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10-0803_AMERICAN LEGION_G2b_Agenda Report8/3/2010 AGENDA REPORT"� G2b TO: Joe Tait, City Manager* FROM: Karen Crocker, Community Services Director SUBJECT: Consideration of License Agreement for Use of Portion of the Old Fire Station Complex Garage and Request for Fee Waiver for the Nydegger Building (American Legion) RECOMMENDATION: 1. Consideration of renewal of the License Agreement between the City of San Juan Capistrano and American Legion for the use of a portion of the Old Fire Station Complex garage (122 sq. ft.) for administrative purposes only, and, 2. Consider American Legion's request for a fee waiver in the amount of $2,869 for use of office space, storage in the Old Fire Station Garage and American Legion monthly meetings in the Nydegger Building. SITUATION: A. Summary and Recommendation American Legion has been using the Nydegger Building for their monthly meetings for many years. In addition to the monthly meetings, they use a portion of the Old Fire Station garage for storage and office space. As well as the proposed License Agreement, staff is presenting this item to the City Council at the request of the American Legion for a fee waiver for the use of the Nydegger Building and a portion of the Old Fire Station garage. B. Backaround The American Legion supports numerous local organizations including San Juan Hills Girls' High School softball team, Capo Valley High School American Legion team, and a Bobby Sox team. They have been a continuous facility applicant of the Nydegger Building at the Old Fire Station Complex for more than twenty years. They have conducted their monthly meetings in the Nydegger Building as a non-profit organization. Although they have been conducting their monthly meetings in the Nydegger Building, their administrative duties have been conducted in a portion the Old Fire Station garage for office space to accommodate their computer, files and storage. The attached License Agreement identifies the allowable uses of the office space. The amount of use in the office space is very minimal, with one or two members utilizing the office at one time. The office is predominately used to store files and memorabilia. There have been no complaints from the neighbors regarding the American Legion's use of the garage for office space and their meetings. 0 Agenda Report Page 2 C. Fee Analysis 0 August 3, 2010 Below is a breakdown of the fee reimbursement for the use of the Old Fire Station Complex (Attachment 2): Building Monthly Annually Nydegger Building $36.00 x 4 hours=$144.00 $1,728.00 Old Fire Station garage 122 sq. ft. x.78=$95.16 $1,141.00 $2,869.00 Administrative Policy No. 606 requires a series of standards to be considered for fee waivers. The American Legion organization meets the criteria regarding the intent of the policy in regards to significant number of volunteer service hours by members and monetary contributions to the community (Attachment 3). COMMISSION/BOARD REVIEW, RECOMMENDATION: This item was presented to the Parks, Recreation, and Equestrian Commission at their meeting of July 19, 2010, as an informational item only. FINANCIAL CONSIDERATIONS: As specified in the proposed License Agreement, American Legion will be responsible for a monthly payment related to telephone related expenses, such as, telephone and/or internet services. NOTIFICATION: Matt Gaffney, American Legion Commander In addition, notification regarding this item has been mailed to neighborhood residents and property owners within a radius of 500' of the Old Fire Station Complex by the Community Services Department. 0 Agenda Report Page 3 RECOMMENDATION: E August 3, 2010 Consideration of renewal of the License Agreement between the City of San Juan Capistrano and American Legion for the use of a portion of the Old Fire Station Complex garage (122 sq. ft.) for administrative purposes only, and, 2. Consider American Legion's request for a fee waiver in the amount of $2,869 for use of office space, storage in the Old Fire Station Garage and American Legion monthly meetings in the Nydegger Building. Respectfully submitted, n � Karen Crocker Community Services Director Attachment: 1. Proposed License Agreement 2. Facility Fees Calculations Chart 3. City Administrative Policy 606 4. Location Map 0 0 LICENSE AGREEMENT THIS LICENSE AGREEMENT is made this P day of August, 