06-0207_RBF CONSULTING_D3_Agenda Report2/7/2006
013
AGENDA REPORT
TO: Dave Adams, City Manager q)�`
FROM: Amy Amirani, Public Works Director
SUBJECT: Consideration of Project Update for the Terminal Reservoir No. 3 Project
(CIP No. 753) City Council Priority No. 21
By motion, receive and file
SITUATION:
The City is currently replacing the existing Terminal Reservoir No. 2 (T2) with a new 6
million gallon facility, Terminal Reservoir No. 3. T2 is in need of replacement due to
structural stress caused by differential settlement. Construction of the project is over
60% complete. All excavation and slope stabilization work has been completed. Work
on the pre -stressed concrete tank is ongoing. The tank floor slab has been completed
and construction of the tank walls and structural columns is ongoing.
During construction of the project, a number of unforeseen conditions required the
contractor to perform out of scope work items. These include installing additional flex
couplings for the reservoir inlet/outlet line, increasing the size of the proposed air gap
structure, installing a supplemental blower in the proposed chloramination building,
installing additional bracing for the eastern shoring wall due to unexpected differential
movement, and installing a storm drain extension line for a previously undetected storm
drain outlet.
The total cost for these work items is $249,142.14. The majority of this cost comes
from the installation of the additional bracing and the storm drain extension. These
items total over $230,000.
The progress of construction has been impacted by a total of 105 calendar days. 44 of
the 105 calendar days are due to the additional bracing and storm drain extension work
mentioned above. The balance of 61 calendar days is due to the heavy rains that hit
Southern California during the last year. The contractor has therefore requested a non -
compensable time extension of 105 calendar days. Completion of the project will be
extended to late Fall 2006.
Staff, along with the construction manager, RBF Consulting, Inc. has reviewed both the
cost and schedule impacts outlined above, and determined these impacts to be
r]
Agenda Report
Pape 2
February 7, 2006
total cost of $249,142.14 and a total of 105 calendar days of non -compensable time
extension. Staff has reviewed and approved Change Order No. 1.
A Mitigated Negative Declaration has been adopted for this project and mitigation
measures specified in the document are being implemented.
COMMISSION/BOARD REVIEW AND RECOMMENDATIONS:
The Water Advisory Commission has reviewed this item at their January 24, 2006,
meeting.
FINANCIAL CONSIDERATIONS:
On September 21, 2004, the City of San Juan Capistrano awarded a construction
contract for a total of $10,527,276 to Gateway Pacific Contractors, Inc. On the same
date, the City Council authorized the City Manager to approve necessary changes to
the construction contract within the project budget. The recommended Change Order
for a total of $249,142.14, represents approximately 2.6% of the construction contract.
This Change Order can be covered within the project budget.
NOTIFICATION:
Not applicable.
RECOMMENDATION:
By motion, receive and file.
Respectfully submitted,
U4- 4wo--�.
Amy Amirani
Public Works Director
Attachments: 1. Change Order No. 1
2. Location Map
Prepared by,
•
CONTRACTOR:
City of San Juan Capistrano
Terminal Reservoir No. 3
Contract Change Order No.1
0
January 9, 2006
This Change Order covers changes to the subject contract as described herein. The
Contractor is to construct or furnish equipment and materials, and performs all work as
necessary or required to complete the Change Order items for the prices agreed upon
between the Contractor and the City.
The additional work contained within this Change Order can be performed incidental to the
prime work and within the time allotted for the original Contract and any extensions to the
Contract Time made by this and all previously issued Change Orders, if any. It is therefore
mutually agreed that the number of calendar days extension of time, if any, provided for in
this Change Order is required for the change of work provided herein, and that no direct or
indirect, incidental or consequential costs, expenses, losses or damages have been or will
be incurred by Contractor, except as expressly granted and approved by this Change
Order and, further, that the payment under this Change Order is the final and complete
compensation for the subject work. Payment to the contractor for this Change Order shall
provide full compensation for all equipment, materials, labor, field and home office
overhead, mark-ups and profit necessary to complete the work. By executing this Change
Order, contractor agrees to proceed with the work as a change order per Section 9 of the
Construction Contract and waives any right to additional compensation arising out of work
listed in this change order, including without limitation, any claims relating to any
cumulative effect of changer orders, delays, productivity impact or interruption.
In accordance with the contract provisions, the following changes in the contract and/or
contract work are hereby authorized and as compensation, the following additional to or
deductions from the contract price are hereby approved.
