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17-0307_SIEMENS INDUSTRY, INC._E20_Agenda ReportTO : FROM : City of San Juan Capistrano Agenda Report Honorable Mayor and Members of the City Council ~ Siegel, City Manager SUBMITTED BY : Steve May, Public Works and Utilities Director 411AA-- PREPARED BY: Tom Toman, Assistant Public Works Director DATE : March 7, 2017 3/7/2017 E20 SUBJECT: Selection of a Vendor for Citywide Street Light Conversion to Light Emitting Diode Technology RECOMMENDATION : By motion, 1. Authorize the City Manager to negotiate a contract with the highest ranking firm, Siemens Industry Inc., for converting City street lights from high pressure sodium to light emitting diode (LED) technology; and, 2. Direct the City Manager to return to the City Council by May 2, 2017, with a proposed project schedule and recommendations for consideration of a contract with Siemens Industry Inc. for LED street light conversion, and consideration of financing agreements with Siemens Financial Services . EXECUTIVE SUMMARY: On August 16, 2016 , the City Council directed staff to conduct a full assessment of the various types of lighting technology available to achieve cost and energy savings, and to provide options for Council consideration in November 2016. On November 15, 2016, the City Council received staff's presentation regarding street light conversion options and directed staff to request proposals for a light emitting diode (LED) conversion project and return to the City Council with recommendations for award of a contract. Staff solicited proposals and has received and evaluated four proposals. Based on the technical proposals submitted, staff has ranked the proposal by Siemens Industry Inc. City Council Agenda Report March 7, 2017 Page 2 of 6 the highest based on qualifications, experience, references, proposed cost savings, and other relevant factors. Based on State laws governing this type of procurement, and because the conversion options and cost savings formulas that are available to the City are so varied, it is not possible to award a firm contract at this time until further negotiations and definition of contract terms with one of the firms is completed. Consequently, it is recommended that the City Council direct staff to negotiate a contract with the highest ranked firm, Siemens Industry Inc., for such a project, and return to the City Council with a proposed project schedule and recommendation for contract award by May 2, 2017. DISCUSSION/ANALYSIS: The City currently owns and maintains 1,583 street lights. Of these, 1,158 are traditional high pressure sodium (HPS) lamps and 425 are induction lamps. The City spends roughly $98,000 annually for electricity for the street lighting and pays Excel Electric $65,000 annually to maintain the street lights. The prevalent competing street lighting technologies are HPS, induction, and LED. Developments in LED technology over the past 10 years now make LED lighting a significantly more cost effective technology than HPS lighting because of energy savings and extraordinarily long service life. The existing 425 induction street lights should last another 10 years and could be considered for conversion after the current lights begin to reach the end of their service life. In summation, LED lighting offers the following benefits when compared to our existing HPS lighting: • Reduced energy consumption: LEOs achieve equivalent light output while using approximately 50% less electricity. • Lower maintenance costs: LEOs last approximately 20 years compared to about 4 years for HPS. • Improved lighting quality: LEOs provide more uniform light and color rendering. • Reduced light trespass: LEOs reduce the amount of light in unwanted directions, minimizing light pollution. Staff released an RFP for converting City street lights from high pressure sodium to LED technology on December 1, 2016. The City received four technical proposals and four separate fee proposals on January 26, 2017. The technical proposals, together with the fee proposals, are included as Attachments 1 through 4. Staff reviewed and evaluated the technical proposals and ranked each one based on the firms' qualifications, experience, project understanding and approach, proposed schedule and references. Staff has met with the top ranked firm, Siemens Industry Inc., to review the scope and proposed fees. A check of the references for Siemens has also indicated that they are well qualified to do this work. Siemens Industry Inc. is one of the world's largest producers of energy-efficient, resource saving technologies. As of this year, Siemens has approximately 350,000 employees in more than 200 countries and revenues of over $86 billion. The Siemens City Council Agenda Report March 7, 2017 Page 3 of 6 ITS branch of the company has conducted thousands of street light retrofits and over 1 ,500 guaranteed energy performance contracts. They are a leader in the LED street light conversion field and utilize professionally certified engineers, project managers, and electricians to execute conversion projects. Some key benefits of partnering with Siemens on this project include in-house installation staff, highly-qualified project management staff, and in-house project financing through Siemens Financial Services. Siemens has multiple locations across California, including their office in Orange, from which they would manage this conversion project. Additionally, Siemens was the previous traffic signal maintenance provider for San Juan Capistrano and is intimately familiar with the community and the existing street light infrastructure. Following is the proposed conversion process and implementation program by Siemens. Conversion Process and Implementation : Siemens will utilize the Energy Services Contract (ESCO) implementation approach for this project. This approach allows the City to implement a Citywide LED street light conversion without the need to invest up front capital costs. Specifically, this project would be funded using the resulting energy and operating cost savings to pay for the project over time. Siemens' approach includes conducting a comprehensive energy audit and system design that identifies improvements to save energy. In consultation with the City, Siemens designs the project and subsequently secures financing through Siemens Financial Services. Once energy saving guarantees and financing are in place, the project installation is executed with a system warranty. After the contract ends, all additional cost savings are collected by the City. A general overview of the proposed project approach is outlined below: • Project Development: Includes a system wide field audit with GIS data collection, photometric design, LED selection, Investment Grade Assessment report, SDG&E billing audit and rebate advocacy from Siemens, and project financing. • Project Implementation : Includes material procurement, installation planning and GIS installation tool, and recycling and disposing of materials. • Project Completion: Includes delivery of final as-built documentation, GIS database and utility rebate submittals. • Warranty and Maintenance : Includes 10 years material and 1 year labor. The ESCO implementation approach allows the City to negotiate a contract with a single entity that will implement energy efficiency measures that can be paid for through the cost savings from those measures, rather than following more traditional public bidding procedures which would require the City to pay up-front capital costs. However, in order to utilize the ESCO approach, the City must take some additional steps in order to comply with State law. First, prior to entering into a contract for ESCO services, the City must hold a public hearing following at least two weeks public notice after which the City Council must find that the anticipated cost to the City for the energy efficiency services provided will be less than the anticipated cost savings resulting from the City Council Agenda Report March 7, 2017 Page 4 of 6 implementation of the energy efficiency measures. Second, in order for the City to avoid up-front capital costs, the City anticipates entering into a lease-purchase financing arrangement with Siemens Financial Services whereby the City makes lease payments to Siemens (which are less than the energy savings derived from the LED street light conversion) over a certain term. At the end of the term, the City will own the LED light fixtures. This financing structure will also require separate approvals by the City Council. Therefore, rather than awarding a contract for the LED street light conversion at this meeting, City staff is seeking direction to negotiate a contract so that the Council can hold the public hearing and make the required findings, and approve all documentation needed to move forward with the anticipated financing approach. In order to advance this project, staff recommends that the City Council direct the City Manager to negotiate a contract with the highest ranking firm, Siemens Industry Inc., for converting City street lights from high pressure sodium to LED technology, and return to the City Council to hold the required public hearing, consider a contract with Siemens Industry Inc. for the LED street light conversion, and consider the necessary financing agreements with Siemens Financial Services. It is anticipated that the conversion itself is expected to take approximately six months, which includes system-wide evaluation and retrofitting roughly 1 ,200 fixtures. FISCAL IMPACT : There would be no up-front cost to the City for the conversion of the City's HPS street lights to LED technology. Siemens will identify potential costs savings through energy savings and has proposed an annual payment from the City of $60,193 until 2027. As stated previously in this report, the City currently pays approximately $163,000 each year to both energize ($98,000) and maintain ($65,000) City street lights. The following example illustrates potential cost savings. Assume reduced street light energy use equates to a reduced expenditure of $45,000 each year. Since maintenance for LEOs is minimal and their service life is 400% longer than HPS lights, a 75% reduction in annual maintenance costs can also be projected ($16,000), equating to $61,000 in total annual street light expenses for the City once the conversion project is completed. As a result, an annual net savings of approximately $42,000 would be projected after the Siemens payment of $60,193. This example provides for a total net project savings of $420,000 over the ten year contract term. After the ten-year term, the City would realize the full savings as no payment to Siemens would be due. ENVIRONMENTAL IMPACT: In accordance with the California Environmental Quality Act (CEQA), the recommended action is exempt from CEQA per Section 15061(b)(3), the general rule that the CEQA applies only to projects that would have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not City Council Agenda Report March 7, 2017 Page 5 of 6 subject to CEQA. Authorizing the City Manager to negotiate and execute a contract with the highest ranking firm, Siemens Industry Inc. for converting City street lights from high pressure sodium to LED technology would not be an activity with potential to cause significant effect on the environment, and therefore is exempt from CEQA. CITY COUNCIL REVIEW: • On March 6, 2012, the City Council approved Induction as the preferred energy efficient street lighting for conversion of street lights in the city. • On August 18, 2015, the City Council received a presentation from Marc Franz, Stratatron ATC, on a Mission Bell LED conversion kit, and directed staff to prepare bids/proposals for a Citywide street light conversion project, once they receive the recommendations from the Mayoral Subcommittee. • On August 16, 2016, the City Council directed staff to conduct a full assessment of the various types of technology available that could achieve the cost and energy savings, such as the goals of LED conversion, and provide an estimated timeline for City Council consideration, along with options and cost ranges in November 2016. • On November 15, 2016, the City Council received staff's presentation regarding the aforementioned street light conversion options and directed staff to request proposals for an LED conversion project and return to the Council with recommendations for award of a contract. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS : This item does not require commission review . NOTIFICATION: Jon-Eric Santanello, South Coast Lighting & Design Marc Franz, SCS Lighting Solutions David McCormick, All Green Lighting Clinton Hanf, The StressCrete Group Harrison Taylor, WESCO Distribution Inc. Bob Semerau, EarthlightLED John Pewtress, California Electric Supply Chris Wiehl, Utility Cost Management LLC Jason Newman, Lead Generation Manager/Sales Brian Berlin, Siemens Industry Inc. Alex Valenti, Siemens Industry Inc. Tim Hatamian, PLEMCo Thomas Hamar, RTK Energy Jamie Moir, California Electric Supply Alex Wurzel, Tanko Streetlighting City Council Agenda Report March 7, 2017 Page 6 of 6 ATTACHMENT(S): 1. Siemens Industry Inc. Proposal 2. Tanko Streetlighting Inc. Proposal 3. SCS Energy Solutions Proposal 4. PLEMCo Proposal ATTACHMENT 1 Page 1 of 49 usa.siemens.com/intelligenttraffic January 26, 2017, Siemens Proposal #1205120 San Juan Capistrano Converting City Street Lights from HPS to LED Technology ATTACHMENT 1 Page 2 of 49 Intelligent Traffic Systems City of San Juan Capistrano Attn: Tom Toman Assistant Public Works Director Public Works and Utilities Department 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Dimitrios Andrikos, Director BPM Craig Debevoise, Director Finance Intelligent Traffic Systems Address: 9225 Bee Cave Rd, Building B, Ste 101 Austin, TX 78733 Telephone: (512) 837-8300 Fax: (512) 421-6617 E-mail: Dimitrios.Andrikos@siemens.com Craig.Debevoise@siemens.com Date: January 26, 2017 Mr. Tom Toman; Siemens is pleased to offer our response to your RFP, Converting City Street Lights from High Pressure Sodium to LED Technology. Below please find the information required for this cover letter: Identification of Consultant Headquarters Siemens Industry, Inc., Intelligent Traffic Systems 9225 Bee Cave Rd, Building B, Ste 101, Austin, Texas 78733 512-837-8300 Local Office that will run project 2200 W. Orangewood Ave Orange, CA 92868 Contact Person Alex Valenti, Account Manager 8045 Terrace Dr, El Cerrito, CA 94530 415-246-7257 Validity This proposal will remain valid for 120 days from date of opening. Summary of Key Factors Experience Siemens is the leader in the LED street light conversion field. Our staff of professionally certified Engineers, Project Managers, and Electricians has extensive experience executing successful street light conversion projects. As industry recognized leaders, our staff has developed a unique approach to roadway lighting conversions that has earned recognition among the roadway and outdoor lighting industry organizations. Over the past five years, Siemens has successfully completed LED street light conversion projects in 80 communities, totaling over 110,000 LED street lights installed over this period. Siemens is currently in contract negotiation for 10 additional street light projects. The key benefits of partnering with Siemens are:  In house installation staff – one point of accountability, no finger pointing  World class project management processes thru PM@Siemens ATTACHMENT 1 Page 3 of 49  In house project financing through Siemens Financial Services The project manager for this project will be Bryan Berlin who resides in San Clemente, CA, and has over 10 years of project management experience withint the street lighting industry. The account manager for this project will be Alex Valenti, who resides in El Cerrito, CA, and has 8 years of experience in street lighting and energy services. Project Understanding Photometric Analysis Determine existing streetlight placement, height and street width and conduct analysis of the proposed replacement lights to illustrate improved lighting levels that provide safe and adequate light. All LED products selected by Siemens are DLC listed. Understanding of This Project Siemens understands this project to include the conversion of the 1,158, street lights to LED within the City of San Juan Capistrano, Siemens proposes 4 technicians for the duration of the project. In addition to technicians, Siemens will also have a field supervisor, project manager, commercial project manager, project coordinator, and warehouse staff supporting the project. Siemens staff will use Microsoft Project to track the overall progress of the project and to create overview progress reports, as well as mobile technology that will track progress in real time through the use of tablets in the field. Records and Rebates Siemens will conduct a detailed investigation of San Diego Gas and Electric (SDGE) billing records, maps and City records to establish the list of street lights for replacement/upgrade, which are eligible for rebates from various sources. Onsite Physical Inventory Siemens will conduct an on-site physical inspection/inventory of all street lights for final verification of GPS coordinates (Latitude/Longitude within 5ft.), location (closest address), wattage, luminaire physical attributes, pole and or light number, luminaire type, pole type, pole and or bracket height, pole condition (identification of light poles at risk for failure, etc.). City Approval of Final Project Details Siemens will submit the final project details and scope of work to the City for approval prior to implementation. Project Implementation Communication Siemens will carry out instructions from the City and will communicate fully throughout the project. Materials Siemens will purchase qualified luminaires and all needed equipment to complete the install. Siemens will also follow proper waste disposal procedures and assist the City in applying for rebates. Progress Tracking Installation progress will be tracked on a daily basis by the project’s Field Supervisor and Project Manager, and a brief status report that includes project status and any current issues will be provided to the City on a weekly basis. Construction Phase During the construction phase, the project is installed per schedule, scope, and price. Progress billings are processed based on completed schedule items. Punch list items are corrected on an ongoing basis. The Siemens energy engineer and other individuals that were involved in the ATTACHMENT 1 Page 4 of 49 design of the job walk the construction site to confirm that construction is being installed according to the intended scope and design. Construction meetings are conducted and chaired by the Siemens project manager to assess progress, report on status of activities, discuss modifications and/or proposed changes, as necessary, and maintain the air of partnering throughout the term of the project. Final Acceptance Siemens will:  Test lights to ensure they work and identify locations where repairs are needed.  Participate in the final walk through of the constructed project and the preparation of the “punch list” of work to be completed for acceptance. Training Siemens will train City personnel in all aspects of routine operation, maintenance and safety of LED luminaires and or retrofit kits. Workmanship Warranty Siemens will warrant all labor and workmanship and replace defective luminaires and or retrofit kits and parts thereof for a period of one (1) year from the date of project acceptance. Siemens will also provide representative samples of spare luminaires stored for future use (in stock) for maintenance and warranty purposes. References Siemens has provided 3 references in our response, as well as a list of street light retrofit projects that have been completed in the last 5 years. Declaration Only the person, persons, company or parties interested in the proposal as principals, are named therein. This proposal is made without collusion with any other person, persons, company, or parties submitting a proposal and it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the principal proposer. Agreement Modification Siemens proposes the following modifications to the terms and conditions as laid out in the RFP: Insurance Terms On page 27-28, Item 11. Insurance. Sub item Commercial Liability. Commercial General Liability Insurance must include coverage for the following: (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCX) exclusion deleted (7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. ATTACHMENT 1 Page 5 of 49 (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self- insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. As a global, multi-billion dollar organization, Siemens carries standard insurance and deductible for a firm of our size and for this type of project. While our deductibles might be larger than smaller, less financially secure companies, Siemens has never failed to, nor defaulted on a fee. On page 28, Item 11. Insurance. Sub item Automobile Liability. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self- insured retention. As a global, multi-billion dollar organization, Siemens carries standard insurance and deductible for a firm of our size and for this type of project. While our deductibles might be larger than smaller, less financially secure companies, Siemens has never failed to, nor defaulted on a fee. On page 31, Item 11. Insurance. Sub item Additional Insurance Provisions (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. Siemens shall provide Insurance certificates, as is customary in such projects, which shall list the City, as an additional insured. With kind regards, Dimitrios Andrikos Craig Debevoise Director, Bid and Project Management Director, Finance Siemens Industry, Inc. Intelligent Traffic Systems 9225 Bee Cave Rd Bldg B, Ste 101 Austin, TX 78733 ATTACHMENT 1 Page 6 of 49 Page | 6 Austin, Texas Table of Contents Cover Letter ........................................................................................................................... 2 STATEMENT OF QUALIFICATIONS ............................................................................................ 7 Firm and Personnel Experience ............................................................................................... 8 Experience Overview ........................................................................................................... 8 Siemens Street Light Experience ........................................................................................ 10 CDM Smith: Street Light Audit Subconsultant .................................................................. 11 San Juan Capistrano Project Team ...................................................................................... 12 Key Project Team Members ............................................................................................ 13 Project Understanding Statement .......................................................................................... 15 Project Requirements ..................................................................................................... 15 Project Planning and Coordination .................................................................................. 19 Project Implementation .................................................................................................. 21 Post Installation ............................................................................................................. 22 Assumptions ................................................................................................................. 22 Exceptions .................................................................................................................... 22 Schedule .............................................................................................................................. 23 Relevant Project Experience .................................................................................................. 24 References ........................................................................................................................... 26 General Insurance Certificate ............................................................................................. 27 ATTACHMENT 1 Page 7 of 49 Page | 7 Austin, Texas STATEMENT OF QUALIFICATIONS ATTACHMENT 1 Page 8 of 49 Page | 8 Austin, Texas Firm and Personnel Experience Experience Overview Founded in Germany in 1847, Siemens has been at the forefront of electrical technology since inception. Siemens is a global powerhouse focusing on the areas of electrification, automation and digitalization. One of the world’s largest producers of energy-efficient, resource- saving technologies, Siemens is a leading supplier of systems for power generation and transmission as well as medical diagnosis. In infrastructure and industry solutions the company plays a pioneering role. In 1881, a Siemens AC Alternator, driven by a watermill, was used to power the world's first electric street lighting, introducing to the world a new way to make nighttime streets safer and useful. Fast forwarding to today, Siemens can look back on almost 170 years of experience in the implementation of pioneering technologies. Siemens has expanded its markets to include vehicles for rail traffic, road traffic control and information systems, turnkey mobility systems, and integrated mobility solutions, a few in our vast portfolio. As of September 30, 2016, Siemens had approximately 350,000 employees in more than 200 countries, and revenues of over $86 billion. National presence: Siemens Industry is a division of Siemens AG. Siemens Industry, Inc. (SII) began operations in the United States in November 1972. With over 18,000 employees, this arm of the company is unmatched in the U.S. marketplace with its products, services, and combined solution offerings. Siemens acquired Automatic Signal/Eagle Signal Corporation in 1997, Gardner Transportation Systems in 2000, and Republic ITS, a U.S. leader in streetlight equipment installation, maintenance, and service in 2010 to enhance its presence in the US market. Siemens ITS: Siemens ITS Business Segment is headquartered in Austin, Texas at 9225 Be e Cave Rd, Building B, Ste 101. The focus of ITS is traffic managmenet, Connected Vehicle technologies, and the installation and maintenance of streetlighting and traffic signals. Our technicians have extensive experience installing traffic control systems, lighting control systems and many other devices in the right-of-way. We currently employ 90 employees located in our Austin facility with an additional 200 in field offices around the country. Siemens ITS conducts street light retrofit projects as one of our main courses of business. Siemens has implemented thousands of streetlight retrofits and over 1,500 guaranteed energy performance contracts. Our highly relevant experience working in multiple states and utility territories will directly benefit your project. Siemens ITS is the leader in the LED street light conversion field. Our staff of professionally certified Engineers, Project Managers, and Electricians has extensive experience executing successful street light conversion projects. As industry recognized leaders, our staff has developed a unique approach to roadway lighting conversions that has earned recognition among the roadway and outdoor lighting industry organizations. ATTACHMENT 1 Page 9 of 49 Page | 9 Austin, Texas Siemens has successfully completed LED street light conversion projects in 80 communities, totaling over 110,000 LED street lights installed over this period. Siemens is currently in contract negotiation for 10 additional street light projects. The key benefits of partnering with Siemens are:  In house installation staff – one point of accountability, no finger pointing  World class project management processes thru PM@Siemens  In house project financing through Siemens Financial Services ATTACHMENT 1 Page 10 of 49 Page | 10 Austin, Texas Local presence: Siemens has multiple locations across the state of California, including our office in Orange, from which we will manage this project. Siemens was the previous traffic signal maintenance provider for the City as well and is intimately familiar with the City. In addition,our Project Manager, Bryan Berlin, lives 15 minutes from San Juan Capistrano City Hall as well. One of the hallmarks of our Streetlight Retrofit projects is Siemens’ belief in the local economy and providing as many local jobs as possible. Whether through subcontracting applicable portions of the work to local firms, utilizing existing local Siemens’ employees, or hiring from the local labor union, Siemens is committed to the community of San Juan Capistrano. Siemens has a strong presence in California, particularly in the streetlight maintenance field. The map shows the locations of Siemens 108 current service customers. Figure 1 shows the current traffic signal and street light maintenance contracts currently held in Southern California; the red flags represent customers in Orange County, the blue Riverside County, and the green those in San Diego County. Siemens Street Light Experience The Siemens ITS Energy Services team is a dedicated organization within Siemens ITS who works exclusively with local agencies to assist in the development of LED street light conversion projects. To date, the Siemens ITS Energy Services team has completed over $60 million in street light conversion projects. We specialize in maintenance, and therefore have a long term view in selecting a lighting solution that will meet the cities needs over many years. Nationally, Siemens has completed:  LED conversion of over 110,000 street lights  Over 500,000 traffic signal LED conversions  Over 300 street and traffic light maintenance contracts with public agencies in the US. A snapshot of our projects with 2,000 fixtures or more follows: West Coast East Coast City State No. of Lights City State No. of Lights Merced CA 7,000 Providence RI 16,780 Carlsbad CA 6,700 Cape Light Compact MA 16,089 San Mateo CA 3,898 New Bedford MA 10,051 Manteca CA 2,900 Manchester NH 9,000 Novato CA 2,104 Newton MA 8,440 Figure 1 Current Maintenance Customers ATTACHMENT 1 Page 11 of 49 Page | 11 Austin, Texas Industry Reputation and Accreditation Below are descriptions of accreditations and pre-qualifications held by Siemens. We are an active member in a number of leading industry associations at the national and local levels, including: Siemens is accredited by the National Association for Energy Service Companies (NAESCO) as an Energy Service Provider, the highest level of accreditation for companies serving the energy market. Siemens Industry, Mobility Division is part of a small, elite group of companies with this accreditation. Of the 100 NAESCO members, only eighteen are accredited, and only eleven of those, including Siemens Industry, have achieved the highest level of accreditation as an Energy Service Provider (ESP). The Energy Services Coalition is a national non-profit organization composed of a local network of experts from a wide range of organizations working together at the state and local level to increase energy efficiency and building upgrades through energy savings performance contracting. Siemens supports the Energy Services Coalition (ESC) at both the national and local levels. Other Organizations:  Alliance to Save Energy  Association of Energy Engineers  Carbon Disclosure Project  Dow Jones Sustainability Index  Energy Star  Federal Energy Management Pro  Indoor Air Quality Association  US DOE Rebuild America Program CDM Smith: Street Light Audit Subconsultant Siemens has chosen CDM Smith as our subcontractor for the audit portion of this project. The Siemens-CDM Smith partnership is not a new collaboration; recently Siemens and CDM Smith have worked together on many streetling conversion projects. The Siemens-CDM Smith team has developed a customized, cloud-based ArcGIS online (AGO) program that gives accurate information of the city’s current streetlight system and fixtures, and is updated in real time by field personnel during auditing and retrofitting work. CDM Smith is a global water, environment, transportation, energy and facilities firm helping public and private clients improve the environment and infrastructure. Founded in 1947 as a three-person firm, the company has grown and diversified into a multidisciplinary staff of 5,000 ATTACHMENT 1 Page 12 of 49 Page | 12 Austin, Texas in over 125 offices worldwide, including local offices in Irvine, and Carlsbad. CDM Smith’s project office for this effort would be located in Irvine, CA. CDM Smith offers expertise and flexibility, from initial concept through design, construction, commissioning, and operations for a variety of environmental engineering services to federal, regional, state and municipal agencies; industries, public, and private organizations; and individuals. Their services have supported projects ranging from small pilot-scale studies and specialized consultation to complex national studies requiring a multidisciplinary approach. CDM Smith has grown from a New England-based firm to a global Engineering News-Record (ENR) top 100 design-build firm generating more than $1 billion in annual revenues. They have the resources required to meet any need that arises during the life of a project. As a full-service engineering and construction firm, they deliver exceptional client service, quality results and enduring value across the entire project lifecycle. San Juan Capistrano Project Team ATTACHMENT 1 Page 13 of 49 Page | 13 Austin, Texas Key Project Team Members Siemens ITS Bryan Berlin, Senior Project Manager Responsibilities: Residing in San Clemente, Mr. Berlin will be responsible for the overall project, maintaining the project budget, resources, and managing material purchasing. Mr. Berlin will build a detailed project plan, provide key management/supervisory responsibilities at the work site to coordinate, schedule, monitor, and report the work throughout the lifecycle of the project. Mr. Berlin will communicate on a continual basis to City personnel and anyone impacted by the project and authorized by the City to