17-1003_MCKEEHAN ENVIRONMENTAL CONSULTANTS_Proposals McKeehan Environmental Consultants
Judy McKeehan,MA, RPA
2' • Archaeology 252 Calle Cuervo
ati+' i!,` • Paleontology San Clemente,CA 92672
949.573.3308
4* • Environmental Compliance jdmckeehan@sbcglobal.net
August 23, 2017
Sent by E-mail:
Michael Marquis, P.E.
Associate Civil Engineer
City of San Juan Capistrano
San Juan Capistrano,California 92675
Phone: (949) 443-6326
mmarquis@sanjuancapistrano.org
RE: ARCHEOLOGICAL/PALEONTOLOGICAL/NATIVE AMERICAN MONITORING SERVICES FOR THE RANCHO
MISSION VIEJO RIDING PARK AT SAN JUAN CAPISTRANO WATER AND SANITARY SEWER PIPELINES PROJECT,CIP
17201
Dear Mr. Marquis:
McKeehan Environmental Consultants (MEC) is pleased to respond to your request to provide qualified
and experienced archaeological, paleontological, and Native American monitoring services for the
Rancho Mission Viejo Riding Park at San Juan Capistrano, located at the southwest corner of Ortega
Highway and La Pata Avenue in the City of San Juan Capistrano, Orange County. MEC is familiar with the
previous archaeological, paleontological and Native American studies pertinent to the specific area.
PROJECT DESCRIPTION
The Rancho Mission Viejo Riding Park at San Juan Capistrano is located at the southwest corner of
Ortega Highway and La Pata Avenue. The City will be constructing new domestic and recycled water
facilities,as well as sanitary sewer facilities as follows:
1. Approximately 2,100 lineal feet of 12-inch PVC domestic waterline at a depth of 4 feet below
ground surface.Approximate duration of construction=20 days.
2. Approximately 2,400 lineal feet of 8 inch and 12-inch PVC sanitary sewer pipeline at a depth of
6 feet to 12 feet below ground surface.Approximate duration of construction =20 days.
3. Approximately 13 - four-foot diameter concrete sewer manholes at a depth of 7 feet to 13
feet below ground surface.
DESCRIPTION OF SERVICES PROVIDED
All tasks will be conducted in conformance with the project's mitigation measures,the City of San Juan
Capistrano Historical Archaeological Element of the City General Plan,Section 9-2.201 of the Municipal
Code, and City Council Resolutions,Council Policy for Paleontological Resource Management as well as
the operating CEQA sections (e.g. 15148 and 15150), Public Resources Code Sections (5097.94.-9-.98, -
MCKEEHAN ENVIRONMENTAL CONSULTANTS PROPOSAL 1
McKeehan Environmental Consultants
99), and supplementary State regulations. Evaluation and determination of appropriate treatment
shall follow the steps outlined in City Policy 601.
Archaeological monitoring will be supervised by Orange County qualified archeologist, Judy
McKeehan, MA, RPA, who has 27 years of experience in the City of San Juan Capistrano, the state of
California,the Western United States,and the Mediterranean. She is the sole authorized archaeologist
for Mission San Juan Capistrano, the San Juan Capistrano Historical Society, and the San Juan
Capistrano Open Space Foundation.
Paleontological monitoring will be supervised by Orange County qualified paleontologist, Mark
Roeder, who has more than 30 years' experience in the City of San Juan Capistrano, and southern and
central California.
The appropriate archaeological/paleontological monitors shall be provided based upon such
conditions as Holocene or older soils, alluvial deposition/erosional environment, etc. Cross-trained
monitors who are experienced in both professions shall be predominantly utilized.
A trained and experienced Native American monitor, designated by, and representing the Juaneno
Band of Mission Indians, and who has worked with local archaeologists, will act as the Native
American monitor.
The archaeological, paleontological, and Native American monitors will be required to follow all
written and verbal safety instructions from the construction contractor at all times. The monitors will
work closely with the City and its contractor to avoid imminent destruction of potentially significant
resources, if necessary.
Scope of Work:
TASK 1.PRECONSTRUCTION MEETING
The archaeologist will be in attendance at the preconstruction meeting to explain the cultural resources
sensitivity of the project site and the methods and procedures that will be utilized to protect them
during construction. Duration of meeting is expected to be one hour
TASK 2.CULTURAL RESOURCES MONITORING
A qualified archeologist/paleontologist will monitor excavation activities during construction. In the event
of a discovery, the qualified monitor may divert operations, evaluate and mitigate the find through
preservation or through documentation, as necessary. In the unlikely event that human remains are
encountered, the monitor shall contact the Orange County Coroner, the Native American Heritage
Commission and the most likely descendent.
Tasks will include:
• Observing activities with respect to permit requirements and mitigation measures;
• Documenting and reporting on field observations of activities carried out, construction and
mitigation techniques, success of the techniques, and recommendations for solutions to
problems encountered.
It is anticipated that 200 hours of monitoring shall be sufficient for this task.
MCKEEHAN ENVIRONMENTAL CONSULTANTS PROPOSAL 2
McKeehan Environmental Consultants
TASK 3. NATIVE AMERICAN MONITORING
A trained and experienced Native American monitor, designated by, and representing the Juaneno Band
of Mission Indians, and who has worked with local archaeologists, will act as the Native American
monitor. A Native American will monitor excavation activities during construction.
It is anticipated that 200 hours of monitoring shall be sufficient for this task.