Item
Description
Amount
1)
Furnish and Install 2 16" Flex Couplings as detailed in the attached
$4,865.25
Exhibit "K
Non Compensable Time extention due to inclement weather
2)
(December 04 to January 05) as detailed in the attached Exhibit
$ 0
'IA„
ATTACHMENT 1
0
0
3)
Non Compensable Time Extension due to inclement weather
"A"
$ 0
(February 05 to March 05) as detailed in the attached Exhibit
4)
Increase size of air gap structure as detailed in the attached
"A"
$4,805.82
Exhibit
5)
Non Compensable Time Extension due to saturated soil
"A"
$ 0
conditions as detailed in the attached Exhibit
6)
Furnish and Install fan for Chloramination Building as detailed in
"A"
$525.00
the attached Exhibit
7)
Furnish and Install raker bracing system as detailed in the
"A„
$183,755.23
attached Exhibit
8)
Furnish and Install storm drain system extension as detailed in the
"A"
$55,190.84
attached Exhibit
9)
Non Compensable Time Extension due to inclement weather
$ 0
(April 05 to December 05) as detailed in the attached Exhibit "A"
Total for Change Order No. 1
$249,142.14
The original cost for this work was: $10,527,276.00
The cost of amendments/change order(s) to date is: $ 0
The cost of this amendment/Change Order No. 1 is: $ 249-142-14
Upon approval, the total cost of this project is: $10,776,418.14
The original contract completion date for this work was: 02 August 2006
The additional work included in this Change Order shall add: 105 calendar days
The contract completion date shall be revised as: 15 November 2006
K,
0
0
The Contractor agrees to furnish all labor and materials and to perform all other
necessary work required to complete the Change Order items. This document will
become a supplement to the contract and all provision will apply hereto. It is understood
that the Change Order shall become effective when approved by the City.
RECOMMENDED:
& „ — � C�' -
Dave Adams, City Manager
Amy Ami a , Public Works Director
for Civil Engineer
RBF, Construction Manager
Tim Brown, Gateway Pacific, Contractor
3
1 11-1%O6
Date
I A0 0
Date
I DC o
Date f
�9 ff}�J ZooG
Date
119/a(a
Date
0
City of San Juan Capistrano
Terminal Reservoir 3 Project
ATTACHMENT "A"
Including:
RBF Cover Letter
( 01 page)
Proceed Order No.
1
( 06 pages)
Proceed Order No.
2
( 02 pages)
Proceed Order No.
3
( 03 pages)
Proceed Order No.
4
( 10 pages)
Proceed Order No.
5
( 02 pages)
Proceed Order No.
6
( 05 pages)
Proceed Order No.
7
( 21 pages)
Item No. 8
( 03 pages)
Item No. 9
( 01 page)
Total ( 54 pages)
11
0
FBF
January 04, 2006 CONSULTING JN 10-103242
Mr. Peter Salgado, PE
CITY OF SAN JUAN CAPISTRANO
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Re: Terminal 3 Reservoir Project;
Contract Change Order No. 1
Dear Peter,
Based on conditions that have changed in the field, RBF Consulting recommends to the City
that Contract Change Order No. 1 be approved. Below is previously approved Proceed Orders
1-7 as well as items 8,and 9 to be included in Contract Change Order No. 1. (Back up
documentation for each item listed below is attached)
Number
Title
Initiated
Finalized
$ Amount
Non
Compensable
Days
PCO 001
Additional Flex Couplings, 16"
06 Oct 2004
25 Oct 200
$ 4,865.25
PCO 002
Non Compensable Time extension due to
inclement weather Dec 04 to Jan 05
05 Feb 2005
24 Feb 200
$ -
21
PCO 003
Non Compensable Time extension due to
inclement weather Feb 05 to Mar 05
07 Apr 2005
20 Apr 200
$ -
17
PCO 004
Increased size of air gap structure per RFI
029
22 Apr 2005
05 May 200
$ 4,805.82
PCO 005
Non Compensable Time extension due to
saturated soil
05 May 2005
02 Jun 200
$ -
1
CO 006
an for Chloramination Building05
Jul 200
14 Jul 200
$ 525.00
PCO 007
Raker installation - Wall Reinforcement
05 Jul 200
14 Jul 2005
$ 183,755.23
30
item 008
Storm Drain Extension/ Augmentation
$ 55,190.84
1
It009
Non Compensable Time extension due to
'nclement weather r 05 to Dec 05
9
otal
$249,142.14 105
Should you require additional information, or have any questions, please contact me at
949.300.9132. Thank you.
Speeye�l�y,,
Bill Seitz
Construction Management
Attachments: proceed orders, items c v m,arZwonwicnR310103142�con9tl6 o ccomcco om¢co oor aar coy r doc
PLANNING DESIGN t CONSTRUCTION
14725 Alton Parkway, Irvine, CA 92618-2027 • P.O. Box 57057, Irvine, CA 92619-7057 • 949.472.3505 ■ Fax 949.472.8373
Offices located throughout California, Arizona & Nevada • www.RBrccm
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GONF111 T:Nr
Date of Issuance:
0
0
Proceed Order No.1
Terminal Reservoir No. 3
CI of San Juan Cap, Gateway Pacific Contractors, Inc JN: '0.103242
02 Dec 2004, Thursday
You are directed to proceed promptly with the following change(s).