obtain such updates. Experience: Mr. Berlin has over 10 years of project management experience within the street lighting and ITS industries. In his current role, he manages all phases of project implementation including the creation of the project plan and design, schedule and budget, procurement, supervision of Siemens ITS field personnel and project administrative staff, oversight of any project partners/vendors, and stakeholder communications. Mr. Berlin is a certified Project Management Professional (PMP) through the Project Management Institute (PMI) and adheres strictly to their project management principles with a primary focus on the triple constraints of scope-schedule-cost and achieving customer/stakeholder goals. Mr. Berlin has been involved in many streetlight retrofit and design projects during his time at Siemens. In previous employment Mr. Berlin worked as a Project Manager for Service 1st Lighting and Tri- County Lighting as a Project Manager. He primarily managed the construction of new street light systems, public right of way lighting systems and energy efficient retrofits. Alex Valenti, Account Manager Responsibilities: Mr. Valenti will be the primary interface for all elements of the street light project. The responsibilities of the Account Manager include coordination with the project team, confirming project requirements with the City, monitoring milestones, and providing open communication with the customer. The Account Manager will address legal issues including all contract- related documents, assist in the transition from one phase of the project to the next, and ensure that all documentation is in order. Experience: Currently Mr. Valenti serves as the Western US Account Manager and technical expert for LED street light conversion programs for Siemens. This involves developing Investment Grade Assessments (IGA) for large municipal street light conversion programs, performing energy analysis, and material specification, as well as working closely with our clients to ensure they are receiving the best possible LED installation service. Mr. Valenti has led Siemens in several streetlight design and LED conversion projects. In previous employment, Mr. Valenti worked as a Project Manager for Energy Solutions coordinating energy efficiency rebate programs and developing California Title 24 energy efficiency building codes. This included managing large scale commercial lighting conversions and facilitating the participation of California Investor Owned Utilities in building code development. Prior to Energy Solutions, Mr. Valenti worked as a Researcher at Lawrence Berkeley ATTACHMENT 1 Page 14 of 49 Page | 14 Austin, Texas National Laboratory assisting in the development of Federal lighting standards, and detailed economic, technical and market based analysis. Richard O’Hearn, Senior Energy Engineer Responsibilities: Mr. O’Hearn serves as the lead technical resource for street light design, energy analysis, tasks associated with billing adjustment requests and utility rebate applications. He also completes technical assessments of the various vendor options on the customer’s behalf to provide objective analyses to inform the customer concerning tradeoffs between the upfront fixture cost and efficiency. Experience: Mr. O’Hearn has over 9 years in the roadway lighting industry, focusing on turnkey & energy efficiency projects on the national level. He has acted as a consultant for a joint venture between the U.S. Dept. of Energy & the National Renewable Energy Labs, as the industry expert in roadway lighting data collection. Since joining Siemens Mr. O’Hearn has been involved in numerous energy analysis projects and has added value and expertise to each opportunity he has been assigned. Involved in overseeing the GIS Inventory Audit, fixture selection, utility analysis, energy calculations, energy assessments, Investment Grade Audits, guaranteed energy savings analysis and management, and the overall project energy management, Mr. O’Hearn is a critical team member. As a Certified Energy Manager, Mr. O’Hearn has ensured Siemens success in meeting timelines, budgets, and clients’ expectations across the United States, and has special expertise in design projects. Tim Kosman, Field Supervisor Responsibilities: Mr. Kosman’s duties include the supervision of field technicians, overseeing warehouse operations, communicating issues with scope and ensuring safety protocols, as well as project team lead in the absence of Mr. Berlin. Mr. Kosman may also perform outdoor lighting installation work, dependant on the scope of the individual project. Experience: Mr. Kosman has been with Siemens for 6 years and has over 27 years of extensive experience in construction, specifically street lighting projects and traffic signal and street light maintenance. Mr. Kosman is adept at managing field personnel for LED conversions. Mr. Kosman has been involved in many street light projects in California, including the San Diego Street Lighting General Requirements Contract. In previous employment Mr. Kosman worked as a foreman for several electrical contractors. CDM Smith Eric Pescatore, GIS Manager Responsibilities: Mr. Pescatore serves as the manager of street light GIS audit services for CDM Smith. Mr. Pescatore will develop the GIS installation map, manage the audit crews, perform quality checks, and be the point of contact for audit services. Experience: Mr. Pescatore has over 13 years of experience developing GIS data and applications for municipal clients. Eric is proficient with ESRI’s ArcGIS suite of programs, ArcGIS Desktop, ArcGIS Pro, ArcServer, ArcGIS Portal, various ESRI extensions and Web API developer environments, and is well versed in the development of ArcGIS Online (AGOL) solutions. Mr Pescatore has overseen and implemented street light audit and conversion programs in over 20 ATTACHMENT 1 Page 15 of 49 Page | 15 Austin, Texas communities throughout New England, with a cumulative fixture total of over 70,000 street lights. Carlos Melvin, Environmental Engineer Responsibilities: Mr. Melvin will be the audit team lead for CDM Smith, working closely with Mr. Pescatore to ensure a complete and accurate audit. Experience: With over 10 years of project management experience, Mr. Melvin represents the outstanding quality of CDM Smith’s engineering staff, that clients across the county have come to expect. He is an environmental and civil engineer with experience in the areas of water, wastewater, construction, quality control inspection, solids, soil, and hazardous waste management. Mr. Melvin has certifications in NAVFAV Construction Quality Control Management and First Aid/CPR, as well as being bilingual (Spanish). References for our Project Team can be provided upon request, as we were not able to include due to the page limit. Project Understanding Statement Project Requirements Photometric Analysis Siemens will determine existing streetlight placement, height and street width and conduct analysis of the proposed replacement lights to illustrate improved lighting levels that provide safe and adequate light. Siemens’ design philosophy is to assist our customers in determining the appropriate balance between lighting levels and energy savings. This is a collaborative process which utilizes relevant design guidelines, such as the Illuminating Engineering Society of North America (IESNA) RP-8 guidelines. RP-8 recommends illuminance/luminance levels based on route classification and level of pedestrian conflict. Some roads may transition from commercial to residential and the lighting levels adjust accordingly. Additionally, the community’s goals and site- specific variations are taken into account, such as school areas, crosswalks, or public safety/crime issues. The Siemens design team will first meet with City staff to gain an understanding of project goals and objectives and discuss any previous experiences with LED street lighting. The design team will review the current ATTACHMENT 1 Page 16 of 49 Page | 16 Austin, Texas streetlight system to assess lighting levels and associated factors regarding route classification, adjoining land use, pedestrian activity and any special considerations the City deems relevant. Siemens staff will then perform field measurements and perform computer modeling of representative areas to determine current lighting levels. Utilizing City-approved LED fixtures and associated test data from the manufacturer, the design team will then use computer modeling to estimate the illumination of City specified LED fixtures to show that appropriate standards are met. This process will ensure that final specification for street light fixtures meets the energy efficiency goals while ensuring City approved lighting levels are maintained. An example photometric modeling design is shown The Siemens design team provides an additional design step called a geographical assessment. This process involves a visual inspection of a map that identifies each location based on style, wattage, and lamp type. A map of this data provides a more recognizable visual element to this exercise than a spreadsheet, and helps in identifying locations that have a different wattage or lamp than their surrounding fixtures. In these instances, the community will be able to decide whether or not they want to continue with the one-for-one approach based on the existing system, or if they want to modify these individual locations to better match the surrounding environment. Historically, this step can bring an additional 2-3% in energy savings to the customer, which, over time, can translate into considerable energy and cost savings on top of the qualitative benefits of having a consistent system. Removal and Disposal Siemens will remove and dispose existing luminaires heads and any other discarded materials including all necessary and appropriate temporary traffic control devices/measures. Siemens utilizes Laurel Environmental a woman owned business that specializes in street light recycling. The selection of Laurel Environmental by Siemens will help the City to meet their M/W/DBE goals. Replacement Materials Siemens will convert the existing fixtures with LED products that are qualified by the Design Lights Consortium, are listed by a nationally recognized testing laboratory as suitable for wet location applications, have a minimum 10 year warranty, and be eligible for utility rebates. We understand that the City desires to approve retrofit kits prior to procurement, however our pricing is based upon our selected materials, should another fixture be preferred, the cost may increase. All LED products selected by Siemens are DLC listed. With the objective of a one-for-one energy conservation measure under the assumption that the customer is generally satisfied with existing light levels, a community-wide street light conversion project is executed under the primary intent of providing an optimal energy savings opportunity without sacrificing the lit environment. ATTACHMENT 1 Page 17 of 49 Page | 17 Austin, Texas Installation Siemens provides a “turnkey” approach to project delivery- minimizing risk, staff-time, and inconvenience on the part of the client. The turnkey approach encompasses the full scope of energy project services, including energy audit, construction management, implementation, measurement and verification, training, and when requested, savings guarantees, and arranging financing. Following completion of final planning, the project manager mobilizes the project. Project scheduling, coordination of the project delivery team, material acquisition and storage, and site needs are discussed in detail with the City to ensure smooth project implementation without disruption to the occupants. Before construction begins, an internal review takes place that reconciles all project details. Materials are then ordered and the personnel are coordinated. Pre-construction meetings include Siemens, the customer, project personnel, and suppliers- and are conducted at the earliest opportunity to ensure that all parties understand the goals, objectives, time frames, contract stipulations, and conditions involved. Training program roll-out is planned/scheduled relative to project completion. To convert the 1,158, street lights within the City of San Juan Capistrano, Siemens proposes 4 technicians for the duration of the project. In addition to technicians, Siemens will also have a field supervisor, project manager, commercial project manager, project coordinator, and warehouse staff supporting the project. Siemens staff will use Microsoft Project to track the overall progress of the project and to create overview progress reports, as well as mobile technology that will track progress in real time through the use of tablets in the field. Installation progress will be tracked on a daily basis by the project’s Field Supervisor and Project Manager, and a brief status report that includes project status and any current issues will be provided to the City on a weekly basis. Project team meetings will be held on a regular basis as determined by the City and Siemens. These meetings will includes the Siemens’ project management staff, Siemens’ field supervisor, and City staff. In addition to progress reports, these meetings will ensure that the project is on schedule, any issues are being addressed, and that the work is being done safely and to the satisfaction of all stakeholders. Quality control will be a top priority during the implementation phase of the project. The Siemens project manager and field supervisor will routinely visit the field to perform quality control and identify opportunities for improvement. Siemens staff will routinely perform internal project audits and reviews to ensure the project is being executed correctly and efficiently. In addition, Siemens project management and supervisory staff will communicate on a regular basis with City staff and City existing street light maintenance contractor in relation to any issues found in the field that require attention. ATTACHMENT 1 Page 18 of 49 Page | 18 Austin, Texas All materials removed that are able to be recycled will be recycled appropriately. Resulting hazardous waste and general refuse will be handled in accordance with all applicable regulations and best practices. To facilitate the recycling effort, Siemens is partnering with Laurel Environmental, a WBE company specializing in streetlight recycling. Laurel Environmental will supply all applicable recycling certificates. Additionally Laurel Environmental will advise Siemens of any increase in scrap values, which will be passed along to the City. During the construction phase, the project is installed per schedule, scope, and price. Progress billings are processed based on completed schedule items. Punch list items are corrected on an ongoing basis. The Siemens energy engineer and other individuals that were involved in the design of the job walk the construction site to confirm that construction is being installed according to the intended scope and design. Construction meetings are conducted and chaired by the Siemens project manager to assess progress, report on status of activities, discuss modifications and/or proposed changes, as necessary, and maintain the air of partnering throughout the term of the project. Meetings may be conducted weekly, evolving to “as agreed” once the project is underway. Owner meetings are conducted weekly, or periodically as defined by the customer, to discuss issues such as payment, invoicing, access, progress, and “look ahead.” Prior to filing a notice of completion, S iemens performs an inspection of the entire installation and develops an internal punch list to be addressed. Any issues found during the punch list review are addressed and signed off by the customer. Punch lists are not complete until both the customer and Siemens are satisfied with the completion of the construction phase of the j ob, per the scope of work. Our goal is to ensure quality results through a project management approach t hat closely manages all aspects of the project and ensure projects are completed on time and within budget. We have a wealth of experience managing and executing large construct ion projects, particularly energy efficiency lighting retrofits. Notifications and Related Work Siemens will provide notifications, process paperwork, GPS and inventory existing street lighting to update the City’s and SDGE’s GIS inventories, revise the rates schedule for the new lights and apply for appropriate rebates and related work as necessary. Siemens believes that communication is one of the key factors in a successful project and will regularly communicate with the City concerning status updates, any issues encountered and weekly progress meetings. Record Documents Siemens will provide As-Built documentation of installed LED luminaries, GIS data, and any applicable warranties, service maintenance and operations manuals. ATTACHMENT 1 Page 19 of 49 Page | 19 Austin, Texas Compliance with Laws Siemens will comply with all laws and regulations including wage and labor (prevailing wage rate), DIR Registration, OSHA requirements and any safety measures. Project Financing Siemens Financial Services can facilitate your municipality’s investments in energy efficiency. You already recognize that investing in energy efficient street light equipment makes sound business and environmental sense. Siemens Financial Services (SFS) can help finance your investment in green energy efficient solutions from Siemens ITS. We are offering 2 options to the City, one with controls and one without. In our investigation of this project, we came to the conclusion that a Retrofit with Controls could not be contained within a 10 year financing program, while the LED Retrofit without Controls would easily make the loan feasible within a ten year finanicing program. Documentation, details, and figures concerning the financing are included in our Fee Proposal. Project Planning and Coordination Records and Rebates Siemens will conduct a detailed investigation of San Diego Gas and Electric (SDGE) billing records, maps and City records to establish the list of street lights for replacement/upgrade, which are eligible for rebates from various sources. Onsite Physical Inventory Siemens will conduct an on-site physical inspection/inventory of all street lights for final verification of GPS coordinates (Latitude/Longitude within 5ft.), location (closest address), wattage, luminaire physical attributes, pole and or light number, luminaire type, pole type, pole and or bracket height, pole condition (identification of light poles at risk for failure, etc.). Siemens believes GIS technology is crucial to a successful outdoor lighting conversion project and recommends that all projects include a pre installation GIS field assessment. A field collected GIS database allows for successful project design, implementation and utility billing and tariff adjustments. Siemens engineers, field staff and subcontractors are experienced in the use of GIS software systems, such as ESRI ArcGIS. Siemens staff utilizes GIS technologies and software in 7 different steps throughout the project: 1. Initial System Design a. Initial GIS field data collection application designed and configured to meet unique characteristics of the City. b. Creation of field audit, LED conversion and Siemens management maps. c. Web based project dashboard developed to report on projects status and metrics, and then, at the end of this phase, provide a preliminary review of existing municipality and utility data. 2. Field Data Collection a. Pole-by-pole field assessment b. Asset attribute data collection ATTACHMENT 1 Page 20 of 49 Page | 20 Austin, Texas c. GIS location assignment 3. Data Reconciliation a. Utility bill reconciliation with field audit data b. Finalization of GIS map and associated attributes 4. Data Analysis a. Analyze the City’s street light infrastructure data b. Create a benchmark for current energy consumption c. Develop lighting design and Energy Conservation Measure (ECM) d. Generate final installation map 5. Final Data Deliverable a. IGA report b. GIS database for implementation 6. Implementation Monitoring a. Installation scheduling, monitoring and report generation b. Field issue identification and resolution c. Real time citizen facing installation monitoring map 7. Utility Data Management a. Utility billing adjustment b. Utility tariff adjustment c. Final installation database Reconciliation of City Records Siemens will reconcile City records and inspection/inventory results with SDGE records to confirm ownership of targeted replacements and eligibility for rebates and lower cost tariffs. Siemens will also develop and submit required paperwork to reconcile street light billing records. Replacement Plan Siemens will prepare a Replacement Plan based on the replacement for typical lighting configurations, photometric analysis and the mapping data, for the target luminaires. The plan will list each fixture, associated pole number, meter number (if applicable), GIS location and the existing and proposed items for each of the parameters collected during the inspection. Detailed Analysis Siemens will perform a detailed analysis which compares energy consumption and fixture longevity between existing and proposed luminaires. We will develop a 15-year energy (Kwh and cost) maintenance cost and greenhouse gas (GHS) savings projection(s) to ensure results and cost effectiveness of project options. Initial energy costs shall be based on the most current and applicable SDGE tariff schedule. We will include the assumed annual increase in electricity rates and justify the assumed rate increase. ATTACHMENT 1 Page 21 of 49 Page | 21 Austin, Texas City Approval of Final Project Details Siemens will submit the final project details and scope of work to the City for approval prior to implementation. Project Implementation Communication with the City Siemens will:  Carry out the instructions received from the City and shall co-operate with the City and other involved agencies.  Provide the City with the Project Schedule prior to the commencement of actual work.  Attend weekly progress meetings with City Staff.  Provide electronic GPS tracking updates suitable for posting on the City’s website.  Be available to be called to the site in response to questions arising from the progress of the work. Coordinated Project Development Process Siemens will ensure an efficient and coordinated project development process, the delivery of a high quality product, and development of the project components within budget and on schedule. Materials Siemens will:  Purchase qualified luminaires and all other related components, including all necessary equipment, hardware, adapters, and any other materials necessary for a quality installation.  Manage deliveries and staging of materials to the site, including any secured storage as may be necessary.  Prepare and manage appropriate waste disposal facilities as necessary to dispose the old luminaires and any potential hazardous materials. All excess property for this project shall become the property of the Contractor and shall be disposed in a manner that meets City, State, and Federal requirements.  During installation, comply with all requirements to ensure replacement luminaires receive the applicable rebates and SDGE’s reduced tariff schedule. Traffic Control Siemens will provide Traffic Control plans to be reviewed and approved by the City’s Public Works Department. Permits Siemens will obtain necessary encroachments permits. Siemens assumes such permits will be “no fee” permits. Final Acceptance Siemens will:  Test lights to ensure they work and identify locations where repairs are needed.  Participate in the final walk through of the constructed project and the preparation of the “punch list” of work to be completed for acceptance. ATTACHMENT 1 Page 22 of 49 Page | 22 Austin, Texas Training Siemens will train City personnel in all aspects of routine operation, maintenance and safety of LED luminaires and or retrofit kits. Workmanship Warranty Siemens will warrant all labor and workmanship and replace defective luminaires and or retrofit kits and parts thereof for a period of one (1) year from the date of project acceptance. Siemens will also provide representative samples of spare luminaires stored for future use (in stock) for maintenance and warranty purposes. Post Installation Final Reports Following City acceptance of the installation, Siemens will provide final report(s) to the City per CEC or Vendor including financing requirements. Rebates Siemens will prepare all documentation required to receive rebates and reimbursement funds from the CEC, SDGE, or others as applicable, on behalf of the City. Siemens will collaborate with SDGE to process the tariff change an amend billing records with SDGE. GIS Records Siemens will provide electronic post-installation GIS records for all street lights. GIS records are to include all parameters collected in the inventory. Loan Repayment Siemens will determine loan repayment amounts for the life of the loan and communicate these to the City. Assumptions 1. Siemens’ pricing is based upon the fixture counts and types provided in the RFP, should these counts or types vary, our pricing will also change. 2. “Other” fixtures removed per Addendum 5. These fixtures may be added by the City after the Audit at an additional cost. 3. Siemens has included the first year of the Software Service fee in our pricing. 4. Siemens secured financing for the “Uknown Wattages” in the inventory as a reference point. Siemens assumed that the these fixtures were 250W HPS, in order to secure the most funds for the project. Exceptions Siemens exceptions to the Terms and Conditions were included in our Cover Letter. No further exceptions or modifications are needed. ATTACHMENT 1 Page 23 of 49 ID Task Name 1 San Juan capistrano LED Streetlight Replacement Contract Execution Notice to Proceed Kickoff Meeting Site Inspection SDGE Billing Investigation Update GIS Inventory/Audit Photometric Analysis Finalize Fixture Design and Project Costs Procurement of Fixtures Fixture Replacement Mission Bell-70 Watt (606 Fixtures} Mission Bell-100 Watt (279 Fixtures) Mission Bell-175 Watt (16 Fixtures} Mission Bell-200 Watt (76 Fixtures) Mission Bell -250 Watt (58 Fixtures} Mission Bell-Unknown Watt (59 Fixtures) Other-100 Watt (19 Fixtures) Other -175 Watt (9 Fixtures) Other-Unknown Watt (36 Fixtures) Quality Control Inspections Fixture Recycling/Disposal Project Completion Tasks Substantial Completion of Installation City Inspection Address Punchlist Items Provide As-Built Documentation Provide Final GIS Records 29 Project Closure Task Project: SJC LED Schedule Date: Wed 1/25/17 Split Milestone Summary Project Summary • Odays Odays 1day 3days Sdays 10days 5days 5days 40days 23days 10days 5days 1day 2days 1day 1day 1day 1day 1day 23 days 23 days Sdays Odays 5days 2days 1day 1day Odays Tue 3/7/17 Tue 3/7/17 Mon 3/20/17Mon 3/20/17 Tue 3/21/17 Tue 3/21/17 Wed 3/22/17 Fri 3/24/17 Mon 3/27/17Fri 3/31/17 Mon 3/27/17Fri 4/7/17 Mon 4/10/17 Fri 4/14/17 Mon 4/17/17Fri 4/21/17 Mon 4/24/17 Fri 6/16/17 Mon 6/19/1iWed 7/19/1l Mon 6/19/17 Fri 6/30/17 Mon 7/3/17 Fri 7/7/17 Mon 7/10/17Mon 7/10/17 Tue 7/11/17 Wed 7/12/17 Thu 7/13/17 Thu 7/13/17 Fri7/14/17 Fri 7/14/17 Mon 7/17/17Mon 7/17/17 Tue 7/18/17 Tue 7/18/17 Wed 7/19/17Wed 7/19/17 Mon 6/19/17Wed 7/19/17 Mon 6/19/17Wed 7/19/17 Wed 7/19/1iMon 7/31/1l Wed 7/19/17Wed 7/19/17 Thu 7/20/17 Wed 7/26/17 Thu 7/27/17 Fri 7/28/17 Mon 7/31/17Mon 7/31/17 Mon 7/31/17Mon 7/31/17 Mon 7/31/17Mon 7/31/17 Inactive Task Inactive Milestone Inactive Summary Manual Task Duration-only Page 1 ~3/20 CDM Smith,City of SJC.Sieiens PM Siemens Installer 1,Sieme s PM Siemens Energy Enginee~ DM Smlth,Siemens En~rgy Engineer Siemens Energy Engl +er,Fixture Supply Partner City of SJC:S"oamo"' r noogy Eng;-,$iomON PM Siemens PM Siemens Installer ]..Siemens Installer 2,Siemens Installer 3, I Slej ens Installer 1,Siemens Installer 2,Siemens Installer '"f .......... ,. ................................... ~i mens Installer 1,Siemens Installer 2,Siemens Installer ~i mens Installer 1,Siemens Installer 2,Siemens Installer ~~!..... .,,..,,., I,Siem'"' ..,.,,.. 2,........, "'"""' S~mens Installer l.Siemens Installer 2,Siemens Installe t lemens Installer 1,Siemens Installer 2,Siemens Install f ............................................ emens PM urel Environmental ~ /19 City of SJC.Siemens PM Siemens Installer 1,Siemens Installer 2,Siemens lnsta Siemens PM,CDM Smith CDM Smith,Siemens PM 7/31 Manual Summary Rollup ------ Manual Summary External Milestone Deadline Start-only Finish-only External Tasks [ ] Progress Manual Progress A T T A C H M E N T 1 P a g e 2 4 o f 4 9 Page | 24 Austin, Texas Relevant Project Experience We have listed below street light retrofit projects that have been completed in the last 5 years. Agency State Description Fixtures Complete Contact person Phone # Arlington MA SL Retrofit 2,137 2013 Mike Rademacher 781-316- 3101 Ashland MA SL Retrofit 20 2013 Doug Small 508-881- 0120 Benicia CA SL Retrofit 215 2012 Graham Wadsworth 707-746- 4240 Calexico CA SL Retrofit 26 2011 City Engineer 760-768- 2100 Cape Light Compact MA SL Retrofit 16,089 2016 Kevin Galligan 508-375- 6444 Chelsea MA SL Retrofit 1,639 2013 Joe Foti 617-466- 4200 County of Marin CA SL Retrofit 1,670 2012 Tho Do 413-473- 4329 County of San Luis Obispo CA SL Retrofit 57 2011 David Grim 805-781- 5252 Dartmouth MA SL Retrofit 1,589 2013 Tim Barber 508-999- 0740 Derry NH SL Retrofit 924 2016 Alan Cote 603-845- 5457 El Paso del Robles CA SL Retrofit 346 2011 Ditas Esperanza 805-2377- 3861 Fairhaven MA SL Retrofit 468 2013 John Charbonneau 508-979- 4030 Fremont CA SL Retrofit 266 2011 Hans Larsen 510-494- 4745 Galt CA SL Retrofit 156 2011 Mark Clarkson 209-366- 7260 Gloucester MA SL Retrofit 2,855 2016 Matt Coogan 978-281- 9781 Hamilton MA SL Retrofit 588 2015 Victoria Masone 978-853- 5112 Hercules CA SL Retrofit 161 2011 Jeff Brown 510-799- 8252 Huntington Beach CA SL Retrofit 12,000 2016 Bob Stachelski 714-536- 5523 La Mesa CA SL Retrofit 1,200 2011 Gregory Humora 619-667- 1450 Lafayette CA SL Retrofit 239 2011 Mike Moran 925-934- 3908 Larkspur CA SL Retrofit 146 2012 Julian Skinner 415-927- 5017 Lexington MA SL Retrofit 2,381 2012 David Pinsonneault 781-274- 8300 Loomis CA SL Retrofit 34 2011 Britton Snipes 916-652- 1840 ext 17 ATTACHMENT 1 Page 25 of 49 Page | 25 Austin, Texas Los Gatos CA SL Retrofit 2,137 2011 Lisa Petersen 408-399- 5770 Manchester NH SL Retrofit 20 2016 Chris Prolx 603-624- 6444 Manteca CA SL Retrofit 215 2012 Mark Houghton 209-456- 8400 Medway MA SL Retrofit 26 2014 Robert Weiss 508-321- 4871 Melrose MA SL Retrofit 16,089 2016 Martha Grover 781-979- 4195 Mission Viejo CA SL Retrofit 1,400 2011 Mark Chagnon 949-470- 3056 Modesto CA SL Retrofit 1,670 2011 Bill Sandhu 209-341- 2934 Natick MA SL Retrofit 57 2013 Jeremy Marsette 508-647- 6552 New Bedford MA SL Retrofit 16,000 2016 Scott Durkee 508-961- 3014 Novato CA SL Retrofit 924 2011 Russell Thompson 415-899- 8246 Novato CA SL Retrofit 346 2012 Russell Thompson 415-899- 8246 Piedmont CA SL Retrofit 163 2011 Chester Nakahara 510-420- 3061 Pittsburg PA SL Retrofit 3,144 2012 Kalyn Karczewski 412-350- 3576 Providence RI SL Retrofit 16,800 2016 Alan Sepe 401-421- 7740 Salem MA SL Retrofit 266 2016 Jeffrey Elie 978-619- 5693 San Anselmo CA SL Retrofit 156 2012 AJ Shaw 415-258- 4601 San Mateo CA SL Retrofit 4936 2016 Jay Yu 650-522- 7320 San Pablo CA SL Retrofit 2,855 2011 Barbara Hawkins 510-215- 3061 San Ramon CA SL Retrofit 588 2011 Jennifer Dye 925-973- 2500 Turlock CA SL Retrofit 161 2011 Engineering Services 209-668- 5520 Watertown MA SL Retrofit 1,269 2012 Matthew Shuman 617-972- 6420 Vallejo CA SL Retrofit 1,200 2011 Jill Mercurio 707-648- 4433 Wenham MA SL Retrofit 239 2015 Bill Tyank 978-490- 7036 Winthrop MA SL Retrofit 2,381 2015 Joseph Domelowicz 617-846- 1852 Woburn MA SL Retrofit 2,000 2013 Tucker Quinn 781-897- 5800 ATTACHMENT 1 Page 26 of 49 Page | 26 Austin, Texas References Customer/Project San Mateo, CA Street Light Conversion Description  LED conversion of 3,898 cobrahead fixtures and 1,038 decorative fixtures  Utility incentive management  GIS database creation and management Total Value $3,000,000.00 Customer Contact Jay Yu Phone Number 650-522-7320 Email jyu@cityofsanmateo.org Address 330 West 20th Ave San Mateo, CA 94403 Customer/Project Name Huntington Beach, CA Street Light Conversion Description  Investment Grade Assessment  System-wide Field Audit  Street light conversion of 11,045 fixtures (In progress) Total Value $3,600,000 Customer Contact Bob Stachelski Phone Number 714-536-5523 Email bstachelski@surf-city-hb.org Address 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 Customer/Project Cape Light Compact LED Streetlight Conversion Description LED streetlight changeover of 14,000 streetlights. Completed during a tight timeline, to be ready in time for the summer tourist season, while meeting the local needs the area’s 21 communities. Financing was completed via a guaranteed energy savings performance contract. Implemented products and services:  Field service for LED streetlight changeover  Ongoing maintenance contract for streetlights  Cloud-based tool built to provide an inventory of all streetlights on the Cape & Vineyard Total Value $6,000,000.00 Customer Contact Kevin Galligan Phone Number 508-375-6444 Email kgalligan@galliganenergy.com Address 3195 Main Street Barnstable, MA 02630 ATTACHMENT 1 Page 27 of 49 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $ UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PERSTATUTE OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe underDESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOSAUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 1,000,000 10/01/2017 N/A GLD1110108 Manashi Mukherjee X TWXJUB7440L33816 (OH & WA) NYC-007207055-08 1,000,000 TRKUB7440L28316 (AZ, MA, OR & WI) X 25658 of Marsh USA Inc. N X INCL. 10/01/2016 10/01/2017 N/A N/A TC2JCAP7440L34A16 C 10,000,000 1,000,000 X '''''''$500K LIMIT / $500K SIR''''''' 25674 The Travelers Indemnity Company 1,000,000 X X 09/21/2016 MOBI 10/01/2016 10/01/2016 EVIDENCE OF COVERAGE X 10/01/2016 1000 DEERFIELD PARKWAY BUFFALO GROVE, IL 60089-4513 SIEMENS INDUSTRY INC. A C Travelers Property Casualty Co. of America 100129-MOBI--16/17 100,000 10/01/2017 2,000,000 B 41343 1,000,000 1,000,000 X TC2JUB7440L27116 (AOS) 445 SOUTH STREET MARSH USA, INC. MORRISTOWN, NJ 07960-6454 MOBILITY DIVISION SIEMENS INDUSTRY, INC. BUFFALO GROVE, IL 60089-4513 1000 DEERFIELD PARKWAY 10/01/2016 MOBILITY DIVISION C 10/01/2017 10/01/2017 HDI Global Insurance Company SA M P L E ATTACHMENT 1 Page 28 of 49 Austin, Texas Siemens Industry, Inc. 9225 Bee Cave Road Building B, Suite 101 Austin, TX 78733 1.512.837.8300 usa.siemens.com/intelligenttraffic ATTACHMENT 1 Page 29 of 49 ATTACHMENT 1 Page 30 of 49 FEE PROPOSAL Siemens has provided the City with two preliminary options to consider for the LED conversion of the street light system. Item Retrofit with Controls LED Retrofit Amount to finance $613,829.95 $502,352.00 Annual % rate 3.19% 3.125% Term in years 13 10 1st payment amount 59,353.56 60,193.32 Total payments 13 10 Rebates None at this time None at this time Early payment None None penalties Option 1 Option 1 includes a Mission Bell retrofit kit by Bridgelux, a universal post top retrofit kit by Eye Lighting and a long life photocell control. This offering will yield a total annual energy savings of $62,617/year from the baseline LED energy cost savings. This is a standard LED conversion with a dusk to down photocell control only. This option conforms to the City requirement of a 10 year payback without any precondition of SDG&E approval for wireless control energy savings. Siemens has put together a financial payback for this package of 10 years. Details of the project cost and financing are found below. Option 2 Option 2 includes a Mission Bell retrofit kit by Bridgelux, a universal post top retrofit kit by Eye Lighting and a wireless control system by Sensus Systems. This offering will yield a total annual energy savings of $62,617/year from the baseline LED energy cost savings. In addition, the system can yield an additional savings of nearly $1 0,000/year with a simple dimming control schedule as shown in figure 1. It must be noted that energy savings from a wireless control system is contingent on approval by SDG&E and at this time cannot be secured as energy cost savings that can fund the program. As such, Siemens has put together a financial payback for this package of 13 year . During project implementation Siemens will assist the City in advocating for the wireless control savings credit from SDG&E in order to incorporate that technology into the program. Figure 1. Dimming Control System Schedule FROM TO LIGHT OUTPUT ATTACHMENT 1 Page 31 of 49 DUSK 10:00 PM 10:00 PM 11:00 PM 11:00 PM 1:00AM 1:00AM 4:00AM 4:00AM 6:00AM 6:00AM DAWN Option 1 TASK# 1 1.1 1.2 2 2.1 3 4 4.1 4.2 ~ &:+ ~ ~ 6 7 7.1 7.2 8 9 Exhibit "B" Fee Proposal Estimated Fee TASK DESCRIPTION Project Planning, Coordination and Investigation Site Inspection SDGE Billing Investigation/Reconcile Billing Records Inventory of Existing Street Lighting Update GIS Inventories Photometric Analysis Removal and Disposal Removal and Disposal Temporary Traffic Control IRs'=alla'=ieR (Deleted per Addendum 4) Ne 1.