17-0501_ORANGE, COUNTY OF_Agenda Report_E7 61612017
D..
E7
yy i
City of San Juan Capistrano
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: ;�Ilen Siegel, City Manager
SUBMITTED BY: Jacob Green, Assistant City Manager '
DATE: June 6, 2017
SUBJECT: Consideration of the Second Amendment to the Law Enforcement
Services Agreement for Fiscal Year 2.017-18 (Orange County
Sheriff's Department)
RECOMMENDATION:
Approve the Second Amendment to the Five-year Agreement between the City of San
Juan Capistrano and the County of Orange for the provision of law enforcement
services with the third year financial obligation of $9,729,656, from July 1, 2017 to June
30, 2018, subject to the approval of the Operating Budget for Fiscal Year 2017-18.
EXECUTIVE SUMMARY:
The City of San Juan Capistrano has contracted with the County of Orange via the
Orange County Sheriffs Department (OCSD) for law enforcement services since
incorporating in 1961. This is the second amendment to the five-year agreement
(Attachment 1) that began on July 1, 2015.
Staff is recommending approval of the Second Amendment (Attachment 2) to the Five-
Year Law Enforcement Services Agreement (Agreement). The cost for law
enforcement services for Fiscal Year 2017-18 is $9,729,656, which is an 8.44%
increase compared to the final adjusted Fiscal Year 2016-17 cost. The primary cause
for the increase is salary and wage increases resulting from completed contract
negotiations between the County of Orange Board of Supervisors and the OCSD labor
unions, and the application of vacancy credits.
DISCUSSION/ANALYSIS
The Five-Year Law Enforcement Services Agreement with the OCSD was initiated on
July 1, 2015 and will terminate on June 30, 2020.. This Agreement requires the County
City Council Agenda Report
June 6, 2017
Page 2 of 4
to submit a proposed staffing level and financial obligation update each year to the
Council for approval. The OCSD has therefore submitted the Second Amendment to
the Agreement for Council approval for the period of July 1, 2017 to June 30, 2018. The
attached document entitled "OCSD Law Enforcement Contract Assumptions" details the
Second Amendment justifications (Attachment 3).
The Fiscal Year 2017-18 direct staffing level of 30 full-time Orange County Sheriff's
employees is the same as Fiscal Year 2016-17.
The following chart depicts the City's dedicated law enforcement staffing resources:
QUANTITY DEDICATED POSITIONS
1 Lieutenant
5 Sergeant 4 Patrol+ 1 Administrative
2 Invest' ator
15 DS II Patrol
2 DS II Motorcycle
1 DS II Community Support
1 DS II-DET
DS II-Extra_Help
27 Subtotal Safety
2 Community Services Officer
1 Crime Prevention Specialist
3 Subtotal Professional
30 TOTAL
The City also shares law enforcement resources with other South Orange County cities.
In Fiscal Year 2017-18, the City will share resources of 17.90 full-time employees, a
slight increase from Fiscal Year 2016-17 as the Motorcycle Sergeant position
(previously shared 50% with Mission Viejo and 50% to cities with motor deputies) was
reallocated and relocated to the Southwest Operations/Traffic Bureau. For Fiscal Year
2017-18, 100% of the Motorcycle Sergeant position and associated costs has been
allocated to all cities with motor deputies. San Juan Capistrano is responsible for
6.897% of this allocation.
The following chart depicts the City's shared law enforcement staffing resources:
QUANTITY REGIONAL/SHARED STAFF %ALLOCATION
06 { Traffic-Sergeant 7.31%
4 Traffic-Deputy Sheriff 11 7.31%
2 Traffic-Investigative Assistant 7.31%
1 Traffic-Office Specialist 7.31%
0.3 Auto Theft-Sergeant 6.77%
2 Auto Theft-Investigator 6.77%
1 Auto Theft-Investigative Assistant 6.77%
1 Auto Theft-Office Specialist 6.77%
1 DET-Sergeant 11.93%
City Council Agenda Report
June 6, 2017
Page 3 of 4
1 DET-Investigator 11.93%
1 Sub oena-Office Specialist 6.95%
2 Courts-Investigative Assistant 21.83%
1 Motorcycle Sergeant+MDC 6.90%
17.90 TOTAL
In addition to these resources, the OCSD provides the City with specialized resources,
such as, Special Weapons and Tactics (SWAT), Mounted Enforcement Units, a
Homicide Investigation Unit, and specialized investigation units focused on areas such
as economic crimes and gang suppression.
The OCSD provides outstanding law enforcement services to the residents, businesses
and visitors of San Juan Capistrano, and maintains the City's position as a safe
community with a very low crime rate. While a contract with the OCSD is much less
expensive than creating and operating a full-service law enforcement organization, staff
is working with OCSD management and South Orange County cities to examine
escalating contract costs and search for efficiencies and best practice deployment
approaches.
FISCAL IMPACT:
The third year financial obligation of the Five-Year Law Enforcement Agreement for
Fiscal Year 2017-18 is $9,729,656 which is an 8.44% increase as compared to the final
adjusted Fiscal Year 2016-17 amount of$8,972,187.
ENVIRONMENTAL IMPACT:
In accordance with the California Environmental Quality Act (CEQA) the recommended
action is exempt from CEQA per Section 15061(b)(3), the general rule that the CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the
activity in question may have a significant effect on the environment, the activity is not
subject to CEQA. Approval of the Second Amendment to the Five-Year Law
Enforcement Services Agreement with the Orange County Sheriffs Department would
not be an activity with potential to cause significant effect on the environment and
therefore exempt from CEQA.