Effective Date: 09 Dcc 2004. Thursday
Description:
Please subinii a cost to Install an additional two (2) 16" Tex couplings w) restraining harnesses as identified on Ccn;tructioa Nose
Seven (7) on page C-10 -Site, Piping Plan' (14 of 74 sheets) per detail CK:27 on the 16" CMLBC inlet and outlet inies `-or TR3
(approx station 23+00). Refer to RR 002 dated 04 Oct 2004,
Attachments- PCO 001 Costs dated 20 Oct 2004
REQUEST FOR CHANGE ORDER PROPOSAL dated 06 Oct 2004
RFI 002 dated 04 Oct 2004
Method of determining change in Contract Price:
Unit Prices
X Lump Sum
Other
Agreed increase in Contract Price.
54.865.25
if the ahango involves an increase, the estimated
amount is riot to be eiiccoded without further
authorization.
Prepared by:
Method of determining change in Contract Times:
Contractor's records
Engineer's records
N,A Other
No Increase in Contract Time:
,. C9 Dec 2004
Bl! Sei'-,.;�C}-ir�striren Manage,-3B.� Cansulting
Reromnaentled:
Peter Salgado_ Project Manager. San Juan Capistrano
Approved by:---
Arny Amtrani DI ectar of Public Works, San Juan Capistrano
We. the undersigned contractor, have given careful consideration to the change proposed and hereby agree, it this
proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be
noted above, and perform all services necessary for the work above speclt€ed, and wO accept as full payment therefore
the prices shown above r
r -
.. "_ r
Accepted:
Gary A Bifcnte., Vice President Gateway Pacific Contractors_ Inc
11 - -1 -1---,--- -1--1 1 0, ----- --1111 - --------- 11-11,11,
GATEWAY PACIFIC CONTRACTORS, INC.
RECEIVEO
HI
r
October 20, 2004 -48F C(NSULANG
Mr, Bill Seitz
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
PCO #1 — Additional Flex Couplings
Attached please find backup for the costs associated with PCO #1 — Additional
Flex Couplings, per your Request for Change Order Proposal No, 1, dated
October 6, 2004,
The total cost to the project is $4,86525 -
Following your review, please process a change order to Gateway Pacific.
If any further questions arise, please contact rne,
Sincerely,
Gary A. Bechtel
Vice President - Operations
cc File, Tim Brown, Jay Hall
8055 Freeport Boulevard, Saoramento, Callforrile 96832-9716 +(916) 6654100 - (916)666-4119 FAX
Terminal Reservoir No. 3
City of San Juan Capistrano
PCO No. 1
' crintion of Work: 16" Flex Coupling
,ition
_
Unit i
Unit
i Unit ?
TOTAL
—^Description
(qty UUnits
Cost Labor
Cost
Material Cost
Equip ;
S/C
_
Labor'tr (2 ea)
16 hrs
46 95! 7v120
75920
,CPF Quote
1 Is
.. f
8.16000
3.160-00
3.150.UE"�
SuhtotaIs
751,20
3,160_00
000
3 5'I 1.f0
.Jaei Tax'Ci) 7.751,,,
244 �90
_5._/p�l0�
U Vl)
Subtotal-
759-2v3,404
9B
U 000.010
4 156 It,
Marku) Lw)or 0I 2P'l,
150141
150 >4!
Markup - Malls
5110 71
`,ib 741
Markup -Equip rw 15%
1
0,00
Markup Subs rd; `"
j
—...
`j,Oul
`ubtotal
901.44 1
3.915.641I
0 00
0.00
4 1717 [ifs'.
i
O.wl
Ct00
4&'7
_
i I
4,865`251
i
0
Proceed Order No.2ftBF a
Terminal Reservoir No. 3;
r rn..st, rn�ra
-CITY 0 .. ..anuan _ Cap. _._Cateviay Pacific Con_r_a_c.tors_,. Inc_ N 1 103 '42 1
evJ—✓.
Date of Issuance: 07 tet3 2005. Monday Effective Date:
You are directed to proceed promptly with the following change(s):
DasCnOon
Mo&f'y the completion acceptar rcf, date of the contract to allow for an add,tional ffteer, I i St werkmg days Basad n+ a ` day ww
work, tuns will be an wwwrilent of %verty-one 121 i ca;endar days This wilt bring the allowed contract complel'on date from 02
Aug ?006 to 23 August 2006 They a non-ccmpe':nsab!e extension of ;he Contract to allow `o: dciays caused try nclernenr
we:2iher. Tta refsect> a1i de!aps th, ongn 31 Jan 2005
Aaachreent;'- ReyueSt for additional tune :ah -d 03 f 2h 2UC5
Copy of corrent schedwe
Method of detorminmg change .n Contract Pr<ce-
Uort Pncr,s
.�.__..._�_.. I Jf np Sum
x 0,1-e.
