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17-0801_THE OAKS, LLC_PowerPoint San Juan Capistrano City Council Meeting Item : E7 Completion of The Oaks Transition Process _�'�. -,• y r - ; *.� �'". } - pit r a' PA ! iai 0� + "�}� ✓ +i'' 1Ya �. X�I 00, lop- f�Tb . � ; *# 4' ' S lr..__ +" n .•''e`a k i r M: e r ��! ���. � 7" .,' �fl: 44s ., V .,?. � .. 'ej 1 ery•eY � 4 �t PI'. _ T�.� , . .. .r • 4 s � r i W i 4 i 1 # - •, ,i e�:� i a ,i•+{area•. `iyY �•-��� 4 .� a t r� 'sr .47 ,1 e # stiff ir��.' .r' r;�Y'r s° �f e �"4 iR `• '� !� d ^'.frA • jjj oil - to oft '- \ � ` � ?� �\ \ \ / / / ` � � . � . < § \z � � d ` ^ � \ � � � � / \ � � � � � ` � � z�� ` :�� % \ � ^ �\ \ � : ^ . � �/ \ � � y ~ �\ � � PREVIOUS COMMISSION ACTIONS • July 13, 2016: TEC recommended discontinuation of the License Agreement • August 24, 2016: Prior Commissions indicated their desire for western-themed amenities at The Oaks • October 3, 2016: TEC suggested ad hoc subcommittee to evaluate western-themed uses for The Oaks • December 5, 2016: TEC created an ad hoc subcommittee for the western-themed amenities — 2 commissioners PREVIOUS COUNCIL ACTIONS • January 21, 2014 : Month-to-month license agreement with The Oaks Farms, LLC • December 6, 2016 : Council directs staff to send notice of termination � • February 7, 2017 : Council receives update on transition progress and approves appropriation of $ 21.,400 GF Reserves AGREEMENT TERMINATION LANGUAGE 1 . "Licensee shall relocate and/or remove equestrian property fencing currently on the Eastern portion of the Property to those boundaries of The Oaks Farms equestrian property. .." 2 . "Licensee shall relocate and/or remove all equestrian paddocks, prior to termination of License." Community Benefit : The Oaks Farms, LLC donates all existing paddocks to City and works with City and Meadows Equestrian Property to make improvements during transition . New Paddocks (without new footing) would have cost City: $95,000 - $125,000 y X. AC x Donated Oaks _ Fence Removal 0 .r r .. Hedge Row & Irrigation Install Wood Rail Fence Install One-Time Item t It esponsible Cost Cost cost Hedges 50/50 Split $9,000 $6,080 $3,040 Hedge 50/50 Split $4,000 $3,500 $1,750 Irrigation Donated Oak City $3,000 $1,550 $1550 Trees Irrigation New Fencing Licensee $4,000 $4000 $0 120' Wood Corral Plank City N/A $4,250 $4,250 One-Time Equip & Install Total $20,000 $19,380 $10590 FY2016-17 Property Maintenance (5 months x $700/mo.) $3,500 FY2017-18 Property Maintenance (12 months x $700/mo.) $8,400 Total Actual City Cost $22,490 Source of Funds Funded by Appropriation of Reserves $21,400 Funded by Public Works Operations Budget $1,090 Final Enhancements 1 . Fourteen wood rail boards replacement 2 . Tilling and light grading of the paddocks (footing) and walkway areas adjacent the corrals and weed abatement 3 . Paddock delineation fence installation un, Trry .tel ..�. t ._ 04/ 12/ 2017 0743 - r �i�_ err �/ �'►' _ .r 1' � �_ - ' ..\. 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' � � �. �� i�� I -i`i� IIIIII � ' A � I 1 1 I li �Q 'I II � I d, ' � � � � � � � � � } �� , � '� � i i �: I ;� i 0 �� I .. . ' Il hl . ,�„ �.� I i r � ,� " �� +G� y,., .' �, s � yk .,, t n 4,. I �v,ar�a� a STM. r '.,,,�, 1 a} �, �, *�w�^ „�' c a - �< -+�.,- . ,-ss. '_:.; !' 1 i . iia �1.� ►R I � � t + t�l � . .. �. ■ � 1 II�`Y4�� ,,�hhti4 R�S���. q JV � • J 1 q lin I { Awe 'Y P� I� Lei Y •11 1 J f I I I ' Y Ilk IL , t! a 11i .. LLL L LJ I IRS INN tl 1 I I I� �1 a r w I A f S fn p M �t 9 } ' RECOMMENDATION : SEEKING COUNCIL DIRECTION TO TRANSMIT THE TRANSITION COMPLETION LETTER TO THE OAKS, LLC CERTIFYING COMPLETION OF TRANSITION TERMS NEXT STEP: BACK TO COMMISSION FOR LONG-TERM USE EVALUATION