TASK 4.CULTURAL RESOURCES TECHNICAL REPORTS
A Negative Archaeological Resources Report will be written following Office of Historic Preservation
format and content guidelines, which provides the results of monitoring. The report will include
pertinent photographs and graphics.The report will also present recommendations for further work, if
needed,to evaluate any cultural resources that may have been identified. One draft of this report and
figures will be submitted electronically for review. Upon receipt of comments on the draft document,
MEC will incorporate input and produce the final report. MEC assumes that only one round of review
will be necessary. One hardcopy and one electronic copy of the final report will be produced.
The negative final archaeological report will be provided to the City, to the South Central Coastal
Information Center(SCIC)at Cal State Fullerton as required by law.
A negative paleontological report shall be prepared and submitted to the Cooper Center, the Orange
County Paleontological Facility at CSU Fullerton and the Los Angeles County Natural History Museum.
MEC will be available to provide assessment, evaluation or recovery of any additional resources on a
time-and-materials basis at additional cost if potentially significant resources are found. Evaluation and
determination of appropriate treatment shall follow the steps outlined in City Policy 601.
ADDITIONAL WORK
In the event of a discovery, evaluation and determination of appropriate treatment services shall be
provided on a time and materials basis. Hourly rates for these services will be dependent upon the
nature of the discovery and the types of specialists required. The rates for specialists will range from
$75 to $110 per hour and $100 per sample analysis. Examples are: faunal bone identification, lithic
typologies, fossil identification, C14 age dating of organic material, etc. Field preparation and retrieval
of samples may be necessary on a timely basis. These costs will be coordinated with the City and will
be charged at a rate of $65 per hour. Otherwise, a complete evaluation and treatment plan will be
prepared for approval by the City before any additional work ensues.
COST ESTIMATE
The project costs below for construction monitoring are for 25 8-hour or days (200 hours) based on
hours anticipated to be necessary to complete the construction phase of the project. If the schedule
exceeds present estimates, additional hours will be charged at the stated rates on a time-and-
materials basis. Hours worked in exceedance of 8 hours per day or 40 hours per week will be at 1 Y2
times the stated hourly rate.
MCKEEHAN ENVIRONMENTAL CONSULTANTS PROPOSAL 3
McKeehan Environmental Consultants
Task Rate Hours/Miles Amount
Task 1:Preconstruction Meeting
Archaeology Project Manager 1 Gratis
Task 2:Archaeological/Paleontological
Monitoring
Archaeological/Paleontological
Monitor 65.00 200 $ 13,000.00
Task 2:Native American Monitoring
Native American Monitor 65.00 200 $ 13,000.00
Task 3:Negative Reports
Archaeological Report(Negative)
Including photographs and graphics 100.00 30 $3,000.00
Paleontological Report(Negative) 100.00 25 $2,500.00
Including photographs and graphics
Mileage
0.55 4000 $2,200.00
Travel Time Included $0.00
Total
$33,700.00
McKeehan Environmental Consultants is proud to provide consulting services of the highest quality
and efficiency. Please do not hesitate to contact me to discuss our services in more detail.
We look forward to working with you on this project.
71/T.4.44,—
/1/6
Judy McKeehan, M.A., RPA
Principal
McKeehan Environmental Consultants
MCKEEHAN ENVIRONMENTAL CONSULTANTS PROPOSAL 4
Proposal for:
The Rancho Mission Viejo Riding Park
at San Juan Capistrano Water
and Sanitary Sewer Pipelines Project,
CIP 17201
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Submitted to:
Mr. Michael Marquis, P.E.
City of San Juan Capistrano
32400 Paseo Adelanto,
San Juan Capistrano, CA 92675 John M Foster, RPA
Greenwood and Associates
725 Jacon Way
Pacific Palisades, California 90272
(310)454-3091
August 25, 2017
PROPOSAL FOR ARCHAEOLOGICAL MONITORING
INTRODUCTION
Greenwood and Associates is pleased to submit the following proposal to provide archaeological,
paleontological, Native American services for the Rancho Mission Viejo Riding Park at San Juan
Capistrano Water and Sanitary Sewer Pipelines Project. The City of San Juan Capistrano has set
forth several requirements that are detailed in the Scope of Work.
SCOPE OF WORK
1. Record Search
Archival research will be conducted at the South Central Coastal Information Center, California
State University, Fullerton. The records search will be conducted within a 0.5 mile radius of the
project area and will review archaeological site records, survey and excavation reports, and
pertinent literature. Sources of information may include:
National Register of Historic Places
California Register of Historical Resources
California Historical Landmarks
California Points of Historical Interest
California Inventory of Historic Resources.
Historical maps of the project area will be consulted, depending on availability. These generally
include 7.5' and 15' United States Geological Survey quadrangle maps which may depict prior
historical land use and topography. Please note that the records search will utilize the most up-
to-date information.
2. Archaeological and Paleontological Monitoring
The City of San Juan Capistrano is requiring archaeological and paleontological monitors.