Agreed increase in Contract P=ire
$0 OC; wo dcllarsl - NONc
If ft , +lharrge ,. ✓o",Aos un inaFaae. ih!, g v -iced
,amount,s not to he e,reer}eri ,wNtouf fu^her
aWh1;or,zat,or,
Nietho; of deterr*nrvng r_hange In Contract
Cuntrr omrs rec.rrds
X F. r;g�neer's recurtis
Other
02 Au 2ti06 Ongi, a? t7a±,e for Gomplehnn
2 t Lzter's+vn of Gcslenda: daY6 (hu- nUree:.' +adz=
7 i. .-..._ E.xtensrmn of `:a?endar 7ay5 anprovcd to ,IW,
23 Au,06, Revised Detc for nn,clolion.
Prepared by
Rrl Seitz Cor straction Pdlaneger R[3F Cone.rlting
}' f;OYnmended _
Peter Sa§gado Project Manager San Joan Caprstramn
" r a
ApproveG
Am;y Arrirant. Uvectcr of P b1 c Works, San Juan t p, tranc
Wethe undersgne o contractor- have given carefu; consderalion to the change proposed and hereby agree df Crus
paler is approved. that we, MI provide all equipment. furnish all materials, except as sn.ay otherwise be
noted above, and pa.'rocn a?l servioes necessary for the work above speafied, and will trccept as full payment flies®fate
the prkRes shown above _.
rmry A Ben ta- h:ce Preerriert. Gateway Pac4ic Cortmz.. r., Irc
0
0
GATEWAY PACIFIC CONTRACTORS, INC.
February 3, 2005
Mr. Bill Seitz
RBF Consulting
14725 Alton Parkway
Irvine. CA 92618
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
Weather Delays
Due to inclement weather conditions, Gateway Pacific was unable to perform
work on fifteen scheduled working days. These days were previously agreed
upon during the weekly progress meetings. This request covers all rain delays
for December and January, during these unusually heavy rains winter months.
In accordance with Section 7 of the Construction Contract, and Article 12.02 of
the General Conditions, we request 15 scheduled working days be granted to
extend the time for successful completion of this project. This will be a non -
compensable extension of time. This will move the final completion date from
August 2, 2006 to August 23, 2006.
Please contact us if you should have any questions regarding this request.
Sincerely,
r �
Jaythi'al1
Project Manager
cc: File, Gary A. Bechtel, Tim Brown
8055 Freeport Boulevard, Sacramento, California 95832-9716 • (916) 665-4100 • (916) 665-4119 FAX
0
0
ppiC' Proceed Order No.3 4!
��'�■ Terminal Reservoir No. 3 '
c:aN�u �n n+c;. +Ci of San Juan
(11P toPacific Contract ors. Inc, JN 1.0-1M,12
Date of Issuance: 0? Apr 2005. Thursday Effective Date:
You are directed to proceed promptly with the following change(s)
Description
Modify the completion acceptance date of the contract to allow for an additional twelve (12) working days Based on a 5 day
work week, this will bean equivalent of sventeen (17) calendar days. This will bring the allowed contract coinp)enon, date, from
23 Aug 2006 to 09 September 2006_ This a non -compensable extension of the contract to allow for delays caused by inclement
weather This reflects all delays through 31 Mar 2005.
Attachments, Request for additional time dated 06 April 2005
Copy of airreni schedule
Method of determining change in Contract Price_
Unit Prices
`... Lump Sum
4-_ X --Other
Agreed Increase in Contract Price -
SO L70 "no,dofarsr, - NONE`_
If the change involves an increase, the estimated
amount is not to be exceeded without further
authorization.
(Method of determining change in Contract Times:
--.--,,—Contractor's records
x Engineer's records
Other
02 Auq 2006 Original Date for Completion
17 FzCension of Cale,tdar days this proceed ordar
21 _ Lxtens.c r of Caiendar days approved to date
09 Sep_2006 Revised Date for Completion
Prepared by: 01Apr 2005
_-,_...---------
Bill Seitz,,gpgstrjction Manages RBF Consulting ,
Recommended
Peter. Salgado, Pr¢;ectjvlartage;,& j's Juan Capistrano
Approved by r_l,r. '_""'>l' �,)- f' ry,_'-i'y7y----"" 'Yd cnj�t9�
Amy Amirani, Director of Public'Norks. San Juan Capistrano
We, the undersigned contractor, have given careful consideration to the change proposed and 'hereby agree if this
order is approved. that we will provide all equipment furnish all materials, except as may otherwise be
noted above, and perform all services necessary for the work above specified., and will accept as full payment therefore
I
he prices shown above
Acc:epted-
ary
cx,si At. _,-.—e-a1Bah, Z r,,, tc ,,,._
ins
GATEWAY PACIFIC CONTRACTORS, INC.
April 6, 2005
Mr. Bill Seitz
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
February & March Weather Delays
Due to inclement weather conditions, Gateway Pacific was unable to perform
work on twelve scheduled working. days. These days were previously agreed
upon during the weekly progress meetings. This request covers all rain delays
for February and March,
In accordance with Section 7 of the Construction Contract, and Article 12.02 of
the General Conditions, we request 12 scheduled working days be granted to
extend the time for successful completion of this project. This will be a non -
compensatory extension of time. This will move the final completion date from
August 23, 2006 to September 9, 2006.
Please contact us if you should have any questions regarding this request.
