18-0515_WEST COAST ARBORISTS, INC._Staff Memo C
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City of San Juan Capistrano
TO: Benjamin Siegel, City Manager
FROM: Steve May, Public Works and Utilities Director
VIA: Tom Toman,Assistant Public Works Director
DATE: May 23, 2018
SUBJECT: Amendment No. 1 to Maintenance Service Agreement for Tree Trimming and
Maintenance Services (West Coast Arborists Inc.)
On May 15, 2018, the City Council authorized the 10.
City Manager to execute Amendment No. 1 to the -`
Maintenance Service Agreement with West Coast
Arborists Inc. ("WCA"), for performance of tree
trimming and maintenance services for a two-year
period beginning July 1, 2018, and ending June 30, 2020, for an amount not-to-exceed $270,000
per fiscal year. WCA is the City's current tree trimming and maintenance contractor and is based
in Anaheim, California. They have provided excellent tree trimming and maintenance services to
the City for nearly 20 years. Services include the following:
• Grid pruning
• Tree trimming
•_ Tree removals
• New plantings
• Professional arborist and horticultural services.
WCA has contracts with over 150 California municipalities and has an outstanding reputation
within the industry.Additionally,WCA provides Public Works maintenance staff unlimited access
(and software support) for their Arbor Access tree maintenance and inventory software which is
an important tool for managing City-maintained trees in an efficient and healthy manner.
Amendment No. 1 represents a 2.65% cost increase over the current tree maintenance agreement
and the increase was anticipated in the proposed Fiscal Year 2018-2019 and 2019-2020 operating
budget; moreover, the not-to-exceed amount of$270,000 includes a 5% contingency to provide
for additional work should it arise.