\IIRstallatieR o~+~~f:+ C· :~+: TorY'Inn~"'~' T~,_ffir rnnt~nl As-Built Documentation Post Installation SDG&E Collaboration GIS Record Submittals Other/Contingencies Construction Support Services 100% 80% 60% 40% 60% 80% 10 To provide a full GIS audit of all streetlights within City boundaries (Added per Addendum 4) HOURS FEES 8 $1,556.0( 24 $4,662.97 8 $1 ,344.00 8 $1 554.23 289.5 $48,187.46 6 $922.39 WA WA MA NAA NIA N#A tNIA MIA_ Inc. $0 16 $3,112.00 8 $1,556.00 Inc . $0 Inc . $0 * $24,198.05 *Audit to be performed by CDM Smith. Lump sum total for services. . .. ·) ~ ATTACHMENT 1 Page 32 of 49 Option 1 Existing Fixture Quantit~ Fixturl' T)'Jl l' W a ttagl' :-70 606 Mission Bell -100 279 100 Watt Mission Bell -175 16 175 Watt Mission Bell -200 76 200Watt Mis sion Bell -250 58 250 W att Mission Bell - Unknown NA 59 Watt Other-100 100 19 Watt Other-175 175 9 Watt Other- Unknown NA 36 Watt Long Life NA 1158 Photocell Task 5 Exhi it B Unit Price Table Task 5 Exhibit B Unit Price Table 0 tion 1 0 1 \1aterial Hours Fel' Per Unit 69.75 4 $455.15 19 $455.15 14.5 $544.64 NA NA 4.75 $231.43 2.25 $231.43 NA NA Inc. $18.51 Installation Wireless Fl'l' Per Control lJ nit Systl'm $39.83 NA $39.83 NA $39.83 NA $39.83 NA NA NA $39.83 NA $39.83 NA NA NA Inc. NA Extended Cost $164,384.21 $99,357.55 $7,919.69 $37,618.54 $33,899.18 NA $5,153.96 $2,441.35 NA $19,681.16 ATTACHMENT 1 Page 33 of 49 1/23/2017 Finance Department City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Re: SrEMENS PUBLIC, INC.: TAX EXEMPT LEASE FINANCING Dear Director: Siemens Public, Inc. ("Lessor") is pleased to provide this lease proposal to The City of San Juan Capistrano (the "Lessee") for your review and consideration. Please note that this proposal is being issued by Siemens Financial Services, Inc. ("Agent") on behalf of the Lessor. Upon your approval, this proposal shall constitute Lessee's application to Lessor. This proposal is subject to, among other things, Lessee being qualified to issue tax exempt obligations under the Internal Revenue Code, as well as certain additional conditions set forth hereinafter. Lessor: Equipment Description: Total Equipment Cost: Reimbursement: Escrow Fund Option: Vendor/Supplier: Equipment Location: Lease Commencement Date: SIEMENS PUBLIC, INC., its affiliates, assigns or nominees. Note that all resolutions approving this financing should name Siemens Public, Inc., its affiliates, assigns or nominees as the "Lessor". Various types of LED Lighting and Network Control Systems under a performance contract agreement with Siemens Industry, Inc., the equipment supplier. It is anticipated that the Total Equipment Cost will not exceed $502,352.00 If Lessee intends to be reimbursed for any advances it has made against the Total Equipment Cost, Lessee must provide Lessor with proof of payment acceptable to Lessor, and such reimbursement must be in accordance with all laws and regulations, including without limitation Treasury Regulation Section 1.150.2. At Lessee's request, Lessor will deposit the principal sum into an Escrow Fund on behalf of the Lessee. The Escrow Fund shall be established with an escrow agent mutually acceptable to Lessor and Lessee and shall be used to acquire the Equipment. Lessee shall be responsible for paying all fees and expenses associated with the Escrow Fund. Siemens Industry, Inc., Intelligent Traffic Systems division ("Siemens ITS") Within the town limits, owned and operated by the Lessee as more specifically described in the related performance contract agreement with Siemens ITS. As to each item of Equipment, the date specified in the applicable Lease as the Lease Commencement Date. ATTACHMENT 1 Page 34 of 49 Maximum Lease Term: Lease Rate: Lease Payments: Base Rate: Reference Rate: Base Rate Determination Date: Reference Rate Source: One Hundred Twenty Six (126) months with a construction period not to exceed 6 months. The Maximum Lease Term for each item of Equipment will commence on and as of the Lease Commencement Date. 3.125% Lessee will be required to make Ten (10) equal and consecutive annual lease payments, each in arrears and each in an amount equal to $60,193.32 (assuming the maximum Total Equipment Cost set forth above and assuming the Lease Rate is not adjusted as set forth below). The Lease Payments shall be unconditional, free and clear of and without any withholding, deduction, setoff, rebate or counterclaim of any kind, including any energy savings related claim under Lessee's contract with Siemens ITS with respect to the use of the Equipment. Loan Amortization for the City of San Juan Capistrano date funding payment interest principal balance ·---------------·-·----................ _ .... -------- Mar-15-17 $502,352.00 $502 ,352 .00 Sep-15-17 $ $ 7,849.25 $ (7 ,849 .25) $510,201 .25 Sep-15-18 $ 60,193.32 $15,943.79 $ 44,249 .54 $465,951 .71 Sep-15-19 $ 60,193.32 $14,560.99 $ 45,632 .33 $420,319.38 Sep-15-20 $ 60,193.32 $13,134 .98 $ 47,058.34 $373,261 .04 Sep-15-21 $ 60,193.32 $11,664 .41 $ 48,528.92 $324,732.12 Sep-15-22 $ 60,193.32 $10,147.88 $ 50,045.45 $274,686 .68 Sep-15-23 $ 60,193.32 $ 8,583 .96 $ 51,609.37 $223,077.31 Sep-15-24 $ 60,193.32 $ 6,971.17 $ 53,222.16 $169,855.15 Sep-15-25 $ 60,193.32 $ 5,307 .97 $ 54,885.35 $114,969.80 Sep-15-26 $ 60,193.32 $ 3,592 .81 $ 56,600.52 $ 58,369.28 Sep-15-27 $ 60,193.32 $ 1,824.04 $ 58,369 .28 $ (0.00) ----·· $502,352 .00 $601 '933.24 $99,581 .24 $502,352.00 1.946% Yield of the 5 Year Swap Rate January 23, 2017 Any nationally recognized source of financial data that may be selected by Lessor in its reasonable discretion for purposes of establishing the Reference Rate. 2 ATTACHMENT 1 Page 35 of 49 Adjustments to Lease Rate & Lease Payments: Prepayment: Type of Lease: Tax Treatment: Non-Appropriation: Insurance: Transaction Costs: Deinstallation Costs: Statement of Intent: Title: The Lease Rate and Lease Payments proposed herein are based upon the Base Rate, which is the Reference Rate as reported in the Reference Rate Source for the Base Rate Determination Date. The rate that will actually be used in establishing the Lease Rate and Lease Payments will be increased by one (1) basis point for each one (1) basis point increase in the Reference Rate, as determined by Lessor and as reported in the Reference Rate Source for the date that is two (2) business days prior to the Lease Commencement Date (or if no Reference Rate has been published in the Reference Rate Source for the date that is two (2) business days prior to the Lease Commencement Date, then the immediately preceding date for which a Reference Rate has been reported). No prepayment will be allowed during the first year of the Lease. Thereafter, the purchase option price will be at 102% of the unpaid principal. Prepayment will only be allowed in full and on a payment due date. This will be a non-cancellable (except as specifically provided with respect to non-appropriation) net lease transaction, whereby all fees and costs for documentation, insurance, maintenance, filing, registration, searches and taxes, relating to the purchase, lease, ownership, possession and use of the Equipment and to the transaction, including without limitation, issuance costs and all items of a similar nature, will be for Lessee's account. The interest portion of the Lease Payments must be excludable from the gross income of the Lessor for state and federal income tax purposes. The Lease is subject to termination by the Lessee in the event funds for payment of the Lease are not appropriated for a given fiscal year. Lessee must provide evidence of physical damage and liability insurance in an amount and from an insurance carrier satisfactory to Lessor. Lessor must be listed on the policies as loss payee and additional insured, as applicable, and a certificate of insurance is to be provided to the Lessor. All transaction costs (including but not limited to escrow agent fees, if applicable) shall be for the account of Lessee. In the event Lessee returns the Equipment as permitted in or required by the Lease, Lessee shall be responsible for all return costs, including deinstallation, packing and shipping costs. It is the intent of Lessor and Lessee that for federal, state and local income tax purposes, the transaction contemplated hereby will be a conditional sale or financing arrangement consisting of a loan from the Lessor directly to the Lessee, and the Lessee acquiring and being deemed the owner of the Equipment. For income tax purposes, the parties shall take no action or file any return or other document inconsistent with such intentions unless otherwise required by U.S. federal, state or local tax law or directed by the Internal Revenue Service or similar state authority. Unless prohibited by law, title to the Equipment will transfer to Lessee upon acceptance of the Equipment, subject to divestment for default or non-appro- priation of funds by Lessee. 3 ATTACHMENT 1 Page 36 of 49 Grant of Security Interest: Legal Opinion: Opinion of Special Tax Counsel: Documentation: Proposal Acceptance/Expiration: Miscellaneous: Unless prohibited by law, Lessor shall be granted a first priority security interest in the Equipment, together with all accessions, attachments, replacements, substitutions, modifications and additions thereto, then existing or thereafter acquired, and all proceeds thereof (including insurance proceeds). An opinion of Lessee's legal counsel, reasonably acceptable to Lessor, as to, among other things , the legality, enforceability, authority, title and execution of the Lease will be required. An opinion of Lessee's special tax counsel, reasonably acceptable to Lessor, as to the tax treatment of the interest portion of the Lease Payments, will be required. All lease and related documentation will be Lessor's standard forms, which shall include the following attached documents: 1. Master Lease Purchase Agreement 2. Leasing Schedule(s), Rider(s) and Addenda, as applicable 3. Escrow Agreement 4. Amortization Schedule 5. Essential Use/Source of Funds Letter 6. Opinion(s) of Counsel as noted above 7. Resolutions 8. Officer's Certificate 9. 8038-G (GC) 10. Insurance Coverage Requirements form All documents must be satisfactory to all parties concerned. Lessor may, at its discretion, order UCC, judgment, tax and similar searches against Lessee. Additional documentation and/or information may be required based upon the results of those searches. This proposal shall expire on February 23 , 2017, unless prior to that date Lessee acknowledges its approval of this lease proposal by signing and returning the enclosed copy of this letter together with the information set forth on Exhibit A to Lessor . Lessee will be responsible for obtaining all of the necessary approvals for this transaction. The terms and conditions outlined herein are not all-inclusive and are based upon information provided to date. This proposal does not represent an offer or commitment by Lessor to enter in- to a lease transaction or to purchase the Equipment described in this proposal, and does not create any obligation for Lessor. A commitment to enter into the transaction described herein may only be extended by Lessor after this transaction has been approved by all necessary credit and other authorities and a "written commitment letter" has been issued. Closing of this proposed transaction will be subject to, among other things , there having occurred no material adverse change in the Lessee's financial condition or business operations or in the economic and/or regu- latory conditions existing prior to the closing and, subject further, to the execution by Lessee and Lessor , and delivery to Lessor, of all documents required by Lessor , all in form and substance acceptable to Lessor. This proposal may be withdrawn or modified by Lessor at anytime prior to a definitive written commitment letter to enter into a lease transaction with Lessee being issued by Lessor and accepted by Lessee. Lessor shall have the sole right to assign this proposal, any 4 ATTACHMENT 1 Page 37 of 49 commitment letter or any lease between Lessee and Lessor. All rates stated herein are based upon current money cost, tax rates and tax law assumptions . Should any changes occur, the rates will be adjusted accordingly. Please feel free to contact us if you have any questions, or would like to discuss this proposal in greater detail. Upon Lessor's receipt of a properly countersigned copy of this proposal letter and the information set forth on Exhibit A hereto, the approval process shall promptly begin so that Lessor may be in a position to finalize this transaction with Lessee. Thank you for allowing us the opportunity to present this proposal. Sincerely, Siemens Financial Services, Inc., as agent for Siemens Public, Inc. Name: Pau l McE lroy Title: Account Executive 5 ATTACHMENT 1 Page 38 of 49 PROPOSAL ACCEPTED: We hereby approve the leasing proposal as presented in the above letter. In reviewing this appli - cation, Lessor and its Agent are hereby authorized to obtain and utilize such credit information as may be deemed necessary and desirable by Lessor for the analysis and the processing of this proposed transaction. In addition, Lessee hereby authorizes Lessor to file, both before and/or after the Lease is executed by Lessee , any Uniform Commercial Code financing statements (in- cluding any amendments thereto} or similar filings with such authorities as Lessor may require . Lessee acknowledges and agrees that neither Lessor nor its Agent is recommending any action to Lessee. Lessor is acting for its own interests. Neither Lessor nor its Agent is a registered municipal advisor and neither is subject to any of the fiduciary duties imposed on municipal advisors. Without limiting the generality of the foregoing, neither Lessor nor its Agent is an advisor to, or fiduciary of, Lessee with respect to the transaction contem- plated hereby, any of the discussions, undertakings, and procedures leading thereto, or any information or material provided in connection therewith. To the extent it deems ap- propriate, Lessee has consulted, and will continue to consult before taking any action, its own legal, financial, and other advisors regarding the transaction contemplated hereby, all matters related thereto, and any information or material provided in connection therewith. IF LESSEE HAS AN INDEPENDENT REGISTERED MUNICIPAL ADVISOR ("IRMA") FOR THE TRANSACTION IN QUESTION, INCLUDE THE FOLLOWING TEXT AND PROVIDE, CONCURRENTLY, A COPY OF THE PROPOSAL CONTAINING THIS TEXT TO THE IRMA TOGETHER WITH THE IRMA LETTER: In that regard, Lessee hereby represents to Lessor that Lessee is represented by, and will rely on the advice of, the following independent registered municipal advisor in connection with the transaction contemplated hereby, all matters related thereto, and any information or material provided in connection therewith: [INSERT NAME & ADDRESS OF LESSEE'S INDEPENDENT REGISTERED MUNICIPAL ADVISOR]. LESSEE: ----------------------------- By: ________________________________ __ Name: __________________________________ _ Title: ------------------------------- Date: __________________________________ __ 6 ATTACHMENT 1 Page 39 of 49 EXHIBIT A Lessee to Provide the Following: Copy of Charter and ByLaws or other organizational documents Copy of last three year end audited financial statements, or two years of comparative audited statements, each including cash flow statements Copy of most recent comparative interim statements, including cash flow statements Copy of current operating budget Current Utilization Data Copy of recent Official Statement, if available Copy of Certificate of Need Sales and Use Tax Exemption Certificate Evidence of no blanket or other liens that could affect the Equipment In addition, where reimbursement of prior expenditures is requested: Copy of Official Letter of Intent for Reimbursement Proof of Payment (e.g. check copies) (Lessee acknowledges that Lessor, in its discretion, may request additional information and documents.) ATTACHMENT 1 Page 40 of 49 Option 2 TASK# 1 1.1 1.2 2 2.1 3 4 4.1 4.2 a y ~ ~ 6 7 7.1 7.2 8 9 10 Exhibit "B" Fee Proposal Estimated Fee TASK DESCRIPTION P-roject Planning, .Coordination and Investigation Site Inspection SDGE Billing Investigation/Reconcile Billing Records Inventory of Existing Street Lighting Update GIS Inventories Photometric Analysis Removal and Disposal Removal and Disposal Temporary Traffic Control IRs~alla~ieR (Deleted per Addendum 4) New IAstallatieA Q,...+,nf:+ Cv:c-t-:nn T"""'"'"."'" T,.,ff:,. rn,...+•nl As-Built Documentation Post Installation SDG&E Collaboration GIS Record Submittals Other/Contingencies Construction Support Services To provide a full GIS audit of all streetlights within City boundaries (Added _per Addendum 4) HOURS FEES 8 $1,556.00 24 $4,662.97 8 $1,344.00 8 $1,554.23 289.5 $48,187.46 6 $922.39 MA WA #lA WA ~ NfA NIA :NtA Inc. $0 16 $3,112.00 8 $1,556.00 Inc. $0 Inc. $0 * $24,198.05 *Audit to be performed by COM Smith. Lump sum total for services ATTACHMENT 1 Page 41 of 49 Option 2 Task 5 Exhibit B Unit Price Table --2 70 606 Mission Bell - 100 Watt 100 279 69.75 $316.29 $39.83 $32,548.1 $131,905.69 Mission Bell -175 16 175 Watt 4 $455.15 $39.83 $9,786.25 Mission Bell -200 76 19 200Watt $455.15 $39.83 $8,866.1 $46,484.70 Mission Bell -250 58 14.5 250 Watt $544.64 $39.83 $6,766.28 $40,665.46 Mission Bell - Unknown NA 59 NA NA NA NA NA Watt Other-100 100 19 4.75 $231.43 $39.83 $2,216.54 $7,370.50 Watt Other-175 175 9 2.25 $231.43 $39.83 $1,049.94 $3,491.29 Watt Other- Unknown NA 36 NA NA NA NA NA Watt NA 1158 Included Above Control Nodes ATTACHMENT 1 Page 42 of 49 1/23/2017 Finance Department City of San Juan Capistrano 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Re: SIEMENS PUBLIC, INC.: TAX EXEMPT LEASE FINANCING Dear Director: Siemens Public, Inc. ("Lessor") is pleased to provide this lease proposal to T he City of San J uan Capistrano (the "Lessee ") for your review and consideration. Please note that this proposal is being issued by Siemens Financial Services, Inc . ("Agent") on behalf of the Lessor. Upon your approval, this proposal shall constitute Lessee's application to Lessor. This proposal is subject to, among other things, Lessee being qualified to issue tax exempt obligations under the Internal Revenue Code, as well as certain additional conditions set forth hereinafter. Lessor: Equipment Description: Total Equipment Cost: Reimbursement: Escrow Fund Option: Vendor/Supplier: Equipment Location: Lease Commencement Date: SIEMENS PUBLIC , INC., its affiliates, assigns or nominees. Note that all resolutions approving this financing should name Siemens Public, Inc., its affiliates, assigns or nominees as the "Lessor". Various types of LED Lighting and Network Control Systems under a performance contract agreement with Siemens Industry, Inc., the equipment supplier. It is anticipated that the Total Equipment Cost will not exceed $613,829.95 If Lessee intends to be reimbursed for any advances it has made against the Total Equipment Cost, Lessee must provide Lessor with proof of payment acceptable to Lessor, and such reimbursement must be in accordance with all laws and regulations , including without limitation Treasury Regulation Section 1.150.2. At Lessee's request , Lessor will deposit the principal sum into an Escrow Fund on behalf of the Lessee. The Escrow Fund shall be established with an escrow agent mutually acceptable to Lessor and Lessee and shall be used to acquire the Equipment. Lessee shall be responsible for paying all fees and expenses associated with the Escrow Fund. Siemens Industry, Inc., Intelligent Traffic Systems division ("Siemens ITS ") Within the town limits, owned and operated by the Lessee as more specifically described in the related performance contract agreement with Siemens ITS. As to each item of Equipment, the date specified in the applicable Lease as the Lease Commencement Date. ATTACHMENT 1 Page 43 of 49 Maximum Lease Term: Lease Rate: Lease Payments: Base Rate: Reference Rate: Base Rate Determination Date: Reference Rate Source: One Hundred Sixty Two (162) months with a construction period not to exceed 6 months. The Maximum Lease Term tor each item of Equipment will commence on and as of the Lease Commencement Date. 3.19% Lessee will be required to make Thirteen (13) equal and consecutive annual lease payments, each in arrears and each in an amount equal to $59,353.56 (assuming the maximum Total Equipment Cost set forth above and assuming the Lease Rate is not adjusted as set forth below). The Lease Payments shall be unconditional, free and clear of and without any withholding, deduction, setoff, rebate or counterclaim of any kind, including any energy savings related claim under Lessee's contract with Siemens ITS with respect to the use of the Equipment. Loan Amortization for the City of San Juan Capistrano date funding payment interest principal balance ---·----------------·-----------·------·---·-·---- Mar-15-17 $613,829.95 $613,829.95 Sep-15-17 $ $ 9,790.59 $ (9,790.59) $623,620.54 Sep-15-18 $ 59,353.56 $ 19,893.50 $ 39,460.07 $584,160.47 Sep-15-19 $ 59,353.56 $ 18,634.72 $ 40,718.85 $543,441.62 Sep-15-20 $ 59,353.56 $ 17 ,335.79 $ 42,01 7.7 8 $ 501 ,423. 85 Sep-15-21 $ 59,353.56 $ 15,995.42 $ 43,358.14 $458,065.70 Sep-15-22 $ 59,353.56 $ 14,612.30 $ 44,741.27 $413,324.43 Sep-15-23 $ 59,353.56 $ 13,185.05 $ 46,168.51 $367,155.92 Sep-15-24 $ 59,353.56 $ 11,712.27 $ 47,641.29 $319,514.63 Sep-15-25 $ 59,353.56 $ 10,192.52 $ 49,161.05 $270,353.58 Sep-15-26 $ 59,353.56 $ 8,624.28 $ 50,729.29 $219,624.30 Sep-15-27 $ 59,353.56 $ 7,006.02 $ 52,347.55 $167,276.75 Sep-15-28 $ 59,353.56 $ 5,336.13 $ 54,017.44 $113,259.31 Sep-15-29 $ 59,353.56 $ 3,612.97 $ 55,740.59 $ 57,518.72 Sep-15-30 $ 59,353.56 $ 1,834.85 $ 57,518.72 $ ----------- $613,829.95 $771,596.34 $157,766.39 $613,829.95 2.201% Yield of the 8 Year Swap Rate January 23, 2017 Any nationally recognized source of financial data that may be selected by Lessor in its reasonable discretion tor purposes of establishing the Reference Rate. 2 ATTACHMENT 1 Page 44 of 49 Adjustments to Lease Rate & Lease Payments: Prepayment: Type of Lease: Tax Treatment: Non-Appropriation: Insurance: Transaction Costs: Deinstallation Costs: Statement of Intent: Title: The Lease Rate and Lease Payments proposed herein are based upon the Base Rate, which is the Reference Rate as reported in the Reference Rate Source for the Base Rate Determination Date . The rate that will actually be used in establishing the Lease Rate and Lease Payments will be increased by one (1) basis point for each one (1) basis point increase in the Reference Rate, as determined by Lessor and as reported in the Reference Rate Source for the date that is two (2) business days prior to the Lease Commencement Date (or if no Reference Rate has been published in the Reference Rate Source for the date that is two (2) business days prior to the Lease Commencement Date, then the immediately preceding date for which a Reference Rate has been reported). No prepayment will be allowed during the first year of the Lease . Thereafter, the purchase option price will be at 102% of the unpaid principal. Prepayment will only be allowed in full and on a payment due date . This will be a non-cancellable (except as specifically provided with respect to non-appropriation) net lease transaction , whereby all fees and costs for documentation, insurance, maintenance, filing, registration, searches and taxes, relating to the purchase, lease, ownership, possession and use of the Equipment and to the transaction, including without limitation, issuance costs and all items of a similar nature, will be for Lessee's account. The interest portion of the Lease Payments must be excludable from the gross income of the Lessor for state and federal income tax purposes. The Lease is subject to termination by the Lessee in the event funds for payment of the Lease are not appropriated for a given fiscal year. Lessee must provide evidence of physical damage and liability insurance in an amount and from an insurance carrier satisfactory to Lessor. Lessor must be listed on the policies as loss payee and additional insured, as applicable, and a certificate of insurance is to be provided to the Lessor. All transaction costs (including but not limited to escrow agent fees, if applicable) shall be for the account of Lessee. In the event Lessee returns the Equipment as permitted in or required by the Lease, Lessee shall be responsible for all return costs, including deinstallation, packing and shipping costs. It is the intent of Lessor and Lessee that for federal, state and local income tax purposes, the transaction contemplated hereby will be a conditional sale or financing arrangement consisting of a loan from the Lessor directly to the Lessee , and the Lessee acquiring and being deemed the owner of the Equipment. For income tax purposes , the parties shall take no action or file any return or other document inconsistent with such intentions unless otherwise required by U.S. federal, state or local tax law or directed by the Internal Revenue Service or similar state authority . Unless prohibited by law, title to the Equipment will transfer to Lessee upon acceptance of the Equipment, subject to divestment for default or non-appro- priation of funds by Lessee . 3 ATTACHMENT 1 Page 45 of 49 Grant of Security Interest: Legal Opinion: Opinion of Special Tax Counsel: Documentation : Proposal Acceptance/Expiration : Miscellaneous: Unless prohibited by law, Lessor shall be granted a first priority security interest in the Equipment, together with all accessions, attachments, replacements, substitutions, modifications and additions thereto, then existing or thereafter acquired, and all proceeds thereof (including insurance proceeds). An opinion of Lessee's legal counsel, reasonably acceptable to Lessor, as to, among other things, the legality, enforceability, authority, title and execution of the Lease will be required. An opinion of Lessee's special tax counsel, reasonably acceptable to Lessor, as to the tax treatment of the interest portion of the Lease Payments, will be required. All lease and related documentation will be Lessor's standard forms, which shall include the following attached documents: 1. Master Lease Purchase Agreement 2. Leasing Schedule(s), Rider(s) and Addenda, as applicable 3. Escrow Agreement 4. Amortization Schedule 5. Essential Use/Source of Funds Letter 6. Opinion(s) of Counsel as noted above 7. Resolutions 8. Officer's Certificate 9. 8038-G (GC) 10. Insurance Coverage Requirements form All documents must be satisfactory to all parties concerned. Lessor may, at its discretion, order UCC, judgment, tax and similar searches against Lessee. Additional documentation and/or information may be required based upon the results of those searches. This proposal shall expire on February 23, 2017, unless prior to that date Lessee acknowledges its approval of this lease proposal by signing and returning the enclosed copy of this letter together with the information set forth on Exhibit A to Lessor. Lessee will be responsible for obtaining all of the necessary approvals for this transaction. The terms and conditions outlined herein are not all-inclusive and are based upon information provided to date. This proposal does not represent an offer or commitment by Lessor to enter in- to a lease transaction or to purchase the Equipment described in this proposal, and does not create any obligation for Lessor. A commitment to enter into the transaction described herein may only be extended by Lessor after this transaction has been approved by all necessary credit and other authorities and a "written commitment letter" has been issued. Closing of this proposed transaction will be subject to, among other things, there having occurred no material adverse change in the Lessee's financial condition or business operations or in the economic and/or regu- latory conditions existing prior to the closing and, subject further, to the execution by Lessee and Lessor, and delivery to Lessor, of all documents required by Lessor, all in form and substance acceptable to Lessor. This proposal may be withdrawn or modified by Lessor at anytime prior to a definitive written commitment letter to enter into a lease transaction with Lessee being issued by Lessor and accepted by Lessee. Lessor shall have the sole right to assign this proposal, any 4 ATTACHMENT 1 Page 46 of 49 commitment letter or any lease between Lessee and Lessor. All rates stated herein are based upon current money cost, tax rates and tax law assumptions. Should any changes occur, the rates will be adjusted accordingly. Please feel free to contact us if you have any questions, or would like to discuss this proposal in greater detail. Upon Lessor's receipt of a properly countersigned copy of this proposal letter and the information set forth on Exhibit A hereto, the approval process shall promptly begin so that Lessor may be in a position to finalize this transaction with Lessee. Thank you for allowing us the opportunity to present this proposal. Sincerely, Siemens Financial Services, Inc., as agent for Siemens Public, Inc. Name: Paul McElroy Title: Account Executive 5 ATTACHMENT 1 Page 47 of 49 PROPOSAL ACCEPTED: We hereby approve the leasing proposal as presented in the above letter. In reviewing this appli- cation, Lessor and its Agent are hereby authorized to obtain and utilize such credit information as may be deemed necessary and desirable by Lessor for the analysis and the processing of this proposed transaction. In addition, Lessee hereby authorizes Lessor to file, both before and/or after the Lease is executed by Lessee, any Uniform Commercial Code financing statements (in- cluding any amendments thereto) or similar filings with such authorities as Lessor may require. Lessee acknowledges and agrees that neither Lessor nor its Agent is recommending any action to Lessee. Lessor is acting for its own interests. Neither Lessor nor its Agent is a registered municipal advisor and neither is subject to any of the fiduciary duties imposed on municipal advisors. Without limiting the generality of the foregoing, neither Lessor nor its Agent is an advisor to, or fiduciary of, Lessee with respect to the transaction contem- plated hereby, any of the discussions, undertakings, and procedures leading thereto, or any information or material provided in connection therewith. To the extent it deems ap- propriate, Lessee has consulted, and will continue to consult before taking any action, its own legal, financial, and other advisors regarding the transaction contemplated hereby, all matters related thereto, and any information or material provided in connection therewith. IF LESSEE HAS AN INDEPENDENT REGISTERED MUNICIPAL ADVISOR ("IRMA") FOR THE TRANSACTION IN QUESTION, INCLUDE THE FOLLOWING TEXT AND PROVIDE, CONCURRENTLY, A COPY OF THE PROPOSAL CONTAINING THIS TEXT TO THE IRMA TOGETHER WITH THE IRMA LETTER: In that regard, Lessee hereby represents to Lessor that Lessee is represented by, and will rely on the advice of, the following independent registered municipal advisor in connection with the transaction contemplated hereby, all matters related thereto, and any information or material provided in connection therewith: [INSERT NAME & ADDRESS OF LESSEE'S INDEPENDENT REGISTERED MUNICIPAL ADVISOR]. LESSEE : By: ______________________________ __ Name: __________________________________ _ Title: --------------------------------- Date: __________________________________ __ 6 ATTACHMENT 1 Page 48 of 49 EXHIBIT A Lessee to Provide the Follow ing: Copy of Charter and Bylaws or other organizational documents Copy of last three year end audited financial statements, or two years of comparative audited statements, each including cash flow statements Copy of most recent comparative interim statements, including cash flow statements Copy of current operating budget Current Utilization Data Copy of recent Official Statement, if available Copy of Certificate of Need Sales and Use Tax Exemption Certificate Evidence of no blanket or other liens that could affect the Equipment In addition, where reimbursement of prior expenditures is requested: Copy of Official Letter of Intent for Reimbursement Proof of Payment (e.g. check copies) (Lessee acknowledges that Lessor, in its discretion, may request additional information and documents.) ATTACHMENT 1 Page 49 of 49 ATTACHMENT 2 Page 1 of 30 Bringing passion to light. Submitted to: City of San Juan Capistrano Attn: Tom Toman Assistant Public Works Director Public Works and Utilities Department 32400 Paseo Adelanto San Juan Capistrano, CA 92675 Submitted by: Jason Tanko President Tanko Streetlighting, Inc. 220 Bayshore Ave. San Francisco, CA 94124 415-254-7579 (phone) 415-822-3626 (fax) jason@tankolighting.com PROPOSAL IN RESPONSE TO THE CITY OF SAN JUAN CAPISTRANO’S REQUEST FOR PROPOSALS FOR CONVERTING CITY STREET LIGHTS FROM HIGH PRESSURE SODIUM TO LED TECHNOLOGY January 26, 2017 Copyright January 26, 2017 By Tanko Lighting All rights reserved ATTACHMENT 2 Page 2 of 30 CONTENTS Contents .................................................................................................................................................................... 