Loading...
18-0403_VINCENTBENJAMIN GROUP, LLC_E6_Agenda ReportTO: FROM: City of San Juan Capistrano Agenda Report Honorable Mayor and Members of the City Council ~njamin Siegel, City Manager SUBMITTED BY: Ken Al-lmam, Chief Financial Offi cer dJ!--' _.P Sam Penrod, Human Resources Manage ~ PREPARED BY: DATE : Michelle Short, Senior Accountant ~ April 3, 2018 4/3/2018 E6 SUBJECT: Consideration of a Third Amendment to the Professional Services Agreement for Temporary Staffing Services Provided by VincentBenjamin Group, LLC RECOMMENDATION : Approve and authorize the City Manager to execute a Third Amendment to the Professional Services Agreement with VincentBenjamin Group, LLC, for temporary staffing services. EXECUTIVE SUMMARY: On June 15, 2017, the City entered into an agreement with VincentBenjamin Group, LLC to provide temporary staffing services. The need for these services arises when there are vacancies or employees are out on extended medical-related leaves. Approval of the proposed amendment will not increase the budgeted expenditures of the City. The cost of the proposed amendment to this agreement is expected to be funded with salary savings created by the vacancies. This amendment limits the amount paid under the agreement to the amount appropriated by City Council for personnel services and extends the term of the agreement to June 30, 2019. FISCAL IMPACT: Planned use of this contract to temporarily fill vacant positions will not increase the budgeted expenditures of the City. It is expected that costs incurred under this contract will be funded by money already appropriated for the vacated positions. ENVIRONMENTAL IMPACT: City Council Agenda Report April 3, 2018 Page 2 of 2 Not applicable. PRIOR CITY COUNCIL REVIEW : Not applicable. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: This item does not go through the Commission/Committee review process. NOTIFICATION: VincentBenjamin Group, LLC ATTACHMENTS: Attachment 1 -Proposed Amendment 3 to the Professional Services Agreement with VincentBenjamin Group, LLC Attachment 2 -Amendment 2 to the Professional Services Agreement with VincentBenjamin Group, LLC Attachment 3-Amendment 1 to the Professional Services Agreement with VincentBenjamin Group, LLC Attachment 4-Professional Services Agreement dated June 15, 2017 AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND VINCENTBENJAMIN GROUP, LLC 1. Parties and Date. This Amendment No. 3 to the Professional Services Agreement by and between the City of San Juan Capistrano, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, California 92675 ("City"), and VincentBenjamin Group, LLC, an Arizona limited liability corporation, with its principal place of business at 2415 E. Camelback Road, Suite 1000, Phoenix, Arizona, 85016 (hereinafter referred to as "Consultant") is made and entered into as of this day of April 2018. The City and the Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Amendment. 2. Recitals. 2.1 Consultant. The City and the Consultant entered into an agreement entitled "Professional Services Agreement" on June 15, 2017 ("Agreement") for the purpose of retaining the Consultant to provide temporary staffing services. The Parties entered into a First Amendment to the Professional Services Agreement on September 6, 2017 to increase compensation to an amount not to exceed $45,000 and a Second Amendment on February 20, 2018 to increase compensation to an amount not to exceed $100,000. 2.2 Amendment Purpose. The City and the Consultant desire to amend the Agreement to increase the not-to-exceed compensation amount and to extend the term of the Agreement. 2.3 Amendment Authority. This Amendment No. 3 is authorized pursuant to Section 2 of the Agreement. Page 1 of 4 Attachment 1 -Page 1 of 6 3. Amendment. 3.1 Amendment. Section 2 and Section 5 of the Agreement are hereby amended in their entirety to read as follows: 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services at an hourly rate mutually agreed to in writing by the Consultant and the City. The hourly bill rate shall be negotiated on a case by case basis, conform to the hourly rate schedule set forth in Exhibit A to this Amendment, and be memorialized in writing. The hourly bill rate so negotiated shall cover all costs related to the services provided, and the City will not pay any additional costs incurred by the Consultant. In no event shall the amount paid for services rendered by the Consultant in a given fiscal year under this agreement exceed the amount remaining on the City Council's annual appropriation for personnel services, as amended. The City's obligation pursuant to this Section 2 to pay the Consultant beyond the first fiscal year in which this Agreement is approved is expressly made contingent upon the availability of funds identified by the City in its discretion, or to such yearly appropriation and allocation of resources as determined by the City Council. b. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 5. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). The Notice to Proceed shall set forth the date of commencement of work. Services shall terminate on June 30, 2019. 4. Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 3. From and after the date of this Amendment No. 3, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 3. 5. Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3. Page 2 of 4 Attachment 1 -Page 2 of 6 6. Severability. If any portion of this Amendment No. 3 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. [Signatures on Next Page] Page 3 of 4 Attachment 1 -Page 3 of 6 SIGNATURE PAGE FOR AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND VINCENTBENJAMIN GROUP, LLC CITY OF SAN JUAN CAPISTRANO VINCENTBENJAMIN GROUP, LLC Approved By: Benjamin Siegel, City Manager Signature Date Name Attest By: Title Maria Morris, City Clerk Date Approved As To Form : Jeffrey Ballinger, City Attorney Page 3 of 3 Attachment 1 -Page 4 of 6 SIGNATURE PAGE FOR AMENDMENT NO.3 TO THE PROFESSIONAL SERVICES AGREEMENT BElWEEN THE CITY OF SAN JUAN CAPISTRANO AND VINCENTBENJAMIN GROUP, LLC CITY OF SAN JUAN CAPISTRANO VINCENTBENJAMIN GROUP, LLC Approved By: Benjamin Siegel, City Manager Signature Robert Lunny Date Name CFO Attest By: Title 3.22.18 Maria Morris, City Clerk Date Approved As To Form : Jeffrey Ballinger, City Attorney Page 3 of 3 Attachment 1 -Page 5 of 6 EXHIBIT A-TEMPORARY STAFFING RATES Position Rate per hour Receptionist $20.00 to $28.00 Customer Service Representative $20.00 to $28.00 Other Positions $20.00 to $60.00 Attachment 1 -Page 6 of 6 AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND VINCENTBENJAMIN GROUP, LLC 1. Parties and Date. This Amendment No.2 to the Professional Services Agreement is made and entered into as of this JlQ_ day of February, 2018, by and between the City of San Juan Capistrano, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 ("City"), and VincentBenjamin Group, LLC, an Arizona limited liability corporation, with its principal place of business at 2415 E. Camelback Road, Suite 1000, Phoenix, Arizona, 85016 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. Recitals. 2.1 · Consultant. The City and Consultant have entered into an agreement entitled "Professional Services Agreement" dated June 15, 2017, ("Agreement") for the purpose of retaining the services of Consultant to provide temporary staffing services. The Parties entered into a First Amendment to the Professional Services Agreement dated September 6, 2017 to increase compensation to an amount not to exceed $45,000. 2.2 Amendment Puroose. The City and Consultant desire to amend the Agreement to increase the not to exceed compensation amount. 2.3 Amendment Authoritv. This Amendment No. 2 is authorized pursuant to Section 2 of the Agreement. 3. Terms. 3.1 Amendment. Section 2 of the Agreement is hereby amended in its entirety to read as follows: Page 2 of 3 Attachment 2 -Page 1 of 4 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services at an hourly rate mutually agreed to in writing by the Consultant and the City. The hourly bill rate shall be negotiated on a case by case basis in accordance with the Schedule of Charges set forth in Exhibit "A". b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $100,000. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 2. From and after the date of this Amendment No. 2, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 2. 3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No.2. 3.5 Severability. If any portion of this Amendment No. 2 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. [Signatures on Next Page] Page 2 of 3 Attachment 2 -Page 2 of 4 SIGNATURE PAGE FOR AMENDMENT N0.2 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND VINCENTBENJAMIN GROUP, LLC CITY OF SAN JUAN CAPISTRANO VINCENTBENJAMIN GROUP, LLC Approved By: r.~ lx <;{' 1~~~-/'-;;- Signature ' Robert Lunny Name Date CFO Title Attest By: 1124/18 Date Approved As To Form: Jeff Ballinger, City Attorney Page 3 of 3 Attachment 2-Page 3 of 4 SIGNATURE PAGE FOR AMENDMENT N0.2 TO THE PROFESSIONAL SERVICES AGREEMENT BE1WEEN THE CITY OF SAN JUAN CAPISTRANO AND VINCENTBENJAMIN GROUP, LLC CITY OF SAN JUAN CAPISTRANO VINCENTBENJAMIN GROUP, LLC Approved By: Robert Lunny Nama Date CFO TIUe Attest By: . 1124118 Date Maria Moms, City Clerk Approll8d As To Form: Pago 3or 3 Attachment 2 -Page 4 of 4 AMENDMENT NO.1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND VINCENTBENJAMIN GROUP, LLC 1. Parties and Date. This Am e nd e nt No.1 to th e Profess ional Se rvices A g reeme nt is made and ent e red into as of this l!L l da y of S ep te mb er, 2017, by and be tw ee n th e City of San Jua n Capistrano, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 ("City"), and VincentBenjamin Group, LLC, an Arizona limited liability corporation, with its principal place of business at 2415 E. Camelback Road, Suite 1000, Phoenix, Arizona, 85016 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. Recitals. 