2010, by and between the City of San Juan Capistrano, hereinafter referred to as "City", and Licensee, American Legion, hereinafter referred to as "Licensee." RECITALS: WHEREAS, Licensee is a nonprofit organization dedicated to providing quality social and organization services to a targeted population of San Juan Capistrano; and WHEREAS, Licensee desires to utilize for administrative office purposes a portion of the Old Fire Station Garage, located at 31411 La Matanza Street, Suite C; and NOW, THEREFORE, BE IT MUTUALLY RESOLVED BETWEEN CITY AND LICENSEE AS FOLLOWS: Section 1. Grant of License. City hereby grants a license to Licensee for the purpose of an administrative office only. The portion of the Old Fire Station Garage, which is the subject of this License grant, is shown in the Plan and Pictures attached as Exhibit "A", and incorporated herein by reference. Licensee is further entitled to make certain improvements. Any future improvements desired by Licensee must be submitted in writing to the City, and then approved, in writing, by the City. Section 2. Term of License. The term of this License shall be two (2) years from the effective date of this Agreement. The Agreement may be extended for up to a maximum of two (2) additional years, upon the mutual written agreement of both parties. In addition, Licensee is hereby granted a 90 -day hold -over period with respect to the two (2) year term wherein Licensee may remain upon the property for up to 90 days to accommodate any need Licensee may have to transition to another property. Section 3. Allowable Uses. Licensee may not utilize the property for any other uses than those specifically set forth in Exhibit "B," attached and incorporated herein by reference. ATTACHMENT 1 9 0 Section 4. Condition of Premises. Licensee agrees to accept said facility in "as is" condition, and agrees to assume all further liability arising out of the condition of such facility. Section 5. Maintenance, Repairs, and Improvements. 5.1 Reimbursement for City Maintenance and Utilities Licensee shall reimburse City in the total amount of ninety-five dollars and sixteen cents ($95.16) per month if City Council does not waive the monthly rental. This amount includes a reimbursement for landscaping and building hardscape maintenance services provided by the City, in addition to reimbursing the City for electricity, water, and natural gas usage. This reimbursement shall be made payable to City on a quarterly basis. The check is to be made payable to the City of San Juan Capistrano. Payments shall be submitted directly to the Community Services Department. If the licensed premises are unusable due to damage or destruction, the license fee shall be abated until the use of the designated space is restored 5.2 Restoration Requirements. In order to ensure that the facility is returned to its original condition at the conclusion of this agreement, any damage resulting from use of this facility shall be corrected at Licensee's expense. When vacating the premises, if Licensee does not restore the premises to its original condition, the cost to restore the premises will be invoiced for monies within thirty (30) days of Licensee leaving the premises. 5.3 Repairs and Damages. City shall be responsible for any major structural repairs to the premises, including such items as leaking roofs, plumbing, and related improvements, providing that the damage to be repaired has not been caused directly by Licensee's use of the premises. City shall also accept responsibility for following Items: Exterior Painting Exterior Lighting Roofing Windows and Doors (excluding screen doors) Exterior Wall Repair HVAC Plumbing 5.4 Custodial Responsibilities. Licensee shall be responsible for office/storage room of the Old Fire Station Complex garage. 