08-0401_CULBERTSON ADAMS & ASSOCIATES, INC_D14_Agenda Report4/1/2008
AGENDA RERORIT D14
TO: Dave Adams, City Managen 9*1
FROM: Cindy Russell, Iriilerim Dinecton cf Public Wanks
SUBJ ECT: Cc nsideiraition cf the Hirst Amendment to Rersc na I Seruicesi Agreement for
the Bielegice I Monitoring and Pnoject Managemeint for the 160 .r -I Reiservc it
Project (CAA Planning)
RECOMMENDATION:
By motic n, aipprcve the Hirsi Amendment to Peiracinal Servicers Agreement with CAA
Planning, Inc., in the amount of 37,3CC, for ai total agreement price cf $31,11901, for
biclocicail monitoring senficesi for the seicerid year of monitoring of ihei 7601 S Resiervcir
Pnojeict; and direct the City Manager is sic n thea Arr endment.
SITUATION:
In May 21007, the City's Biologist Sub Consultant, Jeffery B. Hreke, Rh.D. (Froke) issued
a scope of additic nail we rk tc the 7EO1S Rei ENOin sites, habitat rnitigatic n pnognam
designed ic: ('I; Re -plant grid re-SEed species tc fulfill the Riparian Thickest within Site
No. 8; (2) Annex a new area to ihei Reservoir Canyon Habitat Reistcrailicn Ellam
(RCHRP) and inside than area plant and steed Coastal Sager Scrub (CTI) is mitigate for
21 -yeah old habitat thai was displaced Hy new riparian/wetland development (2101017
Amendment); (3; Rianl Natives Grasslaind and CAIS tc compensate for Iess cd planned
but undeveloped tabitats than were displaced by 6hU the 2101017 Amendrrieint or
projectec truck access lane; and (4) Reirnec iatei plantedilseec ed CSS haibitail than was
destroyed by motorcycle vandalism daring 210104-2101051. Staff requestec Hrcke to
develeip an alternate plan io reduce the amouriil of work. A revised work description
was developed and issued on Cclober 21007. Staff requested FFrckei io furltem reduce
the sccpei cir consider plan inc smaller plants to lower the costs. A revised planting
scc pe was developed an February 16, 2C OE , and staff soilicitec two cost pre peisals for
the work. The contract for the installation worth was presented to the Council at its
meieting of March 18, 210CE. This companion item is presentee for the consulting work.
The efferi of CAA and its stub -consultant Hrokei to peiricrm the worth descriptions, plaint
pallet rricdifications, consultation with the ccntractersi who proposed on this, and the
direction ei ttei planting work will cost an additional 37,300 for the poriicin cd the work
above tt ei scope) c f the oric ina llyl contracted work. Stahl recommends approval c f the
Hirst Amendment (Attachment 1) to the contract with CAA.
COMMISSION/BOA RID REVIEW AND RE COMMBNCIATIC NS:
Ncine .
Agenda Re pc ri
Page 2 April 1, 2008
FINANCIAL CONS IDERATIC NS:
There is sufficient funding in CIR Ne. 71E 1 for this wank.
NCTIFICATION:
CAA
RECOMMENDATION:
By moticn, apprcvei the Hirst Arneindment to Peirserial Seirviceis Agreiemeint with CAA
Rlanning, Inc., in the arriount cf $71,3100, fan a total agreiemeint pricei of $211,11H, for
bicicgical mcnitering seirviceis for thea seccind year of monilcrin9l of thea 7160 S Reseirvoir
Rroject; a nd direct the City Manager to sign the Ameindrneint..
Respectfully submitted,
&,"b4 A/wai-,
Cindy RL ssell
Inteirim Direiclor e1 Public Works
Attact Mints: 1. Hirst Arr eindment
Preipa red by,
Eric R. Bauman
Watem Engineering Manager
RIRST AMEINDMeNT TC PEIRSUAL SERVICES AGREEMENT
THIS AMENDMENT is made and entenec into ih is c ay of
by and betweer i F e City of Sar ,uan Capisinaro (hereinafter refenred io as i F e "City")
ar c GAA PLAN N IN G, IN CI., QI• ereinafien referred to as "ClonsL liant .