2 .1 Consultant. The City and Consultant have entered into an agreement entitled "Professional Services Agreement" dated June 15, 2017, ("Agreement") for the purpose of retaining the services of Consultant to provide temporary staffing services. 2.2 Amendment Purpose . The City and Consultant desire to amend the Agreement to increase the not to exceed compensation amount. 2.3 Amendm e nt Auth o rity. This Amendment No. 1 is authorized pursuant to Section 2 of the Agreement. 3. Terms. 3.1 Amendm ent Section 2(b) of the Agreement is hereby amended in its entirety to read as follows: 2. Co m pensa t io n. a. Subject to paragraph 2(b) below, the City shall pay for such services at an hourly rate mutually agreed to in writing by the Consultant and the City. The houdy bill rate shall be negotiated on a case by case basis in accordance with the Schedule of Charges set forth in Exhibit "A". Page 1 of 3 Attachment 3 -Page 1 of 3 b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $45,000. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 1 , all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this Amendment No.1. 3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No.1. 3.5 Severabi~. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue In full force and effect. [Signatures on Next Page] Page 2 of3 Attachment 3 -Page 2 of 3 SIGNATURE PAGE FOR AMENDMENT N0.1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN JUAN CAPISTRANO AND VINCENTBENJAMIN GROUP, LLC CITY OF SAN JUAN CAPISTRANO VINCENTBENJAMIN GROUP, LLC Approved By: \-1CtrVJt ( c cvme ct 'Ovt t \ o 1-t) .. f? Name Date Title q I I z I 'Pdt J, Date Approved As To Form: Page 3 of 3 Attachment 3 -Page 3 of 3 CITY OF SAN JUAN CAPISTRANO PROFESSIONAL SERVICES AGREEMENT This Agreement is made and entered Into as of June 15, 2017 by and between the City of San Juan Capistrano, a municipal corporation organized and operating under the laws of the State of California with Its principal place of business at 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 ("City.), and VincentBenjamin Group, LLC, an Arizona limite~ liability corporation, with its principal place of business at 2415 E. Camelback Road, Su1te 1000, Phoenix, Arizona, 85016 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as MParty" and collectively as "Parties" in this Agreement. RECITALS A. City is a public agency of the State of Califomla and is In need of professional services for temporary staffing services (hereinafter referred to as "the Project"). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Services. Consultant shall provide the City with professional staffing services as needed. 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services at an hourly rate mutually agreed to In writing by the Consultant and the City. The hourly bill rate shall be negotiated on a case by case basis in accordance with the Schedule of Charges set forth in Exhibit "A·. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $10,000. Thi s amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses . Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3. Additional Work. If changes In the work seem merited by Consultant or the City, and Informal consultations with the other party Indicate that a change Is warranted, It shall be processed In the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of 1 61147.00150\29869802.2 Attachment 4 -Page 1 of 13 such services, or the City will not be required to pay for the change~ in the sc:ope of work. Such amendment shall not render ineffectiVe or invalidate unaffected portrons of thrs Agreement. 4. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for Inspection by City. 5. Time of Performance. Consultant shall perform its services In a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed rNotice to Proceed"). The Notice to Proceed shall set forth the date of commencement of work. 6. Delays in Performance. a. Neither City nor Consultant shall be considered In default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 7. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, Including CaVOSHA requirements. b. If required, Consultant shall assist the City, as requested, In obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant Is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 8. Standard of Care Consultant's services will be performed in accordance with generally accepted professional practices and principles and In a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 9. Assignment and Subconsultant 2 61147.00150129869802.2 Attachment 4 -Page 2 of 13 Consultant shall not assign, sublet, or transfer this Agreement or any rights under or Interest In this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing Independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 10. Independent Consultant Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability (I) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. . (ii) Coverage for Commercial General Liability Insurance shall be at least as broad as the following: (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (Iii) Commercial General Liability Insurance must include coverage for the following: (1} Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6} Explosion, Collapse and Underground (UCX) exclusion deleted (7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage fo~ (1) contractual liability; (2) cross liability exclusion for claims or suits by one Insured aga1nst another; {3) products/completed operations liability; or ( 4) contain any oth er exclusion contrary to the Agreement. 3 61147.001S0\29869802.2 Attachment 4 -Page 3 of 13 (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a fonn and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol1, any auto). (Ill) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (lv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. c. Workers' Compensation/Employer's Liability {i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation Insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all In accordance with the MWorkers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section. d. Professional Liability (Errors and Omissions) At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and In an amount indicated herein. This insurance shall be endorsed to Include contractual liability applicable to this Agreement and shall be written on a policy fonn coverage specifically designed to protect 4 61147.00150\29869802.2 Attachment 4 -Page 4 of 13 against acts, errors or omissions of the Consultant. "Covered Profess~onal Services" as designated in the policy must specifically include work performed under th1s Agreement. The policy must Mpay on behalf or the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Requ ired (I) The following insurance limits are required for the Agreement: Commercial General liability Automobile Liability Employer's liability Professional Liability Combined Single Limit $1 ,000,000 per occurrence/ $2,000,000 aggregate for bodily Injury, personal injury, and property damage $1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence $1,000,000 per claim and aggregate (errors and omissions) (li) Defense costs shall be payable in addition to the limits. (Iii) Requirements of specifcc coverage or limits contained in this section are not Intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the Insurer's representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the Insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Polley Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at· least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the tenn of this Agreement, the Consultant shall deliver renewal certificate{s) including the General Liability Additional Insured Endorsement to the City at least ten (1 0) days prior to the effective date of cancellation or expiration. 5 61147.001S0\29869802 .2 Attachment 4-Page 5 of 13 (ii) The Commercial General Liability Polley and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any Insurance, self-Insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (Iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) If the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives Its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. aualifvlng Insurers (I) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact In the business of insurance In the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. I. Additional Insurance Provisions (I) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not Intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the Insurance It deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will 6 61147.00150\29869802.2 Attachment 4 -Page 6 of 13 withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of Its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 12. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend, with counsel of City's choosing and at Consultant's own cost, Indemnify and hold the City, its officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or Injury of any kind, in law or equity, to property or persons, Including wrongful death, (collectively, uclaims') in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, Including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above Indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligaUon to indemnify shall not be restricted to insurance proceeds, if any, received by the City, Its officials, officers, employees, agents or volunteers. b. Additional Indemnity Obligations. Consullant shall defend, with counsel of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered by this section that may be brought or Instituted against the City, Its officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by the City, its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the City's allomey's fees and costs, including expert witness fees. Consultant shall reimburse the City, its officials, officers, employees, agents and volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the Indemnity herein provided. Consultant's obligation to Indemnify 7 61147.00130\29869802 .2 Attachment 4 -Page 7 of 13 shall not be restricted to Insurance proceeds, if any, received by the City, its officials, officers, employees, agents and volunteers. 13. California Labor Code Requirements. a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenancen projects. If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of tabor and debarment of contractors and subcontractors. b. If the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the ConsuHant and all subconsultants perfonning such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. 14. Verification of Employment Eligibilitv. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from tlme to time, and shall require all subconsultants and sub- subconsultants to comply with the same. 15. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to Interpret or enforce any term of this Agreement, the action shall be brought In a state or federal court situated In the County of Orange, State of California. 16. Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be Immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the 8 61147.001SOI29869S02.2 Attachment 4 -Page 8 of 13 reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial failure by City to perform In accordance with the terms of this Agreement through no fault of Consultant. 17. Documents. Except as otherwise provided in uTermlnation or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 18.. Organization Consultant shall assign Jamie Campagnolo as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 19. Limitation of Agreement. This Agreement Is limited to and Includes only the work included in the Project described above. 20. Notice Any notice or Instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same In any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to: CITY: City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Attn: Michelle Bannlgan, Assistant Finance Director and shall be effective upon receipt thereof. 21. Third Party Rights CONSULTANT: Jamie Campagnolo VlncentBenjamin Group, LLC 2010 Main Street Suite 530 Irvine, CA 92614 Nothing In this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 22. Equal Opportunity Employment. 9 61147.00150\29869802.2 Attachment 4 -Page 9 of 13 Consultant represents that it Is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 23. Entire Agreement This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which is not Incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This Is an integrated Agreement. 24. Severability The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal. 25. Successors and Assigns This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be Invalid and void. 26. Non-Waiver None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing. 27. Time of Essence Time is of the essence for each and every provision of this Agreement. 28. City's Right to Employ Other Consultants City reserves its right to employ other consultants, including engineers, In connection with this Project or other projects. 29. Prohibited Interests Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, 10 61147.00150\29869802.2 Attachment 4 -Page 10 of 13 commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct Interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. [SIGNATURES ON FOLLOWING PAGE) 11 61147.Cl01S0\29869802.2 Attachment 4-Page 11 of 13 SIGNATURE PA .E FOR PROFESSIONAL S I<:RVJ ES AG H •EIVl • N1 BETWEEN THE .IT ' OF SAN JUA CAPISTHAN O · ANDVINCENTBENJAMIN GROUP, LLC IN WITNESS WHEREOF. the Parties have executed this Agreement as of the date first written above: CI1Y OF SAN JUAN CAPISTRANO By: l<en"A I-Im am Chief Financial Officer ATTEST: By: APPROVED AS TO FORM: By: 0 /~ t 3 · ,~ afiy At(o ey r 61 147.001S0\29869SOZ.2 VINCENTBENJAMIN GROUP, LLC (o,(,15/"4t7 sy: qafot -~c~ a...p1.·<r1AJ Its: Printed Name : .6G.Jn I e CQ./l'1(?C<.1)1-1 D\ 0 12 Attachment 4 -Page 12 of 13 EXHIBIT A Schedule of Charges/Payments Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This-is a time- and-materials contract. 13 61147.00150\29869802.2 Attachment 4 -Page 13 of 13