2 Cover Letter ............................................................................................................................................................... 3 Statement of Qualifications ...................................................................................................................................... 5 1. Firm and Personnel Experience ............................................................................................................................ 5 A. Firm..................................................................................................................................................................... 5 B. Personnel ........................................................................................................................................................... 9 C. Sub consultant ................................................................................................................................................. 12 2. Project Understanding Statement ..................................................................................................................... 13 Scope of Work/Approach .................................................................................................................................... 14 Phase 1: Project Planning and Coordination .................................................................................................. 14 Phase 2: Project Implementation..................................................................................................................... 17 Phase 3: Project Closeout and Deliverables .................................................................................................... 20 Concerns ............................................................................................................................................................... 21 3. Schedule .............................................................................................................................................................. 22 4. Relevant Project Experience ............................................................................................................................... 23 5. References ........................................................................................................................................................... 25 6. Fee Proposal (Separate Envelope) ..................................................................................................................... 26 7. Appendices .......................................................................................................................................................... 26  Appendix A – Suggested Modifications to City’s Agreement .................................................................... 26  Appendix B – Resumes ................................................................................................................................ 26  Appendix C – Sample Weekly Audit Report ............................................................................................... 26  Appendix D – Sample Weekly Installation Report ..................................................................................... 26 ATTACHMENT 2 Page 3 of 30 COVER LETTER Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. The cover letter shall be addressed to Mr. Tom Toman, Assistant Public Works Director, at the minimum, must contain the following: January 26, 2017 Tom Toman Assistant Public Works Director City of San Juan Capistrano Public Works and Utilities Department 32400 Paseo Adelanto San Juan Capistrano, California 92675 Dear Mr. Tom Toman, Tanko Streetlighting, Inc. (“Tanko Lighting”) appreciates the opportunity to submit for review this proposal in response to the City of San Juan Capistrano’s Request for Proposals (RFP) for Converting City Street Lights from High Pressure Sodium to LED Technology. Tanko Lighting acknowledges receipt of the RFP, as well as Addenda 1 – 5. Tanko Lighting understands the City’s desire to select a partner that can assist the City with its LED street light conversion project, including assessment of the present lighting system, lighting recommendations (including wireless control and management), financing, and turnkey support. • Identification of Consultant, including name, address and telephone number. Tanko Lighting is a national firm focused solely on providing professional services for turn-key municipal energy efficiency street light conversion projects. The company has previously been or is currently involved with the energy efficiency conversion of more than 250,000 street lights throughout the nation. Tanko Lighting is located at 220 Bayshore Boulevard, San Francisco, CA 94124; 415.254.7579. Tanko Lighting is distinguished from other competitors by its passionate and sole focus on street lighting, which enables it to be steeped in the necessary technical knowledge and market context of municipal street lighting projects. This also enables it to appropriately translate technical information, market context, and industry standards into appropriate, high quality and cost effective projects for its customers. • Name, title, address, and telephone number of contact person during period of proposal evaluation. Jason Tanko, President, will be the primary contact person during the period of proposal evaluation and can be contacted via: jason@tankolighting.com; 415.254.7579; 220 Bayshore Blvd., San Francisco, CA 94124. • A statement to the effect that the proposal shall remain valid for a period of not less than 90 calendar days fr om the date of submittal. This proposal shall remain valid for a period of not less than 90 calendar days from the date of submittal. • Summary of key factors and guarantee that key personnel identified within the proposal will be committed to perform the required tasks throughout the duration of the contract. Tanko Lighting’s significant municipal LED street lighting conversion experience results in a proven approach that will ensure the success of this project. Key factors of Tanko Lighting’s approach include: ATTACHMENT 2 Page 4 of 30  GIS Audit: Tanko Lighting contends that this is a critical path element to ensure that the project is accurately planned and executed. Knowing where and what the existing inventory consists of enables design, cost estimates, procurement and installation to be precise – which minimizes the risk of both Change Orders and schedule delays.  Data Reconciliation: Comparing the audit data with available City and utility records enables confirmation of ownership and eligibility.  Replacement Plan: Applying industry standards based on roadway classification, as well as customized solutions for any over or under-lit areas, to the precise locations for the replacement fixtures enables an intentional and streamlined design.  Procurement: Tanko Lighting’s established relationship with manufacturers results in coordinated logistics management and minimizes product shipment delays.  Installation: Tanko Lighting’s partnership with a local, qualified installation contractor, Foddrill Construction Corp, ensures that seasoned field professionals are integrated into the installation phase of the project.  Commissioning: Tanko Lighting’s requirement of GIS data collection at the time of installation via installers provides real-time progress tracking, transparency, and accountability, as well as rolling commissioning of the project.  Project Close-Out: Tanko Lighting’s experience with utility rebate/rate change processes, as well as final deliverables and reporting enables the project close-out to be efficient. Tanko Lighting will guarantee that key personnel identified within its proposal will be committed to perform the required tasks throughout the duration of the contract. • Declaration that the only person, persons, company or parties interested in the proposal as principals, are named therein; that the proposal is made without collusion with any other person, persons, company, or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the principal proposer. Tanko Lighting declares that the only person, persons, company or parties interested in the proposal as principals, are named herein, that this proposal is made without collusion with any other person, persons, company, or parties submitting a proposal, that it is in all respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full authority to bind the principal proposer. • Identification of any modifications to the attached Professional Services Agreement (see Attachment “A”) that the Proposer would require, prior to entering into an agreement with the City. Details of any modifications required by the Proposer may be incl uded within the appendix section of the proposal. If there are no exceptions, a statement to that fact shall be included within the cover letter. Tanko Lighting has reviewed the City’s Professional Services Agreement (Attachment “A” of the RFP), and has determined that it takes no exception to the Agreement, except for one minor clarification in the Exhibit B of the Agreement. For more information, please see Appendix A. Tanko Lighting’s extensive experience with municipal street lighting projects render it a valuable partner for this project. Please let us know should you have any questions. We look forward to your feedback. Regards, Jason Tanko, President Enclosures ATTACHMENT 2 Page 5 of 30 STATEMENT OF QUALIFICATIONS 1. FIRM AND PERSONNEL EXPERIENCE A. Firm Provide a synopsis of the consultant’s qualifications, past experience and history in performing this type of work, particularly those projects that have been successfully carried to construction. Since 2003, Tanko Streetlighting, Inc. (“Tanko Lighting”) has been assisting municipalities with their street lighting needs and is a national firm focused solely on providing professional services for turn-key municipal street lighting conversion projects. Tanko Lighting is a privately held S Corporation and holds electrical contractor licenses in the Sta tes of California (C-10 License No. 992782) and Arizona. Additionally, Tanko Lighting is a Certified Contractor by the Commonwealth of Massachusetts’ Division of Capital Management and Maintenance (DCAMM), a Qualified Vendor with the Connecticut Conference of Municipalities, and is a registered Energy Services Company (ESCO) with the United States Department of Energy. Tanko Lighting is focused exclusively on municipal energy efficiency street lighting conversion projects. With decades of experience serving this market, Tanko Lighting is the municipal street light expert. Because of its technical experience and national context, Tanko Lighting is intimately familiar with industry standards and trends, as well as municipalities’ challenges with aging infrastructure. Tanko Lighting will conduct this work from its corporate office, located at 220 Bayshore Boulevard, San Francisco, CA 94124. Tanko Lighting routinely assigns staff to Southern California and will be available in person for any necessary project meetings and events. Further, Tanko Lighting’s subcontractor, Foddrill Construction, is located in Chino, CA – which is very convenient to the field services required for this project. Further, Tanko Lighting’s distribution partner, Graybar, maintains a facility in Anaheim, CA – which will be convenient for shipping and logistical support. Tanko Lighting’s recent municipal street lighting projects include the following: City/Town Number of Fixtures City/Town Number of Fixtures Signal Hill, CA 1,300 West Hollywood, CA 2,300 Berkeley, CA 8,000 Alameda Municipal Power, Alameda, CA 3,200 Vacaville, CA 5,000 Vallejo, CA 9,000 Santa Ana, CA 11,500 Rancho Cucamonga, CA 15,300 Vista, CA 2,200 Silicon Valley Power, Santa Clara, CA 5,000 Tustin, CA 3,500 Orange, CA 4,300 Hayward, CA 7,700 Fairfield, CA 8,000 ATTACHMENT 2 Page 6 of 30 Napa, CA 4,500 Modesto, CA 9,500 Sonoma, CA 1,200 Lodi Electric Utility, Lodi, CA 7,200 San Bruno, CA 2,000 Morgan Hill, CA 2,500 Pleasanton, CA 5,600 Oakland, CA 37,000 Rancho Cordova, CA 6,500 Hartford, CT 9,000 Goffstown, NH 460 Sudbury, MA 500 North Stratford, NH 50 Millis, MA 500 Glastonbury, CT 1,000 Hopkinton, MA 500 Groton, CT 3,500 Westfield, MA 4,000 New London, CT 3,500 Sharon, MA 1,600 Berlin, CT 2,500 Winchester, MA 1,600 Rocky Hill, CT 1,600 Wayland, MA 700 Vernon, CT 1,700 Watertown, MA 800 West Hartford, CT 6,000 Warren, MA 430 Jewett City, CT 300 Somerville, MA 5,000 East Lyme, CT 1,500 Malden, MA 3,500 Seymour, CT 1,100 Lowell, MA 8,500 Wolcott, CT 980 Miami Lakes, FL 1,000 Andover, MA 1,500 Winchendon, MA 600 Leominster, MA 3,573 Putnam, CT 860 Everett, MA 3,333 Chelan Public Power, WA 7,000 Kauai Island Utility Cooperative, Island of Kauai, HI 3,500 Nebraska Public Power, NE 700 Given its experience, Tanko Lighting is uniquely positioned to assist with this project for the following reasons: • Municipal Street Light Conversion Experience: Tanko Lighting’s extensive knowledge of and experience with street lighting conversion projects is unsurpassed. The company has previously been or is currently involved with the energy efficiency conversion of more than 250,000 street lights nationwide. • Project Management Experience: Tanko Lighting utilizes the extensive experience and organizational skills of its in-house project managers to develop project timelines, and manage ordering and installation schedules. This ability to focus managing all aspects of the project contrasts with many of its competitors, which typically operate projects according to crew schedules as the priority and not necessarily prioritizing the City’s schedule. ATTACHMENT 2 Page 7 of 30 Because of its organizational skills, Tanko Lighting’s projects are completed within the client’s required timeline and the company has never paid any liquidated damages to a client for failing to complete a project. • Technical Knowledge: Tanko Lighting has significant technical expertise centered on municipal street lighting infrastructure. Led by an electrical engineer and licensed electrical contractor, Jason Tanko (President), Tanko Lighting understands the field conditions and system constraints that are often involved with municipal street lighting projects. This enables the team to accurately design projects to prevent anticipated challenges, as well as quickly respond with streamlined solutions in the event of technical difficulties during a project. • Regional Context: Tanko Lighting has extensive experience particularly in the Southern California region. Tanko Lighting is familiar with conversion projects in San Diego Gas & Electric’s (SDG&E) territory and understands the challenges and solutions to expediting the rebate and rate change application processes with SDG&E. • National Context: Tanko Lighting’s broad experience with feasibility, and design and implementation of LED conversion projects provides tremendous national context that will benefit the City by ensuring that the project is consistent with industry standards during each phase of the project. • Data Management: Tanko Lighting contends that utilizing data collection and analysis throughout all stages of a project results in superior project management. Thus, Tanko Lighting has built its own in -house data team with the right blend of both street lighting technical expertise and data analysis skills to collect and reconcile accurate project data. While competitors often subcontract data collection and management, Tanko Lighting retains these activities in-house to better inform the design and project management processes. Field staff are provided devices that track the Global Position System (GPS) coordinates and other characteristics of the existing fixtures for the audit phase, as well as for the installation phase (installers track this information at the time of the LED installation), which, when compared with City data, streamlines the accuracy of the ordering and installation processes. Additionally, Tanko Lighting utilizes the most state-of-the-art technology, with spatial accuracy within +/- one meter (compared with many competitors whose devices have a margin of error of up to fifteen feet), and utilizes the industry standard software – ESRI’s ArcGIS – to process data and provide shape files that are fully compatible with clients’ GIS records. Further, Tanko Lighting’s fiel d auditors have accurately collected data on thousands of street light fixtures – ensuring that the City’s audit will be conducted by highly qualified professionals with tremendous field experience. Thus, Tanko Lighting’s projects are well -designed, streamlined, accurate, efficient and cost effective. Additionally, Tanko Lighting’s focus on data results in significant transparency throughout all phases of the project. • Data Reconciliation: Reconciling the audit data with existing City records is critical to providing an accurate final existing inventory. In Tanko Lighting’s experience, most initial utility inventory records are highly inaccurate, which can lead to overstating or understating the quantity of existing assets. In countless projects, Tanko Lighting has demonstrated its ability to reconcile audit data, as well as provide substantiated evidence to utility companies when field conditions vary from initial utility-provided inventory records. • Financial Analysis: Tanko Lighting has conducted hundreds of financial analyses for municipalities nationwide, representing thousands of fixtures, to ascertain the value of converting to energy efficient street light systems. Leveraging its vast industry knowledge to accurately estimate relevant costs and savings and integrating the information into the implementation phase of a project is a one of Tanko Lighting’s core competencies. • LED Conversion Design: Any consultant can select street light fixtures from a catalog, but only an expert can walk the City through its specific nuances and existing field conditions that warrant a customized approach to ATTACHMENT 2 Page 8 of 30 design. As a street light expert, Tanko Lighting is equipped to provide a comprehensive approach to the design process. Because Tanko Lighting is involved with turn-key LED street light conversion projects nationwide, it has tremendous context from which to base its LED design recommendations. Tanko Lighting is product neutral and has worked with all the major LED street light manufacturers, including cobra head, as well as decorative products. Yet, Tanko Lighting does not merely rely on manufacturers for information related to design, but has the knowledge and critical thinking skills to interpret how manufacturer data impacts a City’s needs. Tanko Lighting utilizes industry standards – which typically involves organizing the existing street light infrastructure by road classification (e.g. arterial, collector, residential streets) and applying standard LED replacement wattage recommendations based on the location of each existing HPS fixture. Additionally, Tanko Lighting considers areas of concern that are currently over or under-lit and applies customized solutions to these locations so that a city or town’s conversion project results in a comprehensive re-design that is updated to the existing field conditions and needs of the City’s current system. This is in contrast with Tanko Lighting’s competitors, which often merely apply a cookie cutter approach to design that oversimplifies areas that are currently being over or under-lit. • Accessibility: As a mid-sized firm, Tanko Lighting provides its municipal clients with all the necessary resources to successfully accomplish complex street lighting projects – without the challenges of a large, bureaucratic firm. This enables every client to receive personal attention, with a primary Tanko Lighting point of contact providing superior customer service through responsiveness, accessibility, and the agility to create expedited decisions and solutions leading to effective results. Further, Tanko Lighting’s size enables all clients to have direct access to the company’s President, Jason Tanko, at any point during the project – which results in clients having an industry expert available at their fingertips. Company Overview and Qualifications – Include information regarding financial stability, bonding and insurance capabilities. Tanko Streetlighting, Inc. (“Tanko Lighting”) is a financially stable company that has successively operated profitably for more than a decade. As a privately held company with just two shareholders, Tanko Lighting is tightly controlled, enabling sound financial and business decisions. Since 2010, the company has experienced rapid growth and expanded its core business model – all while maintaining zero long-term debt. Further, Tanko Lighting maintains ample bonding capacity and insurance – more than sufficient for this project. With a clear understanding of its core competencies, significant knowledge of the municipal street lighting market, and sound leadership, Tanko Lighting continues to experience sustainable growth while reinforcing its triple bottom line values: People, Planet, and Profit. Reviewed Financial Statements, bonding capacity and insurance coverage can be provided upon request. Arbitration – Provide a statement of resolved or pending arbitrations or litigation matters in which the proposer or any of its principles has been involved with in the last ten (10) years. Tanko Lighting, nor any of its principals, have ever been involved with resolved or pending arbitrations or litigation matters, including within the last ten (10) years. Contract Exceptions – Provide a statement regarding the proposer’s review and acceptance of the City’s standard contract (attached hereto) terms. Proposer to note any exceptions that they may have to the standard contract terms, and provide suggested alternate language. Tanko Lighting has reviewed the City’s Professional Services Agreement (Attachment “A” of the RFP), and has determined that it takes no exception to the Agreement, except for one minor clarification in the Exhibit B of the Agreement. For more information, please see Appendix A. ATTACHMENT 2 Page 9 of 30 B. Personnel Include the names and technical and design experience of project team/sub-consultants that will be providing services. At a minimum, this should include the project manager/principal agent, associates in charge when project manager/principal agent is unavailable, key personnel, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual’s time devoted to this project. The project manager/principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. Please find the relevant qualifications of Tanko Lighting’s key team members below. Please find resumes in Appendix B. Role: Mr. Tanko will serve as the principal agent, engineer and technical support lead. Mr. Tanko is the individual authorized to negotiate the contract on behalf of Tanko Lighting. Education: Mr. Tanko has a Bachelor of Science degree in Electrical Engineering (1996) and a Master of Business Administration degree from Seattle University (2000). Summary of Experience: As Tanko Lighting’s leader, Mr. Tanko has been involved in every project since the company’s inception. Most these projects have focused on municipal street lighting. A small sample of successful projects involving Mr. Tanko in the role of Project Director include LED street light conversion projects for Goffstown, NH (460 fixtures); Buffalo, NY (33,000 fixtures); Berlin, CT (2,537 fixtures); Rocky Hill, CT (1,666 fixtures); Vernon, CT (1,700 fixtures); Sharon, MA (1,600 fixtures); Oakland, CA (38,000 fixtures); Somerville, MA (5,000 fixtures); Lowell, MA (5,536 fixtures); Berkeley, CA (8,000 fixtures); Santa Ana, CA (11,545 fixtures); West Hollywood, CA (2,300 fixtures); Vacaville, CA (5,000 fixtures); Rancho Cordova, CA (6,500 fixtures); Pleasanton, CA (5,600 fixtures); Napa, CA (4,500 fixtures); Hayward, CA (7,700 fixtures); Vallejo, CA (9,000 fixtures); and Morgan Hill, CA (2,500 fixtures). Mr. Tanko has also been involved in the following municipal street light conversion performance contracts: Sharon, MA; Winchester, MA; Somerville, MA; Lowell, MA; Sudbury, MA; Millis, MA; Hopkinton, MA; and Malden, MA. Prior to founding Tanko Lighting, Mr. Tanko enjoyed a long career in energy efficiency and electrical engineering. As a Project Manager for N ewcomb Anderson Associates, Mr. Tanko implemented the highly-successful Power Savers program – an energy efficiency program for small businesses in San Francisco. During his tenure as an Electrical Engineer for the Massachusetts Institute of Technology Lincoln Laboratory, Mr. Tanko designed energy efficient low and medium voltage power and lighting systems. As an Electrical Engineer/Project Manager with Wilson Construction Engineering Services, Mr. Tanko engineered and managed new construction and major electrical infrastructure projects. Mr. Tanko served as a District Engineer for Puget Sound Energy, in which he coordinated outage management, operations, budget and maintenance activities and supervised line crews for East King County, WA. As a Senior Engineer with Boeing Commercial Airplane Group, Mr. Tanko designed and drafted electrical systems for airplane equipment. During his tenure as an Electrical Engineer/Designer with Team Engineering, Inc., Mr. Tanko designed and drafted power distribution, lighting, and building control systems for commercial and public buildings. Professional Memberships/Registrations: Mr. Tanko holds a California C-10 Electrical Contractor’s License, an Arizona A-17 Electrical Contractor’s License. Availability: Mr. Tanko will devote 10% of his time to this project. Role: Ms. Kelner will serve as the project director, responsible for compliance and deliverables. Education: Ms. Kelner holds a Bachelor in Business and Marketing from George Washington University (1993), a Juris Doctor from the Delaware Law School Widener (1996), and is currently a candidate for a Master of Business Administration in Sustainability from the San Francisco Institute of Architecture (2017). Nicole Kelner, Director of Project Management Jason Tanko, President/Principal Agent ATTACHMENT 2 Page 10 of 30 Summary of Experience: Ms. Kelner is a seasoned business and project developer with more than eighteen years of experience in project management, operations and development. Her expertise is centered on compliance, energy, law, planning, cleantech, wireless and sustainability. Ms. Kelner directs all company projects, and is responsible for performance and client satisfaction, including projects for the Cities of Leominster, MA (5,000 fixtures), Everett, MA (3,500 fixtures), Somerville, MA (5,000 fixtures), Lowell, MA (5,000 fixtures), Meriden, CT (4,500 fixtures), and the Island of Kauai, HI (3,500 fixtures). Ms. Kelner has also been involved in the following municipal street light conversion performance contracts: Somerville, MA; Lowell, MA; Millis, MA; Hopkinton, MA; and Malden, MA. Prior to joining Tanko Lighting, Ms. Kelner served and a Project Manager and Market Lead with Sure Site Consulting, where she led and trained staff, was responsible for profit and loss, budgets, invoices, and managed multiple clients, vendors and consultants. As an Environmental Management Supervisor with Pacific Gas & Electric, Ms. Kelner managed a multi-disciplinary team of thirteen environmental professionals, implemented permitting for gas and electric projects, and strategically facilitated a portfolio of over 3,400 assigned projects with multiple consulting firms. As Director of Compliance with Solar Trust of America, Ms. Kelner managed all regulatory compliance for the development and construction of 2,000 MW of solar power, acquired timely agency approvals for the world’s largest solar power project (budgeted at over $3 billion), and developed highly- detailed compliance trackers for over 800 complicated conditions in 21 fields. Ms. Kelner also held additional positions with Earth Zone Consultants (Principal), Sustainable Spaces (General Manager), WFI Consulting (Senior Planning Project Manager), Young & Associates (Senior Project Manager), and Vetrano & Bravacos (Attorney). Professional Memberships/Registrations: Certificate in Environmental Management & Renewable Technology, Merritt College; LEED AP & CGBP, Leader in Energy & Environmental Design & Certified Green Building Professional. Availability: Ms. Kelner will devote 15% of her time to this project. Role: Ms. Kay will serve as the primary point of contact and the project manager during the implementation of this project, responsible for coordinating schedules, design, and coordination of deliverables. Education: Ms. Kay holds a Bachelor of Science degree in Environmental Science from the University of Oregon (2011). Summary of Experience: Ms. Kay has served on a variety of Tanko Lighting projects during her tenure with the company. Recent projects include the LED street light acquisition and/or conversion projects for the Cities of Oakland, CA, Santa Ana, CA, West Hollywood, CA, and Buffalo, NY. Prior to joining Tanko Lighting, Ms. Kay served in a variety of environmental consultancy roles. As an Environmental Action Advisor for the United States Peace Corps, Ms. Kay was stationed in West Africa, where she managed multiple environmental projects, including securing funding, managing budgets, coordinating participants and partners, and developing and implementing monitoring and evaluation programs. As a Technical Analyst for Salas O’Brian Engineers, Inc., Ms. Kay developed proposals and statements of qualifications, prepared reports, and supported the firm’s business development efforts. Professional Memberships/Registrations: N/A Availability: Ms. Kay will devote 40% of her time to this project. Role: Mr. Taylor will lead data collection, data reconciliation and management, and mapping efforts for the project. Lizzy Kay, Project Manager Drew Taylor, Lead GIS Analyst ATTACHMENT 2 Page 11 of 30 Education: Mr. Taylor holds a Bachelor of Arts degree in History (with a concentration on Geographic Information Systems) from the California Polytechnic State University (2003). Summary of Experience: A small sample of recent, successful projects involving Mr. Taylor in the role of GIS Lead Analyst include LED street light conversion projects for Oakland, CA (38,000 fixtures), Lowell, MA (5,536 fixtures), Berlin, CT (2,537 fixtures), Rocky Hill, CT (1,666 fixtures), Vernon, CT (1,700 fixtures), West Hartford, CT (6,000 fixtures), Malden, MA (3,587 fixtures), Andover, MA (1,682 fixtures), Warren, MA (430 fixtures), Berkeley, CA (8,000 fixtures), and Vallejo, CA (9,000 fixtures). Mr. Taylor has also been involved in the following municipal street light conversion performance contracts: Somerville, MA; Lowell, MA; Sudbury, MA; Millis, MA; Hopkinton, MA; and Malden, MA. Prior to joining Tanko Lighting, Mr. Taylor served in a variety of analyst roles, including as Technical Analyst for San Francisco Municipal Transportation Agency’s SF Park Program, as well as Community Planning Assistant for the San Francisco Bicycle Coalition, Managing GIS Specialist for Insignia Environmental, GIS Planning Specialist for RECON Environmental, Inc., and Cartographic Technician for the City of Santa Monica’s Information Systems Division. Further, Mr. Taylor has extensive field experience, including his tenure as Global Positioning System Field Technician for the California Conservation Corps’ GPS Data Collection Program. Professional Memberships/Registrations: N/A Availability: Mr. Taylor will devote 15% of his time to this project. Role: Ms. Gaspar will support the project management needs of the project, assisting with design, logistics, documentation and reporting. Education: Ms. Gaspar holds a Bachelor of Science degree in Environmental Science and a Bachelor of Science degree in Political Science from Santa Clara University (2014). Summary of Experience: A small sample of recent, successful projects involving Ms. Gaspar in the role of Project Associate include LED street light conversion projects for Lowell, MA (5,536 fixtures), Goffstown, NH (460 fixtures), North Stratford, NH (50 fixtures), Malden, MA (3,587 fixtures), Andover, MA (1,682 fixtures), Warren, MA (430 fixtures), Somerville, MA (5,000 fixtures), and Lowell, MA (5,500 fixtures). Ms. Gaspar has also been involved in the following municipal street light conversion performance contracts: Somerville, MA; Lowell, MA; Sudbury, MA; Millis, MA; Hopkinton, MA; and Malden, MA. Prior to joining Tanko Lighting, Ms. Gaspar served in a variety of environmental consultancy roles, including a Climate Corps Bay Area Fellow for Strategic Energy Innovations, where she served as a Sustainability Specialist in the San Mateo County Community College District. In this role, she managed water efficiency program projects, facilitated various stakeholders, implemented an irrigation retrofit project, and tracked energy and water savings. Professional Memberships/Registrations: Climate Protection Professional Career Certification (Authorized by Skyline College). Availability: Ms. Gaspar will devote 35% of her time to this project. Role: Ms. Smith will provide training and oversight of field auditors and data collection during the field audit and commissioning phases. Education: Ms. Smith has a thorough background with data collection as related to energy efficiency in the built environment. Summary of Experience: For several years, Ms. Smith led field audits for Tanko Lighting’s municipal street lighting projects, and is currently serving as Tanko Lighting’s Field Services Manager, in which she provides training, management and oversight to all field auditors. Ms. Carmela Gaspar, Project Associate Christine Smith, Field Services Manager ATTACHMENT 2 Page 12 of 30 Smith’s experience includes projects for the Metropolitan Area Planning Council (MA), the City of Napa, CA, the City of Berkeley, CA, the City of Morgan Hill, CA, the City of West Hollywood, CA, the City of Leominster, MA, the City of Santa Ana, CA, and the City of Oakland, CA. Professional Memberships/Registrations: Ms. Smith is OSHA-30 certified. Availability: Ms. Smith will devote 30% of her time to this project. Tanko Lighting’s Project Organizational Chart C. Sub consultant This Project will require the expertise of a qualified sub consultant to install new energy efficient LED luminaire heads, or retrofit the existing decorative luminaires. The selection of the consultant for this project will take into consideration the past experience and qualifications of the sub consultant included with this proposal. The City shall have the right to reject any sub consultant proposed for this purpose if deemed by the City to not meet the experience and qualifications requirements. 