PRIOR CITY COUNCIL REVIEW:
• On June 15, 2015, the Council approved the Five-Year Agreement for Law
Enforcement Services between the City of San Juan Capistrano and the County
of Orange.
City Council Agenda Report
June 6, 2017
Page 4 of 4
On June 21, 2016, the Council approved the First Amendment to the Five-Year
Agreement for Law Enforcement Services between the City of San Juan
Capistrano and the County of Orange.
COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS:
Not applicable..
NOTIFICATION:
Lt. Scott Spalding, Chief of Police Services
ATTACHMENT (S):
Attachment 1 — Five-Year Agreement for Law Enforcement Services
Attachment 2 — Fiscal Year 2017-18 Law Enforcement Services Agreement
Attachment 3 — Fiscal Year 2017-18 Assumptions/Adjustments
I FINE—YEAR AGREEMENT
2 BETWEEN THE
3 CITY OF SAN JUAN CAPISTRANO
4 AND THE
5 COUNTY OF ORANGE
6
7 THIS AGREEMENT, entered into this First day of May 2015, which
s date is enumerated for purposes of reference only, by and between the CITY OF
9 SAN JUAN CAPISTRANO, hereinafter referred to as "CITY" and the COUNTY OF
10 ORANGE, a political subdivision of the State of California, hereinafter referred to as
11 "COUNTY."
12 WITNESSETH:
13 WHEREAS, CITY wishes to contract with COUNTY for law
14 enforcement services; and
15 WHEREAS, COUNTY is agreeable to the rendering of such services,
16 as authorized in Government Code Sections 51301 and 55632, on the terms and
17 conditions hereinafter set forth.
18 NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
19
20
21
22
23 H
24 //
25 H
2&
27
28 H
Page 1 of 26
ATTACHMENT 1
1 TABLE OF CONTENTS
2
3 SECTION PAGE
4 A. Term 3
s B. Optional Termination 3
6 C. Regular Services by COUNTY 3
7 D. Enhanced and Supplemental Services by County 7
s E. Patrol Video Systems g
s F. Licensing Services by CITY 11
10 G. Payment 11
11 H. Notices 17
12 I. Status of COUNTY 18
13 J. State Audit 18
14 K. Alteration of Terms 19
15 L. Indemnification 19
16 M. Traffic Violator Apprehension Program 20
17 N. Mobile Data Computers 23
18 O. E-Citation Units 24
19 Signature Page 26
20
21
22
23
24 //
25 //
26 H
27 H
28 H
Page 2 of 26
1 A. TERM:
2 The term of this Agreement shall, be for five (5) years, commencing July 1,
3 2015 and terminating June 30, 2020, unless earlier terminated by either party
4 in the manner set forth herein.
5 B. OPTIONAL TERMINATION:
6 COUNTY or CITY may terminate=this Agreement, without cause, upon one-
7 hundred and eighty (180) days written notice to the other party.
a C. REGULAR SERVICES BY COUNTY:
s 1. COUNTY, through its Sheriff-Coroner and deputies, officers and
10 employees, hereinafter referred to as "SHERIFF," shall render to CITY law
11 enforcement services as hereinafter provided. Such services shall include
12 the enforcement of lawful State statutes and lawful municipal ordinances of
13 CITY other than licensing ordinances.
14 2. The night, day and evening patrol and supervisory shifts will be established
15 by SHERIFF. Personnel of each shift may work varying and different times
16 and may be deployed to other shifts when, in the opinion of SHERIFF and
17 CITY Manager, the need arises. Any long-term shift deployment change
18 will be reported to the City Council.
19 3. Each fiscal year, COUNTY shall submit to CITY, in writing, a
20 recommended level of service for the following fiscal year. CITY shall
21 remit to COUNTY, in writing, its response to the recommended level of
22 service. If the parties are unable to agree by June 30 of any fiscal year on
23 the level of service to be provided by COUNTY to CITY or on the amount
24 to be paid by CITY for services to be provided by COUNTY for the
25 following fiscal year, this Agreement will terminate as of September 30 of
2s the following fiscal year. If the parties do not agree by June 30 on the level
27 of service and cost of service for the following fiscal year, between July 1
28 and September 30 of the following fiscal year, COUNTY will provide
Page 3 of 26
I C. REGULAR SERVICES BY COUNTY: (Continued)
2 the level of service provided in preceding fiscal year, and CITY shall be
3 obligated to pay the costs of such services. The full cost of such services
4 may emceed the cost of similar services provided in the prior fiscal year.
5 4. The level of service, other than for licensing, to be provided by the
6 COUNTY for the period July 1, 2015 through June 30, 2016, shall be as
7 follows:
8 Management:
9 ® One (1) Lieutenant
10 Supervision:
11 Four (4) Sergeants — Patrol
12 (each 80 hours per two week pay period)
13 ® One (1) Sergeant—Administrative
14 (80 hours per two-week pay period)
15 Investigation Services:
16 Two (2) Investigators
17 (each 80 hours per two-week pay period)
18 Patrol/Traffic Services:
19 ® Fourteen (14) Deputy Sheriff lis - Patrol
20 (each 80 hours per two-week pay period)
21 ® One (1) Deputy Sheriff 11 — Special Enforcement
22 (Directed Enforcement Team -- DET)
23 (80 hours per two-week pay period)
24 ® Three (3) Deputy Sheriff IIs - Motorcycle
25 (each 80 hours per two-week pay period)
26 Deployment to be determined by SHERIFF in cooperation with CITY
27 manager.
