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17-1201_ROHAN AND SONS, INC_Memo from PW MEMORANDUM DATE: October 4,2017 TO: Ben Siegel, City Manager Steve May,Public Works and Utilities Director FROM: Rod Hamilton, Public Works Manager SUBJECT: Maintenance Service Agreement ("MSA") approval for HVAC Maintenance Services (Rohan and Sons,Inc.) Rohan and Sons, Inc. has provided HVAC maintenance services for the City of San Juan Capistrano since 2011 and their current agreement expires on November 30, 2017. Public Works solicited proposals for these services in August 2017 and two companies submitted responses. After evaluating the submittals, Public Works staff recommended award to Rohan and Sons, Inc. and City Council subsequently approved award at their October 3,2017,meeting(Consent Item#9). The new MSA is included as Attachment 1 to this memorandum and the term is for a four year and seven month period commencing on December 1, 2017, and ending June 30, 2022, for an annual amount not to exceed the amount of available funding in the annual Operations and Capital Improvement budgets. Currently, for Fiscal Year 2017-2018, the approved amount for HVAC maintenance services is $13,885.00. ATTACHMENTS: Attachment 1: Proposed MSA w/Rohan and Sons, Inc. U� v Cc: Tom Toman, Assistant Public Works Director Jill Thomas,File