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18-0501_RICH CONSTRUCTION, INC._Agenda Report_E9City of San Juan Capistrano Agenda Report TO: Honorable Mayor and Members of the City Council FROM: ~njamin Siegel, City Manager SUBMITTED BY : Steve May, Public Works and Utilities Director ~IUL Ken Al-lmam, Chief Financial Officer PPREPARED BY: Mike Marquis, P.E., Associate Civil Engineer DATE: May 1, 2018 5/1/2018 E9 SUBJECT: Resolution for Notice of Completion and Acceptance of the Work for Construction of the Riding Park Water and Sanitary Sewer Pipelines Project (Rich Construction Inc.) (CIP 17201) RECOMMENDATION : 1. Adopt a resolution declaring the work for construction of the Riding Park Water and Sanitary Sewer Pipelines Project complete, accepted, and approved; and, 2. Direct the City Clerk to process recording of a Notice of Completion for the Project. DISCUSSION/ANALYSIS: On October 17, 2017, the City Council approved a Construction Agreement with Rich Construction Inc. for construction of the Riding Park Water and Sanitary Sewer Pipelines Project (CIP 17201 ). Staff performed construction inspection, including pressure testing of the water pipelines and video inspection of the sanitary sewer pipeline, and concluded that the project was constructed in accordance with the contract documents. The project is operational to the satisfaction of the Public Works and Utilities Director and is ready for acceptance. Accordingly, it is recommended that the City Council direct the City Clerk to process and record a Notice of Completion (Attachment 1) and adopt a resolution (Attachment 2) declaring the work for construction of the Riding Park Water and Sanitary Sewer Pipelines Project complete, accepted, and approved. City Council Agenda Report May 1, 2018 Page 2 of 3 FISCAL IMPACT: The Project budget was $1,070,200, which included $977,900 from the Agricultural Preservation Fund and $92,300 from the Eastern Open Space Fund. Construction was completed at a total cost of approximately $686,000. Other project costs (including environmental studies, design, surveying, archeological, paleontological, biological, and Native American monitoring, stormwater planning and permitting, and staff time to administer the contract and provide construction inspection services) total is approximately $364,000, resulting in a total construction cost of approximately $1,050,000. The approximately $20,000 of unspent funds will be restored to the Eastern Open Space Fund. ENVIRONMENTAL IMPACT : The present action of declaring the work to be completed for the Project is not subject to CEQA pursuant to Section 15060(c)(3) of CEQA Guidelines because the action is not a project as defined in Section 15378 of the CEQA Guidelines, and the action has no potential for resulting in physical change to the environment, directly or indirectly. PRIOR CITY COUNCIL REVIEW: • On October 17, 2017, the City Council approved and authorized the City Manager to execute a Construction Agreement with Rich Construction Inc. for construction of the Riding Park Water and Sanitary Sewer Pipelines Project. • On February 6, 2018, the City Council authorized the City Manager to approve change orders to the construction contract for the Project for a total contract increase amount not to exceed $138,842, and, approved and authorized the City Manager to execute Amendment 1 to the environmental monitoring Professional Services Agreement for the Project, increasing the not-to-exceed compensation amount to $67,040. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: • On October 17, 2017, the Utilities Commission considered a staff recommendation that the Commission recommend that the City Council approve and authorize the City Manager to execute a Construction Agreement with Rich Construction Inc. for construction of the Riding Park Water and Sanitary Sewer Pipelines Project. At that time, the Commission tabled the item. Subsequently, on the same date, the City Council considered and acted on the item as noted in the section above. 3. On April 17, 2018, the Utilities Commission recommended that the City Council adopt a resolution declaring the work for construction of the Riding Park Water and Sanitary Sewer Pipelines Project complete, accepted, and approved, and directed the City Clerk to process recording of a Notice of Completion for the Project. City Council Agenda Report May 1, 2018 Page 3 of 3 NOTIFICATIONS: Rich Construction Inc. Blenheim Facility Management ATTACHMENTS: Attachment 1: Proposed Notice of Completion Attachment 2: Proposed Resolution RECORDED AT REQUEST OF AND RETURN TO: City of San Juan Capistrano City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92657 RECORDING FEES EXEMPT DUE TO GOVERNMENT CODE SECTION 6103 Maria Morris, City Clerk San Juan Capistrano, CA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano to Rich Construction Inc. for construction of the Riding Park Water and Sanitary Sewer Pipelines Project; That said work was completed on April13, 2018 by said company according to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano, as the owner, 32400 Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meeting thereof held on the 1st day of May 2018, by Resolution No. 18-05-01-_. That upon said contract, the Indemnity Company of California was the surety for the bonds given by said company as required by law. Dated at San Juan Capistrano, California, this 1st day of May 2018 Maria Morris, City Clerk City of San Juan Capistrano STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury that 1) I have read the foregoing document and know the contents thereof, and the facts therein state are true of my own knowledge; 2) I declare the forgoing is true and correct; and 3) the foregoing Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Clerk. Dated at San Juan Capistrano, California, this 1st day of May 2018. Maria Morris, City Clerk City of San Juan Capistrano ATTACHMENT 1 Page 1 of 1 RESOLUTION NO. 18-05-01- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK COMPLETED FOR THE RIDING PARK WATER AND SANITARY SEWER PIPELINES PROJECT (CIP 17201 ). WHEREAS, On October 17, 2017, the City of San Juan Capistrano entered into a construction contract with Rich Construction Inc. for construction of the Riding Park Water and Sanitary Sewer Pipelines Project; and, WHEREAS, the Public Works and Utilities Director has evaluated the final quantities and cost figures and recommends approval of the costs; and WHEREAS, the Public Works and Utilities Director has evaluated the work and deemed that it has been completed in accordance with the plans and specifications and recommends approval and acceptance of the work. NOW, THEREFORE, BE IT RESOLVED, by the City of San Juan Capistrano as follows: SECTION 1. The work required to be performed by said contractors has been completed. SECTION 2 . The total cost of said construction work is in the amount of $686,000 . SECTION 3. The work is hereby accepted and approved . SECTION 4. The City Clerk is directed to forthwith forward a "Notice of Completion" to the County Recorder of the County of Orange for recording. PASSED, APPROVED, AND ADOPTED this 1st day of May 2018 . ATTEST: Maria Morris, City Clerk Sergio Farias, Mayor ATTACHMENT 2 Page 1 of 1