28 H
Page 4 of 26
1 C. REGULAR SERVICES BY COUNTY: (Continued)
2 Community Support Unit:
3 0 One (1) Deputy Sheriff 11
4 (80 hours per two-week pay period)
5 0 One (1) Crime Prevention Specialist
6 (80 hours per two-week pay period)
7 Parking Control:
8 e Two (2) Community Services Officers
9 (each 80 hours per two-week pay period)
10 Regional/Shared Staff:
11 0 7.91 percent of sixty one hundredths of one (0.60) Sergeant—Traffic
12 0 7.91 percent of four (4) Deputy Sheriff Its—Traffic
13 0 7.91 percent of two (2) Investigative Assistants—Traffic
14 ® 7.91 percent of one (1) Office Specialist—Traffic
15 0 5.38 percent of thirty one hundredths of one (0.30) Sergeant—
16 Auto Theft
17 • 5.38 percent of two (2) Investigators—Auto Theft
18 0 5.38 percent of one (1) Investigative Assistant—Auto Theft
19 • 5.38 percent of one (1) Office Specialist— Auto Theft
20 0 12.21 percent of one (1) Sergeant— Directed Enforcement Team (DET)
21 0 12.21 percent of one (1) Investigator— Directed Enforcement Team (DET)
22 0 6.97 percent of one (1) Office Specialist - Subpoena
23 0 13.86 percent of two (2) Investigative Assistants —Court
24 0 9.38 percent of one half of one (0.50) Motorcycle Sergeant
25 5. For any service listed in Subsection C-4 of this Agreement that is provided
26 to CITY at less than 100% of a full-time SHERIFF position, COUNTY
27 retains the option to terminate such service in the event the other city or
28 cities which contract(s) for the valance of the time of the employee
Page 5 of 26
1 C. REGULAR SERVICES BY COUNTY: (Continued)
2 providing the service no longer pay(s) for such service and CITY does not
s request the Agreement be amended to pay 100% of the cost of the
4 employee providing such service. The Maximum Obligation of CITY set
5 forth in Subsection G-3 will be adjusted accordingly.
6 6. All services contracted for in this Agreement may not be operational on the
7 precise date specified in this Agreement. In those instances, SHERIFF
s shall notify CITY Manager of the date or dates such service or services are
9 to be implemented. SHERIFF shall reduce the monthly charges to CITY,
10 based on the actual date of implementation of the service or services.
11 Charges shall be reduced on the next monthly billing tendered in
12 accordance with Subsection G-6 of this Agreement.
13 7. During emergencies, such as a mutual aid situation, SHERIFF will attempt
14 to leave in CITY the Lieutenant in charge of CITY Police Services. If
15 SHERIFF determines that the Lieutenant is needed elsewhere, SHERIFF
16 will notify CITY's Manager within four (4) hours. SHERIFF will return the
17 Lieutenant to CITY as soon as possible once the emergency situation is
18 under control.
19 8. With respect to the licensing ordinances of CITY listed in Attachment A
20 hereto, which is incorporated herein by this reference, SHERIFF shall
21 receive applications for CITY licenses pursuant to said ordinances and
22 complete investigations relating to such applications. Said investigations
23 shall be forwarded to CITY Manager. COUNTY shall not provide any
24 advisory, administrative, hearing or litigation attorney support or services
25 related to licensing. COUNTY shall not provide any administrative or
26 investigatory services related to the licensing ordinances listed in
27 Attachment A, hereto, except the investigations relating to initial
28 applications for which this subsection provides.
Page 6 of 26
1 C. REGULAR SERVICES BY COUNTY: (Continued)
2 9. COUNTY or CITY, upon thirty (30) days notice and mutual written
3 agreement, shall increase or decrease the service levels provided herein,
4 and the obligation of CITY to pay for services shall be concomitantly
5 adjusted.
6 D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY:
7 1. Enhanced services for events on CITY property. At the request of CITY,
8 through its City Manager, SHERIFF may provide enhanced law enforcement
9 services for functions, such as community events, conducted on property that is
10 owned, leased or operated by CITY. SHERIFF shall determine personnel and
11 equipment needed for such enhanced services. To the extent the services
12 provided at such events are at a level greater than that specified in Subsection
13 C-4 of this Agreement, CITY shall reimburse COUNTY for such additional
14 services, at an amount computed by SHERIFF, based on the current year's
15 COUNTY law enforcement cost study. The cost of these enhanced services
16 shall be in addition to the Maximum Obligation of CITY set forth in Subsection
17 G-3 of this Agreement. SHERIFF shall bill CITY immediately after each such
18 event.
19 2. Supplemental services for occasional events operated by_prjvate individuals
20 and entities on non-CITY propeft, At the request of CITY, through its City
21 Manager, and within the limitations set forth in this subsection D-2, SHERIFF
22 may provide supplemental law enforcement services to preserve the peace at
23 special events or occurrences that occur on an occasional basis and are
24 operated by private individuals or private entities on non-CITY property.