Archaeological and paleontological monitoring consists of two elements: the actual monitoring,
and a report on the findings of the monitoring. The purpose of monitoring is to ensure that any
cultural or fossil resources that are encountered will be adequately treated. This requires
professional personnel qualified to make rapid identification of materials as they are exposed, so
that a prompt assessment can be made of their potential age, integrity, and significance. The
resources in the vicinity of the project may be either historical, prehistoric, or fossil. In the event
that isolated resources of potentially significant age are found,our monitors will collect them and
record the location and context. If a potentially important feature or deposit should be
encountered, construction personnel and equipment will be requested to divert work
Greenwood and Associates 1
PROPOSAL FOR ARCHAEOLOGICAL MONITORING
temporarily from the immediate vicinity of the discovery until the find can be identified,
evaluated for significance according to the defined criteria of CEQA and the National Register of
Historic Places,and if warranted,any mitigating measures decided and implemented. We would
inform the Client immediately about any such event. Generally, the monitor will consult with
Roberta Greenwood, Principal Investigator, about the significance of the deposit and whatever
treatment is needed. It is our policy to minimize downtime and if possible, to divert the work
force to another area while a discovery is being investigated.
Our monitors keep a daily log on a prepared form which itemizes date, location of work,
contractor activity and equipment, description of soils, evidence of prior disturbance, cultural
materials observed, and additional observations. A descriptive catalogue is prepared of all
cultural material collected, and will accompany the materials submitted for curation.
We are knowledgeable of and comply with Cal-OSHA procedures and regulations; although we
have worked beside heavy equipment in the construction of dams, etc., we have never had any
accidents. We have taken safety and self-rescue training from Metropolitan Transportation
Authority.Greenwood and Associates has a written Injury and Illness Prevention Program Manual
which provides the following safety protocol, among others:
All personnel will wear:
hard hats;
protective boots; and
reflective vests while in the field.
Special Provisions for Monitoring
The Client acknowledges that the discovery of archaeological or paleontological materials will
entail laboratory processing, reporting, and curation. For the purposes of this proposal, a
minimum effort for laboratory work has been added. This would accommodate 1 cubic foot of
artifacts. If a greater number of artifacts are encountered, then additional laboratory work,
report production, and curation charges will be negotiated separately. It would also be
necessary to negotiate costs of any data recovery found justified.
a. Human Remains
If human remains are encountered, State law requires that all work must be halted in the
immediate vicinity of the find. The Project Engineer or Client and the County Coroner must be
contacted immediately. If the encountered human remains cannot be avoided by modification
of the project, and in concurrence with the County Coroner and the Native American Most Likely
Greenwood and Associates 2
PROPOSAL FOR ARCHAEOLOGICAL MONITORING
Descendant, a qualified team of archaeologists will treat the remains according to the course of
action deemed appropriate.
b. Report
We take very seriously the statutory responsibility to prepare a report on all work that is done
and all cultural materials which may be recovered. Once the monitoring has been completed,
and if no significant resources were encountered, a technical report will be prepared which
includes a description of current setting, description of the work and any findings, evaluation,
recommendations, and new or updated site records as appropriate. A more comprehensive
report will be required in the event of more substantial recovery.
The report shall comply with the requirements and recommendations of the California Office of
Historic Preservation. A draft copy shall be submitted to the Client for review within 30 days of
monitoring completion. Three hard copies and one in electronic format (pdf) of the final report
shall be submitted to the Client. A final copy shall also be submitted to the South Central Coastal
Information Center within 45 days.
PERSONNEL QUALIFICATIONS
Ms. Greenwood, RPA, has 40+ years of experience as principal investigator covering the full
gamut of cultural resources services. She has served as peer reviewer - including for the NPS,
California Energy Commission, counties of Ventura and Santa Barbara, cities of San Juan
Capistrano and Phoenix, and the National Endowment for the Humanities; as expert witness at
public hearings; manager of Section 106 and CEQA compliance; has written research designs and
treatment plans, and managed extended, complex state and federal projects. She is qualified
under the former Society of Professional Archeologists categories of field (prehistoric) research,
historical archaeology, and archaeological site management. By the Department of the Interior
criteria, she is also qualified as an historian and architectural historian. She is nationally
recognized, with many awards and offices in national professional societies. In addition to more
than 800 environmental documents, she has written more than 40 other publications for the
profession, trade, and the public. She is responsible for several HABS and HAER documents,
National Register nominations, and public interpretive facilities.
Mr. Foster, RPA, has 32 years of experience (27 as Associate with Greenwood and Associates;
vice president since 1995)as project director or manager on extended,complex federal and state
projects. He is an expert for both prehistoric and historical archaeology. His responsibilities
include: project oversight, secondary monitoring, logistical coordination, client/management
liaison, and subcontractor management.
Greenwood and Associates 3
PROPOSAL FOR ARCHAEOLOGICAL MONITORING
Dana Slawson, M. Arch., and archaeologist, will be designated as the primary monitor for this
project. Mr. Slawson has 28 years of experience (21 with Greenwood and Associates) as an
architectural historian. His assignments include:California Environmental Quality Act(CEQA)and
National Historic Preservation Act(NHPA)compliance evaluations,preparation of National,State,
and local Register nominations, historic building surveys, project review for Secretary of the
Interior's Standards for the Treatment of Historic Properties compliance. Mr. Slawson has the
requisite years of experience in both prehistoric and historical archaeology.
Paleo Solutions is a paleontology company formed in 2004 with extensive southern California
experience. They will be providing the paleontological monitor as well as supervisors that can
assess and recover materials that are significant and subject to impact.
PROJECT ORGANIZATION/DOCUMENT CONTROL
The project manager will schedule the project and conduct the monitoring effort, integrate the
record search data, and write the report. The principal investigator will review and edit the
document for quality control, approve all record keeping, and ensure prompt and timely
submittal of all documents.
The report and other appropriate documents will be logged to the client and placed in our
accession binder. The report will be distributed to the South Central Coastal Information
Center. Dissemination of all documents is logged in our Document Control Binder,Accession List,
and project file.