10.1. Provide the company profile, name, address, and telephone for all consultants and/or subcontractors providing support d uring the term of this project. Tanko Lighting will utilize Foddrill Construction Corp for the field installation services for this project. Foddrill Construction’s C-10 Contractors License Number is: 946999. Foddrill Construction’s contact information is: Abel Munoz, Vice President of Operations, 909-591-4095, abel@foddrillconstruction.com, P.O. Box 826, Chino, CA 91708- 0826. Since 1993, Foddrill Construction has been providing installation and maintenance of street lighting and decorative lighting systems, including emergency response, knock-down replacements, and LED retrofit conversions. Foddrill Construction is a registered WMBE contractor with Southern California Edison (SCE), and has been providing Jason Tanko President Lizzy Kay Project Manager Drew Taylor Lead GIS Analyst Christine Smith Field Services Manager Carmela Gaspar Project Associate Nicole Kelner Director of PM ATTACHMENT 2 Page 13 of 30 maintenance and steel pole street light replacements for SCE since 1993. Further, Foddrill Construction has replaced street lights for the Cities of Upland, CA; San Clemente, CA; San Gabriel, CA; Santa Monica, CA; Duarte, CA; and Compton, CA. 10.2. Define the responsibilities and give a description of services to be provided by consultants and/or subcontractors. Foddrill Construction’s role will include developing the Safety and Traffic Control Plans for the project, converting the HPS fixtures to LED fixtures, and providing proper environmental disposal. Foddrill Construction’s C-10 Contractors License Number is: 946999. 10.3. Describe the Consultant’s business and reporting relationship with any consultants and/or subcontractors. Tanko Lighting will execute a subcontract agreement with Foddrill Construction for this project, which will require Foddrill Construction to be bound to all of the terms and conditions of Tanko Lighting’s primary contract with the City. Foddrill Construction’s project manager will be required to report to Tanko Lighting’s project manager on a daily basis and will also be responsible for attending key meetings with the City, including the pre-construction meeting. 10.4. Include references and resumes for all third party Consultants in your proposal. The City has the right to accept or re ject any changes made to the proposed project team members, including the use of consultants and/or sub contractors. Please find Foddrill Construction’s references below. Its resumes can be found in Appendix B. 2. PROJECT UNDERSTANDING STATEMENT A statement outlining the firm’s understanding of the scope of work, anticipated approach, suggestions or special concerns that the City should be made aware of, and tasks you feel are necessary for successful completion. Identify any assumptions and/or exclusions used in preparation of the scope of work and associated fee estimate. Tanko Lighting understands that the City of San Juan Capistrano’s goal is to partner with a qualified firm to assist with the turnkey LED conversion of its street light system. Given its understanding of the scope of work, Tanko Lighting’s objectives for the project include:  To provide accurate data collection of the City’s existing street light inventory  To provide a thorough design process that provides light level recommendations at a neighborhood level  To provide technical and logistical support for the retrofit project ATTACHMENT 2 Page 14 of 30  To coordinate the application process for any rebates and incentives for which the City is eligible  To provide thorough commissioning and reporting to finalize the LED conversion phase  To provide turn-key services throughout each phase of the project so as to reduce burden on City staff  To realize immediate, long-term savings for the City and its residents Scope of Work/Approach Tanko Lighting’s approach to this project can be found in the Scope of Work outlined below. Phase 1: Project Planning and Coordination This task is paramount to the City effectively understanding its current infrastructure and appropriately planning so that the LED conversion project maximizes savings. To that end, Tanko Lighting will offer strategic planning services and analysis to ensure that this task accurately establishes the needs and scope of the entire project and minimizes the need for costly change orders and delays. Phase 1 will include the following activities: Task 1: Comprehensive GIS Audit of Existing Street Lights Tanko Lighting will conduct a Geographic Information System (GIS) audit for this project. In Tanko Lighting’s experience, a proper GIS audit is essential to equipping each City with a comprehensive and accurate understanding of its existing infrastructure. The GIS audit is pivotal, as the information it provides enables appropriate design and product procurement. The GIS audit also results in streamlined installation, as it identifies potential obstructions and other on- site challenges. It should be noted that Tanko Lighting utilizes the most state-of-the-art technology, with spatial accuracy within +/- one meter (compared with many competitors whose devices have a margin of error of up to fifteen feet), and utilizes the industry standard software – ESRI’s ArcGIS – to process data and provide shape files that are fully compatible with clients’ GIS records. The preparation phase for the audit will involve the following activities that are critical to the accuracy of the data collection: • Tanko Lighting working each City staff to clearly define audit scope, including priority areas and/or City borders or other areas containing non-City-owned fixtures • Tanko Lighting developing and providing to each City staff for approval a list of the characteristics (the “Data Dictionary”) of the data that will be collected during the audit • Each City staff providing Tanko Lighting with all available City and utility records for existing inventory • Tanko Lighting reviewing these data records to determine which should be utilized for the data reconciliation phase • Tanko Lighting initiating rate change processes with the utility • Tanko Lighting developing audit maps, scheduling and dispatching auditors to the field Once the preparation phase is complete, the audit will commence. Tanko Lighting will collect data on the existing inventory and identify attributes on-site, including: • The horizontal Global Positioning System (GPS) coordinates (latitude, longitude) of each fixture location • Luminaire type • Pole mounting configuration • Luminaire wattage ATTACHMENT 2 Page 15 of 30 • Pole height, mounting type, and mast arm length • Pole type • Street or highway name • Approximate pole address • Approximate age of inventory • Physical attributes and/or issues – such as electrical hazards, graffiti, tree obstructions, etc. Tanko Lighting‘s auditors will collect and transmit data points daily. Tanko Lighting will compile data weekly to provide each City with a Weekly Audit Report (please see Sample Weekly Audit Report in Appendix C). The Weekly Audit Report will enable each City to identify and address any immediate safety concerns, as well as other issues – such as observed infrastructure failure in need of replacement, e.g. pole, bracket, wiring – that may need attention prior to project installation. Unlike other potential providers, Tanko Lighting is an industry expert focused solely on street lighting. Tanko Lighting has built its own in-house data team with the right blend of both street lighting technical expertise and data analysis skills to collect and reconcile accurate project data (note that Tanko Lighting never subcontracts out the audit services). Further, Tanko Lighting’s field auditors have accurately collected data on tens of thousands of street light fixtures nationwide – ensuring that each City’s audit will be conducted by highly qualified professionals with tremendous experience. This renders Tanko Lighting as the most qualified to perform the GIS audit, as its st aff is extremely experienced in the nuances and characteristics of all street light installations. Deliverables:  Weekly Audit Reports: An overview map listing the locations completed during the data collection phase (showing both weekly and comprehensive progress), along with a description of any issues that the City would need to devote immediate attention to – including electrical hazards, tree trimming needs, etc. Task 2: Data Reconciliation Simultaneously with the GIS audit, Tanko Lighting will conduct a thorough and detailed investigation of the City’s existing records, including utility billing records and maps. Tanko Lighting will reconcile these City records with the data from the City-wide GIS audit to confirm ownership, eligibility for rebates, and billing record accuracy. In Tanko Lighting’s experience, cross-referencing these various data sources results in extremely precise and clean data. Deliverables:  Pre-Construction Existing Inventory GIS Records: Electronic GIS records (in an ArcGIS geodatabase format, as well as Excel format) for all existing inventory in the City that has been reconciled with available utility and City records. This information will be provided as part of the final GIS data submitted upon completion of the project. Task 3: Submission of Reconciliation Report to SDG&E Once the data reconciliation is completed, Tanko Lighting will assist the City with submission of the Reconciliation Report to SDG&E to reconcile street light billing records and confirm rebate eligibility. Task 4: Replacement Plan Tanko Lighting routinely conducts municipal-wide design processes for each of its turn-key street lighting projects. Recent Tanko Lighting projects in which design processes were implemented include Lodi, CA, Lowell, MA , Somerville, MA, West Hartford, CT, Alameda, CA, New London, CT, Berlin, CT, Meriden, CT, Vernon, CT, and Malden, MA. This experience has led to Tanko Lighting’s streamlined approach to design. ATTACHMENT 2 Page 16 of 30 Tanko Lighting often utilizes Illuminating Engineering Society (IES) RP8 standards for roadways and right of ways. Additionally, Tanko Lighting utilizes Trade Manual 12-12 for direction on light level equivalencies between HPS and LED and maintains a working knowledge of all the latest publications and updates i n the market. However, there are many instances when municipal customers need to alter these standards to best meet their specific needs. Thus, Tanko Lighting uses these types of industry accepted standards as guidelines and works closely with each munic ipality to develop customized proposed standards of comfort and functionality that match their needs. Tanko Lighting’s goal will be to provide the City with an appropriate replacement design that includes the brand of fixture, replacement wattages, color temperatures, and other appropriate settings and options to optimize the LED street light retrofit. The design will ultimately result in a Replacement Plan for all existing street lights that includes final cost, savings, and payback analysis. Tanko Lighting’s approach to design typically includes the following elements:  Organizing the existing street light infrastructure by road classification (e.g. arterial, collector, residential streets) and applying standard LED replacement wattage recommendations based on the location of each existing HPS fixture.  Applying standard LED replacement wattage recommendations based on the location of each existing HPS fixture.  Reviewing additional data sets to identify potential areas in need of special consideration, any areas that the City defines as over or under-lit.  Incorporating the analysis of the additional data sets into the design recommendations.  Applying the City’s preferred products, typical models and special considerations to its GIS inventory to produce maps of the type and wattages by location, as well as an analysis of the total cost, incentives, savings, and payback for the potential retrofit design.  Presenting the options, pilot installation feedback, and total cost/incentives/savings/payback to the City and obtain its final approval on design. The overall benefits to Tanko Lighting’s design approach include: • Standardization – The City is ensured that there is a consistent design method resulting in wattage continuity on its streets. Standardization also leads to a reduction in the variety of fixtures that the City must keep in its inventory • Safety – Based on the most updated field conditions, the City can be assured that the design matches the system’s current needs and results in improved public safety from streets no longer being under or over lit • Efficiency – The process takes a very thorough approach by examining all relevant field factors and thereby maximizes the available savings by utilizing the most efficient design, while meeting light output needs • Streamlined Installation – The process allows for the development of a detailed scope of work (via a map of all replacements) by fixture for the installers to follow in the field – which enables more efficient materials gathering at the start of the day and results in more streamlined daily installations Deliverables: • Replacement Plan Map: City-wide map with recommended LED replacement wattages for the City to review and approve. Task 5: Financing Assistance Tanko Lighting has worked on numerous projects in which it facilitated project financing for municipal street lighting projects, including both public and private financing. Tanko Lighting has assisted municipalities by providing an investment grade audit, determining project costs, life cycle costs, savings models, and payback schedules, as well as ATTACHMENT 2 Page 17 of 30 directly coordinating with the financing entity and the municipality, providing documentation, and reporting about project progress to the financing entity. Tanko Lighting has included a financing proposal for the City with its proposed pricing in the enclosed sealed envelope and will facilitate private Municipal Lease Purchase Financing through the third party entity by coordinating with the City to confirm its preferences. Deliverables:  Financing Assistance: Reporting and coordination of financing, as needed. Task 6: Development of Final Scope of Work Tanko Lighting will closely coordinate with City staff throughout the planning phase to solicit feedback, obtain information and resources, and discuss strategy. Once the data is compiled and the analyses are completed, Tanko Lighting will develop a final Scope of Work that will include all project details, including LED street light replacements, final cost estimates and energy savings analysis. The analysis will also include a 15-year energy (kWh and cost) maintenance cost and greenhouse gas (GHS) savings projection(s) to ensure results and cost effectiveness of project options. The initial energy costs will be based on the most current and applicable SDG&E tariff schedule. Tanko Lighting will utilize the assumed (conservative) annual electric rate increase of one (1) percent, based on its experience with average rate fluctuations nationwide. Tanko Lighting will await approval prior to the commencement of project implementation. Deliverables:  Final Scope of Work: An outline of the final project details, which will be delivered and approved by the City prior to the commencement of project implementation. Phase 2: Project Implementation This task is the crux of the entire project, as it will be the point at which installation occurs and the first opportunity for the public to experience the project’s benefits. Tanko Lighting will carefully orchestrate logistics and provide post- installation commissioning to ensure that this phase of the project is executed with the utmost professionalism. Task 2 will include the following milestones: Task 1: Materials Procurement Tanko Lighting will purchase the City’s preferred fixtures and will stage the receipt of fixture shipments for installation in a manner that ensures the secured storage of materials at the designated storage location for the project. Tanko Lighting will also provide representative samples of spare luminaires (five spares per fixture wattage and category) stored for future use (in stock) for maintenance and warranty purposes. Deliverables:  Product Submittals: Upon approval of final project design, Tanko Lighting will provide the City with final product submittal sheets for final approval. Once submittal sheets have been approved, Tanko Lighting will order the materials. Task 2: Community Outreach and Notification Tanko Lighting believes that proper coordination of information and outreach to stakeholders is an essential part of ensuring a successful street light conversion project. To that end, Tanko Lighting will coordinate with the City to help ATTACHMENT 2 Page 18 of 30 develop a community outreach and notification plan prior to the commencement of any project activities. The plan will ensure project awareness and minimize public disturbance. Specifically, Tanko Lighting will develop the message and provide the schedule to the City’s media staff. Further, Tanko Lighting will assist with the City’s efforts via a preconstruction informational session and community walk through during the evaluation of the sample fixture installations. Deliverables:  Project Messaging and Schedule: Specific language, draft press release, and timelines related to project activities to assist with notifying community members of the project. Task 3: Logistics Management Tanko Lighting will ensure that all logistics are carefully coordinated for the project. Tanko Lighting will work with the City’s main point of contact to develop an installation plan that minimizes incon venience to the City and includes ordering schedules, traffic control plan (in conjunction with the Public Works Department), waste disposal procedures (that comply with all applicable State and Federal laws), any required encroachment permits, and installation and commissioning schedules as required to the City. Tanko Lighting will maintain proper communication and coordination with installers to ensure installation quality, work and public safety, compliance with project schedule and proper handling of waste. Tanko Lighting will facilitate a pre- construction Kick-Off meeting with City staff and installers to review the traffic control plans, work safety, public safety and waste material handling procedures and requirements prior to the start of installation. Tanko Lighting will also participate in ongoing progress meetings with City staff. Deliverables:  Logistics Management Details: Ordering, traffic control plans, required permits, disposal strategy, pre- construction meeting, ongoing meetings, installation and commissioning schedules. Task 4: Waste Disposal Tanko Lighting will ensure that the subcontractor manages all project waste disposal in compliance with all applicable State and Federal laws. Documentation of waste disposal will be provided as part of the final project reporting documents. Task 5: Installation Tanko Lighting routinely partners with subcontractors for installation for its turn -key municipal street lighting projects. Tanko Lighting contends that this is an ideal way to utilize local knowledge and leverage taxpayer dollars back to the local economy. As such, Tanko Lighting is very familiar with how to properly solicit, vet and manage qualified local subcontractors. For the City’s project, Tanko Lighting will partner with Foddrill Construction, a qualified local electrical contractor, with the experienced field labor necessary for the project. Foddrill Construction will provide installation, traffic control support, and environmental disposal for this project. Foddrill Construction’s efforts will be directed by a Project Manager, who will be responsible for all logistics and field installation, including safety and traffic control, and all management of field staff. Foddrill Construction will have ample local storage facilities from which to safely store all equipment and materials needed for this project. Further, Foddrill Construction will utilize equipment, such as bucket trucks, traffic control signage, etc. necessary for a quality and safe installation. ATTACHMENT 2 Page 19 of 30 It is expected that each installation crew will install an average of thirty fixtures per day. Completion of the project commissioning (see Commissioning section below) will coincide at the end of the installation phase to quickly address any errors, punch list items, or troubleshooting needs. Utilizing the data from the audit and design process, Tanko Lighting will develop installation maps and provide to installers and relevant City staff for accurate project tracking. Tanko Lighting will work with the installer to coordinate scheduling of police protection crews (actual cost for police protection will be the City’s responsibility). It should be noted that, upon request, Tanko Lighting can provide pole labeling for all fixtures or just a subset of fixtures missing labels. If a labeling strategy is of interest to the City, Tanko Lighting will develop a scope of work based on the City’s needs and an estimated additional cost for these services. An additional feature of Tanko Lighting’s approach is that its GPS data collection activities are not limited to the auditing phase – but are integrated throughout project implementation – as a routine practice. Tanko Lighting is able to stay intimately involved with the daily installation phase via its data collection pro tocols that are required of all installers. Tanko Lighting will ensure that installers are equipped with handheld GPS devices and train them in collecting relevant data on both the HPS fixtures being removed, as well as the LED fixtures being installed. Installers will be required to collect data at every location and transmit it daily to Tanko Lighting. Tanko Lighting’s in-house data analysts will review the data, reconcile it against the audit data, as well as City and utility records, which will result in a precise understanding of the project’s progression. Tanko Lighting is able to track each crew’s daily progress via time-stamped data on every fixture location. This not only enables Tanko Lighting to know every location where each crew has been, it also allows Tanko Lighting to track the routes that each crew has used and any inefficiencies in the process. Tanko Lighting reviews this information on a daily basis, which allows it to provide immediate instruction to crews on any course corrections necessary. Tanko Lighting’s proven experience with managing installation crews through data collection activities routinely integrated into the installation phase ensures the accuracy and accountability of project partners. Tanko Lighting will use the installation data to provide Weekly Installation Reports (see Sample Weekly Installation Report in Appendix D) to the City. Tanko Lighting will be responsible for warranty work related only to materials and installation for a period of one year from the project acceptance date. The installation warranty will cover fixture or photocell failure and issues related to the installation, such as incorrect mounting or wiring of fixture. The installation warranty will not cover issues unrelated to the installation, such as fuse failure, knockdowns, wire shorting, disconnection of the pole or arm from power source, weather related damage, vandalism, Acts of God, or unrelated capital work impacting the pole or fixture. Upon installation, the City or its standard maintenance contractor will be responsible to serve as first-responder to any and all outages, shall identify locations where warranty-related work is necessary, and will notify Tanko Lighting of the warranty-related locations so that a remedy can be implemented. Deliverables:  Installation Route Map: An overview map identifying the planned installation route by region/neighborhood.  Installation Maps: Maps with particular locations and fixture information used to dispatch installation crews and allow City staff to track installation routes.  Weekly Installation Report: A detailed listing of the locations completed during the installation phase, along with maps corresponding to locations. ATTACHMENT 2 Page 20 of 30 Task 6: Commissioning Given Tanko Lighting’s significant focus on thorough data collection during both the audit and installation phases, approximately ninety-five percent of the commissioning efforts take place during the time of installation. This is because Tanko Lighting can quickly validate the installation data against the confirmed audit data (which is validated against municipal records during the Data Reconciliation phase) and accurately identify any locations where both data sets do not match. This ensures tremendous precision that establishes a finite subset of the installation locations that require additional review. Final data collection is obtained during the commissioning phase, which includes a field inspection to confirm installations. This process often includes capture of additional GPS locations and taking pictures at many locations to confirm installation status. Upon completion of the installation, Tanko Lighting will ensure that the installers perform final inspection on all fixtures, correct any “punch list” items, test lights to ensure that they work, and identify locations where repair needs City assistance. Tanko Lighting will provide the City with a complete commissioning report outlining any errors and actions taken to correct errors. Deliverables:  Commissioning Report: Detailed analysis of final installation verification and testing, including an outline of any errors and actions taken to correct errors. Task 7: Training Tanko Lighting will train City personnel in all aspects of routine operation, maintenance and safety of LED luminaires and or retrofit kits. Tanko Lighting will convene all relevant City personnel within 30 days of the installation completion and will provide this training in person, as well as provide training materials and resources to be used as references after the completion of the training. Further, Tanko Lighting will provide the City with an ongoing contact who will be available during and after the training to answer any ongoing technical questions that City staff may have. Deliverables:  Training Plan: A comprehensive strategy that will include the curriculum, materials and schedule for implementing the post-installation training for City personnel. Phase 3: Project Closeout and Deliverables A project is never completed until the final documentation and administrative requirements are met. Tanko Lighting understands that proper follow through is essential to considering a project successfully executed. To that end, Tanko Lighting will coordinate all final reporting and data requirements to ensure that the City considers the project is compliant and complete. Phase 3 will include the following milestones: Task 1: Rebate & Tariff Change Coordination Tanko Lighting will comply with all requirements to ensure replacement LED luminaires receive rebates for which the City is eligible. Tanko Lighting has extensive experience working with utility rebate programs – and SDG&E programs in particular – to document and verify rebates for City street light conversion projects. Tanko Lighting will maintain close and ongoing communication with the utility staff to obtain status updates on submitted rebate applications and requests. Further, Tanko Lighting will be responsive to any inquiries that the utility may have regarding submitted rebate applications. Providing ongoing communication with the utility will improve the likelihood of a prompt rebate payment. ATTACHMENT 2 Page 21 of 30 Tanko Lighting will also coordinate with the utility on changing tariffs to the newly-installed LED fixture rates. Tanko Lighting will provide the administrative support to not only process the tariff changes, but also to amend billing records with the utility. Tanko Lighting will closely coordinate with City staff on the status of rebate and tariff changes on an ongoing basis, to troubleshoot any issues with the City, and to keep City staff informed of the status of the processes. Deliverables:  Rebate and Tariff Change Documentation: A compilation of copies of paperwork submitted and processed with the utility regarding rebate applications and tariff changes. Task 2: Final Reporting Tanko Lighting will provide all necessary documentation to fulfill the requirements of the City’s compliance and reporting for this project. This includes: • All product warranties and manuals • Required SDG&E and financing documentation • "As-built" record documents of newly installed LED street lights in the form of electronic GIS format (ArcMAP 10.2.2) records, including all wattages, badge numbers, locations and other associated attributes and integration with City system • Environmental waste disposal documentation • Loan payment amounts for the life of the loan Deliverables:  Final Reporting Documentation: Final requirements necessary to process the available rebates and tariff changes with the City, as well as post-construction electronic GIS records for all newly-installed street lights in the City, including all wattages, badge numbers, locations, and other associate attributes, and environmental disposal documentation. Concerns As with any major infrastructure improvement project, there are a variety of special issues that may arise throughout the course of this project. Particularly within the context of municipal street light projects, these special issues are often unforeseen because the municipality often lacks historical records for the system. In general, most of the special issues typically center on electrical issues, such as blown fuses, no power, missing wires, etc. – most of which are unforeseen until the installation phase. Further, there may be special issues related to unforeseen maintenance needs (such as knock downs, etc.) that may occur between the audit and installation phase, as well as the existence of any undisclosed and/or undiscovered 480 Volt and series circuits. Tanko Lighting has encountered all of these special issues in previous projects and has the technical knowledge to appropriately identify the issue and develop the most effective remedy. As such, Tanko Lighting will identify any special issues in its Weekly Installation Reports, provide recommendations on how to resolve any issues, and request feedback from the City as to its preferred remedy. Any issues identified as emergencies will be given immediate attention and crews will arrive on-site to provide expedited remedies. In the event of an unforeseen 480 Volt circuit, installation crews will be instructed to identify the locations, skip the installations in these locations (as installing LED fixtures on these circuits could severely damage the fixtures), and Tanko Lighting will recommend a remedy for the City, which may include the installation of a hot leg on the 480 Volt circuit or installation of a step down transformer to reduce the circuit to 277 Volts or less. One other special issue of note is the ele ment of high voltage circuits – it may be possible that these are discovered in the course of this project. If this were to happen, ATTACHMENT 2 Page 22 of 30 Tanko Lighting will identify the impacted circuits and further assist the City with its proper evaluation and recommendations. 