25 SHERIFF shall determine personnel and equipment needed for such
26 supplemental services, and will provide such supplemental services only if
27 SHERIFF is able to do so without reducing the normal and regular ongoing
28 services that SHERIFF otherwise would provide to CITY pursuant to this
Page 7 of 26
1 D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued)
2 Agreement. Such supplemental services shall be provided only by regularly
3 appointed full-time peace officers, at rates of pay governed by a Memorandum
4 of Understanding between COUNTY and the bargaining unit(s) representing
5 the peace officers providing the services. Such supplemental services shall
6 include only law enforcement duties and shall not include services authorized
7 to be provided by a private patrol operator, as defined in Section 7582.1 of the
s Business and Professions Code. Law enforcement support functions,
s including, but not limited to, clerical functions and forensic science services,
10 may be performed by non-peace officer personnel if the services do not
11 involve patrol or keeping the peace and are incidental to the provision of law
12 enforcement services. CITY shall reimburse COUNTY its full, actual costs of
13 providing such supplemental services at an amount computed by SHERIFF,
14 based on the current year's COUNTY law enforcement cost study. The cost
15 of these supplemental services shall be in addition to the Maximum Obligation
16 of CITY set forth in Subsection 6-3 of this Agreement. SHERIFF shall bill
17 CITY immediately after each such event.
18 3. Supplemental services for events operated by public entities on non-CITY
1srp oppay. At the request of CITY, through its City Manager, and within the
20 limitations set forth in this subsection D-3, SHERIFF may provide
21 supplemental law enforcement services to preserve the peace at special
22 events or occurrences that occur on an occasional basis and are operated by
23 public entities on non-CITY property. SHERIFF shall determine personnel and
24 equipment needed for such supplemental services, and will provide such
25 supplemental services only if SHERIFF is able to do so without reducing
26 services that SHERIFF otherwise would provide to CITY pursuant to this
27 Agreement. CITY shall reimburse COUNTY its full, actual costs of providing
28 such supplemental services at an amount computed by SHERIFF, based on
Page 8 of 26
1 D. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY: (Continued)
z the current year's COUNTY law enforcement cost study. The cost of these
3 supplemental services shall be in addition to the Maximum Obligation of CITY
4 set forth in Subsection G-3 of this Agreement. SHERIFF shall bill CITY
5 immediately after each such event.
s 4. Notwithstanding the foregoing, CITY, through its permit process, may utilize the
7 services of SHERIFF at events, for which CITY issues permits, that are
s operated by private individuals or entities or public entities. SHERIFF shall
9 determine personnel and equipment needed for said events. If said events
10 are in addition to the level of services listed in Subsection C-4 of this
11 Agreement, CITY shall reimburse COUNTY for such additional services at an
12 amount computed by SHERIFF, based upon the current year's COUNTY law
13 enforcement cost study. The cost of these services shall be in addition to the
14 Maximum Obligation of CITY set forth in Subsection G-3 of this Agreement.
15 SHERIFF shall bill CITY immediately after said services are rendered.
16 5. In accordance with Government Code 51350, COUNTY has adopted Board
17 Resolution 89-1160 which identifies Countywide services, including but not
is limited to helicopter response. SHERIFF through this contract provides
19 enhanced helicopter response services. The cost of enhanced helicopter
20 response services is included in the cost of services set forth in Subsection G-
21 2 and in the Maximum Obligation of CITY set forth in Subsection G-3.
22 COUNTY shall not charge any additional amounts for enhanced helicopter
23 services after the cost of services set forth in Subsection G-2 and in the
24 Maximum Obligation set forth in Subsection G-3 has been established in any
25 fiscal year without written notification to the CITY.
26 E. PATROL VIDEO SYSTEMS:
27 1. As part of the law enforcement services provided to CITY, COUNTY has
28 provided, or will provide patrol video systems (hereinafter called "PVS")
Page 9 of 26
1 E. PATROL VIDEO SYSTEMS: (Continued)
2 that will be mounted in the patrol vehicles designated by COUNTY for use
3 within CITY service area.
4 2. SHERIFF has the exclusive right to use said PVS for law enforcement
5 services related to this Agreement.
6 3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and
7 installation of Patrol Video Systems that are or will be mounted in patrol
s vehicles assigned to CITY, and b) recurring costs, as deemed necessary by
s COUNTY, including the costs of maintenance and contributions to a fund for
10 replacement and upgrade of such PVS when they become functionally or
11 technologically obsolete.
12 The costs to be paid by CITY for recurring costs, including maintenance and
13 replacement/upgrade of PVS, are included in the costs set forth in
14 Subsection G-2 and the Maximum Obligation of CITY set forth in Subsection
15 G-3 of this Agreement unless CITY has already paid such costs. CITY shall
16 not be charged additional amounts for maintenance or replacement/upgrade
17 of said PVS during the period July 1, 2015 through June 30, 2016.
is 4. If, following the initial acquisition of PVS referenced above, CITY requires
19 PVS for additional patrol cars designated for use in the CITY service area,
20 COUNTY will purchase said additional PVS. Upon demand by COUNTY,
21 CITY will pay to COUNTY a) the full costs of acquisition and installation of
22 said additional PVS, and b) the full recurring costs for said PVS, as deemod
23 necessary by COUNTY, including the costs of maintenance, and
24 contributions to a fund for replacement and upgrade of such PVS when they
25 become functionally or technologically obsolete. Said costs related to
26 additional PVS are not included in, and are in addition to, the costs set forth
27 in Subsection G-2 and the Maximuri Obligation of CITY set forth in
26 Subsection G-3 of this Agreement.
Page 10 of 26
1 E. PATROL VIDEO SYSTEMS: (Continued)
2 5. County will replace and/or upgrade PVS as needed. The costs of
3 replacing/upgrade PVS shall be paid by COUNTY from the
4 replacement/upgrade funds to be paid by CITY in accordance with the
5 foregoing. CITY shall not be charged any additional charge to replace or
6 upgrade PVS.
