18-0221_UNITED BUILDING & DEVELOPMENT SERVICES LLC_Staff Memo MEMORANDUM
DATE: February 21,2018
TO: Ben Siegel,City Manager
Steve May, Public Works and Utilities Director Jam' Y—
FROM: Rod Hamilton, Public Works Manager-#
SUBJECT: Final approval signatures for a Maintenance Service Agreement ("MSA") with United
Building and Development Services, LLC.
Insley Construction, Inc. has provided facility maintenance and repairs services for the City of San Juan
Capistrano since 2006 and their current agreement expires on March 31, 2018. Public Works solicited
proposals for these services in January of 2018 and one company submitted a response. After evaluating
the submittal, Public Works recommended award to United Building and Development Services, LLC.
and City Council subsequently approved award at their February 20, 2018 meeting (via Consent Item
#E11).
The new MSA is included as Attachment 1 to this memorandum and the term is for a five year period
commencing on April 1, 2018 and ending June 30, 2023, for an annual amount not to exceed the amount
of available funding in the annual Operations and Capital Improvement budgets. Currently, for Fiscal
Year 2016-2017,the approved amount for these maintenance services was approximately$200,000.00.
ATTACHMENTS:
Attachment 1: Proposed MSA w/United Building and Development Services,LLC.
Cc: Tom Toman,Jill Thomas,File