17-1201_ROHAN AND SONS, INC_Memo from PW MEMORANDUM
DATE: October 4,2017
TO: Ben Siegel, City Manager
Steve May,Public Works and Utilities Director
FROM: Rod Hamilton, Public Works Manager
SUBJECT: Maintenance Service Agreement ("MSA") approval for HVAC Maintenance Services
(Rohan and Sons,Inc.)
Rohan and Sons, Inc. has provided HVAC maintenance services for the City of San Juan Capistrano since
2011 and their current agreement expires on November 30, 2017. Public Works solicited proposals for
these services in August 2017 and two companies submitted responses. After evaluating the submittals,
Public Works staff recommended award to Rohan and Sons, Inc. and City Council subsequently approved
award at their October 3,2017,meeting(Consent Item#9).
The new MSA is included as Attachment 1 to this memorandum and the term is for a four year and seven
month period commencing on December 1, 2017, and ending June 30, 2022, for an annual amount not to
exceed the amount of available funding in the annual Operations and Capital Improvement budgets.
Currently, for Fiscal Year 2017-2018, the approved amount for HVAC maintenance services is
$13,885.00.
ATTACHMENTS:
Attachment 1: Proposed MSA w/Rohan and Sons, Inc.
U� v
Cc: Tom Toman, Assistant Public Works Director
Jill Thomas,File