7 F. LICENSING SERVICES BY CITY:
8 Upon receipt from SHERIFF of investigations of applications for licenses
9 referred to in Subsection C-8 of this Agreement, CITY Manager shall
10 determine whether to grant or deny the licenses and will issue the licenses or
11 notify the applicants of denial. CITY shall provide all attorney services related
12 to the granting, denial, revocation and administration of said licenses and the
13 enforcement of CITY ordinances pertaining to said licenses.
14 G. PAYMENT:
15 1. Pursuant to Government Code Section 51350, CITY agrees to pay to
16 COUNTY the full costs of performing the services mutually agreed upon in
17 this Agreement. The cost of services includes salaries, wages, benefits,
18 mileage, services, supplies, equipment, and divisional, departmental and
19 COUNTY General overhead.
20 2. Unless the level of service described in Subsection C-4 is increased or
21 decreased, or CITY is required to pay for increases as set forth in
22 Subsection G-4, the cost of services described in Subsection C-4 of this
23 Agreement, other than Licensing Services, to be provided by the COUNTY
24 for the period July 1, 2015 through June 30, 2016, shall be as follows:
25 SERVICE COST OF SERVICE
26 Management:
27 a One (1) Lieutenant
28 @ $319,245/each $ 315,245
Page 11 of 26
1 G. PAYMENT: (Continued)
2 SERVICE COST OF SERVICE
3 Supervision:
4 a Four (4) Sergeants - Patrol
5 @ $277,869/each $ 1,111,476
6 a One (1) Sergeant-Administrative
7 @ $277,869/each $ 277,869
a Investigation Services:
9 a Two (2) Investigators
10 @ $275,999/each $ 551,998
11 Patrol/Traffic Services:
12 a Fourteen (14) Deputy Sheriff IIs - Patrol
13 I @ $230,739/each $ 3,230,346
14 a One (1) Deputy Sheriff II — Special Enforcement
15 (Directed Enforcement Team — DET)
16 @ $230,739/each $ 230,739
17 6 Three (3) Deputy Sheriff ils - Motorcycle
18 @ $235,922/each $ 707,766
19 Community Support Unit:
20 • One (1) Deputy Sheriff It
21 @ $230,739/each $ 230,739
22 • One (1) Crime Prevention Specialist
23 @ $92,906/each $ 92,906
24 Parking Control:
25 ® Two (2) Community Services Officers
26 @ $114,356/each $ 228,712
27
28
Page 12 of 26
1 G. PAYMENT: (Continued)
2 SERVICE COST OF SERVICE
3 Regional/Shared Staff:
4 6 7.911% of sixty one hundredths of one (0.60) Sergeant - Traffic
5 @ $281,289/each $ 13,350
6 e 7.91% of four (4) Deputy Sheriff IIs - Traffic
7 @ 245,706/each $ 77,741
8 e 7.91% of two (2) Investigative Assistants - Traffic
9 @ $115,074/each $ 18,205
10 • 7.91% of one (1) Office Specialist - Traffic
11 @ $92,928/each $ 7,351
12 • 5.38% of thirty one hundredths of one (0.30) Sergeant—Auto Theft
13 @ $280,513/each $ 4,527
14 • 5.38% of two (2) Investigators —Auto Theft
15 @ $251,035/each $ 27,011
16 • 5.38% of one (1) Investigative Assistant—Auto.Theft
17 @ $119,265/each $ 6,416
18 • 5.38% of one (1) Office Specialist—Auto Theft
19 @ $91,9801/each $ 4,949
20 a 12.21% of one (1) Sergeant— Directed Enforcement Team (DET)
21 @ $379,854/each $ 46,380
22 e 12.21% of one (1) Investigator— Directed Enforcement Team (DET)
23 @ $300,961/each $ 36,747
24 a 6.97% of one (1) Office Specialist-- Subpoena
25 @ $84,796/each $ 5,910
26 13.86% of two (2) Investigative Assistants — Court
27 @ $116,732/each $ 32,358
28
Page 13 of 26
1 G. PAYMENT: (Continued)
2 SERVICE COST OF SERVICE
3 9.38% of one half of one (0.50) Motorcycle Sergeant
4 @ $308,496/each $ 14,468
5 Other Charges and Credits, $ 1,176,721
6 Charges: Annual leave paydowns and apportionment of cost of
7 leave balances paid at end of employment; premium pay for
a bilingual staff; contract administration; data line charges; direct
9 services and supplies; E-citation; enhanced helicopter response
10 services; facility lease; holiday pay: comp and straight time;
11 Integrated Law & Justice Agency of Orange County; mobile data
12 computer (MDC) recurring costs; on-call pay; overtime; patrol
13 training cost allocation; patrol video system (PVS) recurring costs;
14 retirement rate discount expenses (interest and cost of issuance);
15 training; transportation costs including vehicle fuel, mileage
16 interest for replacement vehicles and maintenance.
17 Credits: Local assistance funding; false alarm fees; overtime rate
18 adjustment; reimbursement for training and miscellaneous
19 programs; retirement rate discount FY 2015.16.
20 TOTAL COST OF SERVICES $ &.453,91
21 3. Unless the level of service described in Subsection C-4 is increased or
22 decreased, or CITY is required to pay for increases as set forth in
23 Subsection G-4, the Maximum Obligation of CITY for services, other than
24 Licensing Services that are referenced in Subsection C-4 of this Agreement
25 and rendered by COUNTY between July 1, 2015 and June 30, 2016, is
26 $8,453,930.