5.5 Tenant Improvements. Licensee shall summit to the Community Services Department, in writing, any desired changes/improvements to office space in the Old Fire Station garage. This shall include any modifications to existing walls, ceiling, flooring, and doors, lighting, interior and exterior. Licensee must receive written approval from City prior to making any improvements or modifications to the facility. All improvements and their maintenance shall be the financial responsibility or Licensee. Furthermore, Licensee shall restore said premises back to its original condition at the end of the Agreement, unless City provides written permission to leave improvement in place. Section 6. Utilities. Telephone and internet-related expenses are the sole responsibility of Licensee. Licensee shall be responsible for opening/closing facility for installation, repairs, and/or removal appointments. The City will incur electricity costs for the use of the office space. Section 7. No License Consideration. Except for the reimbursement required under Section 5, Licensee shall not be required to pay a license consideration for the privilege of utilizing property described in Exhibit "B." Section 8. Reservations to City. City reserves the right to enter the property at any reasonable time for the purpose of inspection and /or repairs for which the City is responsible, or to carry out any municipal function. This right shall not be exercised in any manner which will unreasonably interfere with Licensee's use of the premises. Section 9. Condition of Premises. Licensee agrees to accept said facility in "as is" condition, and agrees to assume all further liability arising out of the condition of such facility. Section 10. Compliance with Law; E -Verify. 10.1 Compliance with Law. Consultant shall comply with all applicable laws, ordinances, codes and regulations of federal, state and local government. 10.2 E -Verify. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Consultant shall enroll in the E -Verify program within fifteen 3 0 9 days of the effective date of this Agreement to verify the employment authorization of new employees assigned to perform work hereunder. Consultant shall verify employment authorization within three days of hiring a new employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found at http://www.uscis.gov, or access the registration page at https://e-verify.uscis.00v/enroll/. Consultant shall certify its registration with E -Verify and provide its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated. Section 11. Insurance/Indemnity. Insurance required herein shall be provided by Admitted Insurers in good standing with the State of California and having a minimum Best's Guide Rating of A - Class VII or better. 11.1 Comprehensive General Liability. Throughout the term of this Agreement, Licensee shall maintain in full force and effect Comprehensive General Liability coverage in the following minimum amounts: $500,000 property damage; $500,000 injury to one person/any one occurrence/not limited to contractual period; $1,000,000 injury to more than one person/any one occurrence/not limited to contractual period Proof of Insurance Requirements/Endorsement. 11.2 Proof of Insurance Requirements/Endorsement. Licensee shall submit the certificate of liability insurance, naming the City as additional insured, and an additional insured endorsement to the City for certification that the insurance requirements of this Agreement have been satisfied. 11.3 Notice of Cancellation/Term!nation of Insurance. The above policy/policies shall not terminate, nor shall they be canceled, nor the coverage reduced until after thirty (30) days' written notice is given to City, except that ten (10) days' notice shall be given if there is a cancellation due to failure to pay a premium. 11.4 Indemnity. Licensee shall indemnify, save, and defend City, its elected and appointed officials and employees harmless from and against any and all claims, demands, suits, actions and proceedings, of any kind or nature, for damages to property or injuries to or 11 death of any persons arising out of Licensee's use of said facilities under the terms and conditions of this License Agreement. Section 12. Operations. Licensee shall, at all times, keep City advised of the name, address, and telephone number of the person responsible for the operation of the aforesaid facility. Licensee shall, at all times, take and maintain the utmost caution and care in every respect of its operation and shall observe and maintain the highest standard of safety. Parking spaces adjacent to this facility shall be shared with VFW, Juaneno Band of Mission Indians and the public. No parking spaces shall be reserved for Licensee. All parking shall be in the lot. Additional parking is available in the public lot, located at the corner of EI Horno and EI Camino Real. No on street parking allowed. Facility is to be kept locked when not in use. Licensee must ensure the