R EICITALS:
WHEREAS, City and Cons L Itant have entered into a Rerscinal Services
Agneerrent dated Aplril 20(17, fon a total of $23,150 for bicilogical moriloring senAices fon
the seconc year of the rrioniioning of the 760 S ReseRioir Rrciject; arc ,
WHEREAS, City and Consultani agree 11- al ac ditior al services outlined in the
cost proposal as sei fortr in Exhit it "A", atiacl• ed arc inconr orated herein by referencie,
ane reqs irec-fon which extra compensation will become c ue.
Clity and Cor sultant rrLiLally agnee as follows:
Sectic n 1l. Additic nal Work
ilhe additional scope of worth to t e perionmed k y Cons L Itant shall consist of
adc itional design seNiicies as set 1lcrth in E r ibis "A", described as Clonsuliani's pnoposal
of work c ated No%err ben 26, 3007.
ClonsL Itant warrants that all of its services shall t e perforrr ed in a corrpetent,
professional and satisfactory rr anner and in accorc ance wii h the r revalent stanc ards of
its profess for .
ectic n 2. Adc itic nal Cc m pensatic n
04 h eiret y ac rees 10 r ay 1 h e addii ional SL rr of Seven Thoc sand Three H c ndnec
Dollars il$7,300) fon a revisec total coninact price of $3'1,050 is Clonsultarii for those
services periorrried as sei forth in gxl^ibit "A". These acditicnal sermiaes to 11•e
Agreement sl -all commence on the effective date of this Arr enc rrient.
S eci is n 3. Term
The corrir leticn date of this Agneerrient shall k e eixtenc ed to 11• an Aug Si 3'1,
2008.
Secticri 4. Relationship 1c Agreement
Bxcerli as io c eciions 'I ar d 2 I^ ereir , all other ierrrs and conditions of 1F e
Ac reemeni shall remain L nchar c ed.
AT11ACIF MBN 11 '1
Sectic n 5. Entire A greement
Thisi entine Plgreement between Ciiy and Carisultarii with nespleci to those extra
services desicribec henein, and any cii F er undersitanc ings , ciral cir in w Wiling, are heneby
s upers ec ed.
IN "I11N8%IEI WHERBCF, the padiesi f erelci Fave execwied thisi Agreemierii.
ATTEST:
Margami R. Monahan, City, Clerk
ARRROVIED PI%I TO FORM:
CITl1 CF %r -.IAN JLPIN CARISTRAN0
By,
Dave Adams, City Manager
CC N SL UHAN ll
Bly
SAA ALAN G, In
2
CAA PLANNING
NoNlambelr 216, �KICI7
E ria Ba a main, Watclr Brigir. airing Manalgclr
C itN of Elan Aan Cap.'s1 rano
3340( Pe sao Adalarlto
San : L an C api slrarlo, CA 921E 75
9uhja(11: Slatuls Update) & Conlracl Augmenllaliclr.l Plequast for Profhssionall Planning
Services W11aled to B:ialclgicad Monitoring ane Project Managcrnelnt for ihel WC 9
Bleseruloir Proje al I C2!1-11 713 )
Llealr Mr. Elauman:
Tll a pli; rpasel of l l h i s lel l er is to provide) a1 staltu s u pda tel anc rec is est a cion rac t alugm enl al iar.l for
accilliar.lal work clffclrts of CAA Planrlinpl (CAA, and Dr. JeffreN B. Frol(e1 ori betalflofltha CitN
of San Juan Capistrano (C.ily), hasad an our ariginal conitralcl dateld March 23, 2007.