3. SCHEDULE Work Breakdown Schedule: Provide a project schedule indicating required tasks and associated time -line / durations. Show how all required tasks are to be completed within the project design time-line based on the tentative Contract Award and PS&E Completion dates as shown in the “Overall Schedule” below. Proposal shall include a timeline to complete the project, based upon the Scope of Work as detailed in Exhibit “A” of this RF P and availability of skilled labor force. Please find below Tanko Lighting’s proposed project schedule. Please note that this schedule is based on several assumptions outside Tanko Lighting’s control (such as the actual execution date of the Notice to Proceed and the City’s turnaround time on requests for review and approval) – and will need to be adjusted prior to project commencement. Assumed Notice to Proceed Date March 15, 2017 Task Estimated Completion Date GIS Audit April 14, 2017 Data Reconciliation April 28, 2017 Replacement Plan Initial Design Submission = May 12, 2017 Final Design Submission = June 2, 2017 Final Scope of Work June 9, 2017 Materials Procurement Submittals to City = June 23, 2017 Ordering = July 7, 2017 Shipment of Fixtures = August 18, 2017 Community Outreach August 4, 2017 Logistics Management August 4, 2017 Installation Commencement = August 21, 2017 Substantial Completion = September 8, 2017 Commissioning September 22, 2018 Training September 29, 2017 Coordination of Rebate/Tariff Changes October 13, 2017 Final Reporting October 13, 2017 Proposed Project Schedule ATTACHMENT 2 Page 23 of 30 4. RELEVANT PROJECT EXPERIENCE Proposal shall include a list of projects which your firm or personnel have completed within the last 5 years, including significant work with public agencies. Projects information should include project description, year completed, client name, along with a person to contact and their telephone number. Please find below a small sample of the projects that Tanko Lighting has completed in the last five years. Additional sample projects can be provided upon request. Sample Project – Vista, CA Turn-Key LED Streetlight Conversion Project for the City of Vista, CA Project Description: Tanko Lighting provided the City of Vista with turn- key support to implement its comprehensive street light conversion project of approximately 2,200 fixtures. Tanko Lighting provided project management support, GIS auditing, design, commissioning, product procurement, installation, data reconciliation, SDG&E rebate/rate change support and administrative services. Year Completed: 2015 Client Name: City of Vista Client Contact: Ken Shaw, Engineer 760-639-6177 ext. 1633 Sample Project – Berkeley, CA Turn-Key LED Streetlight Conversion Project for the City of Berkeley, CA Project Description: Tanko Lighting provided the City of Berkeley with turn-key support to implement its comprehensive streetlight conversion project. This complex project included a total of more than 8,000 fixtures, 7,000 of which were cobra head fixtures and approximately 1,000 were more than twenty-one different styles of decorative fixtures. Tanko Lighting provided project management support, engineering services (including a comprehensive neighborhood design/value engineering phase that updated the fixture design to be more consistent with current field conditions, which resulted in an increase of approximately twenty-five percent of energy savings from original project design estimates), cost-benefit analysis of various technologies, field light measurement analyses, GIS field auditing and commissioning, product procurement, pole tagging, environmental disposal/recycling, data reconciliation, ATTACHMENT 2 Page 24 of 30 installation management, rebate/rate change support, reporting for available State financing, and administrative services. Year Completed: 2015 Client Name: City of Berkeley Client Contact: Reeve Battle (510) 981-6336 Sample Project – Modesto, CA Turn-Key LED Streetlight Conversion Project for the City of Modesto, CA Project Description: Tanko Lighting provided the City of Modesto with turn- key support to implement its comprehensive streetlight conversion project of approximately 9,500 cobra head fixtures. Tanko Lighting provided project management support, engineering services (including a comprehensive neighborhood design/value engineering phase that updated the fixture design to be more consistent with current field conditions, which resulted in an increase of approximately ten percent of energy savings from original project design estimates), implementation of an entirely new numbering/tagging system, cost-benefit analysis of various technologies, field light measurement analyses, GIS field auditing and commissioning, product procurement, environmental disposal/recycling, data reconciliation, installation management, rebate/rate change support, and administrative services. Year Completed: 2015 Client Name: City of Modesto Client Contact: Jeff Barnes, Engineer 209-577-5468 Sample Project – Vallejo, CA Turn-Key LED Streetlight Conversion Project for the City of Vallejo, CA Project Description: Tanko Lighting provided the City of Vallejo with turn- key support to implement its comprehensive streetlight conversion project of approximately 9,000 cobra head fixtures. Tanko Lighting provided project management support, engineering services (including a comprehensive neighborhood design/value engineering phase that updated the fixture design to be more consistent with current field conditions, which resulted in an increase of approximately forty percent of energy savings from original project design estimates), pole tagging, cost-benefit analysis of ATTACHMENT 2 Page 25 of 30 various technologies, field light measurement analyses, GIS field auditing and commissioning, product procurement, environmental disposal/recycling, data reconciliation, installation management, rebate/rate change support, and administrative services. Year Completed: 2015 Client Name: City of Vallejo Client Contact: Mike Schreiner, Assistant Maintenance Superintendent 707-648-4319 Sample Project – Hayward, CA Turn-Key LED Streetlight Conversion Project for the City of Hayward, CA Project Description: Tanko Lighting provided the City of Hayward with turn-key support to implement its comprehensive streetlight conversion project of approximately 7,100 cobra head fixtures. Tanko Lighting provided project management support, engineering services for support in targeted neighborhoods based on municipal guidelines, cost-benefit analysis of various technologies, GIS field auditing and commissioning, product procurement, environmental disposal/recycling, data reconciliation, installation management, rebate/rate change support, reporting for available State financing, and administrative services. Year Completed: 2014 Client Name: City of Hayward Client Contact: Sammy Lo, Assistant Civil Engineer 510-583-4768 5. REFERENCES Proposal shall include a listing of relevant projects and references for three public entities for which Proposer has perform ed similar work within the past five years. Please find below a sample set of Tanko Lighting’s references for municipal LED street light conversion projects: City of Vista, CA Ken Shaw, Engineer 760-639-6177 ext. 1633 kshaw@ci.vista.ca.us City of Modesto, CA Jeff Barnes, Engineer 209-577-5468 ATTACHMENT 2 Page 26 of 30 Jbarnes@modestogov.com City of Berkeley, CA Reeve Battle, Engineer (510) 981-6336 RBattle@ci.berkeley.ca.us 6. FEE PROPOSAL (SEPARATE ENVELOPE) Fees are to be provided in a separate sealed envelope. The fee schedule shall include a breakdown of fees and costs to includ e the following: i. Task Description (See Scope of Services Exhibit “A”) ii. Personnel discipline Performing the work iii. Estimated Number of hours iv. Hourly Rate by discipline (using prevailing wages) v. Sub consultants Fees vi. Separate Line item for reproductions vii. Totals by Task and by discipline The cost of the project shall be the gross cost before rebates. Financing shall be for a term not to exceed ten (10) years an d the amount of the payment shall not change over the term of the loan. The financing shall be structured to meet the City’s fina ncial objective i.e. annual debt service payments (vendor loan and California Energy Commission (CEC) loan, if applicable) to not e xceed energy cost savings in any given year after project completion. Please find Tanko Lighting’s Fee Proposal and Financial Terms in the enclosed, separate envelope. Please note that technical specifications for Tanko Lighting’s proposed products can be made available upon request. 7. APPENDICES  Appendix A – Suggested Modifications to City’s Agreement  Appendix B – Resumes  Appendix C – Sample Weekly Audit Report  Appendix D – Sample Weekly Installation Report ATTACHMENT 2 Page 27 of 30 ATTACHMENT 2 Page 28 of 30 (Ontldential 01/12/17 Sample Finance Deal Terms From This provider. This document constitutes a real offer we obtained for this project but is intended for demonstration only using approximate initial estimates. Key Government Finance is pleased to present the following finance proposal for the transaction described below: Lessor: Lessee: Equipment Description: Key Government Finance City of San Juan Capistrano LED Street lighting conversion Expiration Date: February 12, 2017 NOTES: LEASE: Amount Frequency $1,030,880.00 Monthly Transaction must fully execute or fund to escrow by February 12, 2017. This is a tax-exempt, municipal government lease with the title to the property passing to Lessee. This is a net lease under which, all costs, including insurance, maintenance and taxes are paid by Lessee for the term of the lease. Our documentation includes an abatement clause. Including this clause in the contract insures that it complies with state and federal laws related to municipal leasing, and that the contract does not create debt. It allows a customer to abate (suspend) payments due under the lease in the event that the equipment being leased becomes unavailable for use, such as through fire, flood, earthquake, etc. Payments due under this type of contract are considered a current operating expense of the organization. This type of contract requires approval by the organization's governing body. Since it does not create debt, voter approval is not required. DOCUMENTS: All documents shall be attorney prepared and in a form and substance acceptable to the Lessor and Lessor's counsel and Lessee and Lessee's counsel. Lessee will also secure a validity and tax opinion. The legal documentation will contain provisions relating to increase costs, taxability and changes in corporate income tax rates. Security Interest: First priority security interest filed against equipment financed hereby. CONDITIONS PRECEDENT TO CLOSING: Lessee's obligation will be subject to such terms and conditions which Lessor may require with respect to this transaction, or as are customarily required for municipal entities within the State of California with respect to similar credits and as set forth in the facility documents. Without limitation, such terms and conditions shall include: 1. Absence of Default. 2. Accuracy of Representations and Warranties. 3. Negotiation and Execution of satisfactory closing documents. 4. Absence of material adverse change in the financial condition of Lessee during the period from the date hereof to the Closing Date. RATE INDEX: Rate and payments quoted in this proposal are based on KeyCorp's cost of funds as of date issued and shall be subject to adjustment three (3) days prior to closing based on any movement in KeyCorp's cost of funds if this financing closes after Expiration Date provided Lessee notifies the Lessor via email of their intent to proceed with this offer within 7 business days of receipt. ATTACHMENT 2 Page 29 of 30 i.PPROVAL: This proposal is issued in reliance upon the accuracy of all information presented by you to us and is contingent upon the absence of any material adverse change in your condition, financial or otherwise, from the condition as it was represented to us at the time of this proposal. This proposal is subject to our formal approval and the execution of documentation acceptable to each of us. IT IS NOT A COMMITMENT BY US TO ENGAGE IN THIS TRANSACTION. (a) Key Government Finance ("KGF") is not acting as an advisor to you and does not owe a fiduciary duty pursuant to Section 158 of the Exchange Act to you with respect to the information and material contained in this communication; (b) KGF is acting for its own interests; and (c) you should discuss any information and material contained in this communication with any and all internal or external advisors and experts that you deem appropriate before acting on this information or material. If the outlined foregoing proposal is satisfactory, reflects an arrangement that suits the need of your organization and you would like Key to commence its due diligence process, please sign and return this proposal. IMPORTANT INFORMATION ABOUT PROCEDURES FOR APPLYING FOR FINANCING WITH Key Government Finance. Lessor notifies Lessee that pursuant to the requirements of the USA Patriot Act (Title Ill of Pub. L. 107- 56, as amended and supplemented) (the "Patriot Act"), that Lessor is required to obtain, verify and record all information that identifies Lessee, which information includes the name and address of Lessee and other information that will Lessor to identify Lessee in accordance with the Patriot Act. Thank you for the opportunity to present this proposal. If you have any questions, please contact us at our numbers or e-mail addresses below. If you wish to accept this proposal, please do so by signing below and returning this proposal to us via FAX or e-mail. Upon receipt of this proposal and application, Lessor will promptly begin its credit, collateral and essential use review process. Sincerely, Zach Martinez 720-304-1574 zachery.martinez@key.com Key Government Finance, Inc. 1000 South McCaslin Blvd. Superior, CO 80027 Tom Waters 303-717-0458 thomas.p.waters@key.com Key Equipment Finance, Inc. 1000 South McCaslin Blvd. Superior, CO 80027 Proposal Accepted by Signature: Title: __________ _ Date: --------------------- ATTACHMENT 2 Page 30 of 30 ATTACHMENT 3 Page 1 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 1 City of San Juan Capistrano Assistance Public Works Director Attention: Mr. Tom Toman Subject: City Wide Streetlight Conversion Dear Mr. Toman, SCS Energy Solutions is responding to the request for proposal for the Citywide Streetlight Conversion. Our address and our consultant for the purpose of ongoing communications during the period of proposal evaluation is as follows: Nick Dutra, COO 12 Goodyear, Suite 110 Irvine, CA 92618 Phone 949-305-2922 Cell 925-487-4880 The attached proposal is valid for 90 calendar days from the submittal date. SCS Energy Solutions Inc. has committed key staff to this project and guarantees their availability to start and complete this project within the time line listed in the proposal. Only SCS Energy Solutions personnel have had access to this RFP and have contributed to its completion. The proposal is completed in good faith without collusion or fraud. Thomas C. Dearmin, President and CEO has the full authority to formally bind SCS Energy Solutions Inc. and will be the signer of record for this proposal. SCS Energy Solutions Inc. will list any modifications and / or exceptions to this proposal is section 1.2.7 of this document along with detailed explanations. In general, SCS Energy Solutions is excited for the opportunity work with the City of San Juan Capistrano. Our plan exceeds the required scope of services in this solicitation to include the retrofit and replacement of 1,568 fixtures along with 10 years of free maintenance of those fixtures to the City. Overall, we are confident that this response represents the best value to the City when comparing the scope, duration, and cost of the services proposed. We appreciate your consideration of this proposal. Very truly yours, Thomas C. Dearmin President & CEO SCS Energy Solutions Inc. 12 Goodyear, Suite 110 Irvine, CA 92618 Phone 949-305-2922 Cell 949-842-2844 ATTACHMENT 3 Page 2 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 2 1. Statement of Qualifications SCS Lighting Solutions, Inc. is an experienced International LED Manufacturer and Energy Consulting Firm. SCS founded its company in the design and implementation of highly efficient LED lighting fixtures and has continued to expand its delivery capabilities to include solar deployment and energy demand management and monitoring. SCS Lighting Solutions formally changed its D.B.A to SCS Energy Solutions, Inc. in 2015 to incorporate a more holistic energy solutions scope of services. Currently, SCS Energy Solutions services large commercial entities for both solar and LED retrofits across the United States. SCS Energy Solutions maintains engineering and manufacturing facilities for LED, Solar, Demand management and partners with battery manufacturers for electrical storage steel manufacturers for solar support structures. 1.1. Firm and Personnel Experience SCS Energy Solutions designs semiconductors for its own Light Emitting Diodes as well as novel semiconductor mounting technology for advanced cooling which leads to higher lumen output with longer lifetimes. SCS also custom designs LED retrofit lighting for unique and novel applications. SCS has engineered and built a custom retrofit for the San Juan Capistrano Bell street light and has demonstrated the unit to the City of San Juan Capistrano on two separate occasions. The response from the City was unanimously extremely positive. The unit had wifi dimming capabilities which were demonstrated and illustrates SCS capabilities. SCS Energy Solutions has experience doing energy audits, custom design, in house installation crews, country wide general contracting licenses and knowledge and experience dealing with utilities across the country applying for rebates for energy efficient retrofit programs. SCS Energy Solutions maintains a finance group for customer financing of retrofit projects whereby the customer is cash flow positive the day the retrofit is completed. Several examples of our collective experience in working with Federal and Local Governments include: SCS Energy Company – Municipal Highlights • City of West Covina Maverick Baseball Field • City of Fallbrook Ingalls Sports Park • City of Los Angeles SCS is an ESCO to the City currently designing demand management services • City of Peach Springs AZ Streetlight retrofit and building retrofit • City of Surprise AZ under contract for Streetlight retrofit and building retrofit • City of Durango Mexico Streetlight retrofit (3,119 lights) • City of Durango Mexico Streetlight retrofit (2,845 lights) • City of San Pedro del Gallo Streetlight retrofit (1,310 lights) SCS Energy Management Team – Federal Highlights • US Dept. of Energy $9,300,000 (Classified Project) • US Navy & Office of Secretary of Defense $9,800,000 (Classified Project) • US Marine Corp $10,443,837 (Counter IED) • US Army $10,496,623 (Classified Project) All projects above performed on time and on budget demonstrating management’s capability to understand and maintain discipline designing and fabricating products delivered to the US Government. The individuals who were involved in these projects will also be involved in the San Juan Capistrano City. We are highlighting the participating personnel in the following sections: ATTACHMENT 3 Page 3 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 3 • Tom Dearmin - President, CEO, and majority owner of SCS Lighting. Mr. Dearmin established SCS Lighting as a Delaware Corporation expecting growth and to effective raise additional capital, when needed. Mr. Dearmin has over 30-years working experience in the opto-electronic, semi-conductor industry and brings a wealth of corporate knowledge and experience leading companies in open and competitive markets. Most recently, Mr. Dearmin founded Ionatron Inc., a Directed Energy Weapons company with a market cap over $1 Billion. At Ionatron, he served as the CEO, President and Vice Chairman and was instrumental in Government relations, Technology Development (R&D Oversight), and Acquisitions. • Charles George - Charles hold General Contractor licenses across the United States. Charles has managed large solar construction projects and other non-solar energy construction projects, as well as large ground up building projects for over 30 years. Charles' experience allows SCS Energy to quote large energy construction projects accurately and choose the best subcontractors though out the country to achieve on time and on budget results. • Marc Franz - Marc Franz is a experienced head of sales with extensive experience managing sales teams in the High Tech markets. From 1980 to 1990 Mr. Franz helped achieve 75%+ year-over-year growth for previous corporations in the technology space. In 1990, Mr. Franz helped launch sales and operations teams in assisted in taking several previous companies public. Mr. Franz’s experience launching sales teams in geographically disparate locations makes him a critical element to the expansion of services for SCS. • Nick Dutra - Nick Dutra is responsible for the operations of all SCS Energy branches and divisions. He and his management team focus on streamlining organizational processes amongst a growing and adapting company culture and market with an emphasis on improving operational performance metrics that drive cost, sales, and value to the brand. Mr. Dutra has served in the Green-Tech operational space for over 10 years with a focus on small-cap consumer goods companies. He is familiar with operating a national import and export entity and is a critical element to maintaining SCS Energy’s high standards for client delivery amidst an every- evolving and quickly growing corporation. 1.2. Project Understanding SCS Energy Solutions is experienced in executing large-scale street light engagements. In the last 2 years, SCS Energy has successfully executed four (4) other street light upgrade projects for government entities. Our team is knowledgeable in our methods and experienced in working through the logistic and regulatory requirements of each unique project. We have a talented team of in-house construction managers that have well over 25 years in the business performing electrical installation for public entities. In the sections below, SCS Energy outlines our understanding and approach the RFP to help ensure on time execution of the full scope of services requested by the City of San Juan Capistrano. 1.2.1. Understanding of the Work The City of San Juan Capistrano is looking to retrofit or replace its existing High Pressure Sodium fixtures with more energy efficient LED luminaires. The City is interested in maintaining the aesthetic appearance of its roadways while taking advantage of the energy savings which can be yielded through a lighting upgrade. The City is looking for a net-neutral or net positive overall cost of ownership for the proposed project where the overall financing cost of the project does not exceed the net savings to the City as a result of this project. In response to the request by the City, SCS is prepared to retrofit all in-scope luminaires at a 10 year cost to the City that does not exceed any financial savings yield as a direct result of this upgrade. Additionally, SCS will provide any maintenance to the fixtures or their performance for the entire 10 year period. In addition to the retrofit of the ATTACHMENT 3 Page 4 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 4 Mission Bells, SCS Energy believes there is added value to retrofit the existing 423 HID cobra head street lights and proposes incorporating that work into this scope as well. As a result, the proposal includes the retrofit of all mission bell and cobra head fixtures and the maintenance of both types of fixtures for a period of 10 years. 1.2.2. Anticipated Approach SCS Energy Solutions will survey, engineering, install, and tune the lighting project for the City using a sequenced and well managed approach similar to its work on other large scale projects. Our approach will be governed by a singular, experienced, construction manager who will serve as the central point of contact to the City. Additionally, SCS will dedicate a relationship manager to the City to serve and support in the long term performance and maintenance activities to the City over the 10 year period. Our scope includes the retrofit and replacement of 1,568 fixtures (RFP REQ 1.4). In addition and over the course of this project, SCS Energy will provide all applicable notifications, process paper work, gather existing inventory information, GPS data, and revise rate schedules for new lights in coordination with SDG&E for rebate purposes (RFP REQ 1.5). Our detailed approach is below and includes: 1.2.3. Phase 1: Project Planning & Coordination SCS Energy Solutions will develop several key documents during the planning phase which will serve as the foundational elements of the project plan and project rationale for the City. The following section describes the content of each section and SCS’s approach to developing those documents. Document #1 - Inventory Assessment: The inventory assessment is the first step to developing a comprehensive energy analysis and ultimately a financial business case. To complete the inventory assessment SCS will work with the City and SDGE to obtain any inspection, billing (RFP REQ 2.1) or inventory records for the 1,568 in-scope fixtures (RFP REQ 2.3). SCS will review the inventory specifications for physical descriptions, GPS location, light numbers, light type, and pole condition for each fixture (RFP REQ 2.2) and use this information to begin its energy calculations and replacement plan. SCS Energy will help ensure that the records from the City concur with the inventory records from SDG&E and if not SCS will conduct a reconciliation of those documents and provide the findings to the City. Document #2 – Photometric Design: The photometric design document will contain detailed specifications on all proposed replacement fixtures and include actual light measurement readings for up to 5 high traffic areas in the City. SCS Energy will work with the City to select and conduct on-site live testing of each proposed fixture to help ensure the proposed wattages and attenuating will satisfy the minimum lighting level requirements for road ways in the state of California. The results of the testing and the final proposed design of the fixtures will be compiled into a photometric design plan (RFP REQ 1.1). Document #3 - Project Performance Assessment: SCS will conduct all the necessary evaluations to develop a project performance assessment which will describe to the City the operational and financial performance of the project. To do so, SCS will compare its recommended replacement fixtures against the current fixtures and calculate the proposed energy consumption levels (RFP REQ 2.6). Additionally, the operational performance model will factor a 10 and 15 year energy maintenance cost and greenhouse gas savings projection. The performance model will become part of the final replacement plan presented to the City for approval. Document #4 – Final Replacement Plan: The replacement plan will describe the scope and schedule of the project and incorporate the existing and proposed inventory for installation. The replacement plan describes the physical locations of each proposed replacement fixture along with any applicable GIS information. It will incorporate all the information of the previous 3 documents including energy usage and savings and physical equipment counts and descriptions. The replacement plan will also incorporate the detailed work-break down structure for the construction schedule and any risk management, scope management, and communication management protocols to support a successful execution of this engagement (RFP REQ 2.5) (RFP REQ 3.2). Upon assembly of this ATTACHMENT 3 Page 5 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 5 document, SCS Energy Solutions will present the plan to the City for review and approval before construction begins (RFP REQ 2.7). 1.2.4. Phase 2: Project Execution Upon approval from the City, SCS Energy Solutions will coordinate a project entrance conference with the City and applicable stakeholders to discuss the replacement plan and project management protocols (communications and stakeholder management plan, risk mitigation and management plan, and scope management plan). These documents will discuss how SCS Energy will engage and work with the City and any other involved agencies through the life of the project (RFP REQ 3.1). The communications plan will also describe the frequency and nature of communications and updates. At a minimum, SCS plans to coordinate with the City on a weekly basis to provide updates on the status of the project (RFP REQ 3.3). Once the City concurs on the replacement plan and the nature of the project management documentation, SCS will deploy its experienced team of construction professionals to execute the plan. This approach will help to ensure an efficient and highly coordinate project development process which will result in the delivery of a high quality product and the development of the project components within budget and on schedule (RFP TASK 3.4). The project will be executed in 3 phases: 1) Project Staging & Permitting SCS Energy Solutions will begin to stage materials (lights, switches, drivers, dimmers) upon completion of the entrance conference. SCS will manage all aspects of the delivery, storage, and security of all materials for this project leverage our local warehouse facilities (RFP REQ 3.6). The fixtures that SCS Energy uses will be of high quality and will be no less than IP65 rated and suitable for operation in sustained wet locations (RFP REQ 1.3). Each proposed fixture will be reviewed and approved by the City to ensure that only qualified fixtures and components are used on this Project (RFP REQ 3.5). Simultaneously to the staging of our product, SCS Energy will obtain all necessary encroachment permits for executing this work. Our experience staff of construction experts are familiar with the applicable laws and local regulations that government the installation of equipment over public roadways (RFP REQ 3.8). 2) Installation & Coordination SCS Energy will approach the installation of the new fixtures in geographical regions. SCS will build an installation schedule that identifies what regions are being retrofitted each week. SCS will provide all necessary equipment to complete the installation of its fixtures (RFP REQ 3.11). Based on our experience installing street lights, SCS anticipates that by using its own equipment, trucks, and crew, SCS can retrofit approximately 12 to 16 fixtures per day. This includes the disassembly, retrofit, and disposal of the replaced unit. It also includes the time to review the replacement fixture specifications, update GPS coordinates and document the work. As part of our installation approach, SCS Energy will comply with all laws and regulations including wage and labor, DIR Registration, OSHA requirements and any other safety measures (RFP REQ 1.7). Each fixture will be tested on site prior to installation to ensure it is in good working order (RFP REQ 3.13). SCS will take responsibility for all disposal of all old luminaries and potential hazardous materials related to the current high pressure sodium bulbs located within the luminaires (RFP REQ 1.2 & RFP REQ 3.9). Upon final completion of the project, SCS Energy will conduct a final walk through of the project with the City in order to prepare a punch list of action items. SCS will work with the City to complete that list of actions (RFP REQ 3.14). Throughout the construction process, SCS will make itself available to be called to the site in response to questions arising from the progress of work (RFP REQ 3.12). 1.2.5. Phase 3: Post Project Support Upon completion of the project, SCS Energy will support the city with several post project support functions. Among those functions is the preparation of a post project final report. The report will include a description of all work performed to include the final count of fixtures replaced, wattages and applicable GIS data (RFP REQ 4.4). ATTACHMENT 3 Page 6 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 6 Additionally, SCS Energy will take final measurements of light output and perform the final energy savings calculations for the City (RFP REQ 4.1) as well as the final loan repayment amounts for the life of the loan and the net cash impact of the project over a 10 and 15 year period (RFP REQ 4.5). SCS Energy will coordinate a project recap meeting with the City to present the report and orally communicate the status and results. During that meeting the City will identify all applicable maintenance staff that would require training on the operations, maintenance, and safety of the lights. After the City has identified those individuals, SCS Energy will schedule one- on-one walk trainings with any necessary staff (REP REQ 3.15). During the trainings, SCS Energy will provide all final as-built documentation for the new fixtures installed along with applicable warranty and service and operational manuals (RFP REQ 1.6). In addition to training staff, SCS Energy will manage any final rebate paper work and conversations (as applicable) with SDG&E (RFP REQ 4.2). SCS Energy will compile all relevant documentation and engage SDG&E in conversations to finalize any applicable tariff changes (RFP REQ 4.3). SCS will work with SDG&E to obtain and reconcile up to 6 months of post-installation billing records to help support the savings of the new lighting project (RFP REQ 2.4). SCS Energy will provide on-going maintenance for all fixtures installed for a period of 10 years in addition to warranting all products for that time period against manufacturer defects. This is above and beyond the requested one (1) year warranty. SCS Energy believes that because it’s lighting products do have a significant life span, SCS Energy is willing to commit to 10 years of performing maintenance on the fixtures. This in turn will significantly reduce the overall current costs of maintenance to the City for the operations of the road lights (RFP REQ 3.16). If necessary to maintain the fixtures, SCS Energy will also keep excess stock of the lights in its local storage facilities for maintenance and warranty purposes (RFP REQ 3.17). 