facility is locked after use. Licensee is responsible for all furniture, equipment, and supplies for this space usage. City shall issue keys to names provided by Licensee; all keys must be signed-out in accordance with City procedure. When a person leaves Licensee's organization, Licensee must return the key to City so that person's name can be removed from City records. Licensee is not to re -issue any key to another member. Section 13. Termination. City shall have the right to terminate this Agreement without cause by giving ninety (90) days advance written notice of termination to the other party. Upon termination of this Agreement, Licensee shall remove all equipment and materials, clean the premises, and leave facility in a condition substantially similar to that prevailing at the time of commencement of this lease, with the exception of normal wear and tear, acts of God, and events beyond control of Licensee. Licensee shall restore the property to its original condition with any cost to City. Section 14. No Asslunments. Licensee shall not assign this License or any interest herein, or sublet the property or any part thereof, or license the use of all or any portion of the property or business conducted therein or thereon, or encumber or hypothecate the property or this License, without first obtaining the written consent of the City. Any assignment, subletting, licensing, encumbering, or hypothecating of the property or this License 1.1 0 0 without such prior written consent of the City, shall be void and shall be cause for immediate cancellation of this License by the City at its option. Section 15. No Relocation Benefits. This License is not intended to convey a property interest but to permit the Licensee to use the property as provided for herein. The Licensee acknowledges the rights granted by State and/or Federal Relocation Assistance Laws and regulations and, notwithstanding any other provision of this License, expressly waives all such present and future rights, if any, to which the Licensee might otherwise be entitled from the City with regard to this License and the business operated on the property. The Licensee shall not be entitled to relocation assistance, relocation benefits, or compensation for loss of goodwill upon the termination of this License. Section 16. Entire Agreement. This Agreement contains the entire Agreement of the parties hereto with respect of the matters covered herein, and no other previous agreement, statement or promise made by any party hereto which is not contained herein shall be binding or valid. Section 17. Notice. All notices, demands, consents, or other communications required to be given under this agreement shall be accomplished by first class mail, postage prepaid, and deposited in the U.S. mail, or personally served upon the other party. To City: Karen Crocker, Community Services Director City of San Juan Capistrano 25925 Camino del Avion San Juan Capistrano, CA 92675 To Licensee: Matt Gaffney, American Legion Commander 32302 Camino Capistrano, Suite 212 San Juan Capistrano, CA 92675 Section 18. Attorneys' Fees. In the event any legal action or proceeding is commenced to interpret or enforce the terms of, or obligations arising out of this Agreement, or to recover damages for the breach thereof, the party prevailing in any such action or proceeding shall be entitled to recover from the non -prevailing party all reasonable attorney's fees, costs and expenses incurred by the prevailing party. 0 �i IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first above written. CITY OF SAN JUAN CAPISTRANO M Dr. Londres Uso, Mayor AMERICAN LEGION 0 Matt Gaffney, Commander ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Omar Sandoval, City Attorney Attached Exhibits: A. Site Plan and Pictures B. Allowable Uses 0 EXHIBIT "A" E Old Fire Station Garag �a•n Location � c�tycis 31421 La Matanza �: prrliN- LLa JMM1 /.1 Rhes 1 amrn•M Tn- IN- a-ian -nYnhM N -I m nii lvnine-ly Iri- -i aY IRI^n C CfYl�l�afw' a,apallG al-tlel IC anzz aN IrAv ncf l,z n _la':','!tl e•c qH es IcenC W Ir/ Jgtsl 11z1a-10=alYz EXHIBIT "B" Allowable Uses Old Fire Station Garage Licensee Allowable Uses Include: • The maximum number of persons to be in this area at one time is three (3). • Type of activity to take place at this site is administrative/office functions. • Storage of equipment and supplies is permitted only with the interior of the office/storage area. • Applicant shall have access to adjacent restroom facilities. • Hours of office use available, Monday through Sunday, 8:00 a.m.