COST PROPOSAL
In order to provide a cost estimate, we are basing the budget on the Client's estimate of 200
hours of monitoring and a fixed price for the report. For purposes of this estimate we are
proposing a schedule from 7am to 3:30 pm with a not to exceed of 200 hours. It should be noted
that only actual time and costs will be billed. The draft report will be completed within 30
business days of completion of fieldwork.
By State law, overtime beyond either eight hours per day, or 40 hours per week, will be
compensated at time-and-a-half. If the monitoring exceeds an eight hour period, 40 hours per
week,or the 10 day limit,the Client will need to augment the budget to cover the increased costs.
We request a minimum of 48 hour notice for our services. There is a four hour minimum charge
per call-out.
Greenwood and Associates 4
PROPOSAL FOR ARCHAEOLOGICAL MONITORING
The basic costs for these services will be$48,609.00.
PAYMENT
Invoices will be submitted monthly by Greenwood and Associates to the Client. Each invoice will
be dated and numbered sequentially. The invoice will detail the person, rate, and number of
hours worked for each month as appropriate. The Client will pay in full each invoice within 30
days of receipt of invoice.
STIPULATIONS
Proposal does not include:
Native American Monitoring
Archaeological excavation
Completion of more than one draft of the report
Underground Service Alert notification
Obtaining any permits
Section 106 compliance
Recovery and processing of artifacts/cultural materials greater than 1 cubic foot
or any other task not specifically mentioned in this proposal.
Greenwood and Associates 5
Greenwood and Associates
San Juan Capistrano Monitoring
Monitoring and Negative Report Preparation
Date: August 29, 2017
Task/Personnel Hours Billing Rate * Total
Project Administration
Project Manager 5 95.00 475.00
Field Work
Monitor 200 60.00 12,000.00
Laboratory
Laboratory Director 8 65.00 520.00
Report
Principal Investigator 12 110.00 1,320.00
Project Manager 24 95.00 2,280.00
Clerical 8 50.00 400.00
Subtotal Labor $ 16,995.00
Other Direct Costs (ODC)
Artifact Curation 1000/box ** $ 1,000.00
Record search $ 700.00
Per diem 180/day 4,500.00
Mileage 768 miles at 0.54/mile 414.00
PaleoSolutions 25,000.00
Subtotal ODC $ 31,614.00
Project Total $ 48,609.00
* Billing rates include all general and administrative overhead, such as insurance,fringe benefits,
and project fee.
** Budget assumes nothing will be found except for one box of artifacts(1 cubic foot)
SR's
FROM:
SCIENTIFIC RESOURCE SURVEYS, INC(SRS)
A
TO:
O Mr. Mike Marquis
City of San Juan Capistrano
32400 Paseo Adelanto
= San Juan Capistrano, CA 92675
• FOR:
co ARCHAEOLOGICAL, PALEONTOLOGICAL, AND NATIVE MONITORING
O Water and Sanitary Sewer Pipeline Project, CIP 17201
O The City of San Juan Capistrano
The Rancho Mission Viejo Riding Park at San Juan Capistrano
•c) • THIS DOCUMENT PROVIDES A FORMAL LETTER OF INTEREST:
cn
O Scientific Resource Surveys [SRS], a California and Alaska Small Business. UDBE, DBE. Woman-owned
O Corporation,welcomes this opportunity to submit this proposal to Mr. Marquis.SRS is submitting a proposal
to provide Archaeological, Paleontological, and Native monitoring for a linear pipeline project at the Rancho
Mission Viejo Riding Park located in the City of San Juan Capistrano.
•
This proposal is intended for monitoring and report services for any ground disturbing activities. Monitoring
is estimated to require two-hundred(200)hours over the span of twenty-five(25)8-hour days. The current
O proposal assumes a minimal number of cultural resources will be located during monitoring. If extensive
cultural, historic, or paleontological resources are discovered within the project area, their documentation
O may require an additional scope of work. The results of the archaeological and paleontological monitoring
�-• will be presented in two technical reports completed by a qualified archaeologist and paleontologist. SRS
has successfully performed Cultural Resource consulting services to a variety of public and private sector
O clients in Orange County for more than three decades and is very familiar with the general area.
a)
SRS is a cultural resource management firm specializing in archaeology, paleontology, history,
ethnography, and museology. SRS is a conglomeration of three companies: 1]Fountain Valley SRS(SRS)
which services all coastal areas, 2] SRSinc Incorporated (SRSinc)at Riverwalk serving the Inland Empire
• and desert regions,and 3]SRScorp at Warner Springs and Alaska providing all our ethnographic needs as
>, well as a proximity to inland San Diego and Imperial county regions. SRS was started in 1973[incorporated
in 1977]when it began completing reconnaissance surveys,test and salvage[data recovery]excavations,
O grading monitoring for archaeology, historic resources, historic building assessments and HABS/HAER
building documentation, as well as full ethnographic research and reporting. SRS is proud to have
O contributed for over 43 years to the growth of Southern California by providing quality services to the
CD development community at reasonable rates.SRS would very much appreciate the opportunity to work with
cCs The City of San Juan Capistrano.
