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17-1003_MCKEEHAN ENVIRONMENTAL CONSULTANTS_Staff Memo 9/26/2017 Project Initiation Memo TO: Ben Siegel, City Manager FROM: Steve May, Public Works and Utilities Director Prepared by: Mike Marquis, P.E., Associate Civil Engineer /VII/ SUBJECT: Environmental Monitoring Services associated with the Rancho Mission Viejo Riding Park Water and Sanitary Sewer Pipelines Project, CIP 17201 Description: A geotechnical investigation is part of the work associated with the Rancho Mission Viejo Riding Park Water and Sanitary Sewer Pipelines Project. The investigation includes 4 bore holes dug at strategic locations along the water and sewer pipeline alignments, by which soil samples are collected and analyzed in a laboratory. The findings, results and recommendations for proper compaction will be presented to the City in a soils report. This information will be used to establish the appropriate compaction methods during construction, and therefore the investigation must occur prior to construction. In accordance with CEQA requirements, an Initial Study/Mitigated Negative Declaration was prepared for the project and adopted by the City Council on March 21, 2017. Although not a CEQA mitigation measure, in an abundance of caution archeological and paleontological monitoring will be provided by the City on this project. In addition, Native American monitoring will also be provided at the behest of the Juaneno Band of Mission Indians,Acjachemen Nation. In order to fulfill these monitoring requirements, staff solicited bids for these services from three qualified firms, and received quotes from all of them. The results are indicated below. Staff recommends that the City Manager approve a professional services agreement with McKeehan Environmental Consultants for monitoring services associated with the Rancho Mission Viejo Riding Park Water and Sanitary Sewer Pipelines Project. Location: Southwest corner of Ortega Highway and La Pata Project Cost: $40,440 (includes 20% contingency for unforeseen conditions) Funding Source: 50-93799-62271-17201-005 Proposals: Competitive Proposals (all include 20% contingency for unforeseen conditions/finds) Proposals: McKeehan Environmental Consultants, $40,440; Greenwood and Associates, $58,331; Scientific Resource Surveys, $68,100. Staff Analysis & Recommendation: McKeehan Environmental Consultants (MEC) has the knowledge and experience required to provide a high level of service on this project. In addition, MEC has worked with the City on past projects and provided exemplary service. Accordingly, staff recommends that the City Manager approve a Professional Services Agreement with McKeehan Environmental Consultants for environmental monitoring services associated with the Rancho Mission Viejo Riding Park Water and Sanitary Sewer Pipelines Project, in the amount not to exceed $40,440.