-5:00 p.m., • No office space operations on the annual Swallows Day Parade. Applicant may not utilize the property for any other uses than those specifically established in the agreement. 0 9 0 ADMINISTRATIVE POLICY DATE ADOPTED 4/16/96 REVISED 2/16/99 REVISED 11/02/99 REVISED 09/05/00 CITY MANAGER POLICY NO. 606 PAGE 1 OF 8 SUBJECT: REQUESTS FOR FEE REDUCTIONS OR WAIVERS FOR RENTALS OF CITY FACILITIES (I.E. PARKS, BUILDINGS, ATHLETIC FIELDS AND GYMNASIUM) PURPOSE: To establish a policy with procedures defining how to qualify for consideration of a reduction or waiver of City facility rental fees. It is the City's position to support activities that will bring either recreational, cultural, educational, and/or social benefits to the City, while nurturing and encouraging positive relationships among those organizations whose work benefits the overall City. Therefore, upon request, the City may consider reducing or waiving facility rental fees and related facility use permits. It is not the intent of this policy to reduce or waive fees associated with any labor of City employees, including Police Services. Criteria for Consideration of Fee Reductions or Waivers A. The partial or total waiver of fees for facilities shall be limited to San Juan Capistrano -based not-for-profit organizations, and Southern Orange County not-for- profit organizations that provide service to San Juan Capistrano residents. B. The Community Services Department shall grant priority consideration for the approval of a fee reduction or waiver request if the group has, in the past, provided contributions to the City, such as those listed below: Contributions may include, but not be limited to, any of the following forms: • Monetary contributions • In-kind services (i.e. equipment, donations) • Significant number of volunteer service hours C. The Director of the Community Services Department shall be authorized to grant up to a 25% reduction in facility rental fees. Attachment 3 0 ADMINISTRATIVE POLICY POLICY NO. 606 PAGE 2 OF 8 SUBJECT: REQUESTS FOR FEE REDUCTIONS OR WAIVERS FOR RENTALS OF CITY FACILITIES (I.E. PARKS, BUILDINGS, ATHLETIC FIELDS AND GYMNASIUM) D. The City Manager shall be authorized to grant up to a 25% reduction in facility rental fees. E. The City Council is authorized to grant up to a 50% reduction in facility rental fees. F. Capistrano Unified School District (CUSD) schools serving students residing in San Juan Capistrano shall be responsible for costs associated with City staffing that is scheduled specifically to supervise CUSD after-hours use of City facilities. CUSD shall be responsible for all staff costs associated with facility set up and/or take down. All other facility rental fees shall be waived. G. Decisions regarding the granting of fee reductions or waivers should take into consideration the following criteria: 1. How dollars saved from the facility fee reduction would be used. 2. Does the renter contribute significantly to the community by providing a service or filling a need that ordinarily would not have been provided? 3. To what extent does the activity being held benefit the community as a whole? 4. How many of the proposed attendees are residents of San Juan Capistrano? 5. Has City staff identified facility location alternatives to minimize City costs and revenue loss to the City? 6. Is the event intended to generate revenue through a participant fee, fundraiser, or admission? 7. Is the fee reduction/waiver request consistent with the intent of this policy? 8. San Juan Capistrano businesses requesting consideration for a fee reduction must provide written documentation that the activity is for the benefit of the community, and that the business will not receive monetary benefit from the activity. 