Project Manager
cc: File, Gary A. Bechtel, Tim Brown
Ci J
E
0
Proceed Order No.4
Terminal Reservoir No. 3
conrsr..r u'i NU Ci of San Juan Cap. Gateway Pacific Contractors, Inc. JN10-103242
Date of Issuance: 25 Apr 2005, Monday Effective Date:
You are directed to proceed promptly with the following change(s):
Description
Based on CDM's response to RFI 029, GPC has submitted an estimate to increase the size of the air gap structure from r0^ to
84' Additionally, a Fiberglass reinforced plastic grate shall be provided in lieu of aluminurn.
Attachments: RFI 028, 029
Request for additional funds dated 18 Apr 2005
Method of determining change in Contract Price:
Unit Prices
X Lump Sum
Cather
Agreed increase in Contract Price:
$4,80582
utile change involves an Increase, tite estimated
amounts not to be exceeded without farther
authorization
Method of determining change in Contract T`mes.
Contractors records
Engineer's records
N;A Other
Ne increase in Contract Time:
Prepared by _ �•'--"i. _ 22 Apr 2005
Bill Seitz, Con etrftton _ , RBF Consulting
Recommended.
Approved by:
Manager, San Juan Capistrano
Amy Amiranr Dlrecfor of Public Works, San Juan Capistrano
We, the undersigned contractor, have giver careful consideration to the change proposed and hereby agree. if this
order's approved, that we will provide all equipment, furnish all materials. except as may otherwise be
noted above. and perform all services necessary for the work above specified., and will accept as full payment therefore
the prices shown above.t,.�
Accepted: { .,fc�`•m-t,,,Y'w
Gary A_ Bechtel, Vice President. Gateway Pacific Contrac.ois_ Inc
1 - T1; t .....,_r i .,r .;. ", n Grnse'. ,:aea 0 s. .c.. N","i '! 11 lillf .,
GATEWAY PACIFIC CONTRACTORS, INC.
April 18, 2005
Mr, Bill Seitz
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
PCO #2 — Increased Air Gap Structure REVISED
Attached please find backup for the costs associated with PCO #2 — Increased
Air Gap Structure.
The total cost to the project is $4,805.82. The 60" inside diameter Air Gap
Structure was found structurally unstable with one (1) 14" SDR 35 PVC Drain
and two (2) 36" RCP Culvert pipe penetrations. Per engineer's response to RFI
#20, the Air Gap Structure inside diameter shall be increased to 84" and a
fiberglass reinforced plastic (FRP) grate with a 150lb/sqft loading shall be
provided in lieu of an aluminum grate called out in the contract documents. For
product data and shop drawing details associated with this change please refer
to Submittal #43B - Air Gap Structure. Gateway Pacific is requesting a change
order for the additional material cost. The extra excavation and installation cost
is negligible. Please issue a change order for this extra cost, so we can proceed
with the fabrication of the Air Gap structure.
If any further questions arise, please contact me.
Sincerely,
',�
Ja�Hall
Project Manager
cc: File, Gary A. Bechtel, Tim Brown
8055 Freeport BOuleVard, Sacramento, Glllornle 95832-9716 • (916) 665-4190 • (916) 6651119 FAX
E
Terminal Reservoir No. 3
City of San Juan Capistrano
PCO No. 2
Description of Work: Increase Air Gap
Struture to 84" diameter with
FRP Grating
0
'' • .• • •- �®--
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CLIENT
PROJECT
DETAIL
JOB NO.
DATE CHECKED
CHECKED BY
COMPUTEDBY
DATE
PAGE NO.
rnnl .
Date of Issuance:
Proceed Order No.5
Terminal Reservoir No. 3
of San Juan
05 May 2005. Thursday
0
Pacific Contractors, Inc, JN 10�103242
— -- — ------
You are directed to proceed promptly with the following change(s):
Ciescnpron
Effective Date:
Modify the completion acceptance date of the contract to allow for an addifiona! twelve (10) working days Based ona5day
work week, this will bean equivalent Of fourteen (14) calendar days This will bang the allowed contract completion date from 09
Sep 2006 to 23 September 2006 This a non -compensable extension of the contract to allow for delays of saturated soil caused
by nclemen! weather I This reflects att delays through 28 Apr 2005
Attachments Request for additional time dated 28 Mar 2005
Method of determining change in Contract Price
Unit Prices
Lump Sum
X Other
Agreed increase sn Contract Price:
10 g 9rLe d c L11a m I NONE
_L _
If the 617awfe ifivolves an Increase, the estimated
arnoutil is riot to ho VKCeeded without further
rulthrolizatroli,
Prepared by
Recommended
Approved by
Bill Seitz, Corisiructon
Amy
Method of determining Change in Contract Times
Contractors records
X Engineer's records
Other
02 Aum _?006_ Onginal Date for Completion
14 Extenson of Calendar days this Drocecu croe,
38 Exiensiori of Calendar days loprove:u Zo nate
_23 Sep OQ6 Revised Date for Completion
_L
ManaVqt—RUF Consulting
U—A
Manager. San Juan Capistrano
of Public Works, San Juan Capistrano
On May 2005
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree if hi s
order is approved, that we vv;II provide all equipment furnish all matenais, except as may otherwise be
noted above, and perform all services necessary for the work above specifed and will accept as full payment :herefore
the prices shown above
By executing this proceed order, and subsequent change order, we the contractor agree to waive any right to addi2onai
compensation arising out of work included in this proceed order, including without limitation. any
claims relating to any cumulative effect of the proceed orders delays 'productivity mpact or interruption
Accepted "L,,,t,,.r-,..., -Di A zst . 7-- te, /Zl'0 -5
Inc
0
1-1 GATEWAY PACIFIC CONTRACTORS, INC.