1.2.6. Project Financing SCS Energy Solutions will work with the city to engineer a project that meets the financial objectives of the City. The project will be priced on a gross cost basis (before rebates) and will be financed for a term not to exceed 10 years. Additionally, as an added value to the City, SCS proposes to maintain the operations of the fixtures for a period of 10 years. At which time, if any fixture fails SCS will be solely responsible for the replacement of the failed fixture (RFP REQ 1.8). The specific details of the proposed price and estimated savings of this proposal is captured in section 2.6 Fee Proposal. 1.2.7. Assumptions and Exceptions SCS Energy Solutions has reviewed and accepted the City’s standard contract terms. SCS Energy agrees to perform the work proposed in this response and comply with all requirements of the RFP (RFP REQ 5.5). Exceptions to this statement and the specific requirements in the solicitation are noted below: • SCS Energy Solutions assumes timely and complete cooperation from any applicable local, state, or Federal agency involved in this project. • SCS Energy Solutions assumes timely and complete cooperation with any applicable energy or utility providers such as San Diego Gas & Electric or other relevant providers. • The events, dates, timing, and cost of tasks proposed are contingent on timely cooperation from all relevant stakeholders. • Proposed work is contingent on SCS Energy Solutions successfully obtaining all applicable permissions, approvals, certifications, formal permits from relevant stakeholders. Any delay in obtaining these permissions, approvals, certifications, or permits warrant a day-for-day slip in any proposed project schedule and may have further cost implications to this proposal. ATTACHMENT 3 Page 7 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 7 • For RFP Req 2.2; SCS will not perform an on-site inspection for each of the 1,568 fixtures. To do so would be cost prohibitive for the project. Instead, SCS will rely on the reconciled information provided by SDG&E and the City. SCS will be installing fixture which can attenuate between varying wattages so any errors in the City’s existing documentation can be overcome during the installation process by adjusting fixture wattages and output. Any such errors in documentation and adjustments by SCS during installation will be documented and communicated to the City’s appointed point of contact. • The number of fixtures identified in the City’s RFP is the correct number of lights. Any increase to this number will scale the energy savings and project costs accordingly. • For RFP Task 3.7; SCS Energy will work with the City to provide the dates and times of construction for specific roadways and will rely on the City to assist in coordinating traffic control plans with the City’s Public Works Department if applicable. 1.2.8. General Compliance Statements Financial Compliance: SCS Energy will supply to the City written evidence of its financial sufficiency to carry the full cost of the project implementation (RFP REQ 6.2). This shall include a statement of our committed cash to the project along with any financial backing provide by banks and lenders. Insurance Compliance: SCS Energy will provide to the City proof of compliance insurance and agrees to maintain adequate general liability insurance throughout the duration of the project (RFP REQ 6.4). Construction Compliance: SCS Energy agrees to comply with all requirements listed in the solicitation related to construction support services. This includes: RFP requirement 7.1.1; 7.1.2; 7.1.3; 7.1.4; 7.1.5; 7.1.6; 7.1.7; 7.1.8; 7.1.9; 7.1.10; 7.1.11; 7.1.12. General Compliance: SCS Energy agrees to comply with all requirements listed in the solicitation related to ‘General Requirements”. This includes: RFP requirement 8.1; 8.2; 8.3; 8.4; 8.5; 8.6. General Arbitration: SCS Energy affirms that at this time there has been no history or currently pending arbitration or litigation matters in which SCS Energy has been involved in the last 10 years (RFP REQ 5.4). 1.3. Schedule SCS Energy propose the following high-level set of activities to accomplish the fabrication and installation of the luminaires for the City of San Juan Capistrano. A week (as defined in the schedule) represents 5 working business days. All labor hours will follow local labor laws and requirements but is estimated to include an average of 40 working hours per skilled laborer required. 1.0 Project Planning & Preliminary Engineering Start End Weeks 1.1 Award Announcement 2/21/2017 2/21/2017 0 1.2 Inventory Assessment 2/21/2017 3/7/2017 2 1.3 SDG&E Inventory Reconciliation 2/21/2017 3/7/2017 2 1.4 Photometric Development 3/7/2017 3/14/2017 1 1.5 Energy Evaluations & Utility Bill Review 3/7/2017 3/14/2017 1 1.6 Develop Final Replacement Plan 3/14/2017 3/21/2017 1 1.7 Obtain Approval from the City 3/21/2017 3/28/2017 1 2.0 Project Execution 2.1 Start Construction of Fixture 3/28/2017 5/2/2017 5 ATTACHMENT 3 Page 8 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 8 2.2 Start project permitting 3/28/2017 4/11/2017 2 2.3 Finalize Installation Schedule and Zones 3/28/2017 4/11/2017 2 2.4 Coordinate with City on Installation Plan and Schedule 4/11/2017 4/11/2017 0 2.5 Install Fixtures 5/2/2017 8/22/2017 16 2.6 Dispose of Old Fixtures 5/2/2017 8/22/2017 16 2.7 Take GPS Readings for New Fixtures 5/2/2017 8/22/2017 16 2.8 Provide Weekly Progress Updates 5/2/2017 8/22/2017 16 2.9 Conduct City Walkthrough 8/22/2017 8/29/2017 1 2.10 Obtain City Signoff 8/29/2017 8/29/2017 0 3.0 Post Project Support 3.1 Develop Post Project Report 8/29/2017 9/5/2017 1 3.2 Conduct On Site Trainings 8/29/2017 9/12/2017 2 3.3 Finalize Rebate Documentation 8/29/2017 9/12/2017 2 3.4 Begin Maintenance Services 8/29/2017 8/29/2017 0 ATTACHMENT 3 Page 9 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 9 1.4. Relevant Project Experience SCS Energy Solutions as a wealth of experience working with commercial and public entities. Listed below are some of the relevant energy upgrade projects we’ve recently performed along with the client point of contact. Project Title Client Name POC Value Year Description Maverick Field City of West Covina Cameron Saylor $145,335.30 2016 Retrofit of a public sports field owned by the City of West Covina City of Fallbrook City of Fallbrook Robert Tavano $267,021.36 2017 Retrofit of a public sporting complex owned by the City of Fallbrook City of Peach Springs Peach Springs USD Phase 1 Jeren Smallcanyon $25,568.03 2016 Retrofit several hundred LED lights for the City of Peach Springs City of Guadalupe Victoria/Durango Sergio Castillo Sergio Cassio $1,456,744.10 2015 Major street light retrofit for the city of Guadalupe Victoria in Durango Mexico. Replaced 3,119 street lights over 4 months. City of San Pedro De Gallo Alejandro Guerrero Federico Moreno $87,341.36 2015 Replacement of 130 street lights for the local municipality of San Pedro De Gallo Quik Mart Quik Mart Store chain Troy Little $367,304.00 2016 Retrofit of all interior and exterior LED lighting for 25 locations in Arizona Bakersfield Baker-Cal Marty Riley $236,680.90 2016 Retrofit all lighting indoor/outdoor Cactus City of Moreno Valley Marty Riley $347,010.11 2017 Complete retrofit of outdoor lighting including exterior building and parking lot LED lighting LAUSD - Pilot 2 Pilot Schools Sean Higbee In Progress 2017 Currently negotiating a demand management and energy response pilot program with LA Unified School Districts (LAUSD). Childrens Hopistal (LA) Childrens Hospital - Parking Garage Tim Jacoby $120,318.25 2017 Complete retrofit of 2,224 LED parking lot lights in for the exterior garage of Children’s Hospital (LA location). Tuttle Click Auto Auto Dealerships Chris Cotter $87,843.44 2016 Retrofit of exterior street lighting and parking garages with LED fixtures. Lazy Days RV Fl/AZ Lazy Days RV facilities Janet Chiodi $1,456,013 2015 Interior and exterior retrofit with LED fixtures for the nation’s largest RV dealership site. Boral Boral Stone - American Canyon Steve Pridmore $317,098.36 2015 Interior retrofit of industrial LED fixtures for stone plant. Boral is $13B global enterprise. Sports Basement 5 Retail Stores Dave Rumberg $379,554.44 2016 Retrofit for several local properties including mainly interior lighting upgrades for commercial retail space. CCOPA California Corp Garage Cal Corp Garage Kem Thurman $48,835.20 2014 Complete retrofit of commercial exterior and roadway lighting for property parking garages. A T T A C H M E N T 3 P a g e 1 0 o f 1 5 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 10 Project Title Client Name POC Value Year Description Elsworth (MCC Venture) Elsworth Marty Riley $38,744.20 2014 Complete LED lighting upgrades including interior and exterior lighting, garage, and parking lot fixtures. Walnut Hills Walnut Hills Marty Riley $32,446.35 2014 Complete LED lighting upgrades including interior and exterior lighting, garage, and parking lot fixtures. Robertson Parking Garage Robertson Parking Garage Marty Riley $62,193.60 2014 Complete LED lighting upgrades including exterior lighting, garage, and parking lot fixtures. Bank of America Plaza parking garage B of A Parking Garage Ken Shartz $150,261.00 2015 Complete retrofit of the parking garage for a Bank of America property owned and operated by CBRE commercial reality. Grand Central Grand Central Karel Costa $119,689.00 2015 Complete LED lighting upgrades including interior and exterior lighting, garage, and parking lot fixtures. Nidec Motion Control Engineering Nidec Motion Control Mark Foremen $104,559.10 2015 Complete LED lighting upgrades including interior and exterior lighting, garage, and parking lot fixtures. Skypoint Condo Association Skypoint Scott Bole $79,620.90 2016 Complete LED lighting upgrades including interior and exterior lighting, garage, and parking lot fixtures. PMA San Dimas San Dimas Charles Costes $69,442.32 2016 Complete LED lighting upgrades including interior and exterior lighting, garage, and parking lot fixtures. PMA Valencia Valencia Marlon Selga $72,779.80 2016 Complete LED lighting upgrades including interior and exterior lighting, garage, and parking lot fixtures. California Family Foods Cal Family Foods Dave Volkman $80,017.20 2016 Major LED lighting project for warehousing and food production plant in northern California. Simonian Fruit Co. Simonian Fruit Jeff Simonian $60,693.49 2016 Major LED lighting project for a complex interior of a large fruit producer in northern California. City National Parking Garage City National Garage Tom Von Der Ha $79,930.06 2016 Major lighting upgrade for commercial exterior fixtures to include LED parking lot upgrades. Moonlight Packaging Moonlight Packing Ty Tavlan $264,646.00 2016 Complete lighting upgrade for 3 packaging plants located on the property. Included upgrade of interior and exterior LEDs Weber Logistics Weber Logistics Phil Aceredo $35,620.00 2016 Single warehouse lighting upgrade. Phase 1 of several properties. Fresh Select Fresh Select Jason Bills $128,861.73 2016 Major lighting upgrade for a fresh select warehouse. Converted lighting to LED. Glen Oaks - Construction Job Glen Oaks Marty Riley $225,122.60 2016 Managed construction job for lighting and solar upgrade project. Served as the licensed EPC during construction. Tulane University Tulane University Ricky Crammer $300,000.00 2016 Responsible for the exterior LED lighting upgrades for Tulane University. This will be phase 1 of redoing the entire campus. A T T A C H M E N T 3 P a g e 1 1 o f 1 5 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 11 Project Title Client Name POC Value Year Description Studio Plaza LADWP Studio Plaza Tom Von Der Ha $79,969.28 2016 Standard exterior LED upgrade project. 1.5. References Listed below is a sub-set are relevant references for work we’ve recently performed for public entities. The references listed below are a sub-set of the relevant project experience listed in section 1.4. Project Title Client Name POC Value Year Description Maverick Field City of West Covina Cameron Saylor $145,335.30 2016 Retrofit of a public sports field owned by the City of West Covina City of Fallbrook City of Fallbrook Robert Tavano $267,021.36 2017 Retrofit of a public sporting complex owned by the City of Fallbrook City of Peach Springs Peach Springs USD Phase 1 Jeren Smallcanyon $25,568.03 2016 Retrofit several hundred LED lights for the City of Peach Springs City of Guadalupe Victoria/Durango Sergio Castillo Sergio Cassio $1,456,744.10 2015 Major street light retrofit for the city of Guadalupe Victoria in Durango Mexico. Replaced 3,119 street lights over 4 months. A T T A C H M E N T 3 P a g e 1 2 o f 1 5 A T T A C H M E N T 3 P a g e 1 3 o f 1 5 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 12 1.6. Fee Proposal SCS Energy Solutions has completed a preliminary economic assessment of the project for the City and has prepared an estimate savings schedule below. The proposed cost to the City for this Project will be $983,640 financed over 10 years at a rate of 4.5% for 120 monthly payments of $10,149.29. CURRENT FIXTURES PROPOSED Watts Type Quantity Housing kW/year Watts kW/year 70 sodium 606 Bell 219,244 20 53,085 100 sodium 280 Bell 144,715 30 36,792 200 sodium 78 Bell 80,627 50 17,082 250 sodium 58 Bell 434,662 60 15,242 55 induction 403 cobra 97,082 30 52,954 85 induction 12 cobra 4,468 30 1,576 165 induction 8 cobra 5,782 50 1,752 175 metal H 9 other 71,311 50 1,971 175 mercury 16 Bell 14,086 50 3,504 100 HID 1 Bell 504 30 131 200 HID 2 Bell 2,067 50 438 HID 57 Bell 29,460 30 7,489 HID 36 other 18,606 30 4,730 HID 2 unknown 1,034 30 262 Total 1568 1,123,648 197,008 City Electricity cost per year $79,470 $13,791 Maintenance per town accounting $64,500 $0.00 Streetlight cost per year $143,970 $13,791 10 year cost adjusted 2% inflation/year $1,468,494 $140,668 10 Year Project Savings (+) $1,327,826 Project Cost (-) $983,640 Net Project Impact to Cash (+) $344,186 ATTACHMENT 3 Page 14 of 15 Response to RFP for Citywide Street Light Conversion SCS Energy Solutions, Inc. Business Confidential Page 13 Below are the estimated line item costs for the project: Line Item Amount Fixtures Price per Fixture Street Lights & Equipment $ 534,116.52 1568 $ 340.64 Installation Cost, Crew, Overhead $ 373,783.20 1568 $ 238.38 Cost of GIS Mapping & Database * Included in Install Fees Charged by the Proposer $ 52,132.92 1568 $ 33.25 Other Project Costs $ 23,607.36 1568 $ 15.06 Financing Terms (RFP REQ 5.6): The term of the financing is for 10 years at an annual rate of 4.5%. The monthly payment will be 120 payments of $10,194.29. There are no penalties for early payment. ATTACHMENT 3 Page 15 of 15 ATTACHMENT 4 Page 1 of 39 Pacific Lighting Mgt Inc dba Pacific Lighting & Energy Mgmt. Co Response to: City of San Juan Capistrano, CA Street Lighting LED Conversion (and addendums 1 through 5) (Submitted:26 January 2017) Company Information Address:1638 E. Edinger Ave, Suite B, Santa Ana, CA 92705 Main Tel.: 714 972 1982 Fax No.: 714 543 0255 Type of Business: California Corporation Email Address: gsa@plem.co Dunn&Bradstreet: 190815519 CA Corp #:C2525725 Contractor Lic. 684486 expir.: 2018-Apr-30 (C10 & C31) CA SB OSDS # 1030998 expir.: 2017-May-31 FEIN: 20-0576301 DIR:1000005222 Certifications:CA-Small Business, Federal HUBZone Primary and Secondary Proposal Contacts: DR TIM HATAMIAN, CFO 714 845 3226 TSH@PLEM.CO MS ANN ANDERSON, SUPPORT SPECIALIST 714 729 4617 ANN@PLEM.CO Operations Contact MR AMAD NORUZ, COO 714-848-6163 INFO@PLEM.CO ATTACHMENT 4 Page 2 of 39 Table of Contents 1) Transmittal Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2) FIRM AND PERSONNEL EXPERIENCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2.1) Firm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2.2) The Sub-consultant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 2.3) Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 2.4) Curriculum Vitae for the designated personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 3) PROJECT APPROACH . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 3.1 The New Fixture Solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 3.2 The Retrofit Solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 3.3 Rebates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 4) SCHEDULE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 5) RELEVANT PROJECT EXPERIENCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 6) REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 7) ANCILLARY MATERIALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 7.1) Construction Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 7.2) Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 ATTACHMENT 4 Page 3 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) Pacific Lighting Management, Inc. 1638 E Edinger Ave, Suite B Santa Ana, CA, 92705 Tel: 714-972-1982 Fax: 714-543-0255 info@plem.co 1) Transmittal Letter Mr. Tom Toman, Assistant Public Works Director City of San Juan Capistrano Public Works Department 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 Re: Converting City’s Street Lights from High Pressure Sodium to LED Technology Dear Mr Toman,2017-Jan-25 Attached herewith, please find our response to the City’s LED street-lighting solicitation. PLEMCo is the rare self-performing ESCo who has delivered in excess of 100 aGWh of savings over the last ten years to clients throughout the U.S. We’ve done so through various channels ranging from individual contracts to direct install programs, to both the public and the private sector. By self-performance we achieve exceptional payback. In addition to services, we are distributors for a number of brands that helps even further improve payback in EE/RE projects. PLEMCo has been a DoE Qualified ESCo since 2012, and currently holds two Federal GSA contracts holder under Schedules-56 and 84. We were privileged to be selected into the DGS 2012 ESCo pool, and were the only small-business among the selected companies. Currently we are in the final stage of implementation of a ~900 LED street lights in the Mountain Home AFB in Idaho. This project bears every conceivable similarity in scope to the solicited project. As such, our team members from engineering to manufacturer and software providers, are fully ready to bring our well- honed experience to the City. We also possess the C31 license for traffic management required in any street-lighting project. Only a year ago we also installed several hundred street lights for the city of Orange. We further promise that the key personnel identified within the proposal will be committed to perform the required tasks throughout the duration of the contract. This proposal is made without collusion with any other parties submitting a proposal. the signer of the proposal have full authority to bind the Company. We take no exceptions to the standard contract in the RFP. PLEMCo has not been involved in any litigation in the last ten-years. We thank you in advance for your attention, and look forward to your response. Sincerely, Tim Hatamian, CFO PLEMCo 1 ATTACHMENT 4 Page 4 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 2) FIRM AND PERSONNEL EXPERIENCE 2.1) Firm PLEMCo is an Energy Services Company. As such its sole mission is the delivery of energy efficiency(EE), and generation capabilities to its clients worldwide. We are particularly experienced with government projects ranging from municipal to Federal. Since the inception of the company we have serviced over 30,000 sites for energy efficiency projects of which over 80% have been for interior and exterior lighting EE projects. Most of these sites have been those of small businesses throughout California, and of those most in the SCE territory under their directly install programs. We have serviced many sites in the SDGE territory as well under smaller more specialized programs or private businesses which required the full process of incentive rebate application. PLEMCo is also a distributor for many LED manufacturers as our Federal GSA requires. This enables us to lower the materials costs considerably as this cost is a central concern in LED conversion projects, and the associated payback for performance contracting. Herein we propose a retrofit kit from one such manufacturer, one we think represents exceptional value. The products proposed are made in the USA by a reputable manufacturer which is sure to be around to support its 10-year warranty. PLEMCo has full engineering capabilities for lighting works in-house as well as through the manufacturers it represents. In this proposal we bring a technical team comprised of our own personnel, staff from the LED manufacturer, and the wireless-control system manufacturer. We have recently completed an exterior lighting project for the city Palmdale, CA. This project (funded via a restrictive ARRA grant) was subject to about as complete a set of rules and restrictions possible. These matters ranged from municipal permitting and detailed inspections of 100% of the installations, State regulations and Federally mandated administrative oversights for which a specialist third party auditor was hired by the city. We give the overview and reference point of contact for this and other projects we refer to in this section in the pages References section below. This project was completed in 2016 We have recently installed street lighting for the city of Orange. It involved 200 street lights as a pilot project, with possibly 2000 more later. This project was completed in 2015. This is the prototypical type of project that is in the comparable setting as the city of San Juan Capistrano. In this project, we were fully responsible for all aspect of the project from procurement, to daily traffic management. As with other projects in our portfolio, it was completed far ahead of the allotted schedule under two weeks when there as 30 days allotted by the client. Prior to these projects we completed a lighting project for the VA in Houston, TX. While that project involved a little over 100 roadway lights, the full project was worth $2.45M, and was very satisfactorily delivered in only seven months when the allowed time to perform was set at 12 months. We mention ths project for it’s financial size to indicate our financial and procurement capability. Finally we’d like to mention a project in progress that we will complete within the next two months for the Mountain Home AFB in Idaho. This project is nearly identical with that proposed here for the SJC. It involved 931 street lighting that had to be audited, and retrofits designed. The Mountain Home AFB is very much a city-like setting with extensive residential areas, small businesses, and the numerous AFB small office buildings and operations centers. This project was exceptional in that it required a very sophisticated 2 ATTACHMENT 4 Page 5 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) wireless control system with a control system subject to the strictest security levels required by the military. W e were required to consider various disaster scenarios and spell out the systems response under those conditions. Here we propose to leverage this invaluable expedience and deliver the same control system. More on this system in the sections to follow and the supporting documentation. Through all the above examples we hope the reader will notice the thread of mission-criticality of each project. Moreover, note the client’s dependence on our competence so as to maintain (without interruption) their operations and safety levels at night. This, we hope, attests to our project management capabilities and assure the SJC of smooth progress in this project. PLEMCo, is bondable to $6M aggregate (see letter below). PLEMCo has always offered firm-fixed price projects. Together with surety (100% payment and performance bonding) there are no risks of cost- overruns, and as close to a guarantee of satisfactory complection as practicably possible for the city of San Juan Capistrano. This proposal contains a real (if representative) finance deal we obtained in short order and parameters known about the project. As an ESCo, PLEMCo we have established relationships with a number of lenders that specialize in EE project in the context of performance contracting. This is a risky undertaking for a lender as it relies on the competence of the ESCo to deliver the guaranteed savings. Although SJC is not seeking a performance contract, because the payment must equal savings, the lender will go through the same process. We have included a sampling of letters of support from past projects to indicate our ability to bring appropriate financial resources to this project from design to implementation. Other notable lenders are United Financial of Illinois, and Bluepath Finance LLC. All of these lenders are well known and experienced providers in the ESPC realm. We hope to convey that we have the capability to shop around for the best finance deal to offer the SJC. Finally, we think that On-Bill-Financing from SDGE, or CEC’s 1% loans should not be overlooked as options. PLEMCo will pursue these option and present them as alternate to SJC at the appropriate time. 2.2) The Sub-consultant PLEMCo will provide end-to-end solution and will implemented the final design with its own forces. The same past projects and references stated below will testify to the implementation of the solutions. The City will realize considerable benefit from fewer layers especially cost-wise, if only by way of reduced overheads, and surety costs, if not also volume discounts. 3 ATTACHMENT 4 Page 6 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 4 f:NA SURETY 6300C.Onogo A.~<~e.r'lu~t. Stiite USOW. Woodfotld Hills, CA 91307 February 24, 2015 Mr. Tim Hatamian Padfic Lighting Mgmy, Inc Dba: PLEMCo 1638 East Ed inger, Suite 8 Santa Ana, CA 92705 RE: Bo n dl!ig Ab ility To Whom It May Concern: C N A, through their company, Western Surety, bas an A.M. Best A VX rating and is Federally Listed with Department of Treasury. Western Surety has been handling the surety needs of PLEMCo since 2008. We have established a surety line of $3,000,000 singlef$6,000,000 aggregate for this contractor. This is a working line of credit and is not an indication of the maxim um lim its we would consider. We stand ready to provide bonds for projects for 100% of project val ue that are requested by PLEMCo. Our consider ation would be based on the satisfactory completion of our normal underwriting requirements. which indude. but are not limited to. our satisfactory review and approval of the contract terms and conditions. our contractor's financial condition at that time, his overall work program. verifica tion of project financing and other pertinent underwriting criteria. Please be advised that this letter is not a commitment to provide any specific bond(s) and is provided solely as an indication of o ur support. The execution of any bond or bonds is a matter between the contractor and us. We assume no liabili ty to yo u or any third party in p roviding this letter. Our experience w ith this contractor has been excellent and we find them to be of high character with the a bility to provide superior work. If you have any questions or require additional information, please do not hesitate to contact the undersigned at 818-203-0408. Sincerely, ~~ WiiJiam Syrkin Attorney-in-Fact for Western Surety ATTACHMENT 4 Page 7 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 5 Key Government Finance <>-w. KEY GOVERNMENT FINANCE 11911 Freedom Drive, Suite 920 One Fountain Square Reston, VA 20190 TO: DOE Contracting Officer SUBJECT: Letter of interest from Key Government Finance for Proposed Contract of PLEMCo Dear Sir or Madam: I hereby state that, in the event of an award of a contract to PLEMCo, Key Government Finance will be interested in providing offers of financing for energy oonservation project(s) through the full term of the contract . Sincerely, (_L/1;?:(' Chris McKinley Vice President of Federal Sales ATTACHMENT 4 Page 8 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 6 RWH Q CAPITAL April 20, 2015 Tanya N . Bealmer, Contracting Officer Golden Field Office U.S. Department of Energy Golden Field Office 15013 Denver West Parkway Gol den CO 8040 I RE: Solicitation No. DE-SOL-0006380 DOE Energy Savings Performance Contract Dear Tanya, RWH Capital is providing this letter of interest in financing projects for PLEMco in connection w i th the Department of Energy's Energy Savings Performance Contracts IDIQ. We are an active participant and fund ing source in this marketplace and are the only CVE certified Service Disabled Veteran Owned Small Business in the space. RWH Capital has an experienced and diverse team of finance experts that have served in local, state, and federal government entities. We understand firsthand the fiduciary responsibility and complex governmental inti-astructure our clients must operate within at all levels. RWH has the human capital and funding capabilities to underwrite projects of any size and scope. R WH Capital is committed to serving the veteran community by providing employment opportunities for veterans and service-disabled veterans. RWH's mission is t o place veterans in demanding, well -compensated management and executive-l evel jobs following t heir honorabl e discharge from military service. Currently, RWH Capital's employees are aU military veterans. We look fo r ward to working with PLEMco. Trent Fellers Vice President ATTACHMENT 4 Page 9 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) PLEMCo regularly provides certificates of co-insurance for the clients. These range from the usual General Liability, Auto and Workman’s Compensation, to more exotic types such as Pollution, and Errors & Omissions. Below is a sample certificate for a client. We normally retain a $4M (General plus Umbrella). 7 -~· A~KIJ CERTIFICATE OF LIABI LITY I NSURANCE I DA.Tf IIIIMoOOtYWY} 31 10120 16 THIS CERTI.R CA TE ts ISSUED A S A MA TTER OF I N FORMATION ONLY AND C ONF ERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS C ERTIF ICATE DOES NOT AFARMATIVELY OR NEGATIVELY AMEN D, EXTEND OR ALT ER THE COVERAGE AFFORDED BY TH E POU CIES B ELOW. THIS CE.RTIFICATE OF I NSU RANC E DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSU ING I NSURER(S}. AUT HORIZED REPRESENTA T IVE OR AND TH E CERTIF ICA TE HO LDER. '"'-'!'""and ," the ""':'::::~-.:;...;,_.;. poUelu.;:~~~:·, the ) ~~==~;hi s cMifiea~ dOH 1 !!~=~~~;~:j~u: I!'"'"""'-·~~~·· IR~~~y~ Associates ~ 1 r~ 0020739 l~r.~~~ 9271 1-6810 'lnsu<a~ 1 ....... PACIFLIGH ~· , .Barratt Bus ;ness Svslems ~~~ Ugh~W>g ~':gemen~ Inc. '"'""''c 'Ton.s National lns Co 125496 #B I Ins . Co. I santa Ana ~ ~ ......... Tl<~"';~BELOW I Of'!-""~ ISS!al TO T~d::'..REO~~~~POI.ICY PEIOOD o _'M._Y.I!£.~~-l!E'?. OR.MAYPERTAJN.-y},E_ l ·~~.~~tE~O~-HEREJN IS SUBJECT TO A~ :::IC:..:!:~ 1 ~<: I'.;: ~w.. ~ ...... 000.000 A X "'""'"" -~Q.Ait,G.w.CJE 0 0CCLR ~ ::~- -I """""" ... 000.000 I POUCY W :?T U 'oc s>.ooo.ooo l OTHET" ,.,,..,.. F SC>EOU.ED ,_ ........ ~EO r AUTOS c r:s .!.j="' I,.,., I,...,,. ••• 000.000 """'""" OED (, • 0 ... ... 1.,, ... .,. .. 1 x m~ • I l g!"' ..... ...000.000 ~·~-I••• I E.L DOEASE · ... 000.000 I E.L DOEASE • ...._"" uwn ... 000.000 D 3.'-4120 1$ 3141201'1 .. _"" ·--1!~~~~ ~~r.:g-st,;'!\',_~""""""hy R-velopment Age ncy, Palmdale c ;v;c Authority. Housing Authorhy. Industrial Development .i roon officers, agen ts. employees and "'olu nteers is Addi tional lnstSed as respects to Gen era l Liabiity coverage as l~u;n> i '?Y w~~~~,;,... i abmty. o HOLDER 30 ; nonpay S HOULD AHY 01-THE A80'If! OESCRIBlO P OUCI!S 8 !: CANClt.l.£0 BEFORE THE EXPIRATION DATE THEREOF. NOTIC E WILL BE OEUII'!R!O IN City of Pa lmdale A CCOROA.NCE WITH THE POUCY PR<MSIONS. 38250 Sierra H1t5oay Palm dale CA 9 r1?J -~ ACORD CORPORATION. A n r igh ts re:seNed. ACORD 25 (2014101) The ACORD name and l ogo are regl.stered marks of A CORD ATTACHMENT 4 Page 10 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) Engineering Administrative Operations Sub-Contractors Project Superintendent Project Manager Logistical foreman Technical foreman Project Engineer Project Support Specialist Asstistant to Project Manager Asstistant to Project Manager SubContractor Managers SubContractors Office staff Installers Sub-Installers Design Construction QA Specialist QA Specialist 2.3) Personnel We require directly-relevant experience in key positions: Lead Project Manager, Design Team Lead, Construction Manager. Below we list brief resumes of personnel who will occupy these key-positions. Dr Tim Hatamian will be the principal agent primary contact, Project Super-intendant, Design-team, principal agent and primary contact . He is a co-founder of PLEMCo and has been in the business of delivering energy efficiency payback since 2005. With his general analytical abilities, he applies analytic scenario planning methods (he has been an advisor in that capacity to the US Navy). Planned time commitment: Averaging 25 hrs/wk corresponding to ~30% of full-time for the duration. Mr Amad Noruz is the Lead Project Manager. He is a co-founder of PLEMCo, and has been working on electrical and lighting efficiency projects for the last 23 years as a C10/C31 Licensed contractor. He has extensive experience in electrical works, construction planning and related safety matters in projects ranging from a single day to many months duration in locations in and outside of California. Planned time commitment: 50 hrs/wk corresponding to ~90% of full-time for the duration of implementation phase. Less in the design phase. Ms Ann Anderson has been with PLEMCo for more than three years, and brings her construction support skills from her present and previous positions. She is an exceptionally diligent worker who will, each and every time, deliver the necessary support structure to get the project done on schedule, and on budget. 20 hrs/wk corresponding to ~50% of full-time for the duration of design phase. 40 hrs/wk corresponding to 100% of full-time for the duration of implementation phase. Below we display an organizational chart for a complex projects which involve engineering: 8 ATTACHMENT 4 Page 11 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) Project Engineering and QA specialist tasks will be divided between the superintendent and junior engineers at the manufacturers, as there is only a single non-complex measure. For the same reason no Subcontractors are anticipated. The project manager will act as the QC specialist. 