U
Contact Information:
Principal Investigator: Nancy Anastasia Wiley, Ph.D./RPA,wilevcovote a(�.srscorp.net
Archaeologist, Project Manager: Kassie Sugimoto, M.A. ksugimotoasrscorp.net
Archaeologist, Field Technician: Michelle Garcia maarciaesrscorp.net
Business Manager: Mary Bowen, mbowen(a.srscorp.net
Fountain Valley SRS Phone:714-593-2304
Initials
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Table of Contents
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I SRS RELEVANT EXPERIENCE: LINEAR SURVEYS/MONITORING EFFORTS 3
2 II SCOPE OF WORK 5
• III PROJECT TIMELINE AND DELIVERABLES 7
N IV COSTS 7
v
V ATTACHMENTS 7
ATTACHMENTS: 8
N PHASE 1 CULTURAL RESOURCES/ARCHAEOLOGICAL STUDY 9
COST ESTIMATE—TABLE 1 9
SRSinc Standard Schedule of Charges 10
0 Administrative Team 13
Small Business Enterprise Certificate 19
Disadvantaged Business Enterprise Certificate 20
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I SRS RELEVANT EXPERIENCE: LINEAR SURVEYS/MONITORING EFFORTS
Company Background
Scientific Resource Surveys, Inc. [SRS] was founded in 1973 and incorporated in 1977 as a California
O Small Business Women-owned Corporation. Company projects have consisted of over 1,500 small and
large and long-term investigations. These projects include prehistoric and historic archaeology,
U' ethnography[including ethno-zoology, ethno-botany, Native language and music studies], history studies,
= historic structure assessments with HABS/HAER documentation, geophysical investigations for prehistoric
and historic subsurface structural remains, and paleontological studies.
•
Phase I Prehistoric and Historic Archaeological, and Paleontological surveys, Phase ll test excavations,
cn
Phase Ill data recovery and grading monitoring programs have been conducted for city, county, state
and federal governments;special districts, public and private agencies and private industry. SRS, Inc. uses
v the National Register Criteria set forth in the Register Bulletins for analyzing and preparing Determination
of Eligibility statements even for private sector jobs which lack state or federal involvement because these
guidelines provide concise criteria for the evaluation procedure.
Clean Water Act Project Experience
cn
O Hundreds of projects involving National Register Evaluation and Nomination and Determination of
O Eligibility [DOE] of single sites and districts have been conducted during the 40+ years of existence of the
C9 company. Over 20 projects were completed pursuant to Section 404 and The Clean Water Act
between1976-1990 alone. All of these required National Register assessments and Determination of
• Eligibility studies for new and recycled water facilities throughout Southern and Central California.
Linear Survey/Monitoring Projects
As another example, numerous road widening projects, locations and relocations have been conducted by
O SRS, Inc. for State, County and City agencies under the aegis of Department of Transportation [DOT]
O requiring the evaluation of Historic and Prehistoric sites and districts using National Register criteria,
Determination of Eligibility statements and Determination of Effect.
C
O Other relevant experience: over the last 30 years more than 40 linear surveys/ monitoring were
conducted for federal and state agencies, county and city entities and special districts including but not
limited to the list presented below which includes projects in San Juan Capistrano proper and with local
water districts.
• Federal and State agencies include: (long-term projects)
• Environmental Protection Agency [EPA] and State Water Resources Control Board
[SWRCB], 10 years
• Army Corps of Engineers; 2 years
• Bureau of Land Management, 4 years
O
• California State University Physical Planning and Development for Long Beach and Chico,
3 years
• California State Parks and Recreation, Pio Pico, 2 years
_c • California State Parks and Recreation Ocotillo Wells, 4 years
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4111, SRS
County, City and Special Districts:
■ County of Orange
• County of Los Angeles
■ County of Riverside
O • City of Victorville, 2 years
• City of San Diego, 2 years
ci) • City of Huntington Beach, 3 years
• City of Newport Beach
_
• City of Costa Mesa, 3 years
• • John Wayne International Airport
• Metropolitan Water District
• Moulton Niguel District
N
U Ethnographic/Local Native Historic Interaction
SRS now has 3 Executive Research Suites with associated warehouse space
a) throughout Southern California to provide quicker access to our clients, which translates into lower costs:
v Fountain Valley SRS, SRSINC at Riverwalk, and SRSCORP Ethnography at Warner Springs. The
cn ethnography branch was developed to house an enormous collection of ethnographic materials
O associated with seven tribal groups in Southern California that has been compiled over the last 40 years.
N Due to the longevity of the company SRS has had the longest relationships with local Native communities
C� of any archaeological firm. For San Juan Capistrano, SRS worked with Juaneno/ Acjachemen groups
• starting with those members housed at the Parra Adobe in the 1970s and early 80s, followed by extensive
interaction with Chief Raymond Belardes and more recently and for decades Chief David Belardes. The
Belardes families and many historic San Juan family members have both functioned as archaeological
excavators for SRS in the past and more recently as Native monitors further securing our relationships.
O
Current Linear Monitoring Experience
Currently SRS is in the process of monitoring several projects associated with
linear features for the John Wayne International Airport. The monitoring consists of trenching and
O horizontal directional drilling resulting in both day-time and night monitoring. Due to this experience,
a) current staff are very experienced in pipeline construction. Juaneno/Acjachemen culfural monitors are
working under the direction of SRS for these projects. The current work outlined here demonstrates our
present abilities to conduct the archaeological and paleontological needs of the City of San Juan
CL
Capistrano.
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II SCOPE OF WORK
SRS will provide a preconstruction training meeting; the archaeological, paleontological, and native
L, monitoring for the Water and Sanitary Sewer Pipeline Project (CIP 17201) at the Rancho Mission Viejo
p Riding Park in San Juan Capistrano; and two final reports that summarize the paleontological and
archaeological monitoring results. The project intends to construct new domestic and recycled water
cn facilities and a sanitary sewer line near the southwest corner of Ortega Highway and La Pata Avenue in
San Juan Capistrano. The construction will require trenching and approximately 13 manholes extending
up to 2,400 linear feet. The trench depth is estimated to not exceed 13 feet below ground surface.
N Summary of Construction Plan
• Approximately 2,100 linear feet of 12-inch PVC domestic waterline at a depth of 4 feet
below ground surface.
• Approximately 2,400 linear feet of 8 and 12-inch PVC sanitary sewer pipeline at a depth of
6 to12 feet below ground surface.
■ Approximately 13 four-foot diameter concrete sewer manholes at a depth of 7 to 13 feet
v below ground surface.
cn • The overall construction time is estimated to require 50 days, or 400 hours
o
• The project estimates ground disturbing activates to account for half of the overall
construction time.Therefore, monitoring activities are estimated to require twenty-five(25)
8-hour days, or 200 monitoring hours per monitor.
• Pre-Construction Meeting
SRS will provide one(1)one-hour preconstruction meeting to describe and explain sensitive resources
that may affect the project. The meeting will be presented by one(1)qualified archaeologist and one(1)
qualified paleontologist and include at least one exhibit for teaching purposes. An outline of the goals and
content is listed below.
• Summarize sensitive archaeological and historic resources and how to identify a resource
• Summarize sensitive paleontological resources and how to identify a resource
• Methods and Procedures to protect sensitive resources
• Demonstration and/or Exhibit
• Questions and Answers
cv
11 Archaeological Monitoring
SRS will provide a qualified archaeologist to monitor all earth moving activities(excavation)during
• construction. If resources are inadvertently discovered, the monitor shall divert operations to evaluate and
a mitigate the resource. Any implemented preservation will be documented and presented in the final
cn technical report. Documentation of field notes, record forms, photos, and monitoring summaries will be
O completed by each monitor at the end of each day and will be presented to The City in the final technical
report. The City or its'designated representative(i.e. city inspector) may request daily documentation of
monitoring from the archaeological monitor.Additional information may be requested and coordinated
with the archaeological project manager, Kassie Sugimoto.
In the unlikely event that human remains are discovered, the archaeological monitor will contact the
L Orange County Coroner and the Native American Heritage Commission (NAHC)to identify the most likely
descendent. Any subsequent mitigation required, such as treatment plans or mitigation agreements, may
require an additional costs as presented in standard schedule of charges.
Paleontological Monitoring
SRS will provide a qualified paleontologist to monitor all earth moving activities(excavation)during
construction. If resources are inadvertently discovered, the monitor shall divert operations to evaluate and
mitigate the resource. Any implemented preservation will be documented and presented in the final
technical report. The discovery of significant resources may require an additional costs as presented in
the standard schedule of charges.
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Native Monitoring
SRS will provide one(1)native monitor to observe all earth moving activities(excavation)during
construction. If resources are inadvertently discovered, the monitor will consult with the archaeological
monitor to evaluate and mitigate the resource. Any native consultation will be documented by the project
O archaeologist and presented in the final technical report.
Technical Reports
= The archaeological and paleontological monitoring results will be presented in two technical reports. The
scope of work assumes a minimal number of discovered resources. An additional scope of work may be
• required in the event of significant discoveries to document the evaluation, treatment plan, and/ or
cn mitigation agreements.
N Negative Cultural Resources Report
• A negative cultural resource report will be prepared in accordance to the Office of Historic
Preservation format and content guidelines.
• SRS will provide the city with one(1)digital copy and two(2)hardcopies of the final report
• SRS will submit the final report to the South Central Coastal Information Center(SCIC)at
0 California State University, Fullerton as required by law.
O Negative Paleontological Resources Report
■ A negative paleontological resource report will be prepared by the project paleontologist.
0 ■ SRS will provide the city with one(1)digital copy and two(2)hardcopies of the final report
■ SRS will submit the final report to the Cooper Center located at the Orange County
paleontological facility managed by California State University, Fullerton.
• SRS will submit the final report to the Los Angeles County Natural History Museum
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III PROJECT TIMELINE AND DELIVERABLES
>, The one-hour pre-construction meeting will be coordinated with The City or its' designated representative
based on the construction schedule. The pre-construction meeting is expected to be held prior to any
O ground disturbing activities. It is anticipated that archaeological, paleontological, and native monitoring will
require 200 hours of monitoring per monitor. This proposal anticipates twenty-five (25)eight-hour(8 hour)
days of monitoring per monitor. To accommodate unforeseen construction delays or schedule changes,
= monitoring may be conducted on a half day(4 hours per day) basis. All monitoring visits are subject to a
minimum day charge set to four hours (4 hours). The monitoring results will be presented in two technical
• reports to be completed and submitted to the city within thirty(30)days of ground-disturbing activities. Both
technical reports assume negative results during monitoring; the discovery of significant finds would
N lengthen the reporting process.
U
IV COSTS
CD
The cost to provide one(1)one-hour pre-construction meeting,200-hours of archaeological monitoring and
U a technical report, 200-hours of paleontological monitoring and a technical report, and 200-hours of native
monitoring is estimated at $56,750.00 (Table 1). These costs assume full-time monitoring for all 3
O disciplines. Full time monitoring is frequently unnecessary unless stipulated by a mitigation agreement or
a) treatment plan. For example, Paleontological Monitoring is normally only needed for the lower, deeper
portions of the trenching. Monitoring is charged a $75.00 per hour. Additional services outside the scope
• of work, such supplementary evaluations and documentation, will be billed on an hourly basis; cost
estimates of these services have been provided in the Standard Schedule of Charges located on page 10.
O
The Customer shall pay for the services furnished by Contractor in accordance with the charges on this
proposal within thirty(30)days of the date of Contractor's invoice.All invoices not contested in writing within
O fifteen (15) business days of receipt are deemed accepted by Customer as true and accurate and are
= payable in full. Interest will be charged on all accounts not paid when due at a rate of 1.5% percent per
O month, or, if less, the maximum rate allowed by law. In the event Customer fails to pay Contractor all
O amounts which become due under the Service Agreement or fails to perform its obligations hereunder, and
Contractor refers such matter to an attorney or collection agency, Customer agrees to pay, in addition to
the amounts due, any and all costs incurred by Contractor as a result of such action, including reasonable
CL attorney's fees. Contractor has the right to charge a return check fee.
• V ATTACHMENTS
Additional Information includes staff qualifications for the administration team,SRS 2017 standard schedule
O of charges for performing additional tasks, such as formal letters of clarification or agency meetings, and
certifications for SRS as a Small Business Enterprise (SBE) and Disadvantaged Business Enterprise
O (DBE).
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Archaeology • Paleontology • Geoscience s • History
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PHASE 1 CULTURAL RESOURCES/ARCHAEOLOGICAL STUDY
COST ESTIMATE—TABLE 1
>, Task Hourly Rate Hours Cost
Task I:Pre-construction Meeting and Preparation
Archaeologist $90.00 5 $450.00
Paleontologist $90.00 5 $450.00
Supplies and Travel Expenses Flat NA $200.00
= Sub-Total
$1,100.00
• Task II:Monitoring
CO To be billed on an hourly rate,but not expected to exceed 200 hours per monitor
Assumes full-time monitoring for all 3 disciplines:may not be necessary unless stipulated in an MMA
Monitoring Administration hours are estimated on the standard processing times for twenty-five(25)eight-hour days.
V Archaeological Monitoring $75.00 200 $15,000.00
Paleontological Monitoring $75.00 200 $15,000.00
Native Monitoring $75.00 200 $15,000.00
Monitoring Administration/Documentation and Project Management $75.00 70 $5,250.00
Field notes and monitoring photos compiled for reporting purposes
N Sub-Total $50,250.00
0
Task Ill:Final Reports Preparation-Prices based on standard turnaround times(please refer to the Standard
• Schedule of Charges)
The current proposal assumes a minimal number of resources will be located during the monitoring. If extensive cultural resources are
discovered within the project area,their documentation may require an additional cost and scope of work.
Negative Cultural Resource Report Flat NA $2,700.00
O Negative Paleo Resource Report Flat NA $2,700.00
Sub-Total $5,400.00
O Totals for Above Tasks $56,750.00
O
ACCEPTED BY:
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O. Signature of Authorized Representative of Client Signature of Authorized Representative of SRSinc
•
> Printed Name Printed Name
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Title Title
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N Date Date
U *This cost estimate does include a Certificate of Insurance with General Liability-$2 million, Automobile Liability-$1
L million and Workers Compensation on all employees
**Billing will be submitted on a bi-monthly basis for work completed to date.
***Requests by client for further work not explicitly outlined above will be billed at the appropriate hourly cost in
accordance with the SRSinc 2015 Standard Schedule of Charges(available upon request). This may include, but is
not limited to, formal letters of clarification,public appearances/meeting, etc.
•
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SRS STANDARD SCHEDULE OF CHARGES
(For the Year 2017)
This schedule of charges is for professional services provided on a time and material basis. A new schedule
O of charges is issued at the beginning of each year. Unless other arrangements have been made, charges
for all work, including continuing projects initiated in prior years, will be based on the current schedule of
cf) charges.
= PERSONNEL
• Personnel charges are for work directly related to projects. Charges are made for technical typing for
preparation of reports and for the time and costs necessary for the production of reports. Direct charges
are not made for secretarial services, office management, accounting and maintenance, since these items
are included in our overhead. Charges for personnel services are based on an hourly rate for time charged
✓ to the project. GSA schedule rates apply. SRSINc's current personnel classifications and rates are as
follows:
CD
✓ PERSONNEL-Degree and/or years'experience HOURLY RATE
cn Office Assistant $65.00
O Technical Assistant $75.00
Scientific Illustrator $85.00
CD Technical Writer/Editor $90.00
Field/Lab Assistant- Student $65.00
•
Laboratory Analyst—BA/5yrs+ $65.00
Field Archaeologist/Monitor-BA/5yrs+ $75.00
Field Paleontologist/Monitor-BS/5yrs+ $75.00
O Native American Monitor $75.00
Laboratory Supervisor-BA/5 yrs+ $85.00
O Field Crew Supervisor-BA/5 yrs+ $85.00
Archival Researcher-Historian/Ethnographer-BA/5 yrs+ $90.00
Senior Researcher-Historian/Ethnographer-MA/10 yrs+ $90.00
O Senior Archaeologist- Field/Lab Director-MA/10 yrs+ $90.00
Senior Project Scientist-Geophysicist-MA/15 yrs+ $90.00
GPS/GIS Specialist-MA/15 yrs+ $95.00
CL Project Manager-MA/20 yrs+/Ph.D $95.00
Principal Investigator-MA/MS/20 yrs+/Ph.D $100.00
•
[Archaeology, Paleontology, Native American]
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CONSTRUCTION MONITORING [MINIMUM 4 HOURS]
O Archaeological and/or Paleontological Construction Monitoring is charged at $75.00 per hour during a
normal 8-hour workday, and Native American Monitoring is charged at$75.00 per hour during a normal 8-
hour workday. This cost includes transportation to the site and portable survey equipment.
