17-1205_LAYNE CHRISTIANSEN COMPANY_Agenda Report_F16TO :
FROM:
City of San Juan Capistrano
Agenda Report
Honorable Mayor and Members of the City Council
~nj amin Siegel, City Manager
12/5/2017
F16
SUBMITTED BY: Steve May, Public Works and Utilities Director ~ 7lfiVL-
PPREPARED BY: Mike Marquis, P.E., Associate Civil Engineer
DATE:
SUBJECT :
December 5, 2017
Consideration of a Resolution for Notice of Completion and
Acceptance of the Work for Construction of the Well Facility
Equipment Replacement Project (Layne Christensen Company)
(Industrial Power & Automation) (CIP 17807)
RECOMMENDATION:
1. Adopt a resolution declaring the work for construction of the Well Facility Equipment
Replacement Project complete, accepted, and approved; and,
2. Direct the City Clerk to process recording of a Notice of Completion for the Project.
DISCUSSION/ANALYSIS:
On May 16, 2017, the City Council approved Construction Agreements with Layne
Christensen Company and Industrial Power and Automation for construction of the Well
Facility and Equipment Replacement Project (CIP 17807). Staff performed construction
inspection, including start-up and testing of the replacement equipment, and concluded
that the project was constructed in accordance with the contract documents. The project
is operational to the satisfaction of the Public Works and Utilities Director and is ready
for acceptance . Accordingly, staff recommends that City Council direct the City Clerk to
process and record a Notice of Completion (Attachment 1) and adopt a resolution
(Attachment 2) declaring the work for construction of the Well Facility Equipment
Replacement Project complete, accepted, and approved.
City Council Agenda Report
December 5, 2017
Page 2 of 2
FISCAL IMPACT:
The Project budget was $140,000, which included $100,000 from the Water Capital
Replacement Fund and $40,000 from the Non-Potable Water Capital Improvement
Fund. The Project was completed at a total cost of approximately $124,000, which
leaves approximately $16,000 that will be returned to the Water Capital Replacement
Fund and the Non-Potable Water Capital Improvement Fund in proportion to the original
appropriations from those funds.
ENVIRONMENTAL IMPACT
The present action of declaring the work to be completed for the Project is not subject to
CEQA pursuant to Section 15060(c)(3) of CEQA Guidelines because the action is not a
project as defined in Section 15378 of the CEQA Guidelines, and the action has no
potential for resulting in physical change to the environment, directly or indirectly. Prior
to construction, the Project was determined to be Categorically Exempt, and on May 3,
2017, a Notice of Exemption for the Project was filed with the County Clerk.
PRIOR CITY COUNCIL REVIEW
On May 16, 2017, the City Council approved construction contracts with Layne
Christensen Company and Industrial Power & Automation for the Well Rehabilitation
and Equipment Replacement Project.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
On May 16, 2017, the Utilities Commission recommended that the City Council approve
construction contracts with Layne Christensen Company and Industrial Power &
Automation for the Well Rehabilitation and Equipment Replacement Project.
NOTIFICATIONS:
Layne Christensen Company
Industrial Power and Automation
ATTACHMENTS :
Attachment 1: Notice of Completion.
Attachment 2: Resolution declaring construction of the Well Facility Equipment
Replacement Project complete.
RECORDED AT REQUEST OF AND
RETURN TO:
City of San Juan Capistrano
City Clerk's Office
32400 Paseo Adelanto
San Juan Capistrano, CA 92657
RECORDING FEES EXEMPT DUE TO
GOVERNMENT CODE SECTION 6103
Maria Morris, City Clerk
San Juan Capistrano, CA
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that contracts were heretofore awarded by the City of San Juan
Capistrano to Layne Christensen Company and Industrial Power and Automation for the
construction of the Well Facility Equipment Replacement Project;
That said work was completed on November 30, 2017, by said company according to the
satisfaction of the City Engineer of the City of San Juan Capistrano, and that said work was
accepted by the City Council of the City of San Juan Capistrano, as the owner, 32400 Paseo
Adelanto, San Juan Capistrano, California 92675, at a regular meeting thereof held on the 5th
day of December 2017, by Resolution No. 17-12-05-_.
That upon said contract, the Travelers Casualty and Surety Company of America was the surety
for the bonds given by said company as required by law.
Dated at San Juan Capistrano, California, this 5th day of December 2017 .
Maria Morris, City Clerk
City of San Juan Capistrano
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss .
CITY OF SAN JUAN CAPISTRANO )
I, MARIA MORRIS, the duly appointed and qualified City Clerk of the City Council of the
City of San Juan Capistrano, California, DO HEREBY CERTIFY, under penalty of perjury that 1)
I have read the foregoing document and know the contents thereof, and the facts therein state
are true of my own knowledge; 2) I declare the forgoing is true and correct; and 3) the foregoing
Notice of Completion was duly and regularly ordered to be recorded in the Office of the Orange
County Recorder by said City Clerk.
Dated at San Juan Capistrano, California, this 5th day of December 2017 .
Maria Morris , City Clerk
City of San Juan Capistrano
ATTACHMENT 1, Page 1 of 1
RESOLUTION NO. 17-12-05-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK COMPLETED FOR
THE WELL FACILITY EQUIPMENT REPLACEMENT PROJECT (CIP
17807).
WHEREAS, On May 16 , 2017, the City of San Juan Capistrano entered
into construction contracts with Layne Christensen Company and Industrial Power and
Automation for construction of the Well Facility Equipment Replacement Project; and,
WHEREAS, the Public Works and Utilities Director has evaluated the final
quantities and cost figures and recommends approval of the costs; and
WHEREAS, the Public Works and Utilities Director has evaluated the work
and deemed that it has been completed in accordance with the plans and specifications
and recommends approval and acceptance of the work.
NOW, THEREFORE, BE IT RESOLVED, by the City of San Juan
Capistrano as follows:
SECTION 1. The work required to be performed by said contractors has been
completed .
SECTION 2. The total cost of said construction work is in the amount of $124,000 .
SECTION 3. The work is hereby accepted and approved .
SECTION 4. The City Clerk is directed to forthwith forward a "Notice of Completion" to
the County Recorder of the County of Orange for recording.
PASSED, APPROVED, AND ADOPTED this 5th day of December 2017 .
, Mayor
ATTEST :
Maria Morris, City Clerk
ATTACHMENT 2, page 1 of 1