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05-0105_ALL AMERICAN ASPHALT_D5_Agenda Report0 0 1/5/2005 D5 AGENDA REPORT TO: Dave Adams, City Manager FROM: Nasser Abbaszadeh, Engineering & Building Director SUBJECT: Consideration of Notice of Completion — Rancho Viejo Road Rehabilitation, Malaspina Road to 1700 Feet South (All American Asphalt) (CIP No. 127) RECOMMENDATION By motion: 1. Adopt a Resolution declaring the work for the Rancho Viejo Road Rehabilitation, Malaspina Road to 1700 Feet South Capital Improvement Project complete, accepted and approved; and, 2. Direct the City Clerk to process the recordings of a project Notice of Completion; and, 3. Authorize staff to release the 10% retention, in the amount of $8,537.80, 35 days after recordation. SITUATION A. Summary and Recommendation The work to complete the Rancho Viejo Road Rehabilitation, Malaspina Road to 1700 Feet South Capital Improvement Project has been completed to the satisfaction of the City Engineer and is ready for acceptance and recordation of a Notice of Completion with the County Recorder. B. Background Funds are budgeted in Fiscal Year 2004-2005 for arterial street major rehabilitation. Rancho Viejo Road from Malaspina Road to 1700 Feet South was identified as an arterial highway needing rehabilitation work. The work consisted of the reconstruction of minor sections of curb and gutter, cold planing the street section and overlaying the street area. 0 Agenda Report January 5, 2005 Paqe 2 COMMISSIONS/BOARD REVIEW, RECOMMENDATIONS Not applicable. FINANCIAL CONSIDERATIONS The project was awarded at $81,935.12 and completed for $85,377.98. Funds for this project are budgeted in Account No. 12-65300-4710-127 for Fiscal Year 2004-2005. NOTIFICATION The following parties received notification of this Council agenda item: All American Asphalt * * Agenda report included RECOMMENDATION By motion: 1. Adopt a Resolution declaring the work for the Rancho Viejo Road Rehabilitation, Malaspina Road to 1700 Feet South Capital Improvement Project complete, accepted and approved; and, 2. Direct the City Clerk to process the recordings of a project Notice of Completion; and, 3. Authorize staff to release the 10% retention, in the amount of $8,537.80, 35 days after recordation. Respectfully submitted: Nasser Abbaszadeh, P.E. Engineering & Building Director NA/BP:jcr Attachment 1. Location Map 2. Resolution 3. Notice of Completion Prepared by: ^ Brian Perry, P.E. Project Manage THE CITY OF SAN JUAN CAPISTRANO RANCHO VIEJO ROAD REHABILITATION I PROJECT LOCATION I 0 3000 6000 9000 Feet ATTACHMENT RESOLUTION NO. 05-01-05-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE RANCHO VIEJO ROAD REHABILITATION, MALASPINA ROAD TO 1700 FEET SOUTH (ALL AMERICAN ASPHALT) (CIP NO. 127) WHEREAS, on the 7th day of September, 2004, the City of San Juan Capistrano entered into a contract with All American Asphalt, P.O. Box 2229, Corona, California 92878-2229, for construction of Rancho Viejo Road Rehabilitation, Malaspina Road to 1700 Feet South Capital Improvement Project; and, WHEREAS, the Director of Engineering and Building has evaluated the final quantities and cost figures and recommends approval. NOW, THERFORE, BE IT RESOLVED, by the City Council of the City of San Juan Capistrano, does resolve as follows: ATTEST: SECTION 1. That the work required to be performed by said Contractor has been completed. SECTION 2. That the total cost of said work is $85,377.98. SECTION 3. That the work is hereby accepted and approved. SECTION 4. That the City Clerk is directed to forward forthwith a Notice of Completion to the County Recorder of the County of Orange for Recording. PASSED, APPROVED, AND ADOPTED this 5`" day of January, 2005. R. MONAHAN, CITY CLERK R R i. /I HART, ,. 0 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF SAN JUAN CAPISTRANO ) 9 I, MARGARET R. MONAHAN, appointed City Clerk of the City of San Juan Capistrano, do hereby certify that the foregoing Resolution No. 05-01-05-01 was duly adopted by the City Council of the City of San Juan Capistrano at a Special meeting thereof, held the 5t' day of January 2005, by the following vote: AYES: COUNCIL MEMBERS: Allevato, Bathgate, Soto, & Mayor Hart NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Swerdlin s2,,L,--� R. MONAHAN, City Clerk 0 RECORDED AT REQUEST OF AND RETURNED TO: City of San Juan Capistrano City Clerk's Office 32400 Paseo Adelanto San Juan Capistrano, CA 92675 RECORDING FEES EXEMPT DUE TO GOVERNMENT CODE SECTION 6103 Margaret R. Monahan, City Clerk San Juan Capistrano, CA NOTICE OF COMPLETION 0 NOTICE IS HERBY GIVEN that a contract was heretofore awarded by the City of San Juan Capistrano to All American Asphalt, P.O. Box 2229, Corona, California 92878-2229 for construction of Rancho Viejo Road Rehabilitation, Malaspina Road to 1700 Feet South Capital Improvement Project. That the said work completed on November 16, 2004 by said company according to plans and specifications and to the satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was accepted by the City Council of the City of San Juan Capistrano at 32400 Paseo Adelanto, San Juan Capistrano, California 92675, at a regular meeting thereof held on the 4`h day of January 2005, by Resolution No. That upon said contract, Fidelity and Deposit Company of Maryland was the surety for the bonds given by the said company as required by law. Dated at San Juan Capistrano, California, this 41h day of January 2005. Margaret R. Monahan, City Clerk City of San Juan Capistrano STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF SAN JUAN CAPISTRANO ) I, MARGARET R. MONAHAN, the duly appointed and qualified City Clerk of the City Council of the City of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury, that the foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange County Recorder by said City Clerk. Dated at San Juan Capistrano this 4th day of January 2005. Margaret R. Monahan, City Clerk City of San Juan Capistrano ATTACHMENT