In his mail relcant monitoring nellart, Or. Froka clascribcld tha sawiiial speclicls of birds anc
rrlammals an sil e. It is import ani tc1 rlol a chat C aslor Been (a thrclal ening we edy and ir.lvasiva
plant) has belch) akselrv(Ic or. sate. Ian. Frake staltad that '1 is impleraltivcl thal Nature's ]Image
alggressive:ly locates arc removcls tha plant ftclnl 1hc1 canyon as nllch as possible as pan of its
or.lgoing maliracnancle progralrrl. Owivall, nesloralticm and manilor:ir.ig cif like X60 site) is going very,
weld, wilh Ilhcl exceplian of Ilhe Castor Bclan idelrrlifiad an site) and the drought clanditiclnls duel Ito
lack of ainfall. A copy ofthel reporl is a111ta1ched. Tlhel anmal monitoring repors for the) Califclnnial
Elapalrtmelrrl of Fish and Gamcl (CDFG; and lhcl L uiteld Staltels F iah ante Wildlife 9elrvi(1el
(LSIFW9; will ba prepared witkin the next month which will provide a comprokic(nlsive
assessmert of the) f co.icicll .
EIr. Froka has identifield an aut-cif-s(apcl work affi:Irt associa11cid with this project wlhiclh will
require his mclnliiorinl8 clffor s. These ai:t-af-s(lopa efforts w(Ire oriplinally idenitificld in Ilhe spring
aril weii brclughl icl the atlerilicln of Mr. Pelta• Sallgado. It was Mn. Jalgada's dire(licln io
proclae( walk the) aldd:itiar.al tasks), whick inclluce acdillionla plarlinpl, during the wlirrlelr. S:ir.lca lhit
time we have workck wlilh Neatra's Ini a to fully dclfrr el the) seclpe of the) add:it clr.lal plan1in18. In
consu:lialticm with Nature's Imlage, Dr. Frclke hats prapaiec a1 deltailed ai:8marrla ion rec t ast which
is amlachcld. Acdilional furlds are necluesled to clovelr thieel oul-of-sclopcl talks iriah;ding killsilde
rclslorationl for the C oaslal Sager Scrub relplaciclmant alt the lop of R(Iscrvoir Carryon-aldjai to
the 7EC lank site, resloraliari alnd relmaeioicln of cipwiianwielllar.d areas al site number 3 anc
rrodificlalticln cif fire safe) habitat art sit a numbelr SI. Dr. Frok e is requ asting thalt $1673C0 to adc ac tel
Ike cantraet to cov(m his wark (lfforls. CAA Blanninl>a raquasis 21rn vdd.iticlr.al $1,000 to cover the
costs assocliatad wl:ilh cloordinaiion with Dr. Frol(e ane for plrojelcl marlagarneint purpasels. These
EXHIBIT "A"
1:I A egonaut, Suit( 2) 0, )lliso Viejo, dalilomtia 92(1:16-4105 . (949) :18:1-2888 1 Fax (949) 581-3199
Dric Haiuman
NovcimE er a E , 2(IM
Page 3 of 3
acd.iliarial funcs will aid CAA P1anring in its ppojecl mangemant cities and 4o ansmie
afprolpiiaita iefIcrting to the resomcei agenciieis.
At this time CAA Planning is reclucisting a total c $7,30(1.0(1 be acded to tNa eontracit, bringing
Vl a oveiral1 cionlracit amount to l31,0.l(1. Wei bedieNe this estimale will bei suff:icienl; howeivcu, wci
will infarm ycu wher.i wa iimch i'I% of this amount. Shatic ycu ccnatr with this raqucisl tc
amend lhei agreamienl, cwi attharizalicn tc aontinta under the ileirms outlined clan to
memorialized bN Nour acieaution aft the sigrialwa an the following Plage. "IIhaulc Nou haw anN
cluesliors, plause do noel hcesiilaita to ucntacit me ait (SI4 SI) 9811-:IFISS.
SinaarelN,
CAA HLANNINC
Shawr.ia L. &Iaffher
Chief Excicul:iNe Officer
Hnclosure(s)
C aricurrcinceVA uitli cmiaatian to Nraceiec
Si gmatt re:
Title:
Dale:
Namei:
Organization:
Pllacie ofTINeciuliari: