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13-0618_3M, INC._D11_Agenda Report6/18/2013 011 TO: Karen P. FROM: Ja es G ss, Interim Public Works Director raffiQf\ 1\ DATE: SUBJECT: repar by: Alan Oswald, Senior Engineer-T~ ~ Jun 18, 2013 onsideration of Award of Contract and Appropriation of Funds -Sign Retroreflectivity Program (3M Inc., Traffic Safety & Security Division) (CIP No. 11101) RECOMMENDATION: By motion, 1) Approve a Personal Services Agreement with 3M Inc., Traffic Safety & Security Division for the Sign Retroreflectivity Program (CIP No. 11101 ), in the amount of $619,000; and, 2) Adopt a Resolution Approving the Adjustments to the City's Fiscal Year 2012- 2013 Capital Improvement Program Budget, which includes a budget of $380,384 for CIP No. 11101. EXECUTIVE SUMMARY: On April 15, 2013, staff released a Request for Proposals (RFP) for the Citywide Sign Replacement Program (Enclosure). The scope of the RFP was to replace every sign in the City's inventory. The sign replacements are required to meet Phase II as well as Phase Ill of the federally mandated Federal Reflectivity Program. The request was sent to three local sign contractors, who currently provide sign replacements, as well as 3M, Inc., Traffic Safety & Security Division (3M). On May 10, 2013, the City received a single proposal for the project from 3M. Staff contacted the local contractors to inquire as to why they did not respond. Each of the three local contractors did not submit proposals, stating that the scope of sign replacements and duration of the project drastically exceeds their business capabilities. Staff's review of the 3M proposal found that two of the local contractors, Safeway Sign Co. and Zumar Industries, are providing sub-contracted services for sign manufacturing to 3M. City Council Agenda Report June 18, 2013 Page 2 of 4 Staff review of the proposal also identified a shortfall in the project budget required to meet the Phase II and Phase Ill compliance dates. In order to meet the Phase II compliance date of January 22, 2015, staff has negotiated a reduced scope of work and lengthened contract duration with 3M. It is staff's intent to request proposals for compliance with Phase Ill of the sign retroreflectivity mandate in January 2015, with the sign replacements starting in Fiscal Year 2015-2016 and be completed in Fiscal Year 2017-2018, in time to meet the mandated January 22, 2018, compliance date. This timeframe will allow staff to solicit potential grants and/or identify additional funding for the project without jeopardizing compliance with the Phase II mandate. Staff has received a revised proposal (Attachment 4) to perform this work and is recommending City Council approve a Construction Contract with 3M Inc., Traffic Safety & Security Division, in the amount of $619,000 for this work (Attachment 1). The work will span two Fiscal Years (FY 2013-2014 and FY 2014-2015) and replacement of the approximately 3300 signs in this phase will be completed by January 2015. DISCUSSION/ANALYSIS: The Manual on Uniform Traffic Control Devices (MUTCD) is the national standard for all traffic control devices installed on all roads that are open to public travel. Additionally, many states, including California, have adopted a modified version of the MUTCD that meets or exceeds the federal mandated standards (CA MUTCD). In January 2008, the Federal Highway Administration (FHWA) updated the federal sign retroreflectivity requirements of the MUTCD. The mandate requires public agencies to establish a sign assessment and management method to maintain prescribed levels of sign retroreflectivity. It also requires that by January 22, 2015, certain ground-mounted traffic control signs must meet these retroreflectivity requirements. Additionally, the mandate requires the remaining ground mounted signs, overhead guide signs and street name signs meet these retroreflectivity requirements prior to January 22, 2018. Table 1 shown below lists the status of each phase of compliance. Phase Compliance Requirement Status Contract Date Cost I 1/22/2012 Implement a method to Completed-$ 33,000 maintain minimum inventory/management retroreflectivity levels method created II 1/22/2015 Replace regulatory and Current Contract-To be $ 619,000 warning signs failing to completed prior to meet retroreflectivity compliance deadline levels Ill 1/22/2018 Replace overhead Future RFP I $650,000 guide signs and street Construction Contract (estimate) name signs failing to Proposed for Fiscal meet retroreflectivity Years 2015-2016 through levels 2017-2018 City Council Agenda Report June 18, 2013 Page 3 of 4 FISCAL IMPACT: A budget adjustment is necessary for Fiscal Year 2012-2013 to provide the necessary funding for this project. In total, the project needs $220,402 to increase the total Fiscal Year 2012-2013 budget to $380,384. The table below details the recommended changes to the Fiscal Year 2012-2013 budget: CIP# Project Description Current New Budget Funding Budget Budget Adjustment Source(s} #07119 Del Obispo Rehab-Aguacate to $ 7,979 $ 4,379 $ (3,600) Measure M Blue Fin #08101 Del Obispo and Junipero Serra $ 72,349 $ 10,749 $ (61 ,600) Measure M Road Rehabilitation #08102 Pavement Management Program $ 45,000 $ 20,000 $ (25,000) Measure M #10103 Camino Capistrano and La Zanja $ 3,402 $ -$ (3,402) Measure M Street #11101 Sign Retroreflectivity Program $ 159,982 $ 380,384 $ 220,402 Gas Tax and Measure M #11108 Rancho Mission Viejo Road $ 61,500 $ 11,500 $ (50,000) Gas Tax Rehabilitation #13102 Bridge at Acjachema Street and $ 85,000 $ 8,200 $ (76,800) Gas Tax La Calera Street and Measure M TOTAL $ 435,212 $ 435,212 $ The Seven Year Capital Improvement Program for Fiscal Years 2013-2020 has been updated to provide the additional funding for this project in Fiscal Years 2013-2014 through 2017-2018. The 3M contract of $619,000 and total project cost will be funded by the project budget in the City's CIP in the following fiscal years as follows: Contract Staff Cost 7-Year CIP Fiscal Year 2012-2013 $350,000 $30,384 $380,384 Fiscal Year 2013-2014 75,000 0 75,000 Fiscal Year 2014-2015 194,000 8.000 202.000 Total ~ 619,000 ~ 38,384 ~ 657,384 ENVIRONMENTAL IMPACT: Not applicable. PRIOR CITY COUNCIL REVIEW: • On June 21, 2011, City Council approved a Sign Inventory and Database Agreement with 3M. City Council Agenda Report June 18, 2013 Page 4 of 4 COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: Not applicable. NOTIFICATION: David Nyberg, 3M Inc., Traffic Safety and Security Division ATTACHMENT(S): Attachment 1 -3M Construction Contract Attachment 2 -Resolution Attachment 3 -Sample Sign Retroreflectivity Attachment 4 -3M Revised Proposal Enclosure 1 -Request for Proposal (Provided to City Council and available for review at the City Clerk's Office) CONTRACT This contract is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as "CITY" and 3M, Inc. hereinafter referred to as "CONTRACTOR." IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS: FIRST. CONTRACT DOCUMENTS. The contract documents shall be considered to include the Request for Proposals, the Instructions to Proposers, the Proposal, the Non-Collusion Affidavit, the Designation of Sub-Contractors, the Contract which is prepared for execution by the CITY and the CONTRACTOR. Plans, Specifications and Special Provisions, the Standard Specifications for Public Works Construction, 2012 Edition, including all Supplements, Contract Bonds, Resolutions adopted ·by the CITY pertaining to the work, insurance policies and certificates, and any supplemental written agreements amending or extending the scope of the work originally contemplated that may be required to complete the work in a substantial and acceptable manner. SECOND. THE WORK. CONTRACTOR agrees to furnish all tools, labor, material, equipment, transportation, and supplies necessary to perform and complete in good and workmanlike manner the construction of Citywide Sign Replacement Program, in strict conformity with the Request for Proposal, Specifications and all other contract documents prepared by City of San Juan Capistrano and dated April 15, 2013, and the revised June 4, 2013, Scope of Work, which documents are on file at the Office of the City Clerk, City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. THIRD. PAYMENT. CITY agrees to pay, and CONTRACTOR agrees to accept, the lump sum adjusted for variations of quantities, at the prices designated in the revised 3M Proposal received June 6, 2013, at the time and in the manner set forth in the Specifications. FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK. CONTRACTOR agrees to begin and complete the work within the time specified in the revised Scope of Work and reflected in the revised 3M Proposal. It is agreed that it would be impracticable and extremely difficult to fix the actual amount of damages, and loss sustained by CITY, should CONTRACTOR fail to complete the work in the specified time; therefore, CONTRACTOR shall pay CITY, as liquidated damages, not in the nature of a penalty, Five Hundred (500) Dollars per calendar day for each day· delayed; provided that extensions of time with waiver of liquidated damages, may be granted as provided in the Specifications. c-1 Attachment 1 FIFTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR agrees to furnish bonds guaranteeing the performance of this contract and guaranteeing payment of all labor and material used under this contract, as required by the laws of the State of California, on forms approved by the CITY. The Performance Bond shall be for an amount of one hundred ( 1 00) percent of the amount of this contract and shall be conditioned on full and complete performance of the contract, guaranteeing the work against faulty workmanship and materials for a period of one (1) year after completion and acceptance. The Labor and Material Bond shall be for an amount of one hundred ( 1 00) percent of the amount of this contract and shall be conditioned upon full payment of all Labor and Material entering into or incidental to the work covered by this contract. CONTRACTOR agrees to furnish the bonds on the forms found within the Specifications. The required Performance and Labor and Materials Bonds shall provide that the surety shall pay attorney's fees incurred by CITY in enforcing this agreement. SIXTH. GENERAL PREY AILING RATE OF PER DIEM WAGES. Pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or any SUB-CONTRACTOR under him, shall pay not less than the foregoing specified prevailing rates of wages to all workmen employed in the execution of the contract. SEVENTH. INSURANCE. CONTRACTOR shall maintain at all times during this contract liability and property damage insurance naming the CITY and its elected and appointed officials as a named insured, which such policies shall be of an amount not less than Two Million (2,000,000) Dollars combined single limit. Insurance certificates shall be for a minimum period of one ( 1) year. c-2 CONTRACTOR shall maintain in full force and effect comprehensive automobile liability coverage, including owned, hired, and non-owned vehicles in the following minimum amounts: $1,000,000 property damage; $1,000,000 injury to one person/any one occurrence/ not limited to contractual period; $2,000,000 injury to more than one person/any one occurrence/not limited to contractual period. The insurance policies shall bear an endorsement or shall have an attached rider providing that in the event of expiration of proposed cancellation of such policies for any reason whatsoever, the CITY shall be notified by registered mail, return receipt requested, giving a sufficient time before the date thereof to comply with the applicable law or statute but in no event less than thirty (30) days before expiration or cancellation is effective. CONTRACTOR shall provide to CITY the policy certificate establishing that the required level of insurance has been satisfied. CONTRACTOR shall indemnify, defend and save harmless the CITY, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which CONTRACTOR, its officers, agents and employees may sustain or incur or which may be imposed upon them or any of them for injury to or death of persons, damage to property as a result of, or arising out of, or in any manner connected with the performance of the obligations under this contract. EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACTS. CITY is subject to the provisions of the Government Code and the Labor Code of the State of California. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and shall be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight (8) hours labor constitute a legal day's work and CONTRACTOR shall, as a penalty to CITY, forfeit Twenty-five (25) Dollar for each workman employed in the execution of the Contract by CONTRACTOR, or by any SUB-CONTRACTOR, for each calendar day during which such workman is required or permitted to work more than eight (8) hours in violation of the provisions of Article Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as permitted by law. IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of CITY, c-3 pursuant to City Council action, and by CONTRACTOR on the date set before the name of each. City of San Juan Capistrano Dated: ________ _ BY: ___________ _ JOHN TAYLOR, MAYOR BY:. __________ _ CONTRACTOR, LICENSE NO. AND CLASSIFICATION ATTEST: Maria Morris, City Clerk C-4 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: Thm ______________________________________________________ __ as Principal, hereinafter called CONTRACTOR, and ____________________________ _ as Surety, hereinafter called SURETY, are held and firmly bound unto the CITY OF SAN JUAN CAPISTRANO, as Obligee, hereinafter called CITY, m the amount of Dollars for payment whereof Contractor and Surety bond themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, fairly by these presents. WHEREAS, Contractor has by written agreement dated _____________________ _ entered into a (describe agreement):_for the construction of: "Citywide Sign Replacement Program " which contract is by reference made a part hereof; NOW THEREFORE, the condition of this obligation is such that, if Principal shall promptly and faithfully perform said agreement, then this obligation shall be null and void; otherwise it shall remain in full force and effect. Surety waives whatever legal right it may have to require that a demand be made first against the principal in the event of default. BE IT FURTHER RESOLVED that: 1. As a part of the obligation secured hereby, and in addition to the face amount specified, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. PB-1 2. Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the contract documents or of the work to be performed thereunder, shall in any way affect its obligations or this bond, and it does hereby waive notice of any such change, extension of time, alterations, or modifications of the contract documents or of work to be performed thereunder. Executed this ________ day of _____________ , 2013, at ______________________ ,California. PRINCIPAL APPROVED AS TO FORM (NOTARIZATION AND SEAL) HANS VAN LIGTEN, CITY ATTORNEY SURETY (NOTARIZATION AND SEAL) PB-2 Premium Included LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: That WHEREAS, the CITY OF SAN JUAN CAPISTRANO, a municipal corporation of Orange County, California, has awarded to , License No. , hereinafter designated as "Principal", a contract for the construction of "Citywide -----Sign Replacement Program" ; and WHEREAS, said Principal is required to furnish a bond in connection with the said contract providing that if said Principal, or any of his or its sub-contractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the surety or this bond will pay the same. NOW, THEREFORE, we ______________________________________ ___ Principal, and , as surety, are Held firmly bound unto the City ofSan Juan Capistrano, a municipal corporation, in the penal sum of DOLLARS ($ , lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that, if said Principal, his or its heirs, executors, administrators, successors or assigns, or sub-contractors, shall fail to pay for any materials, provisions, provender, or teams, or other supplies or equipment used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor as required by the provisions of Title 1, Division 5, Chapter 3 of the Government Code of California as amended, that the surety will pay for the same in an amount not exceeding the sum specified in this bond and also in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court. This bond shall inure to the benefit of an and all persons, companies and corporations entitled to file claims under said act, so as to give a right of action to them or their assigns in any suite brought upon this bond. FURTHER, the said surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the contract documents or of the work to be performed thereunder shall in any way affect its obligation on this bond and it does hereby waive notice of any such change, extension of time, alteration or modification of the contract documents or of work to be performed thereunder. LM-1 As a part of the obligation secured thereby, and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. IN WITNESS WHEREOF three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and surety herein named on the day of , 2013. The name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representatives pursuant to authority of its governing body. PRINCIPAL By __________________________ _ SURETY By __________________________ __ AS TO FORM LM-2 RESOLUTION NO. 13-06-18-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING THE FISCAL YEAR2012/13CAPITAL IMPROVEMENT PROGRAM BUDGET FOR CAPITAL IMPROVEMENT PROJECT (CIP) 11101 WHEREAS, The Manual on Uniform Traffic Control Devices (MUTCD) is the national standard for all traffic control devices installed on all roads that are open to public travel. In January 2008, the Federal Highway Administration (FHWA) updated the federal sign retroreflectivity requirements of the MUTCD. WHEREAS, as part of the 2010/2011 Capital Improvement Program, City Council approved CIP No. 11101, Sign Retroreflectivity Update Program to meet the new mandate. The City's Fiscal Year 2012/13 Capital Improvement Program budget includes $75,000 for Capital Improvement Project (CIP) 11101. Additionally, there was a budget carryover adjustment of $84,982 from Fiscal Year 2011/12. WHEREAS, the total funding requirement for CIP 11101 in Fiscal Year 2012/13 is $380,384, to be funded as outlined in Exhibit A to this resolution. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Juan Capistrano does hereby: Amend the City's Fiscal Year 2012/13 Capital Improvement Program as outlined in Exhibit A to this Resolution: PASSED, APPROVED, AND ADOPTED this ___ day of June 2013. JOHN TAYLOR, MAYOR ATTEST: MARIA MORRIS, CITY CLERK Attachment 2 EXHIBIT A CIP 11101 FY 2012/2013 Budget Adjustments CIP# Project Description Current New Budget Funding Budget Budget Adjustment Source(s) #07119 Del Obispo Rehab-Aguacate $ 7,979 $ 4,379 $ (3,600) Measure M Road to Blue Fin Drive #08101 Del Obispo Street and Junipero $ 72,349 $ 10,749 $ (61 ,600) Measure M Serra Road Rehabilitation #08102 Pavement Management $ 45,000 $ 20,000 $ (25,000) Measure M Program #10103 Camino Capistrano and La $ 3,402 $ -$ (3,402) Measure M Zanja Street #11101 Sign Retroreflectivity Program $ 159,982 $ 380,384 $ 220,402 Gas Tax and Measure M #11108 Rancho Mission Viejo Road $ 61,500 $ 11,500 $ (50,000) Gas Tax Rehabilitation #13102 Bridge at Acjachema Street $ 85,000 $ 8,200 $ (76,800) Gas Tax and La Calera Street and Measure M TOTAL $ 435,212 $ 435,212 $ - Addendum Number 1 Dated: April 23, 2013 PROJECT: CITYWIDE SIGN REPLACEMENT PROGRAM This addendum is issued by approval of the Director of Public Works as authorized below. Please note that the issuance of this addendum does not alter the proposal due date and time, which are set for May 7, 2013, at 3 pm at the Public Works Department. In case of questions, please contact Nisha Patel, Associate Engineer, at 949/443-6350. Authorized: Jim oss, Interim Public Works Director Date Please! sigi and attach a copy of this addendum to your bid to ensure your receip~he latest project information. ~ Contractor authorized signatory 5-8.\3 Date Addendum Number 2 Dated: April 30, 2013 PROJECT: CITYWIDE SIGN REPLACEMENT PROGRAM This addendum is issued by approval of the Director of Public Works as authorized below. Please note that the issuance of this addendum alters the proposal due date and time. which has been changed for Mav 10, 2013, at 3 pm at the Public Works Department. In case of questions, please contact Alan Oswald, Senior Engineer, at 949/443-6356. . ··)-··· t / / /, / / / 1 c.A ~f/Vz-Authoriied: Jiri'i' Ross~nrim Puic Works Director I Date ! ./ ' Plea$e sign and attach a copy of this addendum to your bid to ensure your receipt of the latest project information. GBDs~ Contractor authorized signatory 5-'"8·\3 Date PROPOSAL For the: CITYWIDE SIGN REPLACEMENT PROGRAM From: 3M Traffic Safety & Security Division ---------------------------------Contractor, License No. & Classification To the Members of the City Council City of San Juan Capistrano Gentlemen: The undersigned, as Proposer, declares that he has carefully examined the location of the proposed work as described, examined the Plans, Specifications, Special Provisions, and the Standard Specifications for Public Works Construction, 2012 Edition, including all supplements therefore, read the Instructions to Proposers, and is familiar with all proposal requirements, and hereby proposed and agrees, if the proposal is accepted, to complete the said construction in accordance with the Contract Documents, as defined in Section 1-2 of the Standard Specifications, in the time stated herein, for the unit price or lump sum given on the following pages of this proposal, amounting to a total of: Six hundred and nineteen thousand and 0/100 dollars Words $619,000.00 Figures Said amount to include and cover all taxes, the furnishing of all materials, the performing of all the labor requisite or proper and the providing of all necessary machinery, tools, apparatus, and other means of construction; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications or the drawings for the work. If the contract is awarded, the undersigned agrees to enter into a contract with the City of San Juan Capistrano and to commence work within fifteen ( 15) calendar days from the date of execution thereof, and to diligently prosecute the work to completion before the expiration of Tvt'fl lltttuifetl Fifty (250) ealetttlftf clays. Four hundred fifty (450) calendar days All Proposals are to be computed on the basis of the given Estimated Quantities of Work, as indicated in this proposal, times the unit prices as submitted by the Proposers. In case of discrepancy between words and figures, the words shall prevail. In case of discrepancy between p-1 unit prices and the extension thereof, the unit price shall prevail and Proposals will be computed as indicated above and compared on the basis of corrected totals, given solely as a basis for comparison of Proposals. It is understood that the City does not expressly, nor by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of the work or to omit portions of the work as may be deemed expedient by the Engineer. The following is the name and place of business of the surety company which will furnish the required bonds as surety if the work is awarded to the undersigned: Liberty Mutual. Licensed in accordance with an act providing for the registration of contractors - License No. 925404 and Classification 042 ---------------------------------- ~ Daniel F. Moran, Customer Service Supervisor P-2 (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) 3M Company is a corporation: Traffic Safety & Security Division is the division that is offering the proposal. The following information is for 3M Traffic and Security Division Dated: Mav 9, 2013 Dated: May 9, 2013 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 Business Address 800-553-1380 #3 Telephone Number Further, the undersigned proposer certifies that he has thoroughly checked the figures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Dated: May 3, 2013 Dated: May 3. 2013 3M Company Officers: 3M Center, Bldg. 235-3A-09. St. Paul, MN 55144-1000 Business Address 800-553-1 380 #3 Telephone Number Chairman of the Board, President and Chief Executive Officer lnge G. Thulin Deputy General Counsel and Secretary Gregg M. Larson Vice President and Treasurer Scott D. Krohn Vice President, Traffic Safety & Security Division john R. Houle P-3 SCHEDULE OF WORK ITEMS CITYWIDE SIGN REPLACEMENT PROGRAM Item AJu~roximate Work Items With Unit Price Unit Price Total Quantity (Written in Words) (In Figures) Amount 1 Mobilization for the lump sum price of 1 LS ForfJ seven thousand, seven hundred dollars. $47,700 00 $47,700.00 Remove and Replace Existing Sign, Supports 2 and Mounting Hardware for Maintenance Zone 1 LS 1 for the lump sum price of Twoh ndred thirteen thousand four hundred and 21/100 dollars. $213,400.21 $213,400.21 Remove and Replace Existing Sign, Supports 3 and Mounting Hardware for Maintenance Zone 1 LS 2 for the lump sum price of One~ ~ndred one thousand three hundred sixty-four & 231100dollars. $101,364.23 $101,364.23 Remove and Replace Existing Sign, Supports 4 and Mounting Hardware for Maintenance Zone 1 LS 3 for the lump sum price of Sixty five thousand six hundred ninety-two & 7 4/100 dollars. $65.692.74 $65,692.74 Remove and Replace Existing Sign, Supports 5 and Mounting Hardware for Maintenance Zone 1 LS 4 for the lump sum price of Sixty ~ven thousand forty-one & 331100 dollars. $67.041.33 $67.04133 Remove and Replace Existing Sign, Supports 6 1 LS and Mounting Hardware for Maintenance Zone 5 for the lump sum price of Fifty-~ree thousand four hundred & seventy-six & 51/100 dollars. $53,476.51 $53,476.51 Remove and Replace Existing Sign, Supports 7 1 LS and Mounting Hardware for Maintenance Zone 6 for the lump sum price of Fifty eight thousand four hundred ninety-two & 98/100 dollars. $58.492.98 $58,492.98 Update Citywide Sign Inventory on 3M Fast 8 1 LS Tools System For Zones 1-6 for the lump sum price of Ele en thousand eight hundred thirty-two & 001000 dollars $ 11,832.00 $11.832.00 Total Bid Price (Enter here and on Page P-1) Six hundred mneteen thousand & 0/100 dollars $ 619.000.00 Words Figures P-4 NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY PROPOSER AND SUBMITTED WITH PROPOSAL State of Minnesota STATE OF CALIFOIUHA ) ) SS. County of_R_a_m_s_e_y _____ ) Proposal Dated: May 3, 2013 On this the 3rd day of May , 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared Da...h·, .. j [rY\ o ro.-n personally known to me/proved to me on the basis of satisfactory evidence, to be the person(s) whose name(s) Daniel F. Moran subscribed to the within instrument, ---------------------- and acknowledge that Daniel F Moran executed it. WITNESS my hand and official seal. ·) P-5 DESIGNATION OF SUB-CONTRACTORS Submit with Proposal. In compliance with the Provisions of Section 4100-4107 of the Government Code of the State of California as amended, the undersigned certifies that he has used the sub-proposals of the following listed sub-contractors in making up his proposal, and that the sub-contractors listed will be used for the work for which they proposed, subject to the approval of the Engineer, and in accordance with the applicable provisions of the Specifications. It is understood and agreed that all those portions of the work called for in the contract documents for which a sub-contractor is not listed will be performed by the undersigned through his forces. If no sub-contractors are listed, all bonds and insurance will be written in the name of the general contractor only. 1. 2. 3. 4. 5. 6. 7. 8. Item of Work Sub-contractor License No. & Classification Address Phone i 3·1-S 5 Bb' scleil A-.re. ""?cx..:z._'j cA qacx.o<-1 (g~.~~)(o·/9-lJ'i;J, Daniel F. Moran, Customer Service Supervisor PROPOSER'S NAME AUTHORIZED SIGNATURE P-6 PROPOSER'S QUALIFICATIONS STATEMENT 1. ORGANIZATION 1.1 How many years has your organization been in business? Since 1902 (101 years) 1.2 How many years has your organization been in business under its present name? Minnesota Mining & Manufacturing changed their name to 3M in 2004 (19 years) 1.2.1 Under what other names has your organization operated? Minnesota Mining & Manufacturing 1.3 If your organization is a corporation, answer the following: 1.3.1 Date of incorporation: 1929 1.3.2 State of incorporation: Delaware 1.3.3 Corporate ID number: TIN: 41-04-17775 1.3.4 President's name: lnge J. Thulin 1.3.5 Agent for Services of Process: Daniel F. Moran 1.4 If your organization is a partnership, answer the following: 1.4.1 Date of organization: -------------------- 1.4.2 Type of partnership (if applicable): -------------- 1.4.3 Name(s) of general partner(s): --------------- 1.5 If your organization is individually owned, answer the following: 1.3.1 Date of organization:-------------------- 1.3.2 Name of owner: ------------------------------ 1.6 If the form of your organization is other than those listed above, describe it and name the principals. P-7 For Items 1.7 -1.9, if additional space is required, please include as an attachment. 1.7 Describe the composition of you Project Team applicable to this Proposal identifying members, partners and holders of a 10% or greater interest in the Proposal, including Subcontractors and equipment manufacturers that will have primary or significant responsibility for Project Management and Execution. Include qualifications and resumes of the Project Manager and other key personnel. Please see Attachment 1.7 for the composition of our Project Team. There are no 3M employees or subcontractors, that we know of, that have an interest of 1 0% or more 1n the proposal 1.8 Project Organization: Each Proposer shall submit a brief narrative description of its proposed Project organization, It shall include the following as a minimum: a. Organization chart specific to this Project showing the organization structure, lines of authority, levels of decision making, levels of accountability and the relationship of each function shown to other functions in the organization. b. Proposer's proposed Work Breakdown Structure for the Project showing work packages and the associated dollar value. c. Proposer's proposed Organization Breakdown Structure for the Project showing responsibilities and resources required to perform the Work defined in the Work Breakdown Structure. d. Description of Proposer's system for preparing schedules, calculating and reporting progress performance. e. Proposer's proposed plan to integrate Subcontractor activities into its Project scheduling and reporting system. f. A description of how the Proposer approaches rescheduling of its own and subcontracts activities to achieve schedule recovery objectives and how the Proposer enforces these objectives with it subcontractors. Please see Attachment 1 .8 for the following Information: Organization Chart: Work Breakdown Structure, Organizational Breakdown Structure: Schedules and Performance Progress Subcontractor lmplemeotatjoo P-8 1.9 Inventory and Sign Replacement Services: The Proposal shall describe how the Proposer intends to furnish and manage the inventory, recordation of regulatory, warning, and guide sign replacement for the Project. It shall include, at minimum, the following: a. A description of the Proposer's organization for managing the sign inventory phases and how it will be incorporated with the other elements of the Proposer's organization for the project. b. The key positions must be defined, and the staff to fill those positions must be identified. c. A brief narrative description of the proposed plan for furnishing the inventory and sign replacement. This plan shall include at least the following items: (i) Location of the offices where each aspect of the project is to be performed. If the Work is to be shared among offices at different locations, indicate where each office is located and what work is to be performed in each office. Identify the number of office and field personnel assigned to each discipline and the time commitment of each to the project for field personnel, provide the location of the offices where they will be based and from which they will be managed; (ii) A detailed schedule of key milestones and estimated completion dates consistent with the scheduled contained in the RFP documents and shall include preliminary schedule showing the logical relationships, durations and timing of the Work. (iii) The organization chart showing the relationships among functions shown on the chart and between the Proposer's organization and Subcontract(s); and (iv) A description of how the personnel in the sign inventorying team will interface with the sign replacement team. ( v) A description of how the Proposer intends to update the sign inventory after signs has been replaced. Please see Attachment 1.9 for complete information on this section. P-9 1.10 Inventory and Database Services: The City has invested in a Sign Inventory System to track sign maintenance activities and manage sign performance. The 3M Sign Management System is a web-based program that stores various sign attribute information electronically. Proposers interested in completing the sign upgrade project for the city must outline a plan and demonstrate their ability to electronically update the web-based sign inventory system in a seamless manner. Proposers shall provide details of how the data collection and conversion to the city system shall occur. Details shall include: (i) Planned schedule for updating the city system based on sign replacement activity that is occurring. Credit will be given for regular frequency of updates, the seamless nature of the data transfer, and the independent functioning of the Contractor to complete this task with limited resource requirements by the City. (ii) The contractor must demonstrate their QA/QC plan to ensure the highest standard of data integrity associated with the data to upload to the city system. (iii) The contractor should indicate their familiarity with the 3M Sign Inventory system or similar ArcGIS based inventory management systems. (iv) The contractor shall state their time frame from award of contract and how quickly the Contractor can develop a conversion system and integration with the city system to deliver the first data set inventory transfer. Please see Attachment 1.1 0 for complete information on this section p-10 2. EXPERIENCE 2.1 Claims and Suits (If the answer to any of the questions below is yes, please attach details.) All answers relate to 3M Traffic Safety and Security division which is responsible for this project a. Has your organization ever failed to complete any work awarded to it? NO b. Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers? Please refer to 3M's 1 OK. See Qualifications in Attachment 2 which includes the link. c. Has your organization filed any lawsuits or requested arbitration with regard to street sign replacement projects within the last five (5) years? No 2.2 Within the last five (5) years, has any officer or principal of your organization ever been an officer of another organization when it failed to complete a contract? (If the answer to any of the questions below is yes, please attach details.) No 2.3 On a separate attachment, the Proposer shall provide a list of ongoing and successfully completed sign replacement and inventory projects in the United States within the last ten (10) years. At least one of the successfully-completed projects shall be of a size comparable or larger than the City of San Juan Capistrano project. In the above list, include the project title, contract amount, project start and completion dates, and the client's name, address, telephone number, and contact person. Attach a reduced set plans and photos of the completed facilities. A Proposer without any successfully-completed sign inventory and replacement projects in the United States within the last ten (10) years, of a size comparable to the City of San Juan Capistrano project, will be considered unqualified for this RFP. 3. SURETY 3.1 For the performance and payment bonds, Identify the bonding company if arrangements have been made; if not, identify the bonding company for the Proposer's most recent project: Liberty Mutual p-11 3.2 Name and address of agent: .:5r J..OUI~ /)?CJ ~3/~/ All of the above statements as to experience, financial qualifications, and available plant and equipment are submitted in conjunction with the Proposal, as a part thereof, and the truthfulness and accuracy of the information is guaranteed by the Proposer. Daniel F. Moran, Customer Service Supervisor PROPOSER'S NAME ~ p-12 CITY OF SAN JUAN CAPISTRANO REQUESTFORPROPOSALSFOR CITYWIDE SIGN REPLACEMENT PROGRAM (REGULATORY, WARNING AND GROUND MOUNTED SIGNS) I. 3M COMPANY'S QUALIFICATIONS AND EXPLANATIONS A. (2). EXPERIENCE 2.1(a) No. 3M Company is a global, publicly-traded Fortune 500 Company with over 88,000 employees worldwide and sales of approximately $30B in 2012. Because of 3M's size and global presence, 3M limits this response to the Traffic Safety and Security Division and the Roadway Maintenance businesses, the businesses responsible for the response to this RFP and any resulting contract. 3M limits this response to the past 5 years. 2.1(b). Generally with regard to descriptions of any investigation, litigation, administrative complaint and proceedings, as a publicly traded company 3M provides an overview of these matters that are deemed material and any subsequent action resulting therefrom in its SEC filings and Annual Reports. 3M's 2012 Annual Report and related Securities and Exchange Commission filings can be found at 3M .com (http://phx.corporate-ir.net/phoenix.zhtml?c=8057 4&p=irol-govmanage). 3M anticipates that none of these proceedings would impact 3M's ability to perform a contract awarded to 3M as a result of this RFP. 2.2 Because of 3M's size and the broad scope of the inquiry, 3M is unable to identify whether any officer or partner has been affiliated with any other organization who failed to complete a construction contract or failed to complete a construction contract in his or her own name. That said, 3M is unaware of any officer or partners' ownership in a firm that failed to complete a construction contract as an officer or partner of another organization or in his or her own name. B. CO:\TRACT 1. SEVENTH. INSUR,~NCE In 2010 the Acord form was changed to reflect notice of policy cancellation be consistent with policy terms. 3M will contractually agree to provide the City any notice of cancellation within 30 days, but 3M is unable to provide an endorsement or rider to this effect. Accordingly, 3M proposes that in paragraph 2 the phrase "The insurance policies shall bear an endorsement or shall have an attached rider providing ... " be stricken and substitute the following language in its place: "The CONTRACTOR will agree ... " In paragraph 3 as written, this provision could require 3M to indemnify the City and the other listed indemnified parties for claims not based upon any fault of negligence of 3M. Such unknowable liability cannot be foreseen by 3M and priced into its bid. 3M's RFP response is based on the insertion of the word "negligent" immediately preceding the word "performance" in line 5. Also for clarify, please insert the word CONTRACTOR between the word "the" and "obligations" also in line 5. Please delete the word agents in line 1 and 3; the phrase "or in any manner connected with" in line 5. Also, in the event 3M is called upon to indemnify the City, its officers and employees for any claim, 3M must have the option to be in control of the defense of the claim. Please add this language to the end of the first paragraph: "At the option of 3M, City, its officers and employees shall be represented by counsel selected and retained by 3M with respect to any litigation brought by or against the City, its officers and employees 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 with respect to any claims, damages, judgments, liabilities or causes of action to which the City, its officers and employees may be subject and to which they are entitled to be indemnified hereunder. 3M shall control the defense of any such claims, damages, judgments, liabilities or causes of action, and the City, its officers and employees will cooperate fully in the defense." Additionally, 3M also suggests that additional language be added for the parties to mutually waive consequential damages. This type of liability is also unknowable and unpredictable and which 3M cannot accurately price into its bid. 3M suggests that these provisions be made mutual and suggest the following language be modified or added: NEITHER PARTY WILL, UNDER ANY CIRCUMSTANCES, BE LIABLE TO THE OTHER PARTY FOR SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO THE SERVICES, THIS AGREEMENT OR THE TERMINATION OF THIS AGREEMENT. THIS LIMITATION OF LIABILITY APPLIES REGARDLESS OF THE LEGAL THEORY UNDER WHICH SUCH DAMAGES ARE SOUGHT. C. GENERAL CONDITIONS 1. SECTION 141NDEMNIFICATION Please see 3M"s comments to the draft contract insurance/indemnification provision above. Additionally, Section 14, as written, appears to create unlimited liability potential for 3M. As written, except for the sole negligence of the City, there appears to be no limiting language as to whose actions 3M must indemnify, nor is the indemnification requirement limited to or necessarily related to the performance of the contract. Because 3M's potential liability is undefined and unknown, 3M cannot adequately assess this risk and price its RFP accordingly. 3M proposes that the parties delete Section 14 as written and utilize the indemnification language as modified by 3M in the Contract section of the RFP. 2. SECTION 15 )OBSITE SAFETY 3M acknowledges responsibility for jobsite safety for its employees and for those over whom 3M has control and will agree to indemnify the City, the County and its employees for 3M's negligence or the negligence of those over whom 3M has control. However, 3M is unable to indemnify the City or County for their actions in causing injury or damage. Accordingly, 3M proposes to delete the phrase "their parent companies, subsidiaries, agents .. " beginning in line 3 of this Section; insert the phrase "the negligent" between the words "from" and "performance" in lines 5 and 6 of this Section; and delete the language "regardless of whether or not.."until the end of this Section. 0. SHEETING SPECIFICATIONS 1. 7.0 PERFORMANCE REQUIREMENTS A:'llD OBLIGATIONS 2. 7.3 SHEETING MA'\iUFACTURER'S REPLACD'IENT OBLIGATIO!'~. Please add the following: 7.3.2.5 The warranties provided in this Section are the only warranties that shall apply. No other warranties, express or implied, shall apply. 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 2 (b) To make certifications, except Country of Origin certifications, the following attorneys-in-fact are hereby appointed. Authority may not be sub-delegated, except certifications made by other attorneys- in-fact listed in paragraph (a) may be authorized in writing by one of the individuals listed in paragraph (b) after a determination by one of the individuals in paragraph (b) that such certification is valid. Unfamiliar certifications must be cleared with the Government Contract Compliance department prior to execution. Autllonty lor tilt beloW illtlividuals applieS 10 any Business Untt 04' S1alf fullcl1loa illdicated. :)M Pu!it!ca!jon Inc. Rid1ilfd P Couture 31.1 ESPE DMsiol! Toda u Scott 3M Unitek CorooratioA Damel c Mitcllell AearO TechOOio!J!ts LLC PeiTf M. Canniff • Abraslye Srs!tfDS ll!ylslon Pen"/ u. Cannilf AerOSPace and Ajrcran MainteaMce Dj\liljol! Perry M. cannill • .Advanced Mahl!!aJs Divjsion Scott R. Hanson Crilic!J and Chronic Care Sol!!!lons Qjyjljos lolelarne J. Zahler o Eledroalcs Mlrl!etS Materials DiviSion Joseph F Koch o Food Safety Qepartmept Melissa A. Mallak • Gowefl!metlt R&Q Coe!!'lds !)epar1rnent StewnL Kays Rulli P Challes VMenLSrmlh o GJA.I!t!T. !DC Pen"/ 11 canmff • Hull!! l!!for!ljation Sys!l!!!s !llylslon .t.ndee S . .t.ndnole Oebof311 A Mason Gam L. Gamson Ga)1 W. Kirkpalrick Gerald R. Jennings James R. McOonouon Jan C. Cline Jonn c. Malh1son usaM. Black I\I;'UtlgH. Kim Ray J Terrill Jr Terri G McCut>Din • !nftdlon l?rrmJiop DMsjo!l Melanoe J Zahler • Industrial Adhesive and I~ IJivisiOII AIRilorily for tile_,_ ilttllllldual(s} applitS lO Ftl1fKal Supply SciiiH*II8 COIII1a:J!! only: Perry 1o1 canni!f Authority for the below individuals applies to the specific Busine!!S Unit or slalf function. • r.Jnl!!! Cbannel $erv!ces Demck E Hilfer Goytnt!l!l!lt Contract Como!iance EliZabeth A. Grimes Karin Stem O'Boyte Rid1arel J. Bordas • GcM!rnmegl Marke!s Karen A Kinelem Laurie A. Pabick • Ol!!c& of Genera! Counsel Rid1ard N. Kuyalll • Per!IOQal Sof!ty DMsion Tllomas L Kelleman • Que!!! Tec;bnOio!JII!! James 0 Banach • Trllllc Slfetv IIIII SecuritY llMslon Chad Reed Daniel F Moran JohnN. Moms John P Benz Unda lA. Gondringer MafY K. lilies U3Uhew J Bignell M3Uhew R. Leibel llid1ael J. Ristau Rid1ard J. LaClair Robell L Storevqarc! o Venl!!f!! I !II!!! CorRort!ion PeJTy II Cannilf (c) To make Country of Origin certifications, the following attorney(s)-in-fact are hereby appointed: • Office of General Counsel R•chard N Kuyatn • Trade ComPliance Deoa!tment AlllltOIIly may IN! sufl4eler1ared in wmtng: Doug G. Whdman For all appointments, authority ceases or may be subsequently modified upon the individual's change in business unit, staff group or responsibilities, or when employment is terminated. Authority may be withdrawn or modified at any time. This Power of Attorney revokes all prior Powers of Attorney with respect to the same matters and shall remain in effect until terminated by the undersigned or any other person authorized to grant powers of attorne~on behalf of 3M. The undersigned has signed this Power of Attorney on this ~1'\.f" day of.::IIAev...Wt', 2 13. n ent Contract Compliance 2 CONTRACT This contract is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as "CITY" and ______________ hereinafter referred to as "CONTRACTOR." IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS: FIRST. CONTRACT DOCUMENTS. The contract documents shall be considered to include the Request for Proposals, the Instructions to Proposers, the Proposal, the Non-Collusion Affidavit, the Designation of Sub-Contractors, the Contract which is prepared for execution by the CITY and the CONTRACTOR. Plans, Specifications and Special Provisions, the Standard Specifications for Public Works Construction, 2012 Edition, including all Supplements, Contract Bonds, Resolutions adopted by the CITY pertaining to the work, insurance policies and certificates, and any supplemental written agreements amending or extending the scope of the work originally contemplated that may be required to complete the work in a substantial and acceptable manner. SECOND. THE WORK. CONTRACTOR agrees to furnish all tools, labor, material, equipment, transportation, and supplies necessary to perform and complete in good and workmanlike manner the construction of Citywide Sign Replacement Program, in strict conformity with the Request for Proposal, Specifications and all other contract documents prepared by City of San Juan Capistrano and dated April, 8, 2013 which documents are on file at the Office of the City Clerk, City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. THIRD. PAYMENT. CITY agrees to pay, and CONTRACTOR agrees to accept, the lump sum adjusted for variations of quantities, at the prices designated in proposal at the time and in the manner set forth in the Specifications. FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK. CONTRACTOR agrees to begin and complete the work within the time specified in the Request for Proposals. It is agreed that it would be impracticable and extremely difficult to fix the actual amount of damages, and loss sustained by CITY, should CONTRACTOR fail to complete the work in the specified time; therefore, CONTRACTOR shall pay CITY, as liquidated damages, not in the nature of a penalty, Five Hundred (500) Dollars per calendar day for each day delayed; provided that extensions of time with waiver of liquidated damages, may be granted as provided in the Specifications. c-1 FIFTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR agrees to furnish bonds guaranteeing the performance of this contract and guaranteeing payment of all labor and material used under this contract, as required by the laws of the State of California, on forms approved by the CITY. The Performance Bond shall be for an amount of one hundred (100) percent of the amount of this contract and shall be conditioned on full and complete performance of the contract, guaranteeing the work against faulty workmanship and materials for a period of one ( 1) year after completion and acceptance. The Labor and Material Bond shall be for an amount of one hundred ( 1 00) percent of the amount of this contract and shall be conditioned upon full payment of all Labor and Material entering into or incidental to the work covered by this contract. CONTRACTOR agrees to furnish the bonds on the forms found within the Specifications. The required Performance and Labor and Materials Bonds shall provide that the surety shall pay attorney's fees incurred by CITY in enforcing this agreement. SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or any SUB-CONTRACTOR under him, shall pay not less than the foregoing specified prevailing rates of wages to all workmen employed in the execution of the contract. SEVENTH. INSURANCE. CONTRACTOR shall maintain at all times during this contract liability and property damage insurance naming the CITY and its elected and appointed officials as a named insured, which such policies shall be of an amount not less than Two Million (2,000,000) Dollars combined single limit. Insurance certificates shall be for a minimum period of one ( 1) year. c-2 CONTRACTOR shall maintain m full force and effect comprehensive automobile liability coverage, including owned, hired, and non-owned vehicles in the following minimum amounts: $1 ,000,000 property damage; $1,000,000 injury to one person/any one occurrence/ not limited to contractual period; $2,000,000 injury to more than one person/any one occurrence/not limited to contractual period. The insurance policies shall bear an endorsement or shall have an attached rider providing that in the event of expiration of proposed cancellation of such policies for any reason whatsoever, the CITY shall be notified by registered mail, return receipt requested, giving a sufficient time before the date thereof to comply with the applicable law or statute but in no event less than thirty (30) days before expiration or cancellation is effective. CONTRACTOR shall provide to CITY the policy certificate establishing that the required level of insurance has been satisfied. CONTRACTOR shall indemnify, defend and save harmless the CITY, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which CONTRACTOR, its officers, agents and employees may sustain or incur or which may be imposed upon them or any of them for injury to or death of persons, damage to property as a result of, or arising out of, or in any manner connected with the performance of the obligations under this contract. EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACTS. CITY is subject to the provisions of the Government Code and the Labor Code of the State of California. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and shall be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight (8) hours labor constitute a legal day's work and CONTRACTOR shall, as a penalty to CITY, forfeit Twenty-five (25) Dollar for each workman employed in the execution of the Contract by CONTRACTOR, or by any SUB-CONTRACTOR, for each calendar day during which such workman is required or permitted to work more than eight (8) hours in violation of the provisions of Article Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as permitted by law. c-3 IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of CITY, pursuant to City Council action, and by CONTRACTOR on the date set before the name of each. City of San Juan Capistrano Dated: ________ _ BY: ·---------------JOHN TAYLOR, MAYOR BY: ____________________ _ CONTRACTOR, LICENSE NO. AND CLASSIFICATION ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Hans Van Ligten, City Attorney C-4 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That ________________________________________________________ ___ as Principal, hereinafter called CONTRACTOR, and----------------------------- as Surety, hereinafter called SURETY, are held and firmly bound unto the CITY OF SAN JUAN CAPISTRANO, as Obligee, hereinafter called CITY, m the amount of Dollars for payment whereof Contractor and Surety bond themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, fairly by these presents. WHEREAS, Contractor has by written agreement dated _____________________ _ entered into a (describe agreement):_for the construction of: "Citywide Sign Replacement Program " which contract is by reference made a part hereof; NOW THEREFORE, the condition of this obligation is such that, if Principal shall promptly and faithfully perform said agreement, then this obligation shall be null and void; otherwise it shall remain in full force and effect. Surety waives whatever legal right it may have to require that a demand be made first against the principal in the event of default. BE IT FURTHER RESOLVED that: 1. As a part of the obligation secured hereby, and in addition to the face amount specified, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. PB-1 2. Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the contract documents or of the work to be performed thereunder, shall in any way affect its obligations or this bond, and it does hereby waive notice of any such change, extension of time, alterations, or modifications of the contract documents or of work to be performed thereunder. Executed this ________ day of _____________ , 2013, at -----------------------, California. PRINCIPAL APPROVED AS TO FORM (NOTARIZATION AND SEAL) HANS VAN LIGTEN, CITY ATTORNEY SURETY (NOTARIZATION AND SEAL) PB-2 Premium Included LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: That WHEREAS, the CITY OF SAN JUAN CAPISTRANO, a municipal corporation of Orange County, California, has awarded to , License No. -----, hereinafter designated as "Principal", a contract for the construction of "Citywide Sign Replacement Program" ; and WHEREAS, said Principal is required to furnish a bond in connection with the said contract providing that if said Principal, or any of his or its sub-contractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the surety or this bond will pay the same. NOW,THEREFORE,we ___________________ ___ Principal, and , as surety, are Held firmly bound unto the City of San Juan Capistrano, a municipal corporation, in the penal sum of DOLLARS ($ , lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that, if said Principal, his or its heirs, executors, administrators, successors or assigns, or sub-contractors, shall fail to pay for any materials, provisions, provender, or teams, or other supplies or equipment used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor as required by the provisions of Title 1, Division 5, Chapter 3 of the Government Code of California as amended, that the surety will pay for the same in an amount not exceeding the sum specified in this bond and also in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court. This bond shall inure to the benefit of an and all persons, companies and corporations entitled to file claims under said act, so as to give a right of action to them or their assigns in any suite brought upon this bond. FURTHER, the said surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the contract documents or of the work to be performed thereunder shall in any way affect its obligation on this bond and it does hereby waive notice of any such change, extension of time, alteration or modification of the contract documents or of work to be performed thereunder. LM-1 As a part of the obligation secured thereby, and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. IN WITNESS WHEREOF three (3) identical counterparts ofthis instrument, each ofwhich shall for all purposes be deemed an original thereof, have been duly executed by the Principal and surety herein named on the day of , 20 13. The name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representatives pursuant to authority of its governing body. PRINCIPAL By ________________________ __ SURETY By ________________________ __ APPROVED AS TO FORM CITY ATTORNEY LM-2 I. ATTACHMENT 1.7: PROJECT TEAM A. PROJECT MANAGEME~T AND KEY STAFF l. 3M PROJECT TEAM The 3M Roadway Maintenance Services team for this project will consist of: Project Manager (Michael Fanner): Mike will be the central point of contact with the City and he will orchestrate the efforts of the entire 3M team to complete the project on time and within budget while delivering the 3M Brand Promise. His responsibility spans all technical, functional, administrative, and financial aspects of the project. Mike has years of experience managing traffic and roadway related projects for clients in the public sector. His experience includes several sign management system implementations, multiple sign replacements projects, and pavement marking installation projects. GIS Specialist (Jeff Coate): Jeff will provide advanced GIS analysis of the sign inventory data to Mike which will be a key input for the sequencing of work in an efficient, systematic manner. Jeff has experience and knowledge to apply GIS functions to the City's data that extend beyond the current capacity of the 3M Sign Management System. Jeff is the cornerstone of our in-house GIS functions Sign Data Analyst (Jim Bigelow): Jim will process the sign production data, revival and installation data generated by our bar coding inventory and quality control process. He will reconcile the series of Excel files that trace signs from scheduled fabrication to eventual installation in the proper location in San Juan Capistrano. Jim is the senior member of our Data Production group and was a member of the team that populated the City's current sign inventory database. He had deep experience with all varieties of traffic signs, the MUTCD(CA) coding and the 3M Sign Management System database. Field Superintendent (David Young): Dave is a six year veteran of working as a Field Superintendent for 3M Roadway Maintenance Services. His primary role is collecting the installed sign and support data with the 3M FAST tool to update the City's inventory. He will also be a part of our inventory and quality control process by scanning all received signs barcodes. Because he is in the field with the installation subcontractor he is a vital communications link to Mike Farmer. David had experience in collecting subcontractor work data and quality control functions in various 3M signing and pavement marking projects. They are assisted by our Administrative Support Team that provides legal, accounting, project coordination and operational management of the Roadway Maintenance Services group. 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 3M 1 2. SUBCO:\JTRACTORS Sign and Post Installation (Statewide Safety and Signs): Statewide recently completed a project working as a subcontractor to 3M where we replaced all street name signs in the City of Glendale, California. This was our first project working with this company and they have proven themselves to be efficient, high quality installers with admirable attention to safety. 3. SIG~ fABRICATORS Sign Panels (Zumar Industries): Zumar Industries served as our fabricated sign panel and hardware supplier for the Glendale project. Zumar is well known to us and we have worked with them on several other RMS projects. Sign Panels (Safeway Sign): Safeway Sign has a long standing relationship with 3M as a quality sign manufacturer. They have a facility located in southern California and they are well equipped to supply signs on the project. 4. ROADWAY MAI\iTE\iA'\CE SERVICES (RMS) In 2003, 3M's Traffic Safety and Security Division staff conducted in-depth interviews with hundreds of state and local transportation officials to understand the difficulties they faced every day and to tailor solutions to meet their needs. We heard a resounding appeal for new highway infrastructure management methods to make transportation dollars more effective in meeting the needs of motorists. We responded to that call by forming 3M Roadway Maintenance Services (RMS). The charter for RMS was to combine extensive pools ofknowledge inside and outside of 3M into a single service offering that would raise the bar on effective installation and management of pavement markings and traffic signs. The staff for this unit was hand-picked to include experts in construction, engineering, project management, signing technology, performance modeling, geographic information systems, and logistics. It is this very blend of skills that is required to meet the objectives of our important customers. Since 2005 this team has been both developing and deploying our project and construction management methods and tools. Each engagement with an agency or road authority has led us to further enhance our service offering. In the specific field of traffic and guide signs, no other enterprise has engaged in the kind of comprehensive management and planned performance upgrades expected by our customers. 3M RMS operates from the 3M Corporate Headquarters in St. Paul, MN Included in this Attachment are the Resumes of our key team members. 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 2 R RESUMES A:\ID QUALIFICATIONS OF KEY PERSO!';NEL: 3M RESUME: MICHAEL A. FARMER PROPOSED ROLE: PROJECT MANAGER Education, Training, and Credentials: I Bachelor of Science -Civil Engineering, University of Minnesota Relevant Experience I· 3M Company: Roadway l ! Maintenance i Services Group, ' • I Traffic Safety ' I. Services Division 1 Project Manager-! 2010 to Present I i • Project Manager responsible for managing and directing all aspects of the construction process for assigned pavement marking and signing projects, with full accountability for budget, schedule, quality, safety and client satisfaction. Prepare project plan and communicate with customer, subcontractors and suppliers. Project portfolio includes asset management and inventory, multi-year performance pavement marking maintenance contracts, statewide intersections pavement marking and signin_gsafety upgrades, among others. Operations Manager, 2007-2010 . Other: • Design/Build Commercial Construction Project Manager 1994-2007 ! Pro 'ect Related South Carolina ·Statewide !Intersection • 3 year contract to replace pavement markings and install new traffic signs at 2,000 intersections statewide to increase safety ! Pavement ; Marking and • Oversaw and managed implementation of 45 work orders for 2,000 intersections and installation of over 20,000 new signs ' Signing Safety lm rovement: • Set up web-based database to keep track of assets, inventory, and maintenance. • Full sign management system, including inventory development and data collection, sign image capture, daytime City of Bellflower, condition assessment, and nighttime reflectivity assessment CA-Sign for each sign included in project scope Management • Deliver to customer a web-based database and FAST tools for 1: System field use 1: l'r---------_,_• __ P_r_o_,_·e_c_t_s....:.c...:.o..L...:.e....:.i....:.n...:.c....:.lu....:.d....:.e_d___,lO_O___,c_e_n....:.te....:.r...:.l:.:.in....:.e....:.m:.:.:.:.il:...:e....:.s....:.a:.:.n....:.d.:.....:...S_7....:.0....:.0....:.s_;:.ji;z.:n.:.:s:;_____,; I! • 5-year contract, performance based pavement marking /I Florida DOT maintenance and reporting on various state routes in Sumter II District 5 Sumter County, 92 miles of roadway ll County Pavement • Manage and maintain the long line and transverse pavement ll Marking and markings to required performance levels !I Maintenance • Annual condition assessment, repairs as needed, and I! certification reporting to FOOT 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 3M 3 M RESUME: MICHAEL A. FARMER II jl Florida DOT :I District 5 Brevard il County !I ;I :I 'i II t ~ 11 -, City of Fargo, ND 7-year contract Maintenance of City Streets ~Maryland 1 Somerset County - I 7-year contract ~Pavement I Marking and Sign I Maintenance and ,. ~ Replacement v --------1 • 5-year contract, performance based pavement marking : maintenance and reporting on various state routes in Brevard I County, 100 miles of roadway • Manage and maintain the long line and transverse pavement markings to required performance levels • Annual condition assessment, repairs as needed, and certification re ortin to FOOT • 7 -year contract, performance based pavement marking maintenance • Responsible for maintaining all pavement markings within the city limits to required performance levels • Develop initial inventory of pavement markings, and make • • • • • • • repairs as necessary On an annual basis ... Conduct condition assessment, make repairs as necessary Web-based pavement marking inventory & asset management stem 16 State Routes and US Hwy 13 in Somerset County, approx . 200 miles of roadway Inventory traffic signs and pavement markings Manage and maintain the traffic signs and pavement markings to required performance levels, reporting to MD SHA On an annual basis .... Inventory pavement markings, conduct condition assessment, and make repairs as necessary On an monthly basis .... Inventory traffic signs, conduct condition assessment, and make repairs as necessary. On an annual basis .... Conduct nighttime reflectivity assessment of traffic signs, replace deficient signs 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 4 3M RESUME: JEFFREY C. COATE PROPOSED ROLE: Data Generation Supervisor and GIS Specialist Recent Relevant Experience i 3M Company: I ! ! 2005-Present Education, Training, and Credentials: ~ Project Related: [, I Client Washington~ D.C · Evacuation ·Routes j Glendale, CA I: ji , Parkersburg~ VA i Coolidge, AZ .I J Decatur, GA l ! :1 jersey City, N] ! I St Lucie County, 'FL , Algonquin i Townshi , Huntsville, TX South Gate, CA i i Shasta County, CA Jeff is responsible for development and implementation of Geographic Information Systems (GIS), database applications and field collection tools. Responsibilities include asset inventory data structuring and management and data quality assurance. Jeff is an expert user ofESRI's GIS software and industry leading database management systems. He has delivered a wide range of GIS services including spatial data management, web-mapping application development and asset inventory management s stems. • B.A., The Colorado College • Master of Geographic Information Science (MGIS) University of Minnesota • Licenses & Certifications: Microsoft Certified Professional. Six Sigma Greenbelt Certification, • Professional Affiliation: Minnesota GIS/LIS Jeffs responsibilities, on all of the following projects, involved Data Processing Team Management, SMS Implementation and Administration and Technical support Jeff has worked on all of SMS projects since the inception of the RMS Service team. Description Sign Inventory and Management System Sign Inventory, Management System, and Street Si n U rade Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System. Sign Inventory and Management System Dates Current 2010- Present 2013 2013 2012 2012 2012 2011 2011 2010 2011 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 5 !I IF" ld s . ~ j te upervtsor ,, !i ' . , ! 3M Company: 1 Roadway l Maintenance l Services Group, :, I 2008-Present ~ rl 3M Company 1979-2007 Missouri DOT PM I , . • Collaborate with engineers, contractors, inspectors to implement either roadway pavement markings or regulatory signage. Prepare schedules, coordinate and supervise field operations, perform on-site inspections of projects to ensure quality control. Update and maintain progress schedules and complete punch list items, site cleanup, and coordinate inspections for final acceptance. ; Project Manager-2010 • Comprehensive management responsibility for performance managed pavement markings contract in Manhattan, KS, include scope refinement materials and resource planning, and uality re ortin . Process Engineer, Product Engineer, Supervisor • Process Engineering for multiple processes for Tab Automated Bonding (TAB) circuit manufacturing • Product Engineer for Ink Jet Printer Circuits and multi-layer circuits for cell phones for multi-million dollar clients such as Hewlett Packard, Lexmark International and Motorola. • Su ervisor for both houri and salaried ersonnel Supervised RMS Pavement Marking striping and Maintenance {2007-2009) maintenance Alaska Glen Hwy-2012 Supervised RMS Pavement Marking striping and maintenance Alabama Statewide Pavement Supervised RMS Pavement Marking striping and Marking-2009 maintenance Manhattan, Kansas Project Manager for Pavement marking striping and 2012-2013 maintenance Idaho Statewide and District Supervised RMS Pavement Marking striping and PM -2011 maintenance Utah DOT-2011 [ Supervised RMS Pavement Marking striping and I ! I! I I II II II, I ' I maintenance -............... i 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 3M 6 i--=-~-=-=="--.~ ,! 3M RESUME: JIM BIGELOW !) PROPOSED ROLE: Sign Data Analyst '! Education, i :: Training, and Bachelor of Science, Geography ;j Credentials: ~ Relevant Experience 3M Company: Roadway Maintenance Services Group, 2009-Present • Project Related j CLIENT · City of Glendale , CA I Sanjuan 'j Capistrano, CA : Shasta County, CA / South Gate CA ' Allhambra, Ca Huntsville, TX St. Lucie, Fl Algonquin Township. IL I Urbana, IL Jim is responsible for the use and implementation of Geographic Information Systems (GIS), database applications and field collection tools. Responsibilities include asset inventory data structuring and management and data quality assurance. He is an expert user of ESRI's GIS software and industry leading database management systems. He has delivered a wide range of GIS services including spatial data management and asset inventory management systems. 3 years of application development and GIS consulting experience such as: • Collecting, processing and assessing over 130,000 roadway assets throughout the United States • Trained and Experienced Practitioner of the Comparison Panel Nighttime Visual Inspection Method • Roadway data collection in all types of areas, Ranging from Interstate to residential • Using hand held devices to collect modify and assess quality of spatial data. Jim is an expert user of MS Access, ArcGIS DESCRIPTION Sign Inventory, Management System, and Street Sign Upgrade Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System Sign Inventory and Management System ~S!l£1 Invef}_t~l)ty and Manag~~~~en~ System DATE Present Mar 2012 Nov 2011 Oct 2010 May 2012 Jan 2011 Mar 2012 Sept 2011 Aug2011 3M Roadway Maintenance Services 3M 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 7 II. ATTACHMENT 1.8 PROJECT ORGANIZATION •Jrganiz,lti•Jn char'~ '>JVXific to this Project showing the organization s:n.1cture. lmes c,f authorit\ , ieiit"ls of de<:l>i'-'11 making. levels of accountability and the relationship 0f each functlflfl shown to · other functions in the organ11-:ation. ------------------- A. 3M PRO[ECT 0RGY\IZ:\TIO\ (HART San Juan Capistrano Project Manager 3M Roadway Maintenance Services SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM 3M ORGANIZATION CHART Collaboration Mike Farmer Project Manager Sign Supplier Zumar Sign Supplier Safeway i r~ 5 t a I 1 :j tic t 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 8 r 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 9 ~:··, ' ',i C. SYSTEM FOR PREPARING SCHEDULES AND REPORTING PROGRESS 3M RMS utilizes various software tools and methods to plan, schedule and sequence project activities, track progress, and report status. Two programs that we often use to communicate schedules and project plans are Microsoft Project and Microsoft Visio. At the beginning of each project we create a high level milestone schedule showing dates for critical activities that are required to achieve the overall completion date for the project. After soliciting input from the key project stake holders we develop a detailed line by line schedule of activities showing the logical relationships between each of the activities. A critical path is established by identifying the activity sequence that most directly impacts the final completion date for the project. Schedules are fluid so as the project progresses the schedule is updated and circulated to project team members on a regular basis, showing the completion status of each activity (i.e. 0%, 50%, 100%), re-sequencing and/or adding activities if required, etc. The overall project completion date is always at the front and center of decisions that are made throughout the project regarding work crews and equipment resource allocations, re-sequencing of activities, and similar coordination activities to maintain the project deadline. 