27
26
Page 14 of 26
i G. PAYMENT: (Continued)
2 4-a. At the time this Agreement is executed, there are unresolved issues
3 pertaining to potential changes in salaries and benefits for COUNTY
4 employees. The costs of such potential changes are not included in the
5 FY 2015-16 cost set forth in subsection G-2 nor in the FY 2015-16
s Maximum Obligation of CITY set forth in Subsection G-3 of this
7 Agreement. If the changes result in the COUNTY incurring or becoming
8 obligated to pay for increased cost for or on account of personnel whose
s costs are included in the calculations of costs charged to CITY hereunder,
10 CITY shall pay COUNTY, in addition to the Maximum Obligation set forth
11 in Subsection G-3 of this Agreement, the full costs of said increases to the
12 extent such increases to the are attributable to work performed by such
13 personnel during the period July 1, 2015 through June 30, 2016, and
14 CITY's Maximum Obligation hereunder shall be deemed to have
15 increased accordingly. CITY shall pay COUNTY in full for such increases
16 on a pro-rata basis over the portion of the period between July 1, 2015
17 and June 30, 2016 remaining after COUNTY notifies CITY that increases
18 are payable. If the changes result in the COUNTY incurring or becoming
19 obligated to pay for decreased costs for or on account of personnel whose
20 costs are included in the calculations of costs charged to CITY hereunder,
21 COUNTY shall reduce the amount owed by the CITY to the extent such
22 decreases are attributable to work performed by such personnel during
23 the period July 1, 2015 through June 30, 2016, and CITY's Maximum
24 Obligation hereunder shall be deemed to have decreased accordingly.
25 COUNTY shall reduce required payment by CITY in full for such
26 decreases on a pro-rata basis over the portion of the period between July
27 1, 2015 and June 30, 2016 remaining after COUNTY notifies CITY that
28 the Maximum Obligation has decreased.
Page 15 of 26
1 G. PAYMENT: (Continued)
2 4-b. If CITY is required to pay for increases as set forth in Subsection G-4a
3 above, COUNTY, at the request of CITY, will thereafter reduce the level
4 of service to be provided to CITY pursuant to Subsection C-4 of this
5 Agreement to a level that.will make the Maximum Obligation of CITY
6 hereunder for the period July 1, 2015 through June 30, 2016 an amount
7 specified by CITY that is equivalent to or higher than the Maximum
8 Obligation set forth in Subsection G-3 for said period at the time this
s Agreement originally was executed. The purpose of such adjustment of
10 service levels will be to give CITY the option of keeping its Maximum
11 Obligation hereunder at the pre-increase level or at any other higher or
12 lower level specified by CITY. In the event of such reduction in level of
13 service and adjustment of costs, the parties shall execute an amendment
14 to this Agreement so providing. Decisions about how to reduce the level
15 of service provided to CITY shall be made by SHERIFF with the approval
16 of CITY.
17 5. The Maximum Obligation of CITY for services provided for the 12-month
18 periods commencing July 1, 2016, 2017, 2018 and 2019, will be
19 determined annually by COUNTY and approved by CITY.
20 6. COUNTY shall invoice CITY monthly, one-twelfth (1/12) of the Maximum
21 Obligation of CITY. If a determination is made that increases described in
22 Subsection G-4 must be paid, COUNTY thereafter shall include the pro-
23 rata charges for such increases in its monthly invoices to CITY for the
24 balance of the period between July 1, 2015 and June 30, 2016.
25 7. CITY shall pay COUNTY in accordance with COUNTY Board of
26 Supervisors' approved County Billing Policy, which is attached hereto as
27 Attachment B, and incorporated herein by this reference.
28 H
Page 16 of 26
1 G. PAYMENT: (Continued)
2 8. COUNTY shall charge CITY late payment penalties in accordance with
s County Billing Policy.
4 9. As payment for the Licensing Services described in Subsection C-8 of this
5 Agreement, COUNTY shall retain all fees paid by applicants for licenses,
s pursuant to CITY ordinances listed in Attachment A hereto. Retention of
7 said fees by COUNTY shall constitute payment in full to COUNTY for costs
8 incurred by COUNTY in performing the functions related to licensing
9 described in Subsection C-8; provided, however, that if any of said fees are
10 waived or reduced by CITY, CITY shall pay to COUNTY the difference
11 between the amount of fees retained by COUNTY and the fees that were
12 set forth in the ordinances listed in Attachment A as of July 1, 2015.
13 Should CITY increase the fee- schedule for the licensing ordinances set
14 forth in Attachment A, either party shall have the right to seek amendment
15 of this Agreement with respect to the division of the increased fees
16 between CITY and COUNTY.
17 10. Fees generated or collected by'SHERIFF contract personnel for copying of
18 documents related to the services provided in this Agreement will be at
19 COUNTY-established rates and will be credited to CITY on an annual
20 basis.
21 11. Narcotic asset forfeitures will be handled pursuant to Attachment C hereto,
22 which is incorporated herein by this reference.
2s H. NOTICES:
24 1. Except for the notices provided for in Subsection 2 of this Section, all
25 notices authorized or required by this Agreement shall be effective when
26 written and deposited in the United States mail, first class postage prepaid
27 and addressed as follows:
28 11
Page 17 of 26
1 H. NOTICES: (Continued)
2 CITY: ATTN: CITY MANAGER
3 32400 PASEO ADELANTO
4 SAN JUAN CAPISTRANO, CA 92675
5 COUNTY: ATTN: CONTRACT MANAGER
6 SHERIFF-CORONER DEPARTMENT
7 320 NORTH FLOWER STREET, SUITE 108
8 SANTA ANA, CA 92703
9 2. Termination notices shall be effective when written and deposited in the
10 United States mail, certified, return receipt requested and addressed as
11 above.