a)
OVERTIME/PER DIEM RATES
Overtime for eligible employees is defined as time charged to a project in excess of 8 hours per day, and
v any time worked on weekends or holidays, in accordance with applicable state laws. When it is necessary
Qfor an employee to be away from the office overnight as a result of a project assignment, the average per
diem rate will be $150.00-$250.00 in California, depending on the area services are performed, per the
U.S. General Services Administration.
FIELD/LABORATORY SERVICES
Field/ Laboratory services are charged at personnel rates plus equipment charges. Equipment rates such
as field instrumentation, surveying equipment, geophysical equipment, laboratory microscopes and
measuring equipment, 3-D photography and artifact scanning are contained in a separate schedule that is
available on request. SRSINc field vehicles are charged at a rate of$0.75 per mile.
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SRS STANDARD SCHEDULE OF CHARGES
(For the Year 2017)
RECORD SEARCH RATES
A records check for a one-half mile radius of the project area must be performed at the local Information
= Center (SCIC) located in that county according to CEQA and NEPA. If historical resources are found
within the project area, additional information may be needed and additional charges may apply.
•
San Diego County $700.00
Riverside County $700.00
N San Bernardino County $700.00
✓ Los Angeles County $750.00
Orange County $700.00
N
✓ REPORT PRODUCTION
p A Final Report will be submitted within two weeks of completion of the project assuming no significant finds
N occur during the project. Discovery of significant finds would lengthen the reporting process. All reports
will be submitted to the Project manager and the Agency will be notified of the submittal of the final report.
•
No-significant finds:
(Includes DPR 523 Inventory Form Sets for Archaeology,Phase l]
Project Manager(Average per report) $ 600.00
O Senior Research Specialist(Average per report) $1,350.00
Graphics& Report Production $ 250.00
Report Production $ 200.00
Supplies, Mileage, Report Copies $ 300.00
O
a) Significant finds pricing also may increase depending on discoveries:
ca (Includes DPR Forms for Built Environment]
CI. Project Manager(Average per report) $ 900.00
Senior Research Specialist(Average per report) $3,000.00
•
Graphics $ 250.00
Report Production $ 200.00
Supplies, Mileage, Report Copies $ 300.00
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Request by client for further work not explicitly outlined above will be billed at the appropriate hourly cost.
This may include, but is not limited to,formal letters of clarification, public appearances/meeting, etc.
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STANDARD SCHEDULE OF CHARGES — FIELD EQUIPMENT
(For the Year 2017)
Field Services are charged at personnel rates according to our Standard Schedule of Charges plus
a charge for the equipment. There is no charge for 'tools of the trade' for small projects requiring a
p minimum number of individuals.
O SRS provides a basic site survey package as needed for a cost of$50/day which includes: personal
= survey day pack, map compass, GPS unit, topographic maps,3-ring binders and sheet protectors,
clipboards, UTM Templates, Land-Area Templates, graph paper and DPR 523 Inventory form Sets
• (archaeology and built environment),field journals,tape measures(various sizes),digital cameras,pin flags
at a minimum, for multiple individuals.
N SRS provides a basic site excavation package that includes necessary vehicles, mechanical
0 equipment, and excavation equipment for a fixed daily rate of $300.00/day which includes: data
collections forms, field instrumentation, surveying and excavation equipment (as described above plus
hand-held screens, shovels, augers, soil color charts, grain size/roundness gauge, stakes, bags, tags),
O geophysical equipment, laboratory microscopes and measuring equipment, 3-D photography and artifact
cn scanning at a minimum,for multiple individuals.
0
VEHICLES: RATE:
Truck $75.00/day
Cargo Van $100.00/day
•
Four-wheel Drive Vehicle $100.00/day
Mileage in Excess of 50 miles per day $0.75/mile
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O MECHANICAL EQUIPMENT: RATE:
Front End Loader $400.00/day
O Backhoe $500.00/day
4-WD Tractor $500.00/day
O EXCAVATION EQUIPMENT: RATE:
Portable Generator $100.00/day
co Electric Impact Hammer $50.00/day
CL Hand Excavating Tools/Set $35.00/day
•
Specialized computer equipment for automated data cataloging/sorting or extensive computer analysis is
>, charged at a fixed rate of$50/hour.
0)
p Additional specialized equipment such as field instrumentations, sampling equipment, geophysical
instruments, offshore survey equipment, drilling equipment, etc. are quoted on a project specific basis.
0
SLIDING SCALE FOR RECONNAISSANCE SURVEYS
ca The current scale is:
_c Acres Fee
U 0-10 $2,000
Q 11-25 $3,500
26-50 $5,000
51-100 $7,500
*Records Check Cost is additional: Varies per size of region via
California Historical Resources Information System (CHRIS)Center per region.
**The presence of historic buildings will substantially increase time and prices.
** Intensive surveys, if needed, require individual pricing
***If multiple sites are done in the same county, pricing will be lowered for acres and records check.
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