0 ADMINISTRATIVE POLICY 0 POLICY NO. 606 PAGE 3 OF 8 SUBJECT: REQUESTS FOR FEE REDUCTIONS OR WAIVERS FOR RENTALS OF CITY FACILITIES (I.E. PARKS, BUILDINGS, ATHLETIC FIELDS AND GYMNASIUM) Procedure A. Groups requesting a facility rental fee reduction/waiver are to submit a completed "Facility Use Application" along with a written request to the Community Services Director or designee. Annual calendar Gymnasium requests shall be submitted by August 1 of each calendar year and presented to the Parks, Recreation and Equestrian Commission and City Council for formal consideration. B. The renter shall justify the nature of their fee reduction/waiver request in a written request to be attached to a completed Facility Use Application form. C. Community Services Department staff is to identify any impact the request has upon the department budget or projected revenues. The Community Services Department shall review the request with any affected departments if outside his/her jurisdiction. This shall be given significant consideration in determining if a renter shall receive a reduction/waiver of fees. D. Community Services Department staff shall determine whether an alternate facility location is available that meets the applicant's needs, while minimizing cost and revenue loss to the City. If alternate facility locations are available, fee reductions or waivers shall apply to the alternate facility only. E. How to qualify as a San Juan Capistrano not-for-profit organization (required information must be submitted with the Facility Use Application): The organization must be registered as a not-for-profit organization with the State of California. If not registered with the State, must have a constitution or bylaws which clearly state that the objectives of the organization are of not-for-profit, non-commercial nature. The organization must submit the following: - If incorporated, submit copy of State incorporation papers and bylaws. - If not incorporated, submit copy of constitution and/or bylaws. 0 ADMINISTRATIVE POLICY 0 POLICY NO. 606 PAGE 4 OF 8 SUBJECT: REQUESTS FOR FEE REDUCTIONS OR WAIVERS FOR RENTALS OF CITY FACILITIES (I.E. PARKS, BUILDINGS, ATHLETIC FIELDS AND GYMNASIUM) The organization's membership must be at least 51% San Juan Capistrano residents. Attach current membership roster with complete addresses, including zip codes. Appeals Any applicant aggrieved by any decision rendered by the City shall have the right of appeal from such decision to the City Manager. The City Manager, upon hearing such appeal, shall determine whether the decision rendered was in accordance with the purpose and intent of this policy, and any other applicable policies. Appeals to the City Manager shall be submitted and processed as follows: A. Within five (5) working days after receiving notice of the decision rendered, any applicant aggrieved by same may file a written letter of appeal with the Office of the City Manager. Such written appeal shall briefly state the action or decision appealed from the basis for such appeal. B. Upon receipt of such appeal, the City Manager shall schedule a meeting with the renter/applicant and shall hear and consider any relevant oral and/or written evidence pertaining to such matter including, but not limited to, staff reports submitted in conjunction therewith. C. The burden of proof shall be upon the appealing party to show that the decision rendered was not within the scope of the authority granted by this policy. D. The action of the City Manager, at the conclusion of the meeting, shall be to sustain, overrule, or modify in whole or in part, the decision rendered. The determination of the City Manager shall be final and conclusive, with the exception of fee reduction or waiver requests submitted for City Council consideration. E ADMINISTRATIVE POLICY 11 POLICY NO. 606 PAGE 5 OF 8 SUBJECT: REQUESTS FOR FEE REDUCTIONS OR WAIVERS FOR RENTALS OF CITY FACILITIES (I.E. PARKS, BUILDINGS, ATHLETIC FIELDS AND GYMNASIUM) CITY OF SAN JUAN CAPISTRANO COMMUNITY SERVICES DEPARTMENT FEE REDUCTION ELIGIBILITY CITY PARK RENTALS ELIGIBLE FOR CONSIDERATION CATEGORY PRIORITY CLASSIFICATION FOR FEE REDUCTION? A 1 San Juan Capistrano -based Yes San Juan non-profit organizations Capistrano Residents/Non -Profits 2 San Juan Capistrano No residents B 3 San Juan Capistrano Yes San Juan businesses conducting Capistrano activities to benefit the Businesses community and Non -San Juan Capistrano Non -Profits 4 San Juan Capistrano businesses conducting activities to benefit their No business 5 Non -San Juan Capistrano Yes non-profit organizations C 6 Non -San Juan Capistrano No Non -San Juan residents Capistrano Residents and Businesses 7 Non -San Juan Capistrano No businesses 0 ADMINISTRATIVE POLICY 0 POLICY NO. 606 PAGE 6 OF 8 SUBJECT: REQUESTS FOR FEE REDUCTIONS OR WAIVERS FOR RENTALS OF