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1977-1221_BELFORD TERRACE_Item Minutes0 0 6 APPROVAL OF FINAL MAP - TRACT MAURER/JORDAN) (85) The Final Map for Tract 9382 is approved with the determination that said map is consistent with the General Plan and in substantial compliance with the approved Tentative Map, said approval conditioned upon the City Engineer's receipt of fees and bonds, at which time the map will be executed by the City Engineer and City Clerk. A condition of the tract is that off-site improvements to Ortega Highway be underway before building permits are issued; the developer has requested that receipt of fees and bonds be deferred and contingent upon issuance of encroachment permits by Caltrans. 9. CAMINO CAPISTRANO STORM DRAIN - CITY ENGINEERS' FLOOD CONTROL ADVISORY COMMITTEE FUNDING (80) A proposed agreement with the County of Orange City Engineer's Flood Control Advisory Committee is endorsed for funding of the Camino Capistrano storm drain, a part of the Camino Capistrano improvement project from Del Obispo Street to San Juan Creek; and, the concept of a 50-50 split of funding obligations is approved. The total estimated cost of construction is $116,000. 10. REJECTION OF CLAIM FOR PERSONAL INJURIES MATTHEW WESTHAUSSER (35) The Claim for Damages filed by Mack & Mackey, Attorneys at Law, 601 West Fifth Street, Suite 1150, Los Angeles, 90017, on behalf of Matthew Westhausser for injuries allegedly sustained while - crossing Camino Capistrano on October 12, 1977, is denied and ` referred to the City's insurance carrier, Dan Gorman Insurance, 11. APPROVAL OF PLANS AND SPECIFICATIONS AND CALL FOR BIDS FOR RENOVATION AND RELOCATION OF HOT SPRINGS DANCE HALL (23) The plans and specifications are approved and authorization granted -to call for bids for the renovation and relocation of the Hot Springs Dance Hall as a Recreation/Senior Citizens Resource Center. Total costs of the project, which includes building renovation, site preparation and relocation, parking lot, and landscaping, are estimated at $123,503. Construction is scheduled to begin on February 25, 1978, with the building ready for occupancy on July 15, 1978. 12. ACCEPTANCE OF IMPROVEMENTS AND RELEASE OF BONDS TRACT 7387 ZELLNER COMMUNITIES (85) The public improvements required for Tract 7387 have been completed to the satisfaction of the City Inspector, monuments have been set, and the engineer paid for services rendered. It was moved by Councilman Friess, seconded by Councilman McDowell and unanimously carried to accept the public improvements resulting from Tract 7387 and to require an extension of Faithful Performance Bond No. 002667, Covenant Mutual Insurance Company, to December 21, 1978. The following bonds are ordered released as of January 24, 1978: Labor and Material Bond No. 002667, Covenant Mutual Insurance Monument Bond No. 002666, Covenant Mutual Insurance AFFIRMATION OF LOCAL APPOINTIVE LISTS FOR COMMISSIONS, BOARDS, AND COMMITTEES (23) Council received copies of a report dated December 21, 1977, from the City Clerk forwarding copies of a list of all ongoing Commission, Board, and Committee appointive terms and a list of -11- 12/21/77 all Commissions, Boards and Committees whose members serve at the pleasure of the City Council. Government Code Section 54974 requires that the lists be prepared on or before December 31 of each year. It was moved by Councilman McDowell, seconded by Councilman Sweeney and unanimously carried to affirm the lists of Commissions, Boards, and Committees as submitted; to direct that Vacancy Notices be posted at the three official posting places in the City, as well as in the Office of the City Clerk. PROPOSED AMENDMENT TO ORDINANCE 321 - TERMS OF PLANNING COMMISSIONERS (23) Councilman McDowell suggested that an amendment be made to Ordinance No. 321 with regard to terms of office of members of the Planning Commission so that whenever a commissioner becomes a candidate for election to the City Council, the office is automatically vacated. It was moved by Councilman McDowell and seconded by Councilman Sweeney that Ordinance No. 321 be amended so that each Council Member make an appointment to the Planning Commission, the terms of the Council Member and the Planning Commissioner to be concurrent. With the concurrence of the second, the motion was subsequently amended so that such appointments are approved by a majority of the Council. The motion carried by the following vote: AYES: Councilmen Sweeney, McDowell, and Mayor Heckscher NOES: Councilmen Friess and Nash ABSENT: None The City Attorney is to prepare an ordinance for presentation at the meeting of January 4, 1978. ADMINISTRATIVE ITEMS ASSISTANT CITY MANAGER/DIRECTOR OF ADMINISTRATIVE SERVICES PURCHASE OF TELEPHONE EQUIPMENT (75) Council received copies of a report dated December 21, 1977, from the Assistant City Manager forwarding costs of various proposals received for replacement of the existing telephone equipment. It was moved by Councilman McDowell, seconded by Councilman Friess and unanimously carried to authorize purchase of an EPABX telephone system from CGC Corporation, 6481 Orangethorpe, Buena Park 90620, in the total amount of $42,200. DIRECTOR OF COMMUNITY PLANNING AND DEVELOPMENT 1. REQUEST FOR APPROVAL OF PROFESSIONAL OFFICE USE IN LOS RIOS AREA (DEL OBISPO LAND CORPORATION) (23) Consideration of this item commenced earlier in the meeting and is continued at this time at the request of the applicant's legal counsel. Mr. McIntire presented the following proposal, subject to the approval of all of the voting members of the Del Obispo Land Corporation: -12- 12/21/77