05-0105_ALL AMERICAN ASPHALT_D5_Agenda Report0
0 1/5/2005
D5
AGENDA REPORT
TO: Dave Adams, City Manager
FROM: Nasser Abbaszadeh, Engineering & Building Director
SUBJECT: Consideration of Notice of Completion — Rancho Viejo Road
Rehabilitation, Malaspina Road to 1700 Feet South (All American Asphalt)
(CIP No. 127)
RECOMMENDATION
By motion:
1. Adopt a Resolution declaring the work for the Rancho Viejo Road Rehabilitation,
Malaspina Road to 1700 Feet South Capital Improvement Project complete,
accepted and approved; and,
2. Direct the City Clerk to process the recordings of a project Notice of Completion;
and,
3. Authorize staff to release the 10% retention, in the amount of $8,537.80, 35 days
after recordation.
SITUATION
A. Summary and Recommendation
The work to complete the Rancho Viejo Road Rehabilitation, Malaspina Road to
1700 Feet South Capital Improvement Project has been completed to the
satisfaction of the City Engineer and is ready for acceptance and recordation of a
Notice of Completion with the County Recorder.
B. Background
Funds are budgeted in Fiscal Year 2004-2005 for arterial street major
rehabilitation. Rancho Viejo Road from Malaspina Road to 1700 Feet South was
identified as an arterial highway needing rehabilitation work.
The work consisted of the reconstruction of minor sections of curb and gutter,
cold planing the street section and overlaying the street area.
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Agenda Report January 5, 2005
Paqe 2
COMMISSIONS/BOARD REVIEW, RECOMMENDATIONS
Not applicable.
FINANCIAL CONSIDERATIONS
The project was awarded at $81,935.12 and completed for $85,377.98. Funds for this
project are budgeted in Account No. 12-65300-4710-127 for Fiscal Year 2004-2005.
NOTIFICATION
The following parties received notification of this Council agenda item:
All American Asphalt *
* Agenda report included
RECOMMENDATION
By motion:
1. Adopt a Resolution declaring the work for the Rancho Viejo Road Rehabilitation,
Malaspina Road to 1700 Feet South Capital Improvement Project complete,
accepted and approved; and,
2. Direct the City Clerk to process the recordings of a project Notice of Completion;
and,
3. Authorize staff to release the 10% retention, in the amount of $8,537.80, 35 days
after recordation.
Respectfully submitted:
Nasser Abbaszadeh, P.E.
Engineering & Building Director
NA/BP:jcr
Attachment 1. Location Map
2. Resolution
3. Notice of Completion
Prepared by: ^
Brian Perry, P.E.
Project Manage
THE CITY OF
SAN JUAN CAPISTRANO
RANCHO VIEJO ROAD
REHABILITATION
I PROJECT LOCATION I
0 3000 6000 9000 Feet
ATTACHMENT
RESOLUTION NO. 05-01-05-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED
AS TO PLANS AND SPECIFICATIONS FOR THE RANCHO VIEJO
ROAD REHABILITATION, MALASPINA ROAD TO 1700 FEET SOUTH
(ALL AMERICAN ASPHALT) (CIP NO. 127)
WHEREAS, on the 7th day of September, 2004, the City of San Juan
Capistrano entered into a contract with All American Asphalt, P.O. Box 2229, Corona,
California 92878-2229, for construction of Rancho Viejo Road Rehabilitation, Malaspina
Road to 1700 Feet South Capital Improvement Project; and,
WHEREAS, the Director of Engineering and Building has evaluated the
final quantities and cost figures and recommends approval.
NOW, THERFORE, BE IT RESOLVED, by the City Council of the City of
San Juan Capistrano, does resolve as follows:
ATTEST:
SECTION 1. That the work required to be performed by said Contractor
has been completed.
SECTION 2. That the total cost of said work is $85,377.98.
SECTION 3. That the work is hereby accepted and approved.
SECTION 4. That the City Clerk is directed to forward forthwith a Notice
of Completion to the County Recorder of the County of
Orange for Recording.
PASSED, APPROVED, AND ADOPTED this 5`" day of January, 2005.
R. MONAHAN, CITY CLERK
R R i.
/I HART,
,.
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN JUAN CAPISTRANO )
9
I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do
hereby certify that the foregoing Resolution No. 05-01-05-01 was duly adopted by the City
Council of the City of San Juan Capistrano at a Special meeting thereof, held the 5t' day of
January 2005, by the following vote:
AYES:
COUNCIL MEMBERS:
Allevato, Bathgate, Soto, & Mayor Hart
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
Swerdlin
s2,,L,--�
R. MONAHAN, City Clerk
0
RECORDED AT REQUEST OF AND
RETURNED TO:
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
RECORDING FEES EXEMPT DUE TO
GOVERNMENT CODE SECTION 6103
Margaret R. Monahan, City Clerk
San Juan Capistrano, CA
NOTICE OF COMPLETION
0
NOTICE IS HERBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano to
All American Asphalt, P.O. Box 2229, Corona, California 92878-2229 for construction of Rancho Viejo
Road Rehabilitation, Malaspina Road to 1700 Feet South Capital Improvement Project.
That the said work completed on November 16, 2004 by said company according to plans and
specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that
said work was accepted by the City Council of the City of San Juan Capistrano at 32400 Paseo Adelanto,
San Juan Capistrano, California 92675, at a regular meeting thereof held on the 4`h day of January 2005,
by Resolution No.
That upon said contract, Fidelity and Deposit Company of Maryland was the surety for the bonds given by
the said company as required by law.
Dated at San Juan Capistrano, California, this 41h day of January 2005.
Margaret R. Monahan, City Clerk
City of San Juan Capistrano
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SAN JUAN CAPISTRANO )
I, MARGARET R. MONAHAN, the duly appointed and qualified City Clerk of the City Council of the City
of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury, that the foregoing
Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly
ordered to be recorded in the Office of the Orange County Recorder by said City Clerk.
Dated at San Juan Capistrano this 4th day of January 2005.
Margaret R. Monahan, City Clerk
City of San Juan Capistrano
ATTACHMENT