12 I. STATUS OF COUNTY:
13 COUNTY is, and shall at all times be deemed to be, an independent
14 contractor. Nothing herein contained shall be construed as creating the
15 relationship of employer and employee; or principal and agent, between CITY
16 and COUNTY or any of COUNTY's agents or employees. COUNTY and its
17 SHERIFF shall retain all authority for rendition of services, standards of
18 performance, control of personnel, and other matters incident to the
19 performance of services by COUNTY pursuant to this Agreement. COUNTY,
20 its agents and employees, shall not be entitled to any rights or privileges of
21 CITY employees and shall not be considered in any manner to be CITY
22 employees.
23 J. STATE AUDIT:
24 Pursuant to Government Code Section 8546.7, CITY and COUNTY shall be
25 subject to examination and audit by the State Auditor for a period of three (3)
26 years after final payment by CITY to COUNTY under this Agreement. CITY
27 and COUNTY shall retain all records relating to the performance of this
28 Agreement for said three-year period, except that records pertaining to any
Page 18 of 26
I J. STATE AUDIT: (Continued)
2 audit then in progress, or any claim or litigation shall be retained beyond said
3 three-year period until final resolution of said audit, claim or litigation.
4 K. ALTERATION OF TERMS:
5 This Agreement fully expresses all understanding of CITY and COUNTY with
6 respect to the subject matter of this Agreement, and shall constitute the total
7 Agreement between the parties for these purposes. No addition to, or
8 alteration of, the terms of this Agreement shall be valid unless made in writing,
9 formally approved and executed by duly authorized agents of both parties.
io L. INDEMNIFICATION:
11 1. COUNTY, its officers, agents, employees, subcontractors and independent
12 contractors shall not be deemed to have assumed any liability for the
13 negligence or any other act or omission of CITY or any of its officers, agents,
14 employees, subcontractors or independent contractors, or for any dangerous
15 or defective condition of any public street or work or property of CITY, or for
16 any illegality or unconstitutionality of C:ITY's municipal ordinances. CITY
17 shall indemnify and hold harmless COUNTY and its elected and appointed
18 officials, officers, agents, employees, subcontractors and independent
19 contractors from any claim, demand or liability whatsoever based or asserted
20 upon the condition of any public street or work property of CITY, or upon the
21 illegality or unconstitutionality of any municipal ordinance of CITY that
22 SHERIFF has enforced, or upon any act or omission of CIT`(, or its elected
23 and appointed officials, officers, agents, employees, subcontractors or
24 independent contractors related to this Agreement, including, but not limited
25 to, any act or omission related to the maintenance or condition of any vehicle
26 or motorcycle that is owned or possessed by CITY and used by COUNTY
27 personnel in the performance of this Agreement, for property damage, bodily
28 injury or death or any other element of damage of any kind or nature, and
Page 19 of 26
1 L. INDEMNIFICATION: (Continued)
2 CITY shall defend, at its expense including attorney fees, and with counsel
3 approved in writing by COUNTY, COUNTY and its elected and appointed
4 officials, officers, agents, employees, subcontractors and 'Independent
5 contractors in any legal action or claim of any kind based or asserted upon
6 such condition of public street or work or property, or illegality or
7 unconstitutionality of a municipal ordinance, or alleged acts or omissions. If
B judgment is entered against CITY and COUNTY by a court of competent
9 jurisdiction because of the concurrent active negligence of either party, CITY
10 and COUNTY agree that liability will be apportioned as determined by the
11 court. Neither party shall request a jury apportionment.
12 2. COUNTY shall indemnify and hold harmless CITY and its elected and
13 appointed officials, officers, agents, employees, subcontractors and
14 independent contractors from any claim, demand or liability whatsoever
15 based or asserted upon any act or omission of COUNTY or its elected and
16 appointed officials, officers, agents, employees, subcontractors or
17 independent contractors related to this Agreement, for property damage,
18 bodily injury or death or any other element of damage of any kind or nature,
19 and COUNTY shall defend, at its expense, including attorney fees, and with
20 counsel approved in writing by CITY, CITY and its elected and appointed
21 officials; officers, agents, employees, subcontractors and independent
22. contractors in any legal action or claim of any kind based or asserted upon
23 such alleged acts or omissions.
24 M. TRAFFIC VIOLATOR APPREHENSION PROGRAM:
25 1 . COUNTY has established a Traffic Violator Apprehension Program ["the
26 Program"], which is operated by SHERIFF, and is designed to reduce
27 vehicle accidents caused by unlicensed drivers and drivers whose licenses
28 are suspended and to educate the public about the requirements of the
Page 20 of 26
1 M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued)
2 Vehicle Code and related safety issues with regard to driver licensing,
3 vehicle registration, vehicle operation, and vehicle parking. The Program
4 operates throughout the unincorporated areas of the COUNTY and in the
6 cities that contract with COUNTY for SHERIFF's law enforcement services,
6 without regard to jurisdictional boundaries, because an area-wide
7 approach to reduction of traffic accidents and driver education is most
8 effective in preventing traffic accidents. In order for CITY to participate in
s the Program, CITY has adopted a fee pursuant to Vehicle Code section
10 22850.5, in the amount and under the terms and conditions set forth in the
11 TVAP resolution that is attached to this Agreement as Attachment D and
12 incorporated into this Agreement by reference, and has directed that the
13 revenue from such fee be used for the Program. CITY's participation in
14 the Program may be terminated at any time by rescission or amendment of
15 the TVAP resolution that is attached to this Agreement as Attachment D.
