scenarios and as-needed service calls.
Staff Analysis & Recommendation
The City has over 100 CIa-Val PRV valves throughout the water distribution system and three at
each well site. Previously, Cla-Val had been providing maintenance and repairs until our own staff
was trained and certified by Cla-Val professionals. Currently, there are occasions in which we do
not have enough staff to handle emergency issues or extensive repairs. Cla-Val technicians have
familiarity with the City system and maintain the equipment warranty. The PRV valves help to save
water and reduce usage through pressure optimization. Supplementing our staff with Cla-Val
technicians as needed improves the quality and reliability of the city water system. The Agreement •
compensation is within the City Managers authorization level.
Contractor or Project Manager Supervisor
Project Manager Information Consultant
Information Information
Tom Johnson Cla-Val Company Eric Bauman
Utilities Superintendent Mike Trosper Assistant Utilities Director
tjohnson@sanjuancapistrano.org 24100 Water Street ebauman@sanjuancapistrano.org
949-487-4310 Perris, CA 92570 949-487-4312
951-657-1718 ext. 288
Resp tfully Su•ft• Pre•ar-• by,
Eri a -•• Noreen Swiontek
Assistant Utilities Director Senior Management Analyst