L L5 Ir `--,f
April 11, 2005
Mr. Bill Seitz
R—DF Curlsulting
14725 Alton Parkway
Irvine, CA 92618
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
Wet Soil Delay
Due to inclement weather conditions, Gateway Pacific was unable to perform
work on ten scheduled working days. This request covers cumulative wet soil
delays for March.
In accordance with Section 7 of the Construction Contract, and Article 12.02 of
the General Conditions, we request 10 scheduled working days be granted to
extend the time for successful completion of this project. This will be a non -
compensatory extension of time. This will move the final completion date from
September 9, 2006 to September 24, 2006.
P!eese feel free to oontact as if you should hove ary questic..
Sincerely,
1
a
Jay 1 -tall
Project Manager
cc: File, Gary A. Bechtel, Tim Brown
8056 Freeport Boulevard, Sacramento, CalltorMa 95832-9716 • (916) 665-4100 • (916) 665-4119 FAX
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Lr9NLiUL'1"ING
Date of Issuance: 01 Jul 2005 Friday
is
Proceed Order Noll
Terminal Reservoir No. 3.,
# r
Gateway Pacific contractors. Inc. A '0-103242
Effective Date:
You are directed to proceed promptly with the following change(s):
Description:
Based on recommendation *rcm CDM, install hydrogen dilution blower in the chlorammation building.
Attachments: Proposed Cost adjustment from GPC dated 24 Jun 2005
Email dated 16 Sep 2004 from Steve Speakman re: Hypochlorite Storage Tank Ventilation
Method of determining change in Contract Price: Method of detenm ning change in Contract Times-
_ Una Prices _Contractor's records
X ~ Lurnp Sum Engineer's records
Other NIA Other
Agreed increase in Contract Price:
S525.00
If the change involves an incroaso the eslimated
amount is not to he exceeded wit6otrf further
authoriza8on-
No increase in Contract Time:
r'
Prepared by j - `� - 05 Jul 2005
Bili Seitz i(retruetrcul RAarrvtger, RBF Cons thing
recommended.
?'elerSa• d�. roject Manager, Sar: Juan Capistrano
Approved by t -------
Airy Amirani .Director of Public Works_ San J.ian Capistrano
We, the undersigned contractor, have given careful consideration to the chance proposed and hereby agree if this
order is approved, that we will provide all equipment. furnish all materials. except as may otherwise be
noted above, and perform all services necessary for the work above specified. and will accept as fu:I payment therefore
the prices shown above.
By executing this proceed order_ and subsequent change order, we the contractor agree to waive any right to additional
compensation arising out of work included in this proceed order, including without limitationany
ctainns relating to any cumulative effect of the proceed orders_ delays. productivity impact or interruption.
Accepted
Gary A.
_ - _i.,.t'.ss" , J(:-"? _. 4 .:'t;;:.': .. ?•:.Cit •'a G3w
inc
lJ
June 24, 2005
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GATEWAY PACIFIC CONTRACTORS, INC.
Mn Bill Seitz
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618
p ECE0ME D
JUN 2 7 2005
RBF CONSULTING
CONSTRUCTION MAWFMFNT
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
PCO #6 — Hydrogen Dilution Blower
ftC&QED
JUN 2 7 ?005
��nNG
Attached please find backup for the costs associated with PCO #6 — Hydrogen
Dilution Blower.
The total cost to the project is $525.00.
Following your review, please process a change order to Gateway Pacific.
If any further questions arise, please contact me.
Sincerely,
Ja all
Project Manager
cc: File, Gary Bechtel, Tim Brown
8065 Fneport Boula rd, Sacramento, Califomla 99932-8719 • (919) 9664190 • (919) 9664119 FAX
0 0
Tenriinal Reservoir No. 3
City of San Juan Capistrano
PCO No. 6
Description of Work: Hydrogen Dilution
Blower
two
1]
L",
Proceed Order No.7
Terminal Reservoir No. 3
ICity of San Juan Cap. Gateway Pacific Contractors. Inc. JN10-1032421
Date of Issuance: 01 Sep 2005. Thursday
You are directed to proceed promptly with the following changers):
Effective Date:
Description.
Based on plans signed by John Newby of CDM dated 30 Aug 2005, Contractor is directed to complete work. Gateway Pacific is
to submit a separate request for additional days for time separately.