CITY FACILITIES (I.E. PARKS, BUILDINGS, ATHLETIC FIELDS AND GYMNASIUM) CITY OF SAN JUAN CAPISTRANO COMMUNITY SERVICES DEPARTMENT FEE REDUCTION ELIGIBILITY CITY BUILDING RENTALS ELIGIBLE FOR CONSIDERATION FOR FEE CATEGORY PRIORITY CLASSIFICATION REDUCTION? A 1 San Juan Capistrano -based Yes San Juan non-profit organizations Capistrano Residents/Non- Profits 2 San Juan Capistrano residents No B 3 San Juan Capistrano businesses Yes San Juan conducting activities to benefit the Capistrano community Businesses and Non -San Juan 4 San Juan Capistrano businesses No Capistrano Non- conducting activities to benefit their Profits business 5 Non -San Juan Capistrano non-profit Yes organizations providing service to San Juan Capistrano residents C 6 Non -San Juan Capistrano residents No Non -San Juan Capistrano Residents and Businesses 7 Non -San Juan Capistrano businesses No D 8 Non -San Juan Capistrano No Non -San Juan businesses: Revenue -generating Capistrano activities Businesses: Revenue - Generating Activity 0 ADMINISTRATIVE POLICY L POLICY NO. 606 PAGE 7 OF 8 SUBJECT: REQUESTS FOR FEE REDUCTIONS OR WAIVERS FOR RENTALS OF CITY FACILITIES (I.E. PARKS, BUILDINGS, ATHLETIC FIELDS AND GYMNASIUM) CITY OF SAN JUAN CAPISTRANO COMMUNITY SERVICES DEPARTMENT FEE REDUCTION ELIGIBILITY CITY ATHLETIC FIELD RENTALS PRIORITY CLASSIFICATION ELIGIBLE FOR CONSIDERATION FOR FEE REDUCTION? 1. City -sponsored or co-sponsored events, or any use mandated by Yes City -approved lease or agreements 2. Programs run by nationally recognized youth sport groups which Yes are based in San Juan Capistrano 3. Programs run by private, not-for-profit schools which are based in Yes San Juan Capistrano 4. Programs run by organized senior groups which are based in San Yes Juan Capistrano 5. Club teams/invitational-only teams which are run by nationally Yes recognized youth sport groups and which are based in San Juan Capistrano 6. Programs run by organized, adult sport groups based in San Juan Yes Capistrano 7. Not-for-profit community/recreational/educational/public service Yes groups which are based in San Juan Capistrano 8. San Juan Capistrano -based business (not-for-profit use, or Yes conducting activity that benefits the community) 9. San Juan Capistrano resident No 10. San Juan Capistrano -based business (for profit use) No 11. Nonresident individual or group (not-for-profit use) No 12. Nonresident individual or group (for profit use) No 0 ADMINISTRATIVE POLICY 0 POLICY NO. 606 PAGE 8 OF 8 SUBJECT: REQUESTS FOR FEE REDUCTIONS OR WAIVERS FOR RENTALS OF CITY FACILITIES (I.E. PARKS, BUILDINGS, ATHLETIC FIELDS AND GYMNASIUM) CITY OF SAN JUAN CAPISTRANO COMMUNITY SERVICES DEPARTMENT FEE REDUCTION ELIGIBILITY CITY GYMNASIUM RENTALS CATEGORY PRIORITY CLASSIFICATION ELIGIBLE FOR CONSIDERATION FOR FEE REDUCTION? 1. City -sponsored or co-sponsored events, leagues and Yes programs. 2. City -approved lease or agreement such as the Boys and Yes Girls Club. CATEGORY I 3. Programs conducted by nationally recognized not-for-profit Yes youth sport groups with open enrollment, which are San Juan established in San Juan Capistrano. Capistrano Residents/ 4. Programs conducted by nationally recognized not-for-profit Yes Non -Profits adult and senior citizen sports groups with open enrollment, which are established in San Juan Capistrano. 5. Not-for-profit community/recreational/educational/public Yes service groups which are established in San Juan Capistrano. 6. Club teams/invitational-only teams run by nationally Yes recognized youth sport groups, which are established in San Juan Capistrano. CATEGORY II 7. Businesses and private schools located in San Juan Yes Capistrano using the gymnasium for a not-for-profit use, or San Juan conducting activity that benefits the community. Capistrano Businesses 8. Businesses and private sports camps that are located in No and San Juan Capistrano using the gymnasium for profit use. Non -San Juan Capistrano g. Not-for-profit community/educational/public service groups Yes Non -Profits which are not established in San Juan Capistrano. CATEGORY III 10. Businesses and private sports camps that are not located No in San Juan Capistrano using the gymnasium for profit use. Non -San Juan Capistrano Residents and Businesses 0 0 THE CITY OF SAN JUAN CAPISTRANO A '✓ , �+'� San Juan Capistrano r Old Fire Station Garage <S , 0 3000 6000 9000 Feet Attachment 4