2.4) Curriculum Vitae for the designated personnel Tim Hatamian (Program Manager, Project Super-intendant, and default Design Team Lead) Duties • Strategic Planning • Energy Engineering • Computational and physical model-building • Administrative planning/POC & Proposal writing • Defining Software, operational, strategic protocols and requirements. Education: PhD Physics (1987) , MS Physics(1984), BS Nuclear Engineering (1982) The University of Michigan Certifications: • eQuest Modeling • Benchmarking in Commercial Buildings • LEED 3. Prep Course • California State certified Non Residential Lighting Technician • Flat Glass Filming • CA-Non-residential Lighting Technician • Photovoltaic design & Installation Intro & Advanced • Daylighting for Commercial Buildings • Basic HVAC • Advanced Lighting Control Systems for Specifiers • NFPA safety Code 70E training • CA-Title-24 Acceptance Testing Employer Employment History: •1987 through 1993 State Univ Of New York, and California Institute of Technology Faculty Member •1993 to 2005 Mathematicus Laboratories LLC, New York, NY, Director, Quantitative Analysis of trading markets and other Complex Systems •2005 to Present Pacific Lighting Mgt Inc (dba PLEMCo), Santa Ana, CA (See Duties above) 9 ATTACHMENT 4 Page 12 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) Amad Noruz (Lead Project/Construction Manager) Duties: • Master Electrician • Logistical planning and scheduling, • Electrical requirements • Installation procedural protocol • Oversight of the technical workforce • Safety Manager Education: AAS 1979, Rockland Comm. College, Suffern, NY Certifications: • California C-10 and C31 Licenses • Safe Asbestos handling for Electricians • Daylighting for Commercial Buildings • CA-Title-24 Acceptance Testing Employment History: • 1979 to 2004 A&N Electrical Proprietor • 2004 to present Pacific Lighting Mgt Inc (dba PLEMCo), Santa Ana, CA (See Duties, above) Ann Anderson (Project Support Specialist, Administrative POC) Duties: • Project Support Specialist • Bid Support Specialist • Electrical/Construction requirements • Installation procedural protocol • Interface with technical staff at RFP time • Administrative POC Certifications: • IBM Mainframe Operations • Unisys Workflow Language 10 ATTACHMENT 4 Page 13 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) Relevant Employment History: •1998 to 2004 Fieldstone Communities Database-programming construction materials and plans • 2004 to 2011 Temporary Staffing: Various industrial companies Database-programming and product sales support • 2012 to 2013 SPS Technologies Bid Support Specialist • 2013 to present Pacific Lighting Mgt Inc (dba PLEMCo), Santa Ana, CA (See Duties, above) (The remainder of this page is left blank) 11 ATTACHMENT 4 Page 14 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 3) PROJECT APPROACH We understand the scope of work to be: do all that is possible to enable the city to implement the LED retrofit it has generally described in its RFP. Our task is to procure the most practical terms and options in that context. This includes (at least) shopping around for best value as defined by the ratios of various performance measures to total cost of ownership. It will be our task to help the city define the performance measures that benefits it the most. We will do this starting with the kick-off meeting and throughout the design feedback stages (see Schedule below). We also are committed to shop around for the most advantageous financing terms for project. We intend to deliver on each item listed in the scope of work, as well as raise and discuss added items that may be required with the city. These include determination of inventory, their status, ownership, relevant data such as GIS/location data, and the like. The proposed wireless control (if deployed) system will be able to embed these in it, and we will be able to attach stickers to each pole to encode all this information on a scanable 3d-code. The same information can be added to layers of a 2D GIS file as a deliverable. At the time of installation we expect to obtain a permit, and file typical traffic plans with the city building dept. In our Fee Proposal we‘ve assumed that the permit fees will be waived, and budgeted up to 10 typical temporary traffic plans. On the inspection side we’ve assumed the city’s (building dept) inspector will ask to see up to a 5% random sampling of their choosing. These inspections will be done concurrently with the installations to minimize the lift and labor costs. We have assumed that the poles and existing luminaires are wired according the current code. Repair of any deficiencies (such as improper grounding) or mitigation of pre-existing unsafe conditions (e.g. Asbestos, and the like) is not included in our cost proposals. We will modify (if necessary) our present QA and QC plans to include all necessary procedures deemed necessary by the city and deliver it as a deliverable within two weeks of the kick-off meeting. We expect to provide weekly notifications and weekly conference calls or in person meetings with the city’s representatives. There will be daily progress reports sent out during the implementation phase. Demolition, removal and recycling of all parts will be included and transparent to the city. We are committed to absolutely minimizing all inconveniences to the local residents during all phases. To their credit we’ve found that the local residents are quite vigilant about outsiders inspecting and making measurements in the local neighborhoods. As-built documentation and warranties will be delivered in a binder. Up to eight hours of training will be provided on the use of the control system and programming thereof. We anticipate to directly communicate with SDGE through the city’s account representative to obtain all billing records, revisit and optimize the tariff schedule applied to the account and report the results to the city. Woking with SDGE will also produce definitive identification of the poles as to their ownership. This will later be viewable on the 3d-scanner label applied to the city’s poles. Each pole will be visited and inspected to record their type, present condition, coordinates, pole height, materials, and intended function. The street width at each pole will be recorded for possible photometric analysis. We propose to perform up to 20 photometric simulations as well as actual measurements. The sample will substantially cover all types of fixture types, and street types. Given this information the conversion plan will be finalized and proposed in a final report to the city. Once the plan meets all of the city’s requirements 12 ATTACHMENT 4 Page 15 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) the city will issue a notice-to-proceed to finalize the funding source(s). Once the funding terms are accepted, another notice-to-proceed will move us into the implementation phase. The rebates will be applied for concurrently. The city will later receive the rebates (if any) and will decide whether to apply toward the borrowed principal. During the implementation phase all operations will be transparent to the city. No storage or temporary facilities will be needed. All equipment and debris will be removed at the conclusion of each shift. We understand that all works are subject to state prevailing wage rates, and other applicable labor and safety laws. The project manager will be available to the city’s representatives to answer questions about all aspects of the operations at any time (24x7) during the implementation phase. The project support specialist will be available for administrative questions during the normal business hours (Pacific Time). We will provide one full year’s warranty on labor and the manufacturer offers 10 years on Luminaire components. The manufacturer’s warranty on the control system is for five years. We have budgeted 1% (15 luminaires) to be left behind as spares. Thirty days after the final acceptance, a final report summarizing the process and an evaluation of the outcomes will be provided as the last deliverable. However, we will take primary responsibility for supporting the rebate effort and project related questions to the lender or other authorities with jurisdiction. In the remainder of this section we describe two current solutions we’ve developed using the data available from the RFP and several site visits and actual measurements we have made at the locale involved. The solutions presented are practically firm and fixed given the features described. Therefore we hereby give the city complete pictures of two essential types of solutions it is asking for. We present one solution proposing retrofits to the current fixtures, thus keeping the existing housing for all fixtures. This is intended to be the lowest cost and retain the historic look of the Mission-Bells. The other solution entails all new fixtures. New fixtures will cost more but provide lower Light-loss-factors, and will give a fresh new look while keeping the aesthetics of the Mission-Bells to some extent. We can revise the aesthetics if required by the City at the time of design discussions. However, it may imply a different brand and cost presented here. 13 ATTACHMENT 4 Page 16 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) For clarity, each design approach is priced in a separate Fee Proposal, attached herewith. We are prepared to revise any portion of either design, or a hybrid of the two at any time as directed by the city at the design stage. However, we stress that the solutions presented enjoy the advantages of the most favorable terms and proven performance based on recent past experience. In addition, the products proposed are all made in the USA or are TAA compliant. We’ve had a very good experience with a Synapse wireless control system (http://info.synapse-wireless.com/smart-lighting-control-simplysnap), painstakingly selected after review 14 ATTACHMENT 4 Page 17 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) of the said system and a leading brand. This system is part our installation of about 900 street light fixtures at the Mountain Home AFB (MHAFB). The setting at MHAFB is very much that of a small city although the SJC uses lower power 70-100HPS lamps instead of the typical MH250 found in MHAFB and many other cities we’ve worked in, for example the city of Orange, CA. We have attached detailed documentation on questions we raised in our study of the control-systems (including user’s manual, QC details and commissioning plan) in ancillary materials herewith. As requested by the Air Force, we’ve considered failure scenarios and have attached a summary of that study here as well. The proposed wireless control (if deployed) system will be able to control and report on more than only luminaires. For example, the following are possible as added options: C Control other mechanical and electrical systems (HVAC, cameras, gates, etc) throughout the city through a single interface. (Requires compatible hardware controller and commissioning.) C Remote monitoring of the status of the controlled items, and automatic notification of the city’s maintenance dept. by email. (Requires one time software development and a maintenance contract). Below we will review each lighting solutions (independently of whether they deploy the wireless controls), present their features and show preliminary photometric data for a sample location at SJC. 3.1 The New Fixture Solution We present here the preliminary bill-of-materials, photometric study, and a separate “Fee Proposal” for a brand of street light fixtures (Visionaire, http://visionairelighting.com/January 23, 2017) that we’ve found to offer a great value. This means, when compared to leading brands such as Cree or Lithonia, the same or better performance and warranty can be had for a lower price. PLEMCo is itself brand-neutral and we’ve specified and installed hundreds of the other brands mentioned. However, we feel that this project will be a financial challenge. Therefore shopping for the best value is paramount. A photo of the model known as ODEN2 was shown on the previous page. More detailed information about this and the cobra-fixtures can be seen in the respective datasheets listed under Visionaire, under Ancillary documents. Below we present a photometric simulation of a segment from Calle Aspero (between Via De Linda and Avenida Evita) using the existing 70WHPS fixture. It is assumed that the lamp is less than three-years old. Light loss with age in HID lamps is considerable. If the lamps in general are older than three years then over-all illumination will be less than shown, and vice-versa. On the following page we present the same location simulated with an ODEN2 new LED fixture that uses 46Watts. This model is currently DLC-listed. However, we expect to be able to go to 40Watts or below for the actual retrofit. The lower power will be DLC-listed within 8 weeks. This fixture has an efficacy of about 100Lum/Watt. The illuminance (light level) ranges from 0 to 1.5 Lum/sf averaging 0.4 Lum/sf over the area of the two intersections. The simulation of the existing HPS70 ranges from 0 to 0.8 Lum/sf averaging 0.2 Lum/sf over 15 ATTACHMENT 4 Page 18 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) the same area. This is a considerable improvement although the margin of improvement will be smaller if we use the 40W LED fixtures. Finally, on the last in the sequence of three diagrams below, we show our actual measurements of the area. The measurements seem to show marginally higher than expected light levels very near the fixture, possibly due to lower lamp age than assumed and/or different optics. At far higher color rendition index (CRI 75@5000K) compared to the very low values typical of HPS, the LED light will make a considerable difference as perceived by the human eye. (The remainder of this page is left blank) 16 ATTACHMENT 4 Page 19 of 39 Ci t y o f S a n J u a n C a p i s t r a n o S t r e e t L i g h t i n g L E D C o n v e r s i o n P L E M C o R e s p o n s e ( 2 6 J a n u a r y 2 0 1 7 ) 17 'b . 5 'b . • 'o. 6 'b . ; 'b . • 'b . • 'b . 8 'b . • 'b . • 'b . 2 'o. 3 'b . • 'b . ; 'o . .o ,_ . 'o . 3 'b . 2 ... . 'b . 2 'b . 3 'b . 2 '1 1 . 2 'b . 1 'b . 1 'b . 1 'b . 1 , _. , • 0 PH O T O M E T R I C SI M U L A T I O N WI T H E1 C I S T I N 6 H P S 7 0 W @ 3 Y R S - O L D 'b . o 'b . o " -• 'b . o 'b . o 'b . o " -• 'b . o 'b . o " - • , _ o 'b . o 'b . o , _o " - • 'b . o 'b . o 'b .o " - • 'b . o 'b . 1 , _ , 'b . 1 'b .1 , .2 , . 2 'b . 2 5" 0 10 ' 20 ' 'b . 2 , .3 , . 2 , _ 3 'b .2 l> . z : z F " " " ' a z : z : z : a t ' ' ' ' ' ' , .. 'b . • , . 4 'b . 3 'b . • 'b . 3 ,_ . 'b . 3 'b . • , . 2 'b . 2 'o . • 'o . 4 'b . 3 'o . 3 ,_ . 'b . 3 'b .2 , . 2 'b . • 'b . 3 'o . 2 'b . 1 'o .2 'o . 2 'o . 1 ATTACHMENT 4 Page 20 of 39 Ci t y o f S a n J u a n C a p i s t r a n o S t r e e t L i g h t i n g L E D C o n v e r s i o n P L E M C o R e s p o n s e ( 2 6 J a n u a r y 2 0 1 7 ) 18 'o . 3 •o. s 'o . 9 '1 . 5 'o . 9 '1 . 1 ' t . 5 ·1 . 1 ·o. 9 ·1 . 1 ·1 . 3 ·1 . 5 ·1 . 0 'o . s ' o . 3 •o. 6 •o . a •o . 9 •o. a •o . s •o. 3 PH O T O M E T R I C SI M U L A T I O N WI T H OD E N 2 LE D FI X T U R E 46 W 'o . 4 'o . 5 ' o . 5 •o . 3 •o. 2 •o . 1 •o. o . 2 'o . 2 •o . 2 •o . 1 'o . 0 'o . 0 •o .o 'o . 1 'o . 1 'o . 0 'o . 0 'o . 0 ' o . 0 'o . 0 'o . 0 •o. o •o . o •o . o •o. o •o. o •o . o 'o . 0 •o . o •o . o •o. o •o. o •o. o •o . o •o .o •o. o •o. o •o . 1 'b . 1 •o . 1 'o. o 'o . 0 •o . 1 'o . 2 •o . 3 •o. 2 5' 0 10 ' 20 ' 50 ' 'o . 2 'o . 4 •o . s •o. s l z : z z ? 2 ' = a z z = v 2 2 2 2 Z Z 2 2 2 2 2 2 Z Z Z Z 2 2 2 j •o . s •o . 9 ·1 . 0 •o. a •o . 6 ·1 . 5 ·1 . 3 ·1 . 1 ·1 . 1 ·1 . 4 ·1 . 1 •o . 7 •o. 3 ·1 . 1 '1 . 4 •o . s 'o . 5 'o . 2 ATTACHMENT 4 Page 21 of 39 Ci t y o f S a n J u a n C a p i s t r a n o S t r e e t L i g h t i n g L E D C o n v e r s i o n P L E M C o R e s p o n s e ( 2 6 J a n u a r y 2 0 1 7 ) 19 "0. 9 "0 .9 ·o .s "0 . 7 "0 . 4 "0 . 6 ·o. s ~ "0.3 ·o . s "0 .4 ·o . • "0 .2 "0 .3 "0 .2 "0 .0 ·o . o ·o . o "0 . 0 ·o . o ·o . o "0 . 0 50 f t IL L U M I N A N C E AS ME A S U R E D ON 20 1 7 - d A N - 1 9 -2 0 : 0 0 P T ·o . o "O . o "0 .3 "0 . 3 "0 . "0 .3 "O . A " 0 .6 "0. 6 "0 .7 "D . 4 "0 . 7 "0 . 6 "0 . 8 "0 . 9 "1. 2 "1 . 8 ; - ·· HP S 7 0 :. 0 · "1. 4 "0 .9 "1 .2 "0 .6 "0 . 8 • 1 .5 ·o. s "0 .9 "0 . 6 ATTACHMENT 4 Page 22 of 39 Ci t y o f S a n J u a n C a p i s t r a n o S t r e e t L i g h t i n g L E D C o n v e r s i o n P L E M C o R e s p o n s e ( 2 6 J a n u a r y 2 0 1 7 ) 17 'b . 5 'b . • 'o. 6 'b . ; 'b . • 'b . • 'b . 8 'b . • 'b . • 'b . 2 'o. 3 'b . • 'b . ; 'o . .o ,_ . 'o . 3 'b . 2 ... . 'b . 2 'b . 3 'b . 2 '1 1 . 2 'b . 1 'b . 1 'b . 1 'b . 1 , _. , • 0 PH O T O M E T R I C SI M U L A T I O N WI T H E1 C I S T I N 6 H P S 7 0 W @ 3 Y R S - O L D 'b . o 'b . o " -• 'b . o 'b . o 'b . o " -• 'b . o 'b . o " - • , _ o 'b . o 'b . o , _o " - • 'b . o 'b . o 'b .o " - • 'b . o 'b . 1 , _ , 'b . 1 'b .1 , .2 , . 2 'b . 2 5" 0 10 ' 20 ' 'b . 2 , .3 , . 2 , _ 3 'b .2 l> . z : z F " " " ' a z : z : z : a t ' ' ' ' ' ' , .. 'b . • , . 4 'b . 3 'b . • 'b . 3 ,_ . 'b . 3 'b . • , . 2 'b . 2 'o . • 'o . 4 'b . 3 'o . 3 ,_ . 'b . 3 'b .2 , . 2 'b . • 'b . 3 'o . 2 'b . 1 'o .2 'o . 2 'o . 1 ATTACHMENT 4 Page 23 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) Bill of materials for new fixtures using the Visionaire product line. 20 Existing Qty Recommendation (New Fixture) R L X-1-T3 -32LC-3 -5K-V OL T -i\<IAF - C obra 70W 38 1 SID FIN-DIM-VWC B SX-2 -T3 -32LC -3 -5K-VO L T-K M - AL TERN ATE SID FIN-DIM-VWC R L X-1-T3 -32LC-5 -5K-V OL T -M AF - C obra IOOW 19 SID FIN-DIM-VWC B SX-2 -T3 -32LC-5 -5K-VOLT-K M - ALTERN ATE SID FIN-DIM-VWC R L X-1-T3-48LC-5 -5K-V OLT -M AF - C obra 170 W I SID FIN-DIM-VWC B SX-2 -T3 -4 8 LC -5 -5K-VO L T-K M - AL TERN ATE SID FIN-DIM-VWC R L X-1-T3 -32LC-1 0 -5 K-VO L T-MA.F- C obra 200W 9 SID FIN-DIM-VWC B SX-2 -T3 -32LC-1 0-5K-V O L T-M AF - ALTERN ATE SID FIN-DIM-VWC R L X-1-T3-48LC-7 -5K-V OLT -M AF - C obra 2 5 0W 8 SID FIN-DIM-VWC B SX-2 -T3 -4 8 LC -7 -5K-VO L T-M AF- ALTERN ATE SID FIN-DIM-VWC ODN -2 -L-T3-42 LC -3 -5 K-VO L I -MAP- Mi ssion B ell 7 0W 606 01-SID FIN-CX-HX -DIM-VWC ODN -2 -L-T3-42 LC -3 -5 K-VO L I -MAP- MissionB ell !OOW 2 7 9 01-SID FIN-CX-HX -DIM-VWC ODN -2 -L-T3-42 LC -5 -5K-VO L I -M AP- MissionB ell i 75 W 16 01-SID FIN-CX-HX -DIM-VWC ODN -2 -L-T3-84 LC -3 -5 K-VO L I -MAP- MissionB ell 200W 7 6 01-SID FIN-CX-HX -DIM-VWC ODN -2 -L-T3-84 LC -5 -5 K-VO L I -MAP- MissionB ell 2 50W 58 01-SID FIN-CX-HX -DIM-VWC ODN -2 -L-T3-42 LC -3 -5 K-VO L I -MAP- O ther I OOW 19 01-SID FIN-CX-HX -DIM-VWC B SX-2 -T3 -32LC -5 -5K-VO L T-K M - AL TERN ATE SID FIN-DIM-VWC ODN -2 -L-T3-42 LC -5 -5 K-VO L I -MAP- O ther 175 W 9 01-SID FIN-CX-HX -DIM-VWC B SX-2 -T3 -32LC-1 0-5K-V O L T-K M - ALTERN ATE SID FIN-DIM-VWC LIMI TED 10 YEAR WARRANTY - N ote DOES N O T IN CLUDE CONTROLS ATTACHMENT 4 Page 24 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 3.2 The Retrofit Solution We present here a representative photometric study, and a separate “Fee Proposal” for the retrofit solution. The retrofit kits are very similar with only different settings to output more or less power to match the required light level. Therefore the bill of materials really consists of only two kits, whose specifications are included under the Ancillary materials. The models selected are US-made by GlobalTech LED (http://www.globaltechled.com/). The following are the advantages a retrofit solution provides: C Considerably Lower implementation cost than new fixtures, C Preserves historically important outer shells, C Less expensive to replace in case of disasters, such as lightning or earthquakes. On the down-side, we have: C Higher Light Loss (factor) using old fixtures and reflectors, (this was included in the simulations) C No power consumption reporting at Individual fixture level, C 100,000 hrs to L70 compared to 150,000 for new Visionaire. We will raise, discuss and ask the city to consider all such factors to arrive at the preferred solution. On the following page we present a photometric simulation of the retrofit kit for the same segment of Calle Aspero discussed in the previous section. The light levels range from 0 to 1.1 Lum/sf with an average of 0.26 Lum/sf. This surpasses the HPS70 (existing) simulation by a small amount. However at far higher color rendition index (CRI 80@5000K) compared to the very low values typical of HPS the LED light will make a considerable difference as perceived by the human eye. Last but not least, regardless of new or retrofit, we will recommend to procure and install samples in selected fixtures to compare perceived light levels under real physical conditions. In fact we will recommend that the city proceed towards the final implementation in phases. For example at the decision stage, we could install just a few fixtures to observe. In the implementation phase we might start with 50 fixtures and wait for 2-3 weeks for the city staff to observe the lights and (if applicable) work with the control system. Once satisfaction is ensured, we can proceed with phases of a few hundred fixtures at a time. Because PLEMCo is a local contractor, we will incur relatively small, nominal costs if the progress is slow but planned. We believe, phased, low-pressure decision making will be appreciated by the city in relation to a decision that affect nearly every SJC denizen. 3.3 Rebates As of this writing, SDGE has not announced its 2017 rebate program. They inform us that the program “will be kicking off the end of March, and the website will be updated” just before then. Therefore no one yet knows all the requirements until then. Notwithstanding, we anticipate being able to obtain all rebates LED lighting could be eligible under th SDGE rebate regimes. 21 ATTACHMENT 4 Page 25 of 39 Ci t y o f S a n J u a n C a p i s t r a n o S t r e e t L i g h t i n g L E D C o n v e r s i o n P L E M C o R e s p o n s e ( 2 6 J a n u a r y 2 0 1 7 ) 4) S C H E D U L E PL E M C o u s e s a s i m p l i f i e d p r o j e c t p l a n n i n g ( a n d m a n a g e m e n t ) p r o c e d u r e u s i n g t h e s t a n d a r d W o r k B r e a k d o w n S t r u c t u r e m e t h o d . A n e l e c t r o n i c d oc u m e n t d e s c r i b i n g t h i s i s a t t a c h e d h e r e w i t h u n d e r a n c i l l a r y m a t e r i a l s o n t h e C D . B e l o w w e s h o w t h e r e s u l t i n g w o r k s c h e d u l e a n d s c h e d u l e of v a l u e s ( b o t t o m r o w ) w h i c h r e s u l t s f r o m t h a t p r o j e c t p l a n n i n g p r o c e d u r e . A p h a s e d i m p l e m e n t a t i o n i f i m p l e m e n t e d w i l l i n t u r n e x t e n d t h e e n d - po i n t s h o w n b e l o w . 22 ATTACHMENT 4 Page 26 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 5) RELEVANT PROJECT EXPERIENCE • Project-1 Title: LED Street Lighting Conversion, Pilot • Project client: City of Orange, CA • Project location: Orange, CA • Facility types: Public City Streets • Utility service provider: S. California Edison • Project scope: 205 LED roadway fixtures EUL: 25 yrs • Project cost summary table: $100,000 • Annual savings: Demand Savings: 20.4 kW Energy savings: 85.6 MWh/yr Dollar Savings: $13,300/yr • Source of project financing ARRA funds SCE Incentives: $12,800 Simple Payback: 8 years • Reference/Contact: Mr Chris Laface City Traffic engineer claface@cityoforange.org (714) 981-6507 23 ATTACHMENT 4 Page 27 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) • Project-2 Title: LED Street Lighting and wireless Control System • Project client: Mountain Home AFB • Project location: Mountain Home, ID • Facility types: US Air Force Base • Utility service provider: Idaho Power • Project scope: 921 LED road/street fixtures and base-wide wireless control EUL: 25 yrs • Project cost summary table: $930,000 • Annual savings: Demand Savings: 470 kW Energy savings: 1972 MWh/yr Dollar Savings: $112,000/yr • Source of project financing US Government appropriations SCE Incentives: $220,000 Simple Payback: 7.5 years • Reference/Contact: Eric W. Nagel, SSgt, USAF Contracting Officer eric.nagel@us.af.mil 366 CONS/LGCB Mountain Home AFB, ID, 83648 Phone: 208-828-3115 24 ATTACHMENT 4 Page 28 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) • Project-3 Title: The city of Palmdale (Public Parks Lighting) • Project client: The City of Palmdale (Public) • Project location: Palmdale, CA (Three Public Parks) • Facility types: Public Parks • Utility service provider: Southern California Edison • Project scope: Exterior LED Lighting (241 posts, poles and others) EUL: 25 yrs • Project cost summary table: $565,000 • Annual savings: Demand Savings: 37kW Energy savings: 163 MWh/yr Dollar Savings: $24,500/yr (@ $0.15/kWh aggregate rate) Owner Costs are not known to us but we estimate <10% of value in admin. costs • Source of project financing Federal (ARRA) Grant SCE Incentives: $24,500 Simple Payback: 22 years • Reference/Contact: Ms Lynn Glidden City Engineer lglidden@cityofpalmdale.org 661/267-5300 Palmdale City Hall 38300 Sierra Highway, Palmdale CA 92550 25 ATTACHMENT 4 Page 29 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 6) REFERENCES 1. City of Orange, CA: Street Lighting Pilot Mr Chris Laface City Traffic engineer claface@cityoforange.org (714) 981-6507 2. Mountain Home AFB: Street LED Lighting and Control System Project Eric W. Nagel, SSgt, USAF Contracting Officer eric.nagel@us.af.mil 366 CONS/LGCB Mountain Home AFB, ID, 83648 Phone: 208-828-3115 3. City of Palmdale: Public Parks Lighting Ms Lynn Glidden lglidden@cityofpalmdale.org 661/267-5300 Palmdale City Hall 38300 Sierra Highway, Palmdale CA 92550 26 ATTACHMENT 4 Page 30 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) 7) ANCILLARY MATERIALS 7.1) Construction Management We see Construction Management as: Organizing, scheduling, mobilizing, and directing equipment, material, and personnel in performance of a construction contract. To us this is a subset of Project- Management. PLEMCo has a written project-management process which employs a simplified variant on the work-break-down-structure (WBS) approach. Whether implemented formally for complex projects, or informally using a simple time-line schedule, our project-management policy is used every time during the course of all of our projects. For complex projects involving more than one ECM, we also employ this method for project-cost monitoring. Therefore we can evaluate where we stand cost-wise and also generate Schedules-of-value for customer information and billing support. Below we show an excerpt from our Project Management Policy. (Begin excerpt) Work is broken down into “units” which are defined complete sub tasks that last no shorter than four hours, but not longer than 40 hours. The schedule based on work-units is developed by the project team, but maintained only by the project manager. The Project Manager is also given a weekly progress and cost budgets, which then are used to report four cost and progress indexes that are expected to fall within certain boundaries before red-flags are raised. The project schedule is derived from the work-units which in turn are derived from the SOW for each ECM with input from all project team members. The schedule is completed, reviewed by the Project Superintendent, and approved. The schedule will be maintained as a Gantt (or equivalent) Chart by the Project Manager. Any proposed changes to the schedule will follow PLEMCo’s change control process. If established boundary controls are exceeded, a change request will be submitted by the project manager to the Project Superintendent for review and approval. The typical project boundary conditions are: • Weekly Cost Performance Index (wCPI) less than 0.75 or greater than 1.2 • Weekly Schedule Performance Index (wSPI) less than 0.70 or greater than 1.2 • Cumulative Cost Performance Index (cCPI) less than 0.85 or greater than 1.1 • Cumulative Schedule Performance Index (cSPI) less than 0.70 or greater than 1.1 wCPI (or wSPI) is defined as the ratio of dollar (or time) expenditures during a given reporting week to the budget in the project schedule. 27 ATTACHMENT 4 Page 31 of 39 City of San Juan Capistrano Street Lighting LED Conversion PLEMCo Response (26 January 2017) cCPI (cSPI) is defined as the ratio of dollar (or time) cumulative expenditures at the end of a given week to the cumulative budget anticipated in the project schedule. The reporting week need not end on a Friday, but fixed at the start of the project by the Project Manager. If the change is approved by the Project Superintendent, then it will be implemented by the Project Manager who will update the schedule and all documentation and communicate the change to all stakeholders in accordance with the Change Control Process. The work-unit dictionary, the Project Schedule and Expenditure Schedule are found in appendices to the project management plan. (End of excerpt) 7.2) Data Sheets Please see the following pages. 28 ATTACHMENT 4 Page 32 of 39 ATTACHMENT 4 Page 33 of 39 ~- Cobra IOOW 100 19 24 $ 197.90 ---- Cobra 170W 170 1 1 $ 197.90 ------.. obra 200W 200 9 11 $ 311.19 ~ -- 250 8 10 $ 311.19 0 0 $ --606 758 $ 197.90 -- 100 279 349 $ 197.90 --175 16 20 $ 197.90 --76 ---200 95 _£_ 311.19 ---Mission Bell ~ 250 58 73 $ 311.19 -- Mission Bell unknown W ( qty59 exc1 0 0 $ - Other 1 oow· I · 1 oo ~ -- 19 24 $ 197.90 -11 $ 197.90 - 0 $ -- 0 $ 314.99 -- Conditions Assumed Typical Traffic Plans are accepted Assumed ~5% inspection by City Bldg Dept Assumed Photometric study of typical representative types Materials costs include sales tax $ $ 322.47 $ 196.14 -- $ 322.47 $ 196.14 $ 717 -~ $ 3~0 .69 $ 196 .14 $ 8.001 ~ -··-- $ 381.69 $ 196 .14 $ 7,112 . ---$ 219.02 $ . _.__.......__ $ 322.47 $ 196.14 $_~,203 ----$ 322.47 $ 196.14 ~ 199.905 . -$ 322.47 $ 196.14 $ 11,464 $ 3.81.69 $ 196.14 $ 67,565 . -- $ 381.69 $ 196.14 $ 51.:.563 --~ $ 219.02 $ 196.14 . -$ 322.47 $ 196m$ 13,614 . ---$ 322.47 $ 196.14 $ 6~449 . -- $ 219.02 $ 196 .14 0 . -0 $ 196.14 $ 7,666.99 A T T A C H M E N T 4 P a g e 3 4 o f 3 9 Request for Proposals (RFP) for Citywide Street Light Conversion Added items in Brown font EXHIBIT"B" FEE PROPOSAL ESTIMATED FEE City of San Juan Capistrano 476 24 2017 -Jan-24 A T T A C H M E N T 4 P a g e 3 5 o f 3 9 electricity cost/kWh #of fixtures Rough payback estimation using the Retrofit Scenario 1,481 476 Waste existing fixtures existing fixtures baseline demand 50% 99 24 HPS70 42% SDGE LS2 Sched p8 SO% 148 1 HPS110 37% 240V (not 120V) 183 kW 11 on hours 11.2 hrs/day 4100 hrs/yr 341.7 hrs/mo SDGE LS-2 Sched baseline energy baseline operating cost proposed proposed proposed demand proposed energy new operating cost Energy Savings Energy Savings $/yr O&M Savings &/yr TotaiSavings($)/mo Per unit price Control System Fee Proposal Project Cost (gross) incentive (SDGE) Project Cost (net) simple payback $ $ $ $ $ $ $ $ $ $ $ 750,997 kWh/yr 117,818 /yr 50% 40 Watt fixtures 50% 65 Watt fixtures 77.75 kW 318,785 50,012 432,212 67,806.45 29,620.00 8,118.87 440 443,273 163,530 1,258,392 34,577 1,223,815 kWh/yr No dimming/programming savings /yr kWh/yr dimming savings not included /yr /yr /month Installed rough estimate (inlcudes design works) @ $0.08 /a kWh 12.6 yrs ~ 9.5 yrs with 3% escalation required term 10 yrs EF 1.32 CEC Loan payback 13.4 yrs 1% ~ 10.0 yrs with 3% escalc: 163000 Bank Loan Payback 15.1 yrs 2.50% ~ 10.9 yrs with 3% escalation The actual payback is shorter than simple payback due to 2-3% inflation in electricity cost But the requirement to "keep payments fixed", prevents accelerated pay-off Inputs highlghted ATTACHMENT 4 Page 36 of 39 New-:Cuminaire Scenario 2017-Jan-24 Cobra JOOW 100 ---------- Cobra 170W I70 Cobra 200W 200 ~-· Cobra 250W 250 -70 ~ Mission Bell I OOW 100 ----Mission Bell175W 175 Mission Bell 200W 200 --Mission Bell 250W 250 Mission Bell unknown W (g .9 excluded for no\11 Other IOOW Other 175W Other UnknownW (qty36 e • -- I% spares rrux Conditions Assumed Typical Traffic Plans are accepted Assumed -5% inspection by City Bldg Dept 100 175 I75 19 --- 1 9 ~- 8 --606 279 16 - 76 -58 - 0 --19 - 9 -- 0 ~ 15 Assumed Photometric study of typical representative types 4100 -4100 4100 ~~ 4100 4100 4100 ---4100 -4100 4100 - 4100 --4100 - 4IOO - 4100 - $ 590.22 $ 332 .14 $ 205.81 $ 21,435 -----$ 631 .93 $ 332 .14 $ 205.81 $ 1,170 $ 590 .22 $ 393 .14 $ 205.81 $ 10 .703 --~ $ 653.42 $ 393.14 $ 205.81 $ -10 ,019 205.81 ----$ 1 ,0~43 $ 332 .14 $ 205 .81 $ 971,649 ---~ $ 1,065 .43 $ 332.14 $ 205.81 $ 447.~44 --.1~65.43 $ 332.14 $ 205.81 $ -~654 ---$ 1,271.44 $ 393.14 $ 205 .81 $ 142,150 --- $ 1,271.44 $ 393.14 $ 205.81 $ 108.483 - $ -$ 225 .59 $ ---· --$ 1.!.065.43 $ 332.14 $ 205 .81 --- $ 1,065.43 $ 332.14 $ 205.81 --- $ -$ 225.59 $ $ 1,053.58 $ -$ A T T A C H M E N T 4 P a g e 3 7 o f 3 9 Request for Proposals (RFP) for Citywide Street Light Conversion Added items in Brown font EXHIBIT"B" FEE PROPOSAL ESTIMATED FEE City of San Juan Capistrano 2017 -Jan-24 A T T A C H M E N T 4 P a g e 3 8 o f 3 9 Rough payback estimation using the New-Lumina ire Scenario electricity cost/kWh #of fixtures 1,481 Waste existing fixtures 50% 99 Watt HPS70 42% SDGE LS2 Sched p8 existing fixtures 50% 148 Watt HPS110 37% 240V(not120V) baseline demand 183 kW on hours 11.2 hrs/day 750,997 kWh/yr 117,818 /yr 4100 hrs/yr 341.7 hrs/mo SDGE LS-2 Schedule baseline energy baseline operating cost $ proposed proposed proposed demand proposed energy new operating cost Energy Savings Energy Savings $/yr O&M Savings $/yr TotaiSavings($)/mo Per unit price Control System Fee Proposal Project Cost (gross) incentive (SDGE) Project Cost (net) simple payback $ $ $ $ $ $ $ $ $ $ SO% 40 Watt fixtures SO% 65 Watt fixtures 77.75 kW 318,785 50,012 432,212 67,806.45 29,620.00 8,118.87 1,215 379,331 163,530 2,342,786 34,577 2,308,209 kWh/yr dimming savings not included /yr kWh/yr dimming savings not included /yr /yr /month installed rough estimate (inlcudes design works) @ $ 0.08 /akWh 23.7 yrs ~ 15.2 yrs with 3% escalation required term 10 yrs EF 1.56 implied Interest rate Not Possible /yr Not Possible /yr (assuming escalation) CEC Loan payback 27.1 yrs 1% ~ 16.9 yrs with 3% escalation Bank Loan Payback 35.9 yrs 2.50% ~ 22.5 yrs with 3% escalation The actual payback is shorter than simple payback due to 2-3% inflation in electricity cost But the requirement to "keep payments fixed", prevents accelerated pay-off Inputs highlghted ATTACHMENT 4 Page 39 of 39