Attachments: 2005 08 30 Caisson and Raker Drawing CDM 30 Aug 2005
2005 09 01 Calex Breakdown
2005 09 01 GPC Breakdown
Method of determining change in Contract Rice: Method of determining change in Contract Times:
Unit Prices
X Lump Sum - not to exceed
Other
Agreed increase in Contract Price:
S 100.531 28
If the change involves an increase, the estimated
amount is not to be exceeded without Further
auh-onzatrnn.
Contractor's records
Engineer's records
x Other (to be supplied)
Prepared by: —1 fd -ys/ 01 Sep 2005
Bil(-TSellz, Co [r Manager. onsuiting .
Recommended: / qf /11q_
er S�lga pr=M M San Capistrano
Approved by:
Amy AAmiram, Director of Public rks. San Juan Capistrano
T
We the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this
order is approved, that we will provide all equipment, furnish all materials, except as may otherwise be
noted aboveand perform all services necessary for the work above specified, and will accept as full payment therefore
the prices shown above.
By executing this proceed order, and subsequent change order, we the contractor agree to waive any right to additional
compensation arising out of work Included in this proceed order. including without limitation. any
claims relating to any cumulaLve effect of the proceed orders, delays, productivity impact or interruption.
Accepted. :2t 4m - ii�d�,A yji -I /1 /0-5
Gary A. Bechtel. J Ce FFresident, Gateway Pacific Contractors, inc.
.�@ I0'S' =421120'1 '5__^ CCOi%:20G 09 01 111 11_,17 P"1nfI _i$e,-00J5 I—
GATEWAY PACIFIC CONTRACTORS, INC.
December 8, 2005
Mr. Bill Seitz
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
PCO #.7 — Raker Installation
Dear Mr. Seitz:
Per your direction, Gateway Pacific Contractors, Inc. has completed the
installation of the additional caissons and rakers. This work was completed in
September / October. Please issue a change order for One hundred eighty three
thousand seven hundred fifty-five dollars and twenty-three cents, ($ 183,755.23).
This work delayed our work by 30 calendar days.
Please contact us if you should have any questions regarding this PCO.
,/s. 'ncerely,
C._
J II
Project Manager
cc: File, Gary A. Bechtel, Tim Brown
6665 Freeport Boulevard, Sacramento, CalBorala 06882-0716 • (016) 086-4100 • (016) 665.4119 FAX
Terminal Reservoir No. 3
City of San Juan Capistrano
PCO No. 8
Description of Work: Installation of
Caisson and Raker System
Unit
Unit
Unit
TOTAL
Description
Qty Units
Cost
Labor
Cost
Material Cost
Equip
S/C
Supervisor
136 hrs
82.00
11,152.00
11,152.00
Operator
40 hrs
63.95
2,558.00
2,558.00
hrs
0.00
0.00
Road Repair
1 Is
1,500.00
1,500.00
Excavator
5 day
5,000.00
5,000.00
Calex
1 Is
113,468.25
113,468.25
Coat Beams
Laborer
64 hr
48.93
3,131.52
3,131.52
Carboline
16 gal
52.35
837.60
837.60
Rollers
1 Is
97.85
97.85
97.85
Encase Beams w/ Rock
Operator
20 hr 1
63.95
1,279.00
1.279.00
314" Crushed Rock
###f to
26.52
27,846.00
27,846.00
Backhoe
3 dy
265.00
795.00
795.00
Subtotals
18,120.52
28,781.45
5,795.00 114,968.25
167,665.22
Sales Tax @ 7.75%
2,230.56
449.11
2,679.67
Subtotals
18,120.52
31,012.01
6,244.11
114,968.25
170 344.89
Markup Labor @ 20%
3,624.10
3,624.10
Markup - Mat'Is @ 15%
1
3,101.20
3,101.20
Markup - Equip @ 15%
936.62
936.62
Markup Subs @ 5%
5,748.41
5,748.41
Subtotal
21,744.621
34,113.21
7,180.73 120,716.66
183,755.23
TOTAL
183,755.23
r
Terminal Reservoir No. 3
City of San Juan Capistrano
PCO No. 8
Description of Work: Installation of
Caisson and Raker System
0
Unit
Unit
Unit
TOTAL
Description
qty Units
Cost
Labor Cost
Material Cost
Equip
SIC
Supervisor
80 hrs
82.00
6,560.00
6,560.00
Operator
40 hrs
63.95
2,558.00
2,558.00
Gradesetter
40 hrs
63.95
2,558.00
2,558.00
hrs
0.00
0.00
hrs
0.00
0.00
Road Repair
1 Is
1,500.00
1,500.00
Excavator
5 day
5,625.00
5,625.00
Calex
1 Is
131,500.00
131,500.00
Subtotals
11,676.00
0.00
5,625.00
133,000.00
150,301.00
Sales Tax @ 7.75%
0,001
435.94
435.94
Subtotals
11,676001
0.00
6,060.94
133,000.00
150,736.94
Markup Labor @ 20%
2,335.201
2,335.20
Markup - Mafls @ 15%
0.00
0.00
Markup - Equip @ 15%
909.14
909.14
Markup Subs @ 5%
6,650.00
6,650.00
Subtotal
14,011.20
0.00
6,970.08
139,650.00
160,631.28
TOTAL
160,631.28
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GATEWAY PACIFIC CONTRACTORS, INC.
