17-1204_QUENCH USA, INC._Staff EmailChristv JAI
From: Christy Jakl
Sent: Monday, December 04, 2017 3:41 PM
To: Maria Morris
Cc: Matisse Reischl
Subject: Quench Rental Agreement - Term Expiring
Attachments: Quench Rental Agreement for City of San Juan Capistrano - signed.pdf; WATER COOLER
PROPOSAL.DOCX
Hi Maria,
Our rental agreement with Quench for the 6 water dispensers ends on February 28, 2018. Based on the level of service
provided over the past 5 years, I recommend that the City does not extend this rental agreement. In accordance with
section 5 of the rental agreement (page 3), a 30 day notification is required to terminate the agreement, otherwise the
rental agreement automatically renews for the same initial rental term (60 months). Should the City choose to
terminate, we will need to notify them no later than January 26, 2018. Upon termination of the rental agreement, the
City is responsible for paying a removal fee of $150 per unit (or $900).
It was brought up before to move oversight of the water dispensers to Public Works. Earlier this year, Advanced Pure
Water solicited interest in replacing our units after the contract terminated. Their price for their most basic unit was
twice our current contract at over $50 per unit per month (our current contract with Quench is $25 per unit per
month). At one point, Rob looked into the City purchasing units. Attached is the information he researched.
Please let me know if you would like to move forward with terminating this agreement and I will prepare a letter to go
out in January.
Thanks!
eP1ti,5 v jw CMC
Assistant City Clerk
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
(949) 443-6310 1 (949) 493-1053 fax
ciakl@sanivancapistrano.org
City Hall Office Hours Mon —Thurs 7:30 a.m. — 5:30 p.m.; Fri 7:30 a.m. —4:30 p.m.
Please note upcoming City Hall closure: Monday, December 25, 2017 - Monday, January 1, 2018 - Holiday Break.