1. S.\'\1PLES OF SCHEDULING TOOLS USED li'< SOUTH CAROLI:'-i·\: The samples below were tools used in South Carolina to monitor and schedule over 2200 intersections for both Sign Replacement and Pavement Markings. Several different Microsoft programs were used to provide information and control the schedule, including Microsoft Project, Visio, and Excel. Exceptional program management was required due to the following factors embodied in this contract: 1. The project extended over a 3-year period with 45 separate work orders. 2. The work was widely distributed geographically, incorporating all seven DOT districts and all counties. 3. The prescribed treatments for each intersection required on-site review and modification to account for field conditions prior to installation. 4. 3M Company was responsible for the initial field review and orchestrating other due diligence reviews. 5. Each DOT District traffic engineering staff had to be integrated into the review process 6. Authority for final work plan approval was vested in the DOT Central Traffic Safety Office. 7. A comprehensive as-built data set was required for all safety upgrade elements for proper analysis of the treatments' effectiveness on reducing crashes. 8. Detailed traffic sign installation data was required to populate the DOT's sign maintenance management database. 9. Fully reconciled accounting of all work completed into 48 separate pay items to assure cost control for the benefit of the DOT Construction Office and FHWA Auditors. 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 11 E. SCHEDULE RECOVERY OBJECTIVES WITH SUBCONTRACTORS 3M Roadway Maintenance Services has successfully completed all of our sign replacement projects according to their contractual timelines. Our exceptional project management processes and staff are the primary reason for this. Selecting only reliable subcontractors is another essential factor. For this project the most labor intensive and time consuming element is the post and panel installation. We have selected Statewide Traffic Safety and Signs because of their demonstrated capability working for us on our Glendale, California sign replacement project. Because we maintain relationships with many subcontractors, we have ready alternatives. In the unlikely event a subcontractor does not, or cannot, attend to the project timeline, we will allocate that work to another contractor. As the prime contractor, 3M will have full responsibility for project execution and delivery on time. 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 3M 14 We plan to use a sign bar coding system as a means to both manage inventory and enable a quality control measure for data added to the City's database. The Sign Management System currently utilized by the City is fully enabled for sign barcodes. As incidental to this project, the City will have all of its signs bar coded, because all signs will essentially be new signs placed as part of this project and for completeness we plan to add barcodes to the very limited number of signs excluded from scope. By adding bar codes to signs as they are fabricated and scanning the bar code of the sign when it is installed we directly confirm that all signs made according to the Project Managers plan are in fact installed and that the right sign is in the right place. A detailed process map for this is given included in this attachment. 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 16 process map for this procedure is given in Attachment 1.9. The procedure will allow the project manager to reconcile each sign placement directly with his work plan which defines the specific work activity at each installed sign location. Every sign will receive a bar code and that code will be associated with the sign MUTCD code and its size. When signs are received they will be scanned to reconcile sign orders. Once signs are installed, the bar code will be scanned again. The bar code will be an attribute recorded in the Sign Management System. On a daily basis the project staff will query the database for work tasks completed the previous day. The sign information 3M associated with the bar code will be compared to the tabular data and the sign photo to assure that all agree and are a prescribed in the work plan. It is virtually impossible for an error to persist with this three-way verification. 3M proposes to add bar codes to all signs not replaced under the contract since this is a very small faction of the total and this would then fully populate the Sign Management System sign bar code attribute field Since 3M Roadway Maintenance Services implemented the 3M Sign Management System and FAST field data capture tool for the City, our familiarity with the System is fully inclusive and we will not have to develop a conversion system or integrate any additional software to deliver the data. Our process employs the FAST tool assuring upkeep of the current database on a continuous basis throughout the project. Within the Request for Proposal the City indicates that updating this system in a timely, efficient and accurate manner is an essential deliverable for this project. We are pleased to learn that the City considers this system so valuable. 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 3M 23 Production List, Pinewood Munds Park PINEWOOD & IMJNO$ PARK -STREET SIGH$ REQUREO - INTI PRB1X ITREETNME 135 s Green~n s Gren~n s Green~n E t.teadiM \fleW 1,0 E c.:tusWret 85 Cr)slal BnJIH. &.lnia &.w1dB &.w1dB 43 s nnSp~trvs 44 s nn~ 5tl s nnSpnrvs 143 E taR IWieBdaW 147 E taR IWieBdaW 148 E L.alle Yell&:lrMJ E L.alle IWieBdaW 157 E MeDdiM \l1eW E MeDdiM 'vlew E Mmdbw\llew E Mmdbw\llew 1U4 E t.t.rrdS Qll1)un E t.t.rrdS Qll1)un E ~QII1)un 167 s t.t.rrdS Rllnd'l s t.t.rrdS RMm 79 Sai!YD1tnet s s Sl!lldaw Ricci. 145 ac.2n 1.alle tSII GoiiRn Pond llai2n Pond llai2n Pond 1,8 E 129 E 24 a eta 'ltaodS 15:2 Blue Heal 153 Blue Heal 40 s Ebtr_.~ 44 s 1111::._~ 52 a llll:.artv s~ ~Run !IS Bl.tl'alo Run ~Run .. w ~ 3M Roadway Maintenance Services ITREEJ' TYPE Pl. Pl. 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STATE OF ALABAMA GUIDE SIGN REPLACEMENT PROJECT 311 Sign Replacement Projects Project Name & Client Contact Contract Start End Sign Agency Amount Date Date Count Alabama Dept of Sean Mobley-In 705 Transportation 334-242-6735 $3,425,390.00 Apr-09 Progress Signs Maintenance mobleys@dot.state.al.us Bureau, 1409 Coliseum State wide Guide Sign Design, Fabrication, Installation, Sign Structure repair, Blvd traffic control and all incidental items necessary to complete the project. Montgomery, AL Work is divided by district which issue Purchase orders for the amount of 36110 signs to be installed. Di"Yision DiWdon bmsiofl Division By Division Division Coutad Coatrad: Amt Stalrt EDclbate Sign Date Count Alabama Dept of Transportation 4th Division Ken Cush- PO Box 1179 256-234-8495 $39,660.00 May-09 Aug-09 22 Hwy 280, cushk@dot.state.al.us I Alexander City, AL 35010 I Alabama Dept of Transportation 1st Division, Travis Kilgore -In PO Box 550, 256-293-8984 $607,781.00 Aug-12 Progress 160 Hwy 431 North, kilgoret@dot.state.al.us Guntersville, AL 35976 Alabama Dept of Transportation 6th Division, Kris Kiefer -PO Box 8008, 334-241-8575 $2,192,735.00 Aug-12 In 408 1525 Coliseum Progress Blvd, kieferk@dot.state.al.us Montgomery, AL 36130 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 34 D. GLE\IDALE, CA STREET NAME SIGNS CITYWIDE REPLACEMEI\T A,\D I\JVE"JlORY PROGRAM Project Name & Agency City of Glendale 541 W. Chevy Chase Glendale, CA 91204 Sign Replacement Projects Client Contact Contract Amount I David Lew, j \ Start Jj' Date I End Date Sign Count 1 lnv. 28,100 Traffic & Parking 1 1 1 1 signs: Services I $698,100.00 j Jun-10 Present Replace I Manager 1 ! 1 . . (818) 548-3950 1 1 I J 5,169 stgns I In june 2010. 3M entered into an 8-year contract with the City of I Glendale to build and house their traffic sign inventory (28, 100 signs) and fabricate and install new street name signs (5,169) per the 2009 I 1 MUTCD standards. Phase 1 was completed in Dec. 2010 and consisted on a sign inventory data collection, daytime and nighttime condition assessment, web-based database, FAST tool and training and support. 1 Phase 2 began in june 2011 and the project is coming to completion ! this year. This phase included Sign Design, Fabrication, installation :\ 1 and cons1stent updatmg of the Sign Management Web database . through the use of the FAST tool. 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 37 E. ADDITIONAL REFERENCES 311 Sign Replacement Projects Project Name & Client Contact Contract Start End Sign Agency Amount Date Date Count Appleton Sign Eric Lorn Jan-Aug-470 Replacement 920.832.5580 $298,000.00 I City of Appleton -Eric.Lom@appleton.org 13 i 13 Signs I Dept of Public Works 2625 E. Glendale Furnishing and installing/straightening, removing andjor replacing signs and Ave tubular steel posts and associated hardware for Type 2 and street name signs Appleton, Wl including necessary traffic control 54911 WisDOT Madison -Curt Neuhauser I $ I Cambridge Rd Nov-1 Apr-57 Signs 608.245.2676 . I 339 285.00 08 . 09 Guide Signs . curt.neuhauser@dot.state.wi.us 1 ' i Transportation I District 1 I I Guide sign fabrication and replacement, sign structure repair, traffic control 2101 Wright St. I and all incidental items necessary to complete the work along USH 12 from Madison, WI I I Madison-Cambridge Rd (Fish Hatchery Rd to Stoughton Rd) 53704 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 41 Sign Management System Inventory Projects Project Name & Client Contact Contract Start End Sign Count Agency Amount Date Date Bernardo Iniguez 5,694 Bellflower, CA Sign Environmental Services Inventory Manager $67,020.00 Jan-Mar-signs City of Bellflower, CA 562-804-1424 13 13 3,359 1660 Civic Center biniguez@bellflower.org posts Drive 1 Sign Management System inventory, web-based database, retroretlectivity Bellflower, CA 90706 1 assessment, FAST Tool. 9,680 Susanna Struble Public Works ! Sep-Jan-I signs (PB) ! Director, City Engineer. $70,000.00 I 3,987 1 (520)723-4882 1 12 13 signs Coolidge, AZ Sign (City) Inventory 130 W. Central Ave. This project was done in two (2) phases. 3M subcontracted to Parsons-Brinkerhoff Coolidge, AZ 85128 for the first phase and then was the Prime to the City for the second phase Phase one mcluded daytime assessment and geodatabase of sign inventory and pictures and a data scheme conversion for an independent web upload. Phase two for the City included nighttime assessment, FAST tool and training. I ! Gene Schnedeker, Traffic I l i I St. Lucie County Road Operations Supervisor 1 $127,555.00 I Oct-:, Mar-30,000 I 11 I 12 signs and Bridge Division (772)462-2511 I I I I I St. Lucie County Road I j I I I I I Dept. r 2300 Virginia Ave. I The county of St. Lucie has over 600 centerline miles of road and 30,000 regulatory, Fort Pierce, FL warning and street name signs. The scope of services included street sign capture 34982-5652 j both day time and nighttime retlectivity condition assessment, building the / inventory, web-based database, FAST tool, training and three year support contract. j 3M Roadway Maintenance Services 3M Center, Bldg. 235-3A-09, St. Paul, MN 55144-1000 3M 42 r-r~-f"' D\ \ v~ ~cJ-Osu rL£ \ :;.....-. 32400 PASEO ADELANTO MEMBERS OF THE CITY COUNCIL SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171 (949) 493-1053 FAX u·u11:san;uancapistra11o.tJrg REQUEST FOR PROPOSALS FOR CITYWIDE SIGN REPLACEMENT PROGRAM (REGULATORY, WARNING, AND GROUND MOUNTED SIGNS) CITY OF SAN JUAN CAPISTRANO DEPARTMENT OF PUBLIC WORKS 32400 P ASEO ADELENTO SAN JUAN CAPISTRANO, CA 92675 (949) 493-1171, FAX (949) 493-1053 APRIL 15, 2013 SAM AllEVA TO ROY L. BYRNES, M.D. LARRY KRAMER DEREK REEVE JOHN TAYLOR Enclosure TABLE OF CONTENTS CITYWIDE SIGN REPLACEMENT PROGRAM TITLE PAGE REQUEST FOR PROPOSAL Request for Proposal Letter ................................................................................................. RFP -I PROPOSAL INSTRUCTIONS Instructions to Proposers .......................................................................................................... .IB -I PROPOSAL FORMS Proposal. .................................................................................................................................... P -I Schedule of Work Items ............................................................................................................ P-4 Non-Collusion Affidavit ........................................................................................................... P - 5 Designation of Sub-Contractors ................................................................................................ P-6 Proposer Qualifications Statement. ........................................................................................... P -7 CONTRACT Contract ..................................................................................................................................... C - I BOND FORMS Performance Bond .................................................................................................................. PB -I Labor & Material Bond .......................................................................................................... LM - I GENERAL CONDITIONS Section I Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section IO Section II Section I2 Standard Specifications ................................................................................... GC-I Terms Defined ............................................................................................... GC - 3 Flow and Acceptance of Water. ..................................................................... GC-3 Water .............................................................................................................. GC-3 Insurance and Overhead Costs ....................................................................... GC -3 Protection of Existing Utilities ....................................................................... GC - 4 Protection of Private Property ........................................................................ GC-4 Construction Zone .......................................................................................... GC - 4 Pre-Construction Coordination Meeting ........................................................ GC -5 Project Site Maintenance ............................................................................... GC -5 Preservation of Survey Monuments ................................................................ GC - 8 Table of Contents TITLE Section 13 Section 14 Section 15 Section 16 TABLE OF CONTENTS CITYWIDE SIGN REPLACEMENT PROGRAM PAGE Monumentation Identification ....................................................................... GC - 8 Indemnification ............................................................................................... GC - 8 Jobsite Safety .................................................................................................. GC-9 Hours ofWork ............................................................................................... GC-9 DETAILED SPECIFICATIONS AND METHOD OF PAYMENT Detailed Specifications and Method of Payment ................................................................... DS-1 Supplemental Provisions ......................................................................................................... SP-1 Sheeting Specifications ........................................................................................................... SS-1 Appendices Maintenance Zone 1 Sign Inventory ........................................................................ APPENDIX AI Los Rios District Sign Inventory ............................................................................. APPENDIX B 1 Maintenance Zone 2 Sign Inventory ........................................................................ APPENDIX Cl Maintenance Zone 3 Sign Inventory ........................................................................ APPENDIX Dl Maintenance Zone 4 Sign Inventory ........................................................................ APPENDIX E 1 Maintenance Zone 5 Sign Inventory ......................................................................... APPENDIX Fl Maintenance Zone 6 Sign Inventory ........................................................................ APPENDIX Gl Exhibits Maintenance Zones Map .................................................................................................... Exhibit A Standard Plans City of San Juan Capistano Std. No. 600 .............................................................. Street Name Sign Table of Contents REQUEST FOR PROPOSALS FOR CITYWIDE SIGN REPLACEMENT PROGRAM Instructions to Proposers 1. CONTRACTOR REGISTRATION AND LICENSING Before submitting proposals, contractors shall be licensed in accordance with the provisions of Chapter 9, Division III, of the Business and Professions Code of the State of California. 2. QUESTIONS PRIOR TO DEADLINE FOR SUBMITTING PROPOSALS Questions regarding documents, discrepancies, omissions, or Specifications shall be communicated to the City, in writing, at least ten (10) calendar days prior to the deadline for submitting proposals indicated in the RFP letter, to provide time for issuing and forwarding an addendum should the City consider an addendum necessary. The City will not be responsible for oral interpretations ofthe documents. 3. PROPOSAL FORMS -SUBMITTAL REQUIREMENTS The proposal shall consist of the forms provided herein with all blank spaces properly filled in. The proposal forms shall not be changed, and no additions shall be made to the items mentioned herein. Unauthorized conditions, exemptions, limitations, or provisions attached to a proposal will render it informal and may cause its rejection. All forms requiring specific information shall be completed with all applicable information for a proposal to be considered responsive. Special attention should be given to completing: A. Proposer's Qualification Statements B. Designation of Subcontractors One (I) Original and Three (3) copies of the proposal shall be presented in a sealed envelope bearing the name, address and telephone number of the individual or entity submitting the proposal and shall be addressed to: CITY OF SAN JUAN CAPISTRANO PUBLIC WORKS DEPARTMENT 32400 PASEO ADELANTO SAN JUAN CAPISTRANO, CALIFORNIA 92675 Attention: Alan Oswald, Senior Engineer IB-1 The envelope shall be clearly marked with the notation "DO NOT OPEN -PROPOSAL FOR CITYWIDE SIGN REPLACEMENT PROGRAM." The proposal shall be delivered to the addressee on or before 3:00P.M. on May 7, 2013. 4. PROPOSAL FORMS-AUTHORIZATION TO SIGN PROPOSAL The full name, business address, zip code, and business telephone number, with area code of the individual, partnership, joint venture, or corporation submitting the proposal shall be typewritten or legibly printed on the proposal in blue or black ink. The proposer shall sign the proposal with his/her usual wet ink signature. Any individual submitting a proposal or a partner signing for a partnership shall sign in the presence of a Notary Public and the notarial acknowledgement shall be attached to the proposal. A partner shall sign for a partnership and the names of all partners shall be given. An officer shall sign for a corporation, in the presence of a Notary Public and the corporate name shall be attested by the corporate seal, and the names and titles of all officers of the corporation shall be given. A signature other than a corporate officer's will be accepted if an authenticated power of attorney is attached. 5. PROPOSAL FORMS -PRICES The Proposer shall include in his/her Proposal's price(s) any and all expenses or costs that may be incurred to complete the project in accordance with the requirement of the Contract. All prices and notations must be in ink or typewritten. No erasures will be permitted. Mistakes may be crossed out and corrections typed or written in ink adjacent thereto and must be initialed in ink by the person or persons signing the proposal. All proposals are to be computed on the basis of the given Estimated Quantities of Work, as indicated in this request proposal, times the unit prices as submitted by the Proposer. In case of discrepancy between words and figures, the words shall prevail. In case of discrepancy between unit prices and the extension thereof, the unit price shall prevail and proposal fee will be computed as indicated above and compared on the basis of corrected totals, given solely as a basis for comparison of proposal fees. It is understood that the City does not expressly, nor by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of the work or to omit portions of the work as may be deemed expedient by the Engineer. Prior to the date and time designated for receipt of Proposals, a Proposal submitted may be modified or withdrawn by written notice provided to the party receiving Proposals. 6. ADDENDA Addenda will be electronically mailed (e-mail), mailed or delivered to all who are known by the issuing officer to have received a complete set of Proposal Documents. No addenda will be issued later than five (5) days prior to the date for receipt of Proposal except Addenda withdrawing the Request for Proposals or one which includes postponement of the date for IB-2 receipt of Proposals, Failure to acknowledge in his/her proposal any such addenda issued may render the Proposal non-responsive and result in its rejection. 7. PROPOSER'S QUALIFICATIONS STATEMENT The proposer must complete all information required on page (P-6) of the proposal forms, entitled "Proposer's Qualification Statement" and sign the form. If no information is to be filled in a blank space, then write "none". 8. DESIGNATION OF SUBCONTRACTORS The proposer must complete all information required on page (P-5) of the proposal forms, entitled "Designation of Subcontractors" for all subcontracts in excess of one half of one percent of the total Proposal Fee. Proposer is to clearly state that portion of work to be done by each subcontractor listed, by trade and by estimated dollar amount. If no information is to be filled in a blank space, then write "none". 9. NONCOLLUSION AFFIDAVIT Each Proposer shall execute and submit with the Proposal a Noncollusion affidavit on page (P-4) of the proposal forms, entitled "Noncollusion Afidavit". 10. EXAMINATION OF DRAWINGS, SPECIFICATIONS, AND SITE WORK The Proposer shall examine carefully the site of the work contemplated and the Proposal and Specifications therefore. The submission of a Proposal will be conclusive evidence that the Proposer has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished, difficulties to be encountered, and the requirements of the Proposal, Specifications, and Contract documents. The Proposer is required to provide for carrying out his/her operations so as to cause the minimum possible inconvenience to the occupants of property along any of the street affected. All work and costs involved in the safeguarding of the property of other shall be at the expense of the Proposers to whom the Contract may be awarded. The Proposer hereby certifies that he has examined the local conditions, has read each and every clause of the Specifications, and that he/she has included all costs necessary to complete the specified work in his/her Proposal prices, and the Proposer agrees that if he/she will make no claim against the City based upon ignorance of local conditions or misunderstanding of any of the provisions of this Contract. Should the conditions tum out otherwise than anticipated by him/her, the Proposer agrees to assume all risks incident thereto. 11. INTERPRETATION OF SPECIFICATIONS Should a Proposer find discrepancies in, or omissions from, the Specifications, or should the Proposer be in doubt as to their meaning, the Proposer shall at once notify the City in writing, requesting an interpretation or clarification. The person submitting such request will be responsible for its prompt delivery. Should the City find that the point in question is not clearly and fully set forth; the City may issue a written Addenda which will be sent to all Proposers of IB-3 record. The City will not be responsible for any other explanation or interpretation of the Specifications, or for any oral instructions. Proposers shall use complete sets of Proposal Documents in preparing Proposals: City shall not assume responsibility for errors or misinterpretations resulting from the use of incomplete sets of Proposal Documents. 12. COMPLETION OF WORK Time is of the essence. All work must be completed within Two Hundred Forty (240) calendar days after the date specified in the Notice to Proceed. Liquidated damages will be assessed as set forth in the Agreement for failure to meet the specified completion date. 13. EXPERIENCE Proposers shall present evidence that they have been regularly engaged in furnishing such services, material and equipment and performing such work as they propose to furnish or construct and that they are fully prepared with necessary capital, equipment, and material to begin work promptly and to conduct it as required by these Specifications. 14. PRICES AND PAYMENTS Approximate quantities listed for unit price items on the Proposal form are estimates given for comparing Proposals, and no claim shall be made against the City for excess or deficiency therein, actual or relative. Payment at the prices agreed upon will be in full for the completed work and will cover materials, supplies, labor, tools, equipment, and all other expenditures incident to a satisfactory compliance with the Contract, unless otherwise specifically provided. 15. SUBSTITUTIONS To obtain approval during Proposal period to use substitute products or procedures, Proposers shall submit written requests at least ten (10) calendar days before the Proposal deadline date and hour. Requests received after this time shall not be considered. Requests shall clearly describe the substitution for which approval is asked, including all data necessary to demonstrate acceptability. If the product or procedure is acceptable, an Addendum shall be issued covering it. 16. MODIFYING PROPOSAL Any Proposer may modify his/her Proposal by written communication, provided such communication is received by the Traffic and Parking Services Supervisor prior to the Proposal opening time. The written communication should not reveal the Proposal price but should state the addition or subtraction or other modification so that the fmal prices or terms will not be known by the City until the sealed Proposal is opened. 17. CONFIDENTIALITY All Proposals will be opened in confidence by Alan Oswald, Senior Engineer, and individuals designated who will review the Proposals. The pricing information will remain confidential to those individuals until after the ranking of the Proposals. All responses to this RFP will become the property of the City of San Juan Capistrano. All data, documents and other produces used or IB-4 developed during the project will be public records. The Proposer is responsible for identifying any proprietary information and for justifying its exclusion from public records requests. 18. MISTAKES IN THE PROPOSAL A Proposer shall be relieved of a Proposal due to mistakes only if the Proposer can establish to the satisfaction of the City that all of the following circumstances exist: A. A mistake was made. B. The Proposer gave the City written notice within five (5) days after the deadline for submitting Proposals of the mistake, specifying the notice in detail how the mistake occurred. C. The mistake made the Proposal materially different from what the Proposer intended it to be. D. The mistake was made in filling out the Proposal and not due to error in judgment or to carelessness in inspecting the site of the work, or in reading the documents and Specifications. 19. EVALUATIONCRITERIA Evaluation of Proposals will be made in accordance with the following criteria: A. Qualifications, Business History, and Past Performance: The basis for determining the suitability of the Proposer and all of his/her subcontractors to complete the Project shall include: documented experience in replacing signs for cities of a similar size as San Juan Capistrano, setting up sign databases and installing street signs; professional excellence and demonstrated competence of all members of the team in the services to be provided; education and experience of the Project Manager and other key personnel to be assigned; staffing capability, workload and record of meeting schedules and budgets on similar projects; the nature, quality and relevance of recently completed work; ability and willingness to respond to City requirements, safety record, financial capability, bonding capacity, insurance coverage and ability to provide a skilled work force. B. Responsiveness: The Proposal will be evaluated for its responsiveness to the requirements of these Specifications. However, the City reserves the right to waive any informalities or technical defects of the. Proposal as the best interest of the City may require. C. Workplan, Project Approach: The Proposal will be evaluated by the overall project approach and plan. The Proposal will be checked for compliance with standards and specifications, statutes, and traffic sign design guidelines. D. Proposal Price: A low total price is desirable but must include all costs to the City. The City reserves the right to reject any or all Proposals and shall not be liable for any expenses or costs incurred by the Proposers preparing their Proposals. The City shall otherwise also have the right to accept or reject alternates in any order or combination, unless otherwise specifically provided in these Specifications. IB-5 20. EVALUATION SCORING SYSTEM The City will rank the Proposals by assigning points in accordance with the following scoring system: MAX EQUIVALENT CRITERIA POINTS WEIGHT Qualifications, Business History, 30 30% and Past Performance Responsiveness 10 10% Workplan, Project Approach 15 15% Proposal Price 45 45% Totals 100 100% 21. PRELIMINARY EVALUATION After receipt of the Proposals, the City will perform a preliminary evaluation using the scoring system described in paragraph 19 above, and the Proposer with the highest final score will be awarded the Contract. 22. EXECUTION OF CONTRACT Within fifteen (15) calendar days after being notified by the City that he/she has been awarded the Contract, Contractor shall deliver to the City three (3) copies of each of the following documents: A. The Agreement in the form included herein, properly executed by Contractor and, if the Contractor is a corporation evidence of its corporate existence and that the persons signing the Agreement are authorized to do so. All signatures must be notarized. B. Properly executed copies of the (a) Faithful Performance Bond, and (b) Labor and Material Bond in accordance with the requirements set forth in Article 11 of the General Conditions and in the form shown on (PB-1) and (LM-1) attached hereto. All signatures must be notarized. C. Properly executed policies of(a) the Commercial General Liability Insurance, (b) Automobile Liability Insurance, (c) the Professional Liability Insurance, (e) the Waiver of Subrogation Clause, and (f) the corresponding endorsements for each policy in accordance with the requirements set forth in Contract. In the event that the fifteenth calendar day falls on a Saturday, Sunday, or legal holiday for the State of California or on days when City Hall is closed, the aforesaid documents shall be delivered by the following working day. IB-6 After receipt of said documents within said time period or any extension thereof granted by the city, the City shall execute the Agreement and return one (1) of said three (3) copies to Contractor for his/her files. 23. FAILURE TO EXECUTE CONTRACT If the Proposer to whom the award is made fails to enter into the Contract as herein provided and furnish the said bonds and insurance within twenty one (21) days of the award, this shall be just cause for the annulment of the award, and an award may, at the discretion of the City, be made to the Proposer whose proposal is the next most acceptable to the City in the opinion of the City Council, and such Proposer shall fulfill every term, covenant and condition herein as if he/she were the party to whom the first award was made. IB-7 PROPOSAL For the: CITYWIDE SIGN REPLACEMENT PROGRAM From: ----------------------------------Contractor, License No. & Classification To the Members of the City Council City of San Juan Capistrano Gentlemen: The undersigned, as Proposer, declares that he has carefully examined the location of the proposed work as described, examined the Plans, Specifications, Special Provisions, and the Standard Specifications for Public Works Construction, 2012 Edition, including all supplements therefore, read the Instructions to Proposers, and is familiar with all proposal requirements, and hereby proposed and agrees, if the proposal is accepted, to complete the said construction in accordance with the Contract Documents, as defined in Section 1-2 of the Standard Specifications, in the time stated herein, for the unit price or lump sum given on the following pages of this proposal, amounting to a total of: $ ____ _ Words Figures Said amount to include and cover all taxes, the furnishing of all materials, the performing of all the labor requisite or proper and the providing of all necessary machinery, tools, apparatus, and other means of construction; also, the performance and completion of all the work in the manner set forth, described and shown in the Specifications or the drawings for the work. If the contract is awarded, the undersigned agrees to enter into a contract with the City of San Juan Capistrano and to commence work within fifteen ( 15) calendar days from the date of execution thereof, and to diligently prosecute the work to completion before the expiration of Two Hundred Fifty (250) calendar days. All Proposals are to be computed on the basis of the given Estimated Quantities of Work, as indicated in this proposal, times the unit prices as submitted by the Proposers. In case of discrepancy between words and figures, the words shall prevail. In case of discrepancy between p-I unit prices and the extension thereof, the unit price shall prevail and Proposals will be computed as indicated above and compared on the basis of corrected totals, given solely as a basis for comparison of Proposals. It is understood that the City does not expressly, nor by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of the work or to omit portions of the work as may be deemed expedient by the Engineer. The following is the name and place of business of the surety company which will furnish the required bonds as surety if the work is awarded to the undersigned: Licensed in accordance with an act providing for the registration of contractors - License No. ___________ and Classification------- Signature of Proposer: P-2 (If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individual co-partners composing the firm: President, Secretary, Treasurer, and Manager thereof.) Dated: ____ _ Business Address Dated: ____ _ Telephone Number Further, the undersigned proposer certifies that he has thoroughly checked the tigures set forth in this proposal, that they are correct to the best of his knowledge and that they constitute his proposal for the work called out herein. Dated: -----Business Address Dated: ____ _ Telephone Number P-3 SCHEDULE OF WORK ITEMS CITYWIDE SIGN REPLACEMENT PROGRAM Item Am~roximate Work Items With Unit Price Unit Price Total Quanti tv (Written in Words} (In Figures) Amount I Mobilization for the lump sum price of I LS dollars. Remove and Replace Existing Sign, Supports 2 and Mounting Hardware for Maintenance Zone I LS I for the lump sum price of dollars. Remove and Replace Existing Sign, Supports 3 and Mounting Hardware for Maintenance Zone I LS 2 for the lump sum price of dollars. Remove and Replace Existing Sign, Supports 4 and Mounting Hardware for Maintenance Zone I LS 3 for the lump sum price of dollars. Remove and Replace Existing Sign, Supports 5 and Mounting Hardware for Maintenance Zone I LS 4 for the lump sum price of dollars. Remove and Replace Existing Sign, Supports 6 I LS and Mounting Hardware for Maintenance Zone 5 for the lump sum price of dollars. Remove and Replace Existing Sign, Supports 7 I LS and Mounting Hardware for Maintenance Zone 6 for the lump sum price of dollars. Update Citywide Sign Inventory on 3M Fast 8 I LS Tools System For Zones I-6 for the lump sum price of dollars Total Bid Price (Enter here and on Page P-1) $ ___________________ ___ Words Figures P-4 NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY PROPOSER AND SUBMITTED WITH PROPOSAL STATE OF CALIFORNIA ) ) ss. County of ) Proposal Dated: ------ SIGNATURE On this the ___ day of ______ ____, 2013, before me, the undersigned, a Notary Public in and for said State, personally appeared personally known to me/proved to me on the basis of satisfactory evidence, to be the person(s) whose name(s) ----------------subscribed to the within instrument, and acknowledge that executed it. WITNESS my hand and official seal. Notary Public in and for said State P-5 DESIGNATION OF SUB-CONTRACTORS Submit with Proposal. In compliance with the Provisions of Section 4100-4107 of the Government Code of the State of California as amended, the undersigned certifies that he has used the sub-proposals of the following listed sub-contractors in making up his proposal, and that the sub-contractors listed will be used for the work for which they proposed, subject to the approval of the Engineer, and in accordance with the applicable provisions of the Specifications. It is understood and agreed that all those portions of the work called for in the contract documents for which a sub-contractor is not listed will be performed by the undersigned through his forces. If no sub-contractors are listed, all bonds and insurance will be written in the name of the general contractor only. 1. 2. 3. 4. 5. 6. 7. 8. Item of Work Sub-contractor License No. & Classification Address PROPOSER'S NAME AUTHORIZED SIGNATURE P-6 Phone PROPOSER'S QUALIFICATIONS STATEMENT 1. ORGANIZATION 1.1 How many years has your organization been in business? 1.2 How many years has your organization been in business under its present name? 1.2.1 Under what other names has your organization operated? 1.3 If your organization is a corporation, answer the following: 1.3.1 Date of incorporation:--------------·----- 1.3.2 State of incorporation:------------------- 1.3.3 Corporate ID number:--------------·----- 1.3.4 President's name:---------------------- 1.3.5 Agent for Services of Process:----------------- 1.4 If your organization is a partnership, answer the following: I .4. I Date of organization: -------------------- 1.4.2 Type of partnership (if applicable):---------·---- 1.4.3 Name(s) of general partner(s): ---------------- 1.5 If your organization is individually owned, answer the following: 1.3 .1 Date of organization: ------------------- 1.3.2 Name of owner: ----------------------- 1.6 If the form of your organization is other than those listed above, describe it and name the principals. P-7 For Items 1.7 -1.9, if additional space is required, please include as an attachment. 1. 7 Describe the composition of you Project Team applicable to this Proposal identifying members, partners and holders of a 10% or greater interest in the Proposal, including Subcontractors and equipment manufacturers that will have primary or significant responsibility for Project Management and Execution. Include qualifications and resumes of the Project Manager and other key personnel. 1.8 Project Organization: Each Proposer shall submit a brief narrative description of its proposed Project organization, It shall include the following as a minimum: a. Organization chart specific to this Project showing the organization structure, lines of authority, levels of decision making, levels of accountability and the relationship of each function shown to other functions in the organization. b. Proposer's proposed Work Breakdown Structure for the Project showing work packages and the associated dollar value. c. Proposer's proposed Organization Breakdown Structure for the Project showing responsibilities and resources required to perform the Work defined in the Work Breakdown Structure. d. Description of Proposer's system for preparing schedules, calculating and reporting progress performance. e. Proposer's proposed plan to integrate Subcontractor activities into its Project scheduling and reporting system. f. A description of how the Proposer approaches rescheduling of its own and subcontracts activities to achieve schedule recovery objectives and how the Proposer enforces these objectives with it subcontractors. P-8 1.9 Inventory and Sign Replacement Services: The Proposal shall describe how the Proposer intends to furnish and manage the inventory, recordation of regulatory, warning, and guide sign replacement for the Project. It shall include, at minimum, the following: a. A description of the Proposer's organization for managing the sign inventory phases and how it will be incorporated with the other elements of the Proposer's organization for the project. b. The key positions must be defined, and the staff to fill those positions must be identified. c. A brief narrative description of the proposed plan for furnishing the inventory ~md sign replacement. This plan shall include at least the following items: (i) Location of the offices where each aspect of the project is to be performed. If the Work is to be shared among offices at different locations, indicate where each office is located and what work is to be performed in each office. Identify the number of office and field personnel assigned to each discipline and . the time commitment of each to the project for field personnel, provide the location of the offices where they will be based and from which they will be managed; (ii) A detailed schedule of key milestones and estimated completion dates consistent with the scheduled contained in the RFP documents and shall include preliminary schedule showing the logical relationships, durations and timing of the W ark. (iii) The organization chart showing the relationships among functions shown on the chart and between the Proposer's organization and Subcontract(s); and (iv) A description of how the personnel in the sign inventorying team will interface with the sign replacement team. ( v) A description of how the Proposer intends to update the sign inventory after signs has been replaced. P-9 1.10 Inventory and Database Services: The City has invested in a Sign Inventory System to track sign maintenance activities and manage sign performance. The 3M Sign Management System is a web-based program that stores various sign attribute information electronically. Proposers interested in completing the sign upgrade project for the city must outline a plan and demonstrate their ability to electronically update the web-based sign inventory system in a seamless manner. Proposers shall provide details of how the data collection and conversion to the city system shall occur. Details shall include: (i) Planned schedule for updating the city system based on sign replacement activity that is occurring. Credit will be given for regular frequency of updates, the seamless nature of the data transfer, and the independent functioning of the Contractor to complete this task with limited resource requirements by the City. (ii) The contractor must demonstrate their QA/QC plan to ensure the highest standard of data integrity associated with the data to upload to the city system. (iii) The contractor should indicate their familiarity with the 3M Sign Inventory system or similar ArcGIS based inventory management systems. (iv) The contractor shall state their time frame from award of contract and how quickly the Contractor can develop a conversion system and integration with the city system to deliver the first data set inventory transfer. p-10 2. EXPERIENCE 2.1 Claims and Suits (If the answer to any of the questions below is yes, please attach details.) a. Has your organization ever failed to complete any work awarded to it? b. Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your organization or its officers? c. Has your organization filed any lawsuits or requested arbitration with regard to street sign replacement projects within the last five (5) years? 2.2 Within the last five (5) years, has any officer or principal of your organization ever been an officer of another organization when it failed to complete a contract? (If the answer to any of the questions below is yes, please attach details.) 2.3 On a separate attachment, the Proposer shall provide a list of ongoing and successfully completed sign replacement and inventory projects in the United States within the last ten (10) years. At least one of the successfully-completed projects shall be of a size comparable or larger than the City of San Juan Capistrano project. In the above list, include the project title, contract amount, project start and completion dates, and the client's name, address, telephone number, and contact person. Attach a reduced set plans and photos of the completed facilities. A Proposer without any successfully-completed sign inventory and replacement projects in the United States within the last ten (10) years, of a size comparable to the City of San Juan Capistrano project, will be considered unqualified for this RFP. 3. SURETY 3.1 For the performance and payment bonds, Identify the bonding company if arrangements have been made; if not, identify the bonding company for the Proposer's most recent project: p-11 3.2 Name and address of agent: All of the above statements as to experience, fmancial qualifications, and available plant and equipment are submitted in conjunction with the Proposal, as a part thereof, and the truthfulness and accuracy of the information is guaranteed by the Proposer. PROPOSER'S NAME AUTHORIZED SIGNATURE p-12 CONTRACT This contract is made and entered into by and between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as "CITY" and ______________ hereinafter referred to as "CONTRACTOR." IT IS HEREBY AGREED BETWEEN THE PARTIES AS FOLLOWS: FIRST. CONTRACT DOCUMENTS. The contract documents shall be considered to include the Request for Proposals, the Instructions to Proposers, the Proposal, the Non-Collusion Affidavit, the Designation of Sub-Contractors, the Contract which is prepared for execution by the CITY and the CONTRACTOR. Plans, Specifications and Special Provisions, the Standard Specifications for Public Works Construction, 2012 Edition, including all Supplements, Contract Bonds, Resolutions adopted by the CITY pertaining to the work, insurance policies _and certificates, and any supplemental written agreements amending or extending the scope of the work originally contemplated that may be required to complete the work in a substantial and acceptable manner. SECOND. THE WORK. CONTRACTOR agrees to furnish all tools, labor, material, equipment, transportation, and supplies necessary to perform and complete in good and workmanlike manner the construction of Citywide Sign Replacement Program, in strict conformity with the Request for Proposal, Specifications and all other contract documents prepared by City of San Juan Capistrano and dated April, 8, 2013 which documents are on file at the Office of the City Clerk, City Hall, 32400 Paseo Adelanto, San Juan Capistrano, California. THIRD. PAYMENT. CITY agrees to pay, and CONTRACTOR agrees to accept, the lump sum adjusted for variations of quantities, at the prices designated in proposal at the time and in the manner set forth in the Specifications. FOURTH. COMMENCEMENT AND COMPLETION OF THE WORK. CONTRACTOR agrees to begin and complete the work within the time specified in the Request for Proposals. It is agreed that it would be impracticable and extremely difficult to fix the actual amount of damages, and loss sustained by CITY, should CONTRACTOR fail to complete the work in the specified time; therefore, CONTRACTOR shall pay CITY, as liquidated damages, not in the nature of a penalty, Five Hundred (500) Dollars per calendar day for each day delayed; provided that extensions of time with waiver ofliquidated damages, may be granted as provided in the Specifications. c-1 FIFTH. PERFORMANCE BOND AND LABOR AND MATERIAL BOND. CONTRACTOR agrees to furnish bonds guaranteeing the performance of this contract and guaranteeing payment of all labor and material used under this contract, as required by the laws of the State of California, on forms approved by the CITY. The Performance Bond shall be for an amount of one hundred (100) percent of the amount of this contract and shall be conditioned on full and complete performance of the contract, guaranteeing the work against faulty workmanship and materials for a period of one (1) year after completion and acceptance. The Labor and Material Bond shall be for an amount of one hundred ( 1 00) percent of the amount of this contract and shall be conditioned upon full payment of all Labor and Material entering into or incidental to the work covered by this contract. CONTRACTOR agrees to furnish the bonds on the forms found within the Specifications. The required Performance and Labor and Materials Bonds shall provide that the surety shall pay attorney's fees incurred by CITY in enforcing this agreement. SIXTH. GENERAL PREVAILING RATE OF PER DIEM WAGES. Pursuant to the Labor Code of the State of California, copies of the prevailing rate of per diem wages, as determined by the Director of the State Department of Industrial Relations, are on file in the Office of the City Clerk, 32400 Paseo Adelanto, San Juan Capistrano, California, and are hereby incorporated and made a part hereof. CONTRACTOR agrees that he, or any SUB-CONTRACTOR under him, shall pay not less than the foregoing specified prevailing rates of wages to all workmen employed in the execution of the contract. SEVENTH. INSURANCE. CONTRACTOR shall maintain at all times during this contract liability and property damage insurance naming the CITY and its elected and appointed officials as a named insured, which such policies shall be of an amount not less than Two Million (2,000,000) Dollars combined single limit. Insurance certificates shall be for a minimum period of one ( 1) year. C-2 CONTRACTOR shall maintain m full force and effect comprehensive automobile liability coverage, including owned, hired, and non-owned vehicles in the following minimum amounts: $1,000,000 property damage; $1,000,000 injury to one person/any one occurrence/ not limited to contractual period; $2,000,000 injury to more than one person/any one occurrence/not limited to contractual period. The insurance policies shall bear an endorsement or shall have an attached rid{:r providing that in the event of expiration of proposed cancellation of such policies for any reason whatsoever, the CITY shall be notified by registered mail, return receipt requested, giving a sufficient time before the date thereof to comply with the applicable law or statute but in no event less than thirty (30) days before expiration or cancellation is effective. CONTRACTOR shall provide to CITY the policy certificate establishing that the required level of insurance has been satisfied. CONTRACTOR shall indemnify, defend and save harmless the CITY, its officers, agents, and employees from and against any and all claims, demands, loss or liability of any kind or nature which CONTRACTOR, its officers, agents and employees may sustain or incur or which may be imposed upon them or any of them for injury to or death of persons, damage to property as a result of, or arising out of, or in any manner connected with the performance of the obligations under this contract. EIGHTH. COMPLIANCE WITH OTHER PROVISIONS OF LAW RELATIVE TO PUBLIC CONTRACTS. CITY is subject to the provisions of the Government Code and the Labor Code of the State of California. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and shall be complied with by CONTRACTOR. These include, but are not limited to, the stipulation that eight (8) hours labor constitute a legal day's work and CONTRACTOR shall, as a penalty to CITY, forfeit Twenty-five (25) Dollar for each workman employed in the execution of the Contract by CONTRACTOR, or by any SUB-CONTRACTOR, for each calendar day during which such workman is required or permitted to work more than eight (8) hours in violation of the provisions of Article Three, Chapter One, Part Seven, Division 2, of the California Labor Code, except as permitted by law. c-3 IN WITNESS WHEREOF, this contract is executed by the duly authorized agent(s) of CITY, pursuant to City Council action, and by CONTRACTOR on the date set before the name of each. City of San Juan Capistrano Dated:---------BY: __________ _ JOHN TAYLOR, MAYOR BY: __________ _ CONTRACTOR, LICENSE NO. AND CLASSIFICATION ATTEST: Maria Morris, City Clerk APPROVED AS TO FORM: Hans Van Ligten, City Attorney C-4 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That ------------------------------------------------------------~ as Principal, hereinafter called CONTRACTOR, and------------------" as Surety, hereinafter called SURETY, are held and firmly bound unto the CITY OF SAN JUAN CAPISTRANO, as Obligee, hereinafter called CITY, m tht: amount of Dollars for payment whereof Contractor and Surety bond themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, fairly by these presents. WHEREAS, Contractor has by written agreement dated ----------------------- entered into a (describe agreement):_for the construction of: "Citywide Sign Replacement Program " which contract is by reference made a part hereof; NOW THEREFORE, the condition of this obligation is such that, if Principal shall promptly and faithfully perform said agreement, then this obligation shall be null and void; otherwise it shall remain in full force and effect. Surety waives whatever legal right it may have to require that a demand be made first against the principal in the event of default. BE IT FURTHER RESOLVED that: 1. As a part of the obligation secured hereby, and in addition to the face amount specified, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. PB -1 2. Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the contract documents or of the work to be performed thereunder, shall in any way affect its obligations or this bond, and it does hereby waive notice of any such change, extension of time, alterations, or modifications of the contract documents or of work to be performed thereunder. Executed this ________ day of _____________ _, 2013, at --------------------------------> California. PRINCIPAL APPROVED AS TO FORM (NOTARIZATION AND SEAL) HANS VAN LIGTEN, CITY ATTORNEY SURETY (NOTARIZATION AND SEAL) PB -2 Premium Included LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS: That WHEREAS, the CITY OF SAN JUAN CAPISTRANO, a municipal corporation of Orange County, California, has awarded to , License No. -----~ hereinafter designated as "Principal", a contract for the construction of "Citywide Sign Replacement Program" ; and WHEREAS, said Principal is required to furnish a bond in connection with the said contract providing that if said Principal, or any of his or its sub-contractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the surety or this bond will pay the same. NOW,THEREFORE,we _________________________________________ ~ Principal, and , as surety, are Held firmly bound unto the City of San Juan Capistrano, a municipal corporation, in the penal sum of DOLLARS ($ , lawful money of the United States of America, for payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that, if said Principal, his or its heirs, executors, administrators, successors or assigns, or sub-contractors, shall fail to pay for any materials, provisions, provender, or teams, or other supplies or equipment used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor as required by the provisions of Title 1, Division 5, Chapter 3 of the Government Code of California as amended, that the surety will pay for the same in an amount not exceeding the sum specified in this bond and also in case suit is brought upon the bond, a reasonable attorney's fee to be fixed by the court. This bond shall inure to the benefit of an and all persons, companies and corporations entitled to file claims under said act, so as to give a right of action to them or their assigns in any suite brought upon this bond. FURTHER, the said surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the contract documents or of the work to be performed thereunder shall in any way affect its obligation on this bond and it does hereby waive notice of any such change, extension of time, alteration or modification of the contract documents or of work to be performed thereunder. LM-1 As a part of the obligation secured thereby, and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. IN WITNESS WHEREOF three (3) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and surety herein named on the day of , 2013. The name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representatives pursuant to authority of its governing body. PRINCIPAL By _____________________________ _ SURETY By __________________________ __ APPROVED AS TO FORM CITY ATTORNEY LM-2 CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM GENERAL CONDITIONS SECTION 1 -STANDARD SPECIFICATIONS The contractor shall perform his work in accordance with the Standard Specifications for Public Works Construction, 2012 Edition including all supplemental editions and addendums, hereinafter referred to as the Standard Specifications. The Contractor shall maintain a copy of this book on the job-site at all times. Unless otherwise specified, errata and supplements to the Standard Specifications shall be part of these specifications. The provisions of the Standard Specifications shall be modified as indicated below: Change 1: Contract Termination "If at any time, in the opinion of the Public Works Director, Contractor fails to supply suitable equipment, an adequate working force, or material of proper quality, or shall fail in any respect to prosecute any work with the diligence and force specified and intended in and by the terms of the Contract, notice thereof in writing shall be served upon him, and should he neglect or refuse to provide means for satisfactory compliance with the contract, as directed by the Public Works Director, within the time specified in such notice, the City of San Juan Capistrano, in any such case, shall have the power to terminate all or any portion of the contract. Upon receiving notice of such termination, Contractor shall discontinue said work or such parts of it as the City of San Juan Capistrano may designate. Upon such termination, the Contractor's control shall terminate and thereupon the Members of the City Council, or its duly authorized representative, may take possession of all or any part of the Contractor's materials, tools, equipment, appliances, and plant, and buy such additional materials and supplies at the Contractor's expense as may be necessary for the proper conduct of the work and for completion thereof; or may employ other parties to carry the contract to completion, employ the necessary workmen, substitute other machinery or materials and purchase the materials contracted for, in such manner as the City of San Juan Capistrano may deem proper; or the Members of the City Council may annul and cancel the contract and re-let the work or any part thereof. Any excess of cost arising therefrom over and above the contract price will be charged against the Contractor and his sureties, who will be liable therefore. In the event of such termination, all money due the Contractor retained under the terms of this contract shall be forfeited to the City of San Juan Capistrano; but such forfeiture will not release the Contractor or the sureties from liability or failure to fulfill the contract. Contractor and sureties will be credited with the amount of monies so forfeited toward any excess of cost over and above the contract price, arising from the suspension of the operation of the contract and the completion of the work by the City of San Juan Capistrano as provided above, and the Contractor will be credited with any surplus remaining after all just claims for such completion have been paid." Change 2: Section 7-13 -Laws to be Observed GC-1 Add: "All contractors and subcontractors shall comply with all sections of the Municipal Code of the City of San Juan Capistrano, especially Section: 6-3.06(b), (c), (d) and (e) and shall secure the services of the City's exclusive solid waste hauler for their solid waste handling needs." Change 3: Section 8 -Facilities for City Personnel Delete this Section. Change 4: Section 2-9.3-Survey Services The Contractor will perform and be responsible for the accuracy of survey adequate for construction. The Contractor shall preserve construction survey stakes and marks for the duration of their usefulness. If any construction survey stakes are lost or disturbed and need to be replaced, such replacement shall be by the Contractor at his expense. The Contractor shall dig all holes necessary for line and grade stakes. Unless Otherwise specified, stakes will be set and stationed by the Contractor for roadway improvements, walls, fences, sewers, storm drains, structures and rough grade and a corresponding cut or fill to finished grade (or flowline) indicated on a grade sheet. Change 5: Section 7-10.2-Storage ofEquipment and Materials in Public Streets Construction equipment and materials shall not be stored in streets, roads, highways or public right- of-way. All materials or equipment not installed or used in construction within the daily work period shall be stored elsewhere by the contractor at its expense. Construction equipment shall not be stored at the work site before its actual use on the work. Excavated material, except that which is to be used as backfill in the adjacent trench, shall not be stored in public streets, roads, highways or public right-of-way. After placing backfill, all excess material shall be removed immediately from the site. Contractor shall locate and obtain storage area in area of work. Should Contractor obtain permission from private land owner for use of private property for storage and staging of construction operations, materials and equipment, Contractor shall provide in writing to City Engineer letter stating use of land is approved prior to occupying said property. City will not provide storage or staging area for Contractors use. SECTION 2 -TRAFFIC MANUAL The contractor shall also perform his work in accordance with the most recent edition of the California Manual on Uniform Traffic Control Devices (CA MUTCD). The Plans, Specifications, and other Contract Documents shall govern the Work. The Contract Documents are intended to be complementary and cooperative. Anything specified in the Specifications and not shown on the Plans, or shown on the Plans and not specified in the Specifications, shall be as though shown on or specified in both. GC-2 The Plans shall be supplemented by such working drawings and shop drawings as are necessary to adequately control the Work. The Contractor shall ascertain the existence of any conditions affecting the cost of the Work through a reasonable examination of the Work site prior to submitting the Bid. Existing improvements visible at the Work site, for which no specific disposition is made on the Plans, but which interfere with the completion of the Work, shall be removed and disposed ofby the Contractor. The Contractor shall, upon discovering any error or omission m the Plans or Specifications, immediately call it to the attention of the Engineer. SECTION 3 -TERMS DEFINED Whenever in the said Standard Specifications the following terms are used, it is hereby provided that the following City departments or person shall be intended: AGENCY shall mean City of San Juan Capistrano whenever appropriate. BOARD shall mean the City Council ofthe City of San Juan Capistrano. ENGINEER shall mean City Engineer or other person(s) designated by same. SECTION 4-FLOW AND ACCEPTANCE OF WATER Surface or other waters may be encountered at various times during construction. The Contractor, by submitting a proposal, acknowledges that he has investigated the risks arising from surface or other waters and has prepared his proposal accordingly. It shall be the sole responsibility of the Contractor to protect his work from danger due to any waters encountered. Should any damage to the work due to surface or other water occur prior to acceptance of the work by the City, the Contractor shall repair such damage at his expense. Contractor shall design and provide temporary pipe network and graded channels within work area to divert street run-off across and through work area. Piping system shall be sized to accept low flows, nuisance run off during grading operations. Drainage within graded dirt areas shall be designed with settling basins to capture sediment prior to entering City storm drain piping within Del Obispo Road. SECTION 5 -WATER Water will be available from the City of San Juan Capistrano. Arrangements for temporary construction water services permit and water service may be made by contacting the City of San Juan Capistrano Utilities Department at (949) 487-4300 one week prior to need for service. All water facility construction shall conform to the "Standard Specifications," City of San Juan Capistrano Utilities Department, and "The Uniform Plumbing Code," 2010 Edition. GC-3 SECTION 6-INSURANCE AND OVERHEAD COSTS The Contractor shall receive no direct compensation for insurance and overhead (move-in costs, for example) costs. Accordingly, these costs should be prorated to the appropriate proposal items. SECTION 7-PROTECTION OF EXISTING UTILITIES (UNDERGROUND SERVICE ALERT) The Engineer has endeavored to show all existing utilities. The Contractor must, however, take all due precautionary measures to protect all of the existing utilities. The Contractor shall have all utilities located by contacting the responsible agency at lease forty-eight ( 48) hours prior to commencing any construction work. The Contractor's attention is directed to the utility notification service provided by UNDERGROUND SERVICE ALERT (USA). USA member utilities will provide the Contractor with the locations of their substructures in the construction area when the Contractor gives at least forth-eight (48) hours notice to the USA by calling 1-800-422-4133. Other utility phone numbers are noted on Sheet 1 of the plans. Full compensation for conforming to the requirements of this section shall be considered as included in the contract proposal prices paid for the various items of work, and no additional compensation will be allowed therefore. SECTION 8-PROTECTION OF PRIVATE PROPERTY The Contractor must remain within the construction zone to the best of his ability. The Contractor must protect all existing private property improvements, unless otherwise shown on the Plans to be removed, relocated, or location of improvements require temporary demolition and replacement. Improvements shall be reconstructed in a timely manner equal to or better than the preconstruction condition and to the satisfaction of the owner. Prior to removal of any material including walks, walls, landscape shrubs and trees from private property Contractor shall meet with property owner and Agency Representative to review removal limits and impact to existing property. Contractor shall stake clearing limits on private property based on construction plans to review impacts with property owners. SECTION 9-CONSTRUCTION ZONE Contractor shall protect property and facilities adjacent to the construction zone,. and all property and facilities within the construction zone which are shown on the plans to be protected. After completion of project, the construction zone shall be clean and in a presentable condition. All public-or privately-owned improvements and facilities shall be restored to their original condition and location. In the event improvements of facilities are damaged, they shall be replaced with new materials equal to the original. Nothing herein shall be construed to entitle the Contractor to the exclusive use of any public street, way or parking area during performance of the contract work, and Contractor shall conduct his operations so as not to interfere with the authorized work of utility companies or other agencies in such streets, way or parking areas. GC-4 The Contractor shall be responsible for investigating conditions of available public and private roads and of clearances, restrictions and other limitations affecting transportation and ingress and egress to the site of the work. In an emergency situation, such as a storm event, or when required by the County of Orange, Contractor shall remove all equipment as requested. SECTION 10-PRE-CONSTRUCTION COORDINATION MEETING Prior to the commencement of construction, arrangements will be made for a meeting between the Contractor, the Engineer, and involved utility representatives. The purpose of this meeting is to coordinate the activities of the Contractor within the limits of this contract, review scheduling, discuss construction methods and clarify inspection procedures. The Contractor will be required to submit a complete schedule in the attached form showing the number of working days required to complete each phase of the project. This schedule shall be approved by the City Engineer prior to the start of construction. SECTION 11 -PROJECT SITE MAINTENANCE Water Pollution Control No person shall commence or continue any construction project in the CITY that causes the disturbance of existing ground by clearing, grading, saw cutting, or excavating without obtaining a permit from the CITY. The CONTRACTOR shall be informed regarding, and shall adhere to, the requirements of the State Water Resources Control Board and the San Diego Regional Water Quality Control Board (RWQCB). All work shall be performed in accordance with: I. The National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction Activity (General Permit) (when applicable), Water Quality Order 99-08-DWQ, NPDES No. CAS000002 and subsequent modifications, which can be found on the internet at: http://www. waterboards.ca.gov/stormwtr/construction.html 2. The Waste Discharge Requirements for Discharges of Urban Runoff from the Municipal Separate Storm Sewer Systems (MS4s) Water Quality Order No. R9-2002-0001, NPDES NO. CAS0108740; and any subsequent modifications thereof; The following requirements shall apply to all projects undergoing construction in the CITY. The requirements set forth below shall apply at the time of demolition of an existing structure or construction. I. The CONTRACTOR shall prepare a Storm Water Pollution Prevention Plan (SWPPP) for the project construction activities in accordance with City Requirements and State of California standards. CONTRACTOR shall submit SWPPP to City for review and approvals. Once SWPP is approved, by City, Contractor shall file notice of Intent and pay all fees to State for construction permits. The CONTRACTOR shall implement of an effective combination of GC-5 erosion and sediment controls, waste and materials management controls, and other BMPs, as required to minimize transport of pollutants from the site to streets, drainage facilities or adjoining property by wind or runoff, to the maximum extent practicable. If the Engineer determines that the CONTRACTOR'S measures are not adequate, the CONTRACTOR shall provide whatever additional measures are required to achieve compliance. 2. The CONTRACTOR shall designate a qualified person who is trained and competent in the use of Best Management Practices (BMP's) and who shall be on the site daily, although not necessarily full time, to evaluate the conditions of the site with respect to storm water pollution prevention. This person shall ensure the implementation ofthe conditions ofthe City of San Juan Capistrano, the Contract Documents, the City's Local water quality ordinance (www.sanjuancapistrano.org), and other State and local regulations and ordinances with respect to control of erosion, sediment and other forms of water pollution, as well as other waste management regulations. Further, this person shall be responsible for monitoring weather and implementation of any emergency plans as needed. The weather shall be monitored on a five- day forecast plan and a full BMP protection plan shall be activated when a 40% chance of rain is forecasted. This person shall also be responsible for overseeing the general project operations and evaluating the effectiveness of the BMP's. This person shall modify the BMP's as necessary to keep the project site in compliance. This person or other designated site management staff shall be responsible to inspect the BMP's routinely and ensure maintenance measures are implemented. 3. The CONTRACTOR shall educate all employees, subcontractors, and suppliers about storm water BMPs and water pollution controls required during various construction activities to prevent the impact of construction discharges. The CONTRACTOR shall ensure that all personnel are trained in basic urban runoff management. A list of attendees and copies of the educational materials shall be kept on file at the site and submitted to the Engineer at the conclusion of each training session, upon request. 4. The CONTRACTOR shall protect with BMPs, such as gravel bags and filter fabric or other BMP approved by the CITY, all new and existing storm water conveyance system structures and other facilities from sedimentation or other related construction debris and discharges, or by any other equal product that is approved by the Engineer. 5. No washing of construction or other industrial vehicles shall be allowed adjacent to a construction site. No water from washing vehicles on a constructiort site is allowed to run off into the CITY'S storm drain system, including the streets and gutters. 6. The CONTRACTOR shall prevent any discharge of concrete rinse water, saw cutting and cold milling materials, and other pollutant into a stormwater conveyance facility with physical barriers. Polluted discharges are prohibited from entering the storm drain system, including the streets and gutters. 7. Any sediments or other materials, which are not retained on the site shall be removed the same day prior to leaving the site. Where determined necessary by the Engineer or his or her designated representative, a temporary sediment barrier shall be installed. 8. On an emergency basis only, plastic covering may be utilized to prevent erosion of an otherwise unprotected area, along with runoff devices to intercept and effectively convey the runoff to the GC -6 storm drain system after elimination of contaminants. These measures cannot be used for a duration longer than 48 hours unless specifically approved by the CITY. 9. Drainage controls shall be utilized at all project locations. Nuisance flow resulting from landscaping and irrigation runoff (if applicable) shall be retained on-site the extent of proposed construction activities. 10. CONTRACTOR shall refer to and be familiar .with the most recent edition of the Construction BMP Handbook, produced and published by the California Stormwater Quality Association at www.caBMPhandbooks.com . This document can be used for specific guidance on selecting best management practices for reducing pollutants in storm water discharges from construction activities. II. Littering. No person shall throw, deposit, place, leave, maintain, keep or permit to be thrown, deposited, placed, left or maintained or kept, any refuse, rubbish, garbage, broken concrete, or any other discarded or abandoned, articles or accumulations, in or upon any street, alley, sidewalk, storm drain, inlet, catch basin conduit or drainage structure, business place, or upon any public or private plot of land in the CITY, so that the same might be or become a pollutant, except in containers, recycling bags, or other lawfully established waste disposal facilities. 12. At least 24 hours in advance of any storm event where the probability of rain is 40 percent or greater, all BMPs that are installed in the curb and gutter, in front of or on a storm drain catch basin, or around storm drain drop inlets are to be removed to prevent blocking of any storm drain or impede drainage. This does not relieve the CONTRACTOR'S obligation to prevent silt, sediment, or any other pollutant from entering the storm drain system as a result of work activities. 13. During the dry season (May I through September 30 each year), the CONTRACTOR shall inspect at least weekly all pollutant control measures installed to mitigate construction activities during the dry season. For the duration of the project, the CONTRACTOR shall submit, with each progress payment request, documentation that these pollutant control measures were inspected, including detailed inspection reports. 14. During the rainy season (October I st through April 30th each year), the CONTRACTOR shall inspect at least daily all pollutant control measures, and inspect before and after every rain event and every 24 hours during any prolonged rain event. The CONTRACTOR shall implement special maintenance measures as required to meet all requirements at CONTRACTOR'S expense. At the conclusion of any rain event, the CONTRACTOR shall immediately repair all pollutant control measures. For the duration of the project, the CONTRACTOR shall submit, with each progress payment request, documentation that these pollutant control measures were inspected, including detailed inspection reports, and a list of BMP's that were found to be inadequate. 15. The CONTRACTOR shall perform routine maintenance of all pollution control measures continuously for the duration of the project. The CONTRACTOR shall implement special maintenance measures before and after every rain event and every 24 hours during any prolonged rain event. The CONTRACTOR shall maintain and repair all pollutant control measures as soon as possible after the conclusion of each rain event as worker safety allows. For the duration of the project, the CONTRACTOR shall submit, with each progress payment request, documentation that these pollutant control measures were maintained, including detailed GC-7 inspection reports, work orders on daily routine work and special maintenance work that was performed, and a list of BMP' s that were found to be inadequate. 16. Upon completion of project construction and acceptance of project by City, Contractor shall file Notice of Termination with State of California for construction operations. The CONTRACTOR shall monitor the project site for unmitigated non-stormwater discharge 24 hours and day, 7 days a week, throughout the duration of the project construction. If an unmitigated non- stormwater discharge leaves the project site at any time, the CONTRACTOR shall immediately stop all the activity causing the discharge and mitigate the discharge. The CONTRACTOR shall also immediately notify the Engineer of the discharge. As soon as practical, any and all waste material, sediment, debris or other pollution from any discharge shall be removed from the drainage system by the CONTRACTOR. The CONTRACTOR shall adhere to reporting requirements as identified in the General Permit for Construction Water Quality Order 99-08-DWQ, NPDES No. CAS000002. Whenever an authorized inspector has reasonable cause to believe that there exists on the construction site any condition, which constitutes an impact to human or environmental health (as defmed in the CITY's stormwater program), or if CONTRACTOR is notified of required corrections and does not correct in the amount of time provided and/or violation of the provisions of the requirements herein, the permit will cause to be in effect, and all construction works on the site shall be terminated at the CONTRACTOR'S expense. The CONTRACTOR shall conform to all Stormwater control BMPs designated by the Engineer, in accordance with the recommendations and specifications set forth in the Stormwater NPDES, and as outlined herein in this Contract Document. SECTION 12-PRESERVATION OF SURVEY MONUMENT Effective January 1, 1995, AB 1414 "Preservation of Survey Monumentation Compliance with Section 8771 of the Business and Professional Code" provides for the preservation of Survey Monuments in construction projects. This legislation mandates that prior to construction monuments are to be referenced in the field and "Comer Records" prepared for filing in the Office of the County Surveyor. It also mandates that after construction, monuments are to be reset and "Comer Records" filed with the County Surveyor. This must be done prior to certifying completion of a project. The City requires monumentation preservation on all capital improvement projects where monumentation points are present and the contractor shall be responsible for submitting proper documentation to the Office of the County Surveyor in compliance with AB 1414. Project finalization, Notice of Completion and/or release of retention shall be contingent upon obtaining documentation from the contractor's project surveyor or engineer that monuments have been set or restored and Comer Records filed with, and to, the satisfaction of the County Surveyor. All costs necessary to comply with this legislation shall be allocated to the appropriate proposal item. SECTION 13-MONUMENTATION IDENTIFICATION In accordance with the Professional Land Surveyor Act, Section 8772, any monument set by a licensed land surveyor or registered civil engineer to mark or reference a point on a property or land line shall be permanently and visibly marked or tagged with the certificate number of the surveyor GC-8 or civil engineer setting it, each number to be preceded by the letters "L.S." or "R.C.E.," respectively, as the case may be or, if the monument is set by a public agency, it shall be marked with the name of the agency and the political subdivision it serves. Nothing in this section shall prevent the inclusion of other information on the tag which will assist in the tracing or location of the survey records which relate to the tagged ~onument. Centerline ties filed with the Orange County Surveyor will be checked for compliance with this law. SECTION 14-INDEMNIFICATION Contractor hereby releases and agrees to indemnify, defend, and hold harmless the City of San Juan Capistrano, and the County of Orange their parent and subsidiary companies, agents, employees, consultants and representatives for any and all damage to persons and property or wrongful death regardless of whether or not such claim, damage, loss or expense is caused in whole or in part by the negligence, active or passive, of the City of San Juan Capistrano, and the County of Orange, their parent and subsidiary companies, as well as their agents and employees, excepting only the sole negligence of the City of San Juan Capistrano, and the County of Orange, their parent or subsidiary companies and their agents and employees to the fullest extent permitted by law. Such indemnification shall extend to all claims, demands, actions or liability for injuries, death or damages occurring after completion of the project, as well as during the work's progress. Contractor further agrees that it shall accomplish the above at its own cost, expense and risk exclusive of and regardless of any applicable insurance policy or position taken by any insurance company regarding coverage. SECTION 15 -JOBSITE SAFETY Contractor acknowledges responsibility for jobsite safety and acknowledges that the engineer will not have any such responsibility. To the fullest extent permitted by law, the Contractor shall indemnify, defend and hold the City of San Juan Capistrano, and the County of Orange, their parent companies, subsidiaries, agents, and employees from and against all claims, damages, losses and expenses, including but not limited to attorney fees and claim costs, arising out of or resulting from performance of work by the Contractor, its subcontractors, or their agents and employees, which results in damage to persons or property including wrongful death regardless of whether or not such claim, damage, loss or expense is caused in whole or in part by the negligence, active or passive, of the City of San Juan Capistrano, and the County of Orange, their parent and subsidiary companies, as well as their agents and employees, excepting only the sole negligence of the City of San Juan Capistrano and the County of Orange, their parent or subsidiary companies and their agents and employees. SECTION 16-HOURS OF WORK The City of San Juan Capistrano construction work hours are: Monday through Friday: Saturday: Sunday Federal Holidays 7 a.m. -5 p.m. 8:30 a.m. -4:30 p.m. None None GC-9 CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM DETAIL SPECIFICATIONS AND METHOD OF PAYMENT BID ITEM I-MOBILIZATION Mobilization shall include the costs incurred by the Contractor for providing bonds, insurance, permits, and licenses as required; initial move-in costs of labor, equipment, tools, materials and incidentals; all subsequent move-in and move-out costs for construction of the different items of work required by either the Contractor's operations or due to the coordination required by the Contractor with subcontractors, utility agency work, and all the preparatory work and operations for which no separate bid item is provided in the proposal. Contractor is responsible for furnishing, installing, and maintaining all storage buildings or sheds required for temporary storage of products, equipment, or materials that have not yet been installed and removed in the Work. All such storage shall meet manufacturer's specified storage requirements, and the specific provisions of the specifications, including temperature and humidity control, if recommended by the manufacturer, and for all security. Measurement and Payment -Mobilization (including demobilization) will be paid for at the Contract Lump Sum Price in accordance with Section 9-3 of the Standard Specifications. The lump sum price shall be considered full compensation for furnishing all labor, materials, tools, equipment, apparatus and incidentals for doing all the work required. Payment shall be considered full compensation for obtaining all business licenses and permits, as required for the entire project, from all related agencies including but not limited to utility companies, private and public agencies. The compensation shall include compliance with the requirements specified in those licenses and permits; and incidentals necessary to perform all related items of work. The price listed in the bid proposal shall not exceed 10% of the total of all bid items listed in the bid proposal. Progress payments for mobilization and preparatory work will be made as follows: a. For the first progress payment (after the Contractor's acceptance of the Notice to Proceed), 40% of the amount bid for mobilization and preparatory work will be allowed. b. When 25% of the total original contract amount is earned from other bid schedule items of work, an additional 20% of the amount bid for mobilizatioq and preparatory work will be allowed. c. When 50% of the total original contract amount is earned from other bid schedule items of work, an additional 20% of the amount bid for mobilization and preparatory work will be allowed. d. When 75% of the total original contract amount is earned from other bid schedule items of work, an additional 10% of the amount bid for mobilization and preparatory work will be allowed. e. When 90% of the total original contract amount is earned from other bid schedule items of work, an additional 10% of the amount bid for mobilization and preparatory work will be allowed. BID ITEM 2 -REMOVE AND REPLACE EXISTING SIGNS, SUPPORTS, AND MOUNTING HARDWARE FOR MAINTENANCE ZONE 1 DS-1 Removal and replacement of existing signs and mounting hardware for Maintenance Zone 1 shall consist of removal and replacement of all signs and mounting hardware, as identified in Appendix Al. All signs, with the exception of D3 street name signs, shall be replaced per CA MUTCD sign codes. D3 signs shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Removal and replacement of existing supports for the Maintenance Zone 1 shall consist of removal of supports that are in "critical" or "fair" condition, removal of "U-Channel" supports, removal of "Wood Post" supports, and removal of "Round" supports that are not attached to a D3 street name sign, and as identified in Appendix A 1 for all supports in Maintenance Zone 1. All supports shall be replaced by "Square" supports, with the exception of supports for D3 street name signs. Removal and replacement of existing supports for D3 signs shall consist of removal of supports that are that are in "critical" or "fair'' condition, and shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Removal and replacement of existing signs and mounting hardware for the Los Rios District shall consist of removal and replacement of all signs and mounting hardware, as identified in Appendix B 1. All signs, with the exception of D3 street name signs, shall be replaced per CA MUTCD sign codes. D3 signs shall be replaced per City of San Juan Capistrano Standard Plan r-.;o. 600. Removal and replacement of existing supports for the Los Rios District shall consist of removal of supports that are that are in "critical" or "fair" condition, removal of "U-Channel" supports, removal of "Square" supports, and removal of "Round" supports that are not attached to a D3 street name sign, and as identified in Appendix B 1 for all supports in the Los Rios District. All supports shall be replaced by "Wood Post" supports, with the exception of supports for D3 street name signs. Removal and replacement of existing supports for D3 signs shall consist of removal of supports that are that are in "critical" or "fair" condition, and shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Measurement and Payment -Removal and replacement of existing signs, supports, and mounting hardware for Maintenance Zone 1 shall be paid for at the Contract Lump Sum Price. The lump sum price shall be considered full compensation for furnishing all labor, materials, tools, equipment, apparatus and incidentals for doing all work required as specified and no additional compensation shall be made therefore. BID ITEM 3 -REMOVE AND REPLACE EXISTING SIGNS, SUPPORTS, AND MOUNTING HARDWARE FOR MAINTENANCE ZONE 2 Removal and replacement of existing signs and mounting hardware for Maintenance Zone 2 shall consist of removal and replacement of all signs and mounting hardware, as identified in Appendix Cl. All signs, with the exception of D3 street name signs, shall be replaced per CA MUTCD sign codes. D3 signs shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Removal and replacement of existing supports for the Maintenance Zone 2 shall consist of removal of supports that are in "critical'' or "fair" condition, removal of "U-Channel" supports, removal of "Wood Post" supports, and removal of "Round" supports that are not attached to a D3 street name sign, and as identified in Appendix C 1 for all supports in Maintenance Zone 2. All supports shall be replaced by "Square" supports, with the exception of supports for D3 street name signs. Removal and replacement of existing supports for D3 signs shall consist of removal of supports that DS-2 are that are in "critical" or "fair" condition, and shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Measurement and Payment -Removal and replacement of existing signs, supports, and mounting hardware for Maintenance Zone 2 shall be paid for at the Contract Lump Sum Price. The lump sum price shall be considered full compensation for furnishing all labor, materials, tools, equipment, apparatus and incidentals for doing all work required as specified and no additional compensation shall be made therefore. BID ITEM 4 -REMOVE AND REPLACE EXISTING SIGNS, SUPPORTS, AND MOUNTING HARDWARE FOR MAINTENANCE ZONE 3 Removal and replacement of existing signs and mounting hardware for Maintenance Zone 3 shall consist of removal and replacement of all signs and mounting hardware, as identified in Appendix D 1. All signs, with the exception of D3 street name signs, shall be replaced per CA MUTCD sign codes. D3 signs shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Removal and replacement of existing supports for the Maintenance Zone 3 shall consist of removal of supports that are in "critical" or "fair" condition, removal of "U-Channel" supports, removal of "Wood Post" supports, and removal of "Round" supports that are not attached to a D3 street name sign, and as identified in Appendix D 1 for all supports in Maintenance Zone 3. All supports shall be replaced by "Square" supports, with the exception of supports for D3 street name signs. Removal and replacement of existing supports for D3 signs shall consist of removal of supports that are that are in "critical" or "fair" condition, and shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Measurement and Payment -Removal and replacement of existing signs, supports, and mounting hardware for Maintenance Zone 3 shall be paid for at the Contract Lump Sum Price. The lump sum price shall be considered full compensation for furnishing all labor, materials, tools, equipment, apparatus and incidentals for doing all work required as specified and no additional compensation shall be made therefore. BID ITEM 5 -REMOVE AND REPLACE EXISTING SIGNS, SUPPORTS, AND MOUNTING HARDWARE FOR MAINTENANCE ZONE 4 Removal and replacement of existing signs and mounting hardware for Maintenance Zone 4 shall consist of removal and replacement of all signs and mounting hardware, as identified in Appendix E 1. All signs, with the exception of D3 street name signs, shall be replaced per CA MUTCD sign codes. D3 signs shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Removal and replacement of existing supports for the Maintenance Zone 4 shall consist of removal of supports that are in "critical" or "fair" condition, removal of "U-Channel" supports, removal of "Wood Post" supports, and removal of "Round" supports that are not attached to a D3 street name sign, and as identified in Appendix E 1 for all supports in Maintenance Zone 4. All supports shall be replaced by "Square" supports, with the exception of supports for D3 street name signs. Removal and replacement of existing supports for D3 signs shall consist of removal of supports that are that are in "critical" or "fair" condition, and shall be replaced per City of San Juan Capistrano Standard Plan No. 600. DS-3 • Measurement and Payment -Removal and replacement of existing signs, supports, and mounting hardware for Maintenance Zone 4 shall be paid for at the Contract Lump Sum Price. The lump sum price ·shall be considered full compensation for furnishing all labor, materials, tools, equipment, apparatus and incidentals for doing all work required as specified and no additional compensation shall be made therefore. BID ITEM 6 -REMOVE AND REPLACE EXISTING SIGNS, SUPPORTS, AND MOUNTING HARDWARE FOR MAINTENANCE ZONE 5 Removal and replacement of existing signs and mounting hardware for Maintenance Zone 5 shall consist of removal and replacement of all signs and mounting hardware, as identified in Appendix Fl. All signs, with the exception of D3 street name signs, shall be replaced per CA MUTCD sign codes. D3 signs shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Removal and replacement of existing supports for the Maintenance Zone 5 shall consist of removal of supports that are in "critical" or "fair" condition, removal of "U-Channel" supports, removal of "Wood Post" supports, and removal of "Round" supports that are not attached to a D3 street name sign, and as identified in Appendix F 1 for all supports in Maintenance Zone 5. All supports shall be replaced by "Square" supports, with the exception of supports for D3 street name signs. Removal and replacement of existing supports for D3 signs shall consist of removal of supports that are that are in "critical" or "fair" condition, and shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Measurement and Payment -Removal and replacement of existing signs, supports, and mounting hardware for Maintenance Zone 5 shall be paid for at the Contract Lump Sum Price. The lump sum price shall be considered full compensation for furnishing all labor, materials, tools, equipment, apparatus and incidentals for doing all work required as specified and no additional compensation shall be made therefore. BID ITEM 7 -REMOVE AND REPLACE EXISTING SIGNS, SUPPORTS, AND MOUNTING HARDWARE FOR MAINTENANCE ZONE 6 Removal and replacement of existing signs and mounting hardware for Maintenance Zone 6 shall consist of removal and replacement of all signs and mounting hardware, as identified in Appendix G 1. All signs, with the exception of D3 street name signs, shall be replaced per CA MUTCD sign codes. D3 signs shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Removal and replacement of existing supports for the Maintenance Zone 6 shall consist of removal of supports that are in "critical" or "fair" condition, removal of "U-Channel" supports, removal of "Wood Post" supports, and removal of "Round" supports that are not attached to a D3 street name sign, and as identified in Appendix G 1 for all supports in Maintenance Zone 6. All supports shall be replaced by "Square" supports, with the exception of supports for D3 street name signs. Removal and replacement of existing supports for D3 signs shall consist of removal of supports that are that are in "critical" or "fair" condition, and shall be replaced per City of San Juan Capistrano Standard Plan No. 600. Measurement and Payment -Removal and replacement of existing signs, supports, and mounting hardware for Maintenance Zone 6 shall be paid for at the Contract Lump Sum Price. The lump sum price shall be considered full compensation for furnishing all labor, materials, tools, equipment, DS-4 apparatus and incidentals for doing all work required as specified and no additional compensation shall be made therefore. BID ITEM 8-UPDATE CITYWIDE SIGN INVENTORY ON 3M FAST TOOLS SYSTEM Update of the Citywide Sign Inventory on 3M Fast Tools System shall include all costs incurred by the contractor to update the sign, support, and hardware sign inventory as signs are replaced. Contractor is required to completely update the zone in which signs have been replaced, in 3M Fast Tools System, prior to starting the update on the next zone. Progress payments will not be made on incomplete updates of the inventory. Measurement and Payment -Update of the Citywide Sign Inventory on 3M Fast Tools System shall be paid for at the Contract Lump Sum Price. The lump sum price shall be considered full compensation for furnishing all labor, materials, tools, equipment, apparatus and incidentals for doing all work required as specified and no additional compensation shall be made therefore. Progress payments for Update of the Citywide Sign Inventory on 3M Fast Tools System will be made as follows: a. When any single Maintenance Area Zone inventories are updated and the update have been checked/approved by City staff, 15% of the amount bid for Update of the Citywide Sign Inventory on 3M Fast Tools System will be allowed. b. When any two Maintenance Area Zone inventories are updated and the update have been checked/approved by City staff, an additional 15%, and up to 30% of the amount bid for Update of the Citywide Sign Inventory on 3M Fast Tools System will be allowed. c. When any three Maintenance Area Zone inventories are updated and the update have been checked/approved by City staff, an additional 15%, and up to 45% of the amount bid for Update of the Citywide Sign Inventory on 3M Fast Tools System will be allowed. d. When any four Maintenance Area Zone inventories are updated and the update have been checked/approved by City staff, an additional 15%, and up to 60%, of the amount bid for Update of the Citywide Sign Inventory on 3M Fast Tools System will be allowed. e. When any five Maintenance Area Zone inventories are updated and the update have been checked/approved by City staff, an additional 15%, and up to 75%, of the amount bid for Update of the Citywide Sign Inventory on 3M Fast Tools System will be allowed. f. When all Maintenance Area Zones are updated and the update have been checked/approved by City staff, an additional 20%, and up to 95%, of the amount bid for Update of the Citywide Sign Inventory on 3M Fast Tools System will be allowed. INCIDENTALS The following items are considered incidentals to the bid items shown above and will not be paid for separately. Accordingly, these costs should be prorated to the appropriate bid items. A. REMOVAL, STORAGE, AND DISPOSAL OF MATERIAL Removal and disposal of materials shall include removal and disposal of existing, signs, supports, hardware, concrete, wood posts, metal posts, brackets, mounting straps and other miscellaneous materials encountered for removal and replacement of existing signs. DS-5 Measurement and Payment -Full compensation for conforming to the requirements of this item shall include all labor, materials, tools and equipment necessary to carry out the work as specified here-in. Payment for this work shall be considered as included in various items of work and no additional compensation will be allowed. DS-6 CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM SUPPLEMENTAL PROVISIONS SECTION 201-CONCRETE, MORTAR, AND RELATED MATERIALS 201-1 PORTLAND CEMENT CONCRETE 201-1.1.2 Concrete Specified by Class and Alternate Class. All concrete used within the right-of-way shall be 560-C-3250 SECTION 204-LUMBER AND TREATMENT WITH PRESERVATIVES 204-1 LUMBER AND PLYWOOD Add the following section: 204-1.1.2.1 Douglas fir Post Signs to be mounted on wood posts shall mount to a 4'x4' No. I grade pressure treated Douglas fir. SECTION 206-MISCELLANEOUS METAL ITEMS Add the following section: 206-7 ROADSIDE SIGNS 206-7.1 Sign Panel Aluminum panel shall be 6061-T6 alloy 206-7.2 Street Name Signs Street Name Signs shall be installed per City of San Juan Capistrano Standard Plan No. 600. 206-7.3 Light Steel Tube Posts. Signs designated to be mounted to square steel tube posts shall be installed on 12-gage cold-rolled steel perforated tubing posts with break-away base, "Telespar" or approved equal shall be used with the exception of those signs located in the "Los Rios Historic District". Tube posts shall have a galvanized finish and shall be cold-roll-formed steel conforming to ASTM A-446, Grade A. Galvanizing shall conform to ASTM A-525, Designation G-90. Galvanizing shall be performed after all forming and punching operations have been completed. Cold-rolled steel perforated tubing shall be performed on all four faces with 7 /16" holes on I" centers. SP-1 Add the following section: 206-8 SIGN HARDWARE 206-8.1 Rivets Signs mounted on steel tube posts shall be mounted and secured in place with two (2) 5116" Stainless Steel Universal Head Drive Rivets 206-8.1 Connecting Bands, Buckles, Brackets Signs mounted on street lights, traffic signal mast arms, shall be mounted and secured in place with W' width stainless steel band straps, buckles and stainless steel "brack-its" brackets manufactured by BAND-IT®, or approved equal. SP-2 CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM SHEETING SPECIFICATIONS 1.0 SCOPE This provisional specification covers flexible white or colored, Super-High Efficiency Full Cube Retro-reflectivity Sheeting, herein after called sheeting, tape and related processing materials designed to enhance nighttime visibility of traffic control signs and devices. The sheeting shall. consist of full cube prismatic lens elements with a distinctive interlocking diamond seal pattern visible from a the face of a smooth surface. The sheeting shall have a pre-coated adhesive protected by an easily removable liner. The sheeting shall be part of a family of m11tched component products required for the manufacturing and imaging of traffic control signs as described in Section 4 of the Sign Specifications. 2.0 CLASSIFICATION AND CONFORMANCE The sheeting shall conform to ASTM D 4956-05 as modified by this provision. 3.0 PROCESS COLORS 3.1 The manufacturer of the sheeting shall manufacture and offer process colors in standard traffic colors, clears and thinners recommended for the sheeting to meet the performance requirements of this specification. 3.2 The process colors shall be a single line of traffic colors which may be applied before and after sheeting is applied to a substrate, require no component premixing, and will air dry for packing with proper ventilation in 3 hours or less and require no clear coating. 4.0 OVERLAY FILMS The sheeting manufacturer shall also manufacture colored acrylic imaging films and clear protective overlays, which are compatible with the sheeting, and when used in accordance with the sheeting manufacturer's instructions, shall not lessen the warranty term as described in Section 7.2 if the Sign Specifications. 5.0 TEST PANELS Unless otherwise specified herein, sheeting shall be applied to test panels in accordance with ASTM 4956-05 Section 7.2 and test conditions shall conform to ASTM 4956-05 Section 7.1. ss-1 6.0 SIGN REQUIREMENTS 6.1 Color Requirements 6.1.1 Colors Colors shall be as specified and shall conform to the requirements of ASTM 4956-05, Table 17. Luminance factors shall conform to Table 10 for ordinary colors and Table 14 for fluorescent colors. 6.1.1.1 Ordinary Colors Conformance to standard chromaticity (x,y) and luminance factor (Y%) requirements shall be determined by instrument method in accordance with ASTM E 1164 on sheeting applied to smooth aluminum test panels cut from Alloy 6061-T6 or 5052-H37. 6.1.1.2 Fluorescent Colors Conformance to standard chromaticity (x,y) and luminance factor (Y%) requirements shall be determined by instrument method in accordance with ASTM E 991 on sheeting applied to smooth aluminum test panels cut from Alloy 6061-T6 or 5052-H37. The values shall be determined 6.2 Coefficient ofRetroreflection Conformance to minimum requirements for Retroreflection is determined as follows: 6.2.1 Sampling Three (3) 8"x8" samples spaced evenly across and down a representative piece of sheeting shall be taken. The Coefficient of Retroreflection (Ra) shall be determined for each of the three samples per ASMT E810. The average of the three values shall comply with the stated minimum table value and no single sample shall be less that 80% of the table value. 6.2.2 Observation Angles The observation angles shall be 0.2°, 0.5°, and 1.0°. 6.2.3 Entrance Angles The entrance angles shall be -4.0° and 30.0°. 6.2.4 Transparent Overlay Films on White Sheeting ss-2 For screen printed transparent colored areas or transparent colored overlay films on which sheeting, the coefficients of Retroreflection shall not be less than 70% of the values for corresponding color in Table 1 6.3 Fractional Retroreflectance The optical design of the sheeting shall be such that when measure at an entrance angle of -0.4° the fractional retroreflectance within a 2° observation angle cone, as defined in ASTM E808 as R1 with amax= 2°,iS at least 55%. Table 1 Minimum Coefficient of Retroreflection (cd/lux/m2) 6.4 Color Processing The retroreflectivity sheeting shall be designed to work in concert with recommended imaging systems. Color processing with compatible transparent and opaque process colors shall be possible in accordance with the sheeting manufacturer's recommendation at temperatures of 60° to I 00°F (16°-38°C) and relative humidity of 20% to 80%. The sheeting shall be heat resistant and permit force curing without staining of applied or unapplied sheeting at temperatures recommended by the sheeting manufacturer. ss-3 6.5 Shrinkage The retroreflective sheeting shall comply with the shrinkage requirements contained in ASTM D 4956-05 Section 6.6. 6.6 Adhesive The retroreflective sheeting shall comply with the liner removal and adhesion requirements contained in SATM D 4956-05 Sections 6.8 and 6.9 respectively. 6. 7 Optical Stability Three samples of retroreflective sheeting applied to test panels and conditioned as in Section 5.0 if the Sign Specifications shall each first have their photometric properties characterized by measuring the coefficients of retroreflection in accordance with ASM E81 0 at all test geometries shown in Table 1. These panels shall then be exposed in an air circulating oven at 160° ± 5°F (71± 5° C) for a period of 24 hours. After exposure the panels shall be allowed to condition according to the provisions of Section 5.0. These panels will again be characterized for photometric properties by measuring the coefficients of retroreflection at all test geometric measure before exposure. The coefficients of retroreflection measure after exposure shall be between 85% and 115% of the values measure before exposure of the three samples. 6.8 Fungus Resistance The retroreflective sheeting shall comply with the supplementary requirements contained in Section S 1 of ASTM D4956-05. 6.9 General Characteristics and Packaging The retroreflective sheeting as supplied shall be of good appearance, free from ragged edges, cracks and extraneous materials and shall be furnished in either rolls or sheets. When furnished in continuous rolls, the number of splices shall not be more than two per 50 yards of material, with a maximum of three pieces in any 50- yard length. Splices shall be butted or overlapped and shall be suitable for continuous application as furnished. The sheeting shall be packaged in accordance with commercially acceptable standards .. Each carton shall clearly stipulate the brand, quantity, size, lot or run number, color and type adhesive. Stored under normal conditions the retroreflective sheeting as furnished shall be suitable for use for a minimum of one year. ss-4 7.0 PERFORMANCE REQUIREMENTS AND OBLIGATIONS 7.1 Certification The sheeting manufacturer shall submit with each lot or shipment, certification that state the material supplied will meet all the requirements listed herein. 7.2 Field Performance Requirements 7.2.1 For Permanent Signing-Ordinary Colors Sheeting manufactured of ordinary colors and processed and applied to sign blank materials in accordance with sheeting manufacture's recommendations, shall perform effectively for at least 12 years. The retroreflective sheeting will be considered unsatisfactory if it has deteriorated due to natural causes to the extent that: (1) The sign is ineffective for its intended purpose when viewed from a moving vehicle under normal day and night driving condition; or (2) The coefficient of retroreflection is less than the minimum specified for that sheeting during the period listed. A. 80% of values listed in Table 1 for up to 7 years and B. 70% of the values listed in Table 1 up to 12 years. Failure of process colors or overlay films provided and/or sold for use on recommended sheeting shall constitute a failure of the sign and shall be replaced under the manufacturer's replacem~nt obligations as stated in Section 7.3 of the Sign Specifications. 7.2.2 For Permanent Signing-Fluorescent Colors Sheeting manufactured of fluorescent colors and processed and applied to sign blank materials in accordance with sheeting manufacture's recommendations, shall perform effectively for at least 12 years. The retroreflective sheeting will be considered unsatisfactory if it has deteriorated due to natural causes to the extent that: (1) The sign is ineffective for its intended purpose when viewed from a moving vehicle under normal day and night driving condition; or (2) The coefficient of retroreflection is less than the minimum specified for that sheeting during the period listed. A. 80% of values listed in Table 1 for up to 7 years and B. 70% of the values listed in Table 1 up to 12 years. ss-5 Failure of process colors or overlay films provided and/or sold for use on recommended sheeting shall constitute a failure of the sign and shall be replaced under the manufacturer's replacement obligations as stated in Section 7.3 ofthe Sign Specifications. All measurements shall be made after sign cleaning according to sheeting the manufacturer's recommendations. 7.2.3 For Temporary Signing-Fluorescent Orange Colors Sheeting manufactured of fluorescent orange colors and processed and applied to sign blank materials in accordance with sheeting manufacture's recommendations, is expected to perform for a minimum of three (3) years. The retroreflective sheeting will be considered unsatisfactory if it has deteriorated due to natural causes to the extent that: (1) The sign is ineffective for its intended purpose; or (2) Retains less than 50% of the coefficient of retroreflection values listed in Table 1 at 0.2° observation, -4° entrance (measured in accordance with ASTM E810) All measurements shall be made after sign cleaning according to sheeting the manufacturer's recommendations. Natural causes include effects of exposure to weather. Natural causes exclude (without limitation) damage from exposure to chemicals, abrasion and other mechanical damage (such as from fasteners used to mount the sign, collisions or mishandling), vandalism, or malicious mischief. 7.3 Sheeting Manufacturer's Replacement Obligation 7.3.1 For Ordinary Colors where it can be shown that retroreflective signs, supplied and used in according to the sheeting manufacturer's recommendations, have not met the performance requirements of Section 7.2 of the Sign Specifications, the sheeting manufacturer shall cover restoration costs as follows for sheeting shown to be unsatisfactory during: 7.3.1.1 For the entire twelve (12) years, the sheeting manufacturer will replace the sheeting required to restore the sign surface to its original effectiveness. 7.3 .1.2 In addition, during the first seven (7) years the sheeting manufacturer will cover the cost of restoration of the sign surface to its original effectiveness at no cost to the City of San Juan Capistrano for materials and labor. 7.3.2 For fluorescent colors where it can be shown that retroreflective signs, supplied and used according to manufacturer's recommendations, ss-6 have not met the performance requirements of Section 7.2 of the Sign Specifications, the sheeting manufacturer shall cover restoration costs as follows for sheeting shown to be unsatisfactory: 7.3 .2.1 If the failure occurs from the date of fabrication, the sheeting manufacturer shall, at its expense, restore the sign surface to its original effectiveness. 7.3.2.2 If the failure occurs in the 81h through lOth year from the date of fabrication, the sheeting manufacturer will furnish the necessary amount of sheeting to restore the sign surface to its original effectiveness. 7.3.2.3 For temporary signing, fluorescent orange, where it can be shown that the retroreflective sheeting fails to conform to the performance requirements of Section 7.2, the sheeting manufacture shall provide replacement sheeting. 7.3.2.4 Replacement sheeting shall carry the unexpired warranty of the sheeting it replaces. ss-7 CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM Appendix Al-Maintenance Zone 1 Sign Inventory CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM Appendix B 1 -Los Rios District Sign Inventory CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM Appendix D 1 -Maintenance Zone 3 Sign Inventory CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM Appendix El-Maintenance Zone 4 Sign Inventory CITY OF SAN JUAN CAPISTRANO CITYWIDE SIGN REPLACEMENT PROGRAM Appendix F 1 -Maintenance Zone 5 Sign Inventory CITY OF SAN JUAN CAPISTRANO CITYWIDE SION REPLACEMENT PROGRAM Standard Plans NO. 14 SELF THREADING HEX BOLT Wl'I11NEOPRENE WASHER A. CARRIAGE BOLT 5/8" x 20-112" GALVANIZED B. TOP AND CROSS SADDLE, CAST ALUMINUM C. GASKET, POLYETIIYLENE OR WEATHERPROOF COMPOSmON D. POST CAP, CAST ALUMINUM wrm 3 -3/8" AlLEN HEAD SET SCREWS, TO FIT STANDARD wr. 2 -112" LD.PIPE E. SIDE ARM BRACKET, 15 3/4" x 3/4" x 3/4" x 3/8" CHANNEL IRON GALVANIZED 24", 30" OR 36"-------~ 0 PAS£O C£RO£ZA 33160 SEE SHEET 2 FOR NOTES -t-1 1"1 .. l 9" J City of San Juan Capistrano REVISIONS STREET NAME SIGN STANDARD PLAN NO. 600 SHT_l OF_L NOTES: 1. STREET NAME SIGNS SHALL BE WESTERN HIGHWAYS AT9 STYLE OR EQUAL AND CONSIST OF A DOUBLE-FACED, BOX-TYPE SIGN, WITH WHITE LEGEND AND BORDER AND A BROWN BACKGROUND. 2. SIGNS SHALL BE MADE FROM 'IWO PIECES OF .080 THICK ALUMINUM. THE ALUMINUM SHALL BE PUNCHED, FORMED AND FOLDED, THEN WELDED ALONG Tim TOP AND BOTTOM SEAMS. THE BLANK WllL THEN HAVE AN ALODINE FINISH APPLIED. OR. SIGN BLANKS SHALL BE DOUBLE FACED BOX TYPE FABRICATED FROM EXTRUDED ALUMINUM CHANNEL, WITH SELF LOCKING FLANGES, TOP AND BOTTOM, OF THE TYPE MANUFACI1JR.ED FOR THE CITY OF LONG BEACH. BASE METAL SHALL BE 6061-T6 EXTRUDED ALUMINUM ALLOY. WEB THICKNESS SHALL BE A MINIMIM OF 0.080" WITH 11/16" FLANGES WHICH INCLUDES THE SELF-LOCKING FEATURE MENTIONED ABOVE. 3. SIGN FACES SHALL BE OF WHITE ENCLOSED LENS REFLECTIVE SHEETING APPLIED TO BOTII SIDES CONFORMING TO FEDERAL SPECIFICATION L-S-300A CLASSIFICATION 1.2 TYPE I (CLASS 1 OR 2) TABLE IT REFECTICITY 1. THE LEGEND MAY BE PRODUCED BY THE REVERSED SCREENING :METHOD. THE BACKGROUND COLOR SHALL BE SAN JUAN CAPISTRANO BROWN TRANSPARENT INK. OR SAFEWAY'S #71 BROWN DELUXE BAKED ENAMEL. THE DRY FILM THICKNESS OF THE BAKED ENAMEL COATING ON THE FRONT FACE SHALL NOT BE LESS THAN 1.75 MILS OF ENAMEL APPLIED BY SPRAY. PRIOR TO THE APPUCATION OF THE ENAMEL, EACH SIGN BLANK SHALL BE TREATED WITH A CHROMATE CONVERSION COATING FOR ALUMINUM CONFORMING TO THE REQUIREMENTS OF FEDERAL SPECIFICATION MIL C -5541. 4. THE STREET NAME MESSAGE IS TO BE COMPOSED OF 4" UPPER CASE MISSION STYLE LEITERS AND NUMERALS AND A 2-112" UPPER CASE MISSION STYLE PREFIX OR SUFFIX. THE BLOCK NUMBER MESSAGE IS TO BE COMPOSED OF 2" UPPER CASE SERIES C TYPE NUMERALS. THERE SHALL BE A 1/4'' BORDER AROUND THE ENTIRE SIGN. THE STREET NAME MESSAGE, OR COPY SHALL BE 3M #2270 (ENGINEERING GRADE) SCOTCHLITE MISSION STYLE. 5. SIGN LOCATION SHALL BE ON THE MINOR STREET AS DIRECTED BY THE CITY ENGINEER wrni SOLE LOCATIONS TO BE IN ACCORDANCE WITH THE IMPROVEMENT PLANS. City of San Juan Capistrano REVISIONS STREET NAME SIGN STANDARD PLA.J.'l NO. 600 SliT_.l_OF ..1._