December 8, 2005
Mr. Bill Seitz
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
PCO # 8— Storm Drain Revision
Dear Mr. Seitz:
Per your direction, Gateway Pacific Contractors, Inc. has completed the cost for
the Storm drain revision plan, dated July 5, 2005. 1 have prepared additional cost
analysis using FtBPE pipe instead of the designated C900 pipe.
s�a-3S
Gateway will install the additional four hundred lineal feet of 18" sdr35 and
upgrade the designed 14" sdr 35 drain line for the extra cost of Fifty-five
thousand one hundred ninety dollars and eighty-four cents, ($ 55,190.84).
Gateway is also requesting a contract time extention of 14 days for this work.
Please contact us if you should have any questions regarding this PCO.
incerel
J y Hall
Project Manager
cc: File, Gary A. Bechtel, Tim Brown
8055 Freeport Boulevard, Sacramento, Calltomie 86852.9716 • (916) 66544100 -(918) 868.4119 FAX
0
Terminal Reservoir No. 3
City of San Juan Capistrano
PCO No. 7
Descri tion of Work: Storm Drain
Revision 18" SDR 35
1*
Unit
Unit
Unit
TOTAL
Description
Qty Units
Cost
labor
Cost
Material
Cost
Equip
S/C
Laborer (2 ea
120 hrs
46.95
5,634.00
5,634.00
Operator
64 hrs
64.90
4,153.60
4,153.50
0.00
0.00
Excavator Rental
2 wk
2,500.00
5,000.00
5,000.00
Sharing Rental
1 wk
2,000.00
2,000.00
1
2,000.00
0.00
0.00
Concrete Collar
3 cy
200.00
600.00
600.00
0.00
48" Manhole
1 ea
2,650.00
2,650.00
2,650.00
\
0.00
24" PVC SOR-35
80 If
36.96
2,958A0
2,958.40
18" PVC SDR 35
820 If
20.95
17,179.00
17,179.00
18" 45 de bend
3 ea
437.00
1,311.00
1,311.00
18" 22.5 d bend
9 ea
437.00
3,933.00
3,933.00
18"11.25 deg bend -
1 ea
437.00
437.00
437.00
18" Wye
1 as
985.00
985.00
985.00
18" x 8" W e
2 ea
985.00
1,970.00
1,970.00
22" x 12" Wall Spool
2 ea
485.00
970.00
970.00
0.00
14" PVC sdr35
-500 If
-
11.00
-5,500.00
-5,500.00
14"45 de bend sdr35
-3 ea
171.00
-513.00
-513.00
14" 22.5 dLg bend sdr35
-6 ea
171.00
-1,026.00
-1,026.00
14" W e sdr35
-1 as
211.00
-211.00
-211.00
14"x 8" W e sdr 35
-2 ea
211.00
-422.00
-422.00
18" x 12" Wall S 001
-1 ea
292.00
-292.00
-292.00
Air Gap Modifications
1 Is
1,126.80
1,126.80
750.00
750.00
750.00
750.00
2,626.60
0.00
0.00
0.00
0.00
0.00
Subtotals
10,914.40
25,779.40
77750.00
0.00
44,443.80
Sales Tax @ 7,75%
1,997.90
600.63
2,598.53
Subtotals
10,914.40
27,777.30
8,350.63
0.00
47,042.33
MarkuD Labor 0 20%
2,182.88 -
2,182.88
Marku -MaVls @ 15%
4,166.60
4,166.60
Marku -E ui 19%
1,252.59
1,252.59
Markup Subs 5% -
0.00
0.00
Subtotal
13,097.28
31,943.90
9,603.22
0.00
54,644.40
Bond 1%
10,855.61
0.00
546.44
TOTAL
1
55,190.84
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GATEWAY PACIFIC CONTRACTORS, Inc.
January 09, 2005
Mr. Bill Seitz
RBF Consulting
14725 Alton Parkway
Irvine. CA 92618
RE: City of San Juan Capistrano
Terminal Reservoir No. 3
2005 Rain Delays, April to December
Due to inclement weather conditions, Gateway Pacific was unable to perform
work on seven (7) scheduled working days (calendar equivalent of 9.6 days).
These days were previously agreed upon during the weekly progress meetings.
This request covers all rain delays from April until December of 2005.
In accordance with Section 7 of the Construction Contract, and Article 12.02 of
the General Conditions, we request 7 scheduled working days be granted to
extend the time for successful completion of this project. This will be a non -
compensable extension of time.
Please contact us if you should have any questions regarding this request.
Sincerely,
Jay Hall
Project Manager
cc: File, Gary A. Bechtel, Tim Brown
8055 Freeport Boulevard, Sacramento, California 95832-9716 • (916) 665-4100.(916) 6654119 FAX
ATTACHMENT 2