18-0206_UNITED BUILDING & DEVELOPMENT SERVICES_E7_Agenda ReportTO:
FROM:
SUBMITTED BY:
PREPARED BY :
DATE :
SUBJECT :
City of San Juan Capistrano
Agenda Report
Honorable Mayor and Members of the City Council
;JiJ?njamin Siegel, City Manager
Steve May, Public Works and Utilities Director df!!A.A-
Joe Parco, P.E., City Engineer
Paul Meshkin, P.E., Senior Civil Engineer
February 6, 2018
2/6/2018
E7
Consideration of Award of a Construction Contract for the Trellis
Roof Repair and Reconstruction Project at the Train Station (United
Building and Development Services LLC)
RECOMMENDATION :
1. Award a Contract for the T rellis Roof Repair and Reconstruction Project at the Train
Station to the lowest responsible bidder, United Building and Development Services
LLC, in the amount of $110,734; and,
2. Authorize the City Manager to execute the contract and approve change orders that
will not increase the contract amount by more than $11,000.
EXECUTIVE SUMMARY:
The Trellis Roof Repair and Reconstruction Project at the Train Station on Verdugo
Street was advertised for construction on December 11, 2017, and one bid was
received and opened on December 21 , 2017. The general area of the Project is shown
on Attachment 1. Staff evaluated the bid and is recommending that the City Council
award a construction contract (Attachment 2) to the lowest responsible bidder, United
Building and Development Services LLC, in the amount of $110,734. Staff is also
recommending that the City Manager be authorized to approve change orders to the
contract that will not increase the contract amount by more than $11,000, which is 10%
of the base contract amount.
City Council Agenda Report
February 6, 2018
Page 2 of 2
DISCUSSION/ANALYSIS :
The work involves repair and reconstruction of the wood and metal roof for one of the
two trellises located adjacent to the train platform on Verdugo Street that had been
rotted and damaged. Only one bid was received in the amount of $110,734. The
Engineer's Estimate was $112,000.
To allow for rapid resolution of any unknown conditions that can result in extra cost, a
10% contingency of $11,000 will be included in the contract amount, and it is
recommended that the City Manager be authorized to approve construction change
orders up to this amount.
FISCAL IMPACT :
There is no fiscal impact to the City as the cost of this project will be paid by the
California Joint Power Insurance Authority (JPIA).
ENVIRONMENTAL IMPACT:
In accordance with the California Environmental Quality Act (CEQA), the recommended
action is exempt from CEQA per Section 15061(b)(3), the general rule that the CEQA
applies only to projects that have the potential for causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the
activity in question may have a significant effect on the environment, the activity is not
subject to CEQA. Award of a contract for the Trellis Roof Repair and Reconstruction
Project at the Train Station would not be an activity with potential to cause significant
effect on the environment, and is therefore exempt from CEQA.
PRIOR CITY COUNCIL REVIEW:
Not Applicable.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
This Project does not require commission, committee, or board review.
NOTIFICATION:
United Building and Development Services LLC.
ATTACHMENTS:
Attachment 1 -Location Map
Attachment 2 -Construction Contract
ATIACHMENT 1, PAGE 1 OF 1
00 52 13 -CONTRACT
This CONTRACT, No. is made and entered into this __ day of , ,
by and between City of San Juan Capistrano, sometimes hereinafter called "City," and United
Building and Development Services, LLC, sometimes hereinafter called "Contractor."
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the
Contract, and shall provide all labor, materials, equipment, tools, utility services, and
transportation to complete all of the Work required in strict compliance with the Contract
Documents as specified in Article 5, below, for the following Project:
Trellis Roof Repair and Reconstruction at the Train Station -Verdugo Street
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor's failure to comply with this obligation.
TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work
shall be commenced on the date stated in the District's Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 10 Working Days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor
agrees the time for completion set forth above is adequate and reasonable to complete the
Work.
CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of One Hundred Ten
Thousand Seven Hundred Thirty Four Dollars {$11 0, 734). Payment shall be made as set
forth in the General Conditions.
LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed
that the Contractor will pay the City the sum set forth in Section 00 73 13, Article 1.10 for each
and every calendar day of delay beyond the time prescribed in the Contract Documents for
finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is
not paid, the Contractor agrees the City may deduct that amount from any money due or that
may become due the Contractor under the Contract. This Article does not exclude recovery of
other damages specified in the Contract Documents.
COMPONENT PARTS OF THE CONTRACT. The "Contract Documents" include the following:
Notice Inviting Informal Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Attachment 2, Page 1 of 5
Performance Bond
Payment (Labor and Materials) Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction "Greenbook", latest edition,
Except Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary . Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every
provision of law required to be included in these Contract Documents shall be deemed to be
included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal , state and local laws, rules and regulations, including, but not limited to, the
provis ion s of the California Labor Code and California Public Contract Code which are
appl icable to this Work .
INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the
General Conditions.
PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in
accordance with the Labor Code which such rates shall be made available at the City's
Administrative Office or may be obtained online at http://www.dir.ca.gov and which must be
posted at the job site .
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Attachment 2, Page 2 of 5
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties,
on the day and year above written.
United Building and Development Services, LLC
By ______________________________ __
Name and Title: ____________________ _
License No. ------------------------
Date: ____________________________ _
(CONTRACTOR'S SIGNATURE MUST BE
NOTARIZED AND CORPORATE
SEAL AFFIXED, IF APPLICABLE)
CITY OF SAN JUAN CAPISTRANO
By ________ ~----------------
Benjamin Siegel, City Manager
Date : ______________________ __
Approved as to form this ___________ day of ________ 20
Attorney for City of San Juan Capistrano
ATTEST :
By:
City Clerk San Juan Capistrano
END OF CONTRACT
Attachment 2, Page 3 of 5
Notary Acknowledgment
A notary public or other officer complet ing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached , and not the truthfulness, accuracy, or
validity of that document.
STATE OF CALIFORNIA
COUNTY OF ________ __
On __ ~----------~
personally
20_, before me, _______________ , Notary Public,
appeared ---------------------------------' who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph
is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document
and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
o Individual
n Corporate Officer
Title(s)
n Partner(s) D Limited
o General
o Attorney-In-Fact
o Trustee(s)
n Guardian/Conservator
o Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
Attachment 2, Page 4 of 5
Attachment 2, Page 5 of 5