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17-0620_THE OAKS, LLC_PowerPoint San Juan Capistrano City Council Meeting Item : F2b Completion of The Oaks Transition Process F * ♦a r M t 's F� �' r✓ r 1 r � r rC' - r dy R'� :`� +!* ! re r ��.�`rfarl• �.� '.'t fi'��.�' ��3 *��'�k•4�, S �r�-: � n je a,i.alr n r M �*#F:- �, F r �' �' - �.°' � . *4 MI'., "y- - ,� r r 4 r r r er• �. � P i - _ .r'� , a 4 _ � •F r, __ rr. • araee r e,,. � � ''.. �d�''`' dr pp i - .• r, ff r .r ' a , {� rr f r i[ �.► y1 r e 14 oil *� � � �• �� era + �„ �.'�' p � , r r. r t' F• � i i'C' ,r 1. .�, a a•`z/,. ,•,a, I• a .,i,e r��,�_ �"` t4- §y..... `a �. �- ' s , T a` 1� r w 41 ML._ .. rt 1 a� - 4 e. r: e e fl l Al 4 v � PREVIOUS COMMISSION ACTIONS • July 13, 2016: TEC recommended discontinuation of the License Agreement • August 24, 2016: Prior Commissions indicated their desire for western-themed amenities at The Oaks • October 3, 2016: TEC suggested ad hoc subcommittee to evaluate western-themed uses for The Oaks • December 5, 2016: TEC created an ad hoc subcommittee for the western-themed amenities — 2 commissioners PREVIOUS COUNCIL ACTIONS • January 21, 2014: Month-to-month license agreement with The Oaks Farms, LLC • December 6, 2016: Council directs staff to send notice of termination • February 7, 2017 : Council receives update on transition progress and approves appropriation of $21,400 GF Reserves AGREEMENT TERMINATION LANGUAGE 1 . "Licensee shall relocate and/or remove equestrian property fencing currently on the Eastern portion of the Property to those boundaries of The Oaks Farms equestrian property. .." 2 . "Licensee shall relocate and/or remove all equestrian paddocks, prior to termination of License." Community Benefit : The Oaks Farms,, LLC donates all existing paddocks to City and works with City and Meadows Equestrian Property to make improvements during transition . New Paddocks (without new footing) would have cost City: $95,000 - $125,000 Donated Oaks f Fence Removal ov al e e r• d� Hedge Row & Irrigation Install k !fin x .y a e� y ♦4 } I' P Wood Rail Fence Install L,tal 1 One-Time Item Responsible ] • • • Cost 1 AL t Mj Hedges 50/50 Split $9,000 $6,080 $4,500 $3,040 Hedge 50/50 Split $4,000 $3,500 $2,000 $1,750 Irrigation Donated Oak City $3,000 $1,550 $3,000 $1,550 Trees Irrigation New Fencing Licensee $4,000 $4000 $0 $0 120' Wood Corral Plank City N/A $4,250 $4,250 $4,250 One-Time Equip & Install Total $20,000 $19,380 $9,500 $10,590 FY2016-17 Property Maintenance (5 months x $3,500 $3,500 $700/mo.) FY2017-18 Property Maintenance (12 months x $8,400 $8,400 $700/mo.) Total Actual City Cost $22,490 Source of Funds Funded by Appropriation of Reserves $21,400 Funded by Public Works Operations Budget $1,090 Final Enhancements (completed before July 1) 1 . Fourteen wood rail boards replacement 2 . Tilling and light grading of the paddocks (footing) and walkway areas adjacent the corrals and weed abatement 3 . Paddock delineation fence installation 1 - d x411212017 0 : 43 .wr `��" 411�� a� • � �� �� •A. p + � of -.Itis^ a e � .... 1B a 1 i ,l•1 N or �. -Hi— i P NIN "'S �•yAi ,- I, e. r i, NNV � � r No 111 e Ir ol i r .& •, J _ ilk s"t� — /, 'J �, Yt M c C ,Y r ' 1 AA 4 1 +� � v ke vitis bURI� 31 k • _ ry. I ?� `y�: > w� . f��.'moi �r r.�� �.r.... v ti. • P - &W� p `f. 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