16 In the event CITY 1) amends said TVAP resolution, or rescinds said TVAP
17 resolution and adopts a new TVAP resolution pertaining to the above-
18 referenced fee and the Program, and 2) remains a participant in the
19 Program thereafter, CITY's Manager, on behalf of CITY, and SHERIFF, on
20 behalf of COUNTY, have authority to execute an amendment to this
21 Agreement to substitute CITY's amended or new TVAP resolution for
22 Attachment D to the Agreement, as long as said amendment to this
23 Agreement does not materially change any other provision of this
24 Agreement.
25 2. COUNTY will make available for review, at the request of CITY, all financial
26 data related to the Program as may be requested by CITY.
27 3. Fee revenue generated by COUNTY and participating cities will be used to
28 fund the following positions, which will be assigned to the Program:
Page 21 of 26
I M. TRAFFIC VIOLATOR APPREHENSION PROGRAM: (Continued)
2 • Ten one hundredths of one (0.10) Sergeant
3 (8 hours per two-week pay period)
4 0 One (1) Staff Specialist
s (80 hours per two-week pay period)
6 • One (1) Office Specialist
7 (80 hours per two-week pay period)
s 4. Fee revenue generated by CITY may be used to reimburse CITY for
s expenditures for equipment and/or supplies directly in support of the Program.
10 In order for an expenditure for equipment and/or supplies to be eligible for
11 reimbursement, CITY shall submit a request for and obtain pre-approval of the
12 expenditure by using the form as shown in Attachment E. The request shall
13 be submitted within the budget schedule established by SHERIFF. SHERIFF
14 shall approve the expenditure only if both of the following conditions are
15 satisfied: 1) there are sufficient Program funds, attributable to revenue
16 generated by CITY's fee, to pay for the requested purchase, and 2) CITY will
17 use the equipment and/or supplies, during their entire useful life, only for
18 purposes authorized by its TVAP resolution in effect at the time of purchase.
19 In the event that CITY terminates its participation in the Program, CITY agrees
20 that the equipment purchased by CITY and reimbursed by Program funds will
21 continue to be used, during the remainder of its useful life, exclusively for the
22 purposes authorized by CITY's TVAP resolution in effect at the time of
23 purchase.
24 In the event the fees adopted by COUNTY, CITY and other participating
25 jurisdictions are not adequate to continue operation of the Program at the level
26 at which it operated previously, COUNTY, at the option of CITY, will reduce
27 the level of Program service to be provided to CITY or will continue to provide
28 the existing level of Program services. COUNTY will charge CITY the cost of
Page 22 of 26
1 M. TRAFFIC 'VIOLATOR APPREHENSION PROGRAM: (Continued)
2 any Program operations that exceed the revenue generated by fees. Such
3 charges shall be in addition to the Maximum Obligation of CITY set forth in
4 Subsection G-3 of this Agreement. The amount of any revenue shortfall
s charged to CITY will be determined, at the time the revenue shortfall is
6 experienced, according to CITY's share of Program services rendered. In the
7 event of a reduction in level of Program service, termination of Program
8 service or adjustment of costs, the parties shall execute an amendment to the
9 Agreement so providing. Decisions about how to reduce the level of Program
10 service provided to CITY shall be made by SHERIFF with the approval of
11 CITY.
12 N. MOBILE DATA COMPUTERS:
13 1. As part of the law enforcement services to be provided to CITY, COUNTY
14 has provided, or will provide, mobile data computers (hereinafter called
15 "MDCs") that are or will be mounted in patrol vehicles and motorcycles,
16 designated by COUNTY for use within CITY limits.
17 2. SHERIFF has the exclusive right to use said MDCs for law enforcement
18 services related to this Agreement.
19 3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition
20 and installation of MDCs that are or will be mounted in patrol vehicles and
21 motorcycles assigned to CITY, and b) recurring costs, as deemed
22 necessary by COUNTY, including the costs of maintenance and
23 contributions to a fund for replacement and upgrade of such MDCs when
24 they become functionally or technologically obsolete.
25 The costs to be paid by CITY for recurring costs, including maintenance
26 and replacement/upgrade of MDCs, are included in the costs set forth in
27 Subsection G-2 and the Maximum Obligation of CITY set forth in
28 Subsection G-3 of this Agreement unless CITY has already paid such
Page 23 of 26
1 N. MOBILE DATA COMPUTERS: (Continued)
2 costs. CITY shall not be charged additional amounts for maintenance or
3 replacement/upgrade of said MDCs during the period July 1, 2015 through
4 June 30, 2016.
5 4. If, following the initial acquisition of MDCs referenced above, CITY requires
s MDCs for additional patrol cars or motorcycles designated for use in the
7 CITY, or for CITY's Emergency Operations Center, COUNTY will purchase
a said additional MDCs. Upon demand by COUNTY, CITY will pay to
9 COUNTY a) the full costs of acquisition and installation of said additional
10 MDC's, and b) the full recurring costs for said MDCs, as deemed
11 necessary by COUNTY, including the costs of maintenance, and
12 contributions to a fund for replacement and upgrade of such MDCs when
13 they become functionally or technologically obsolete. Said costs related to
14 additional MDCs are not included in, and are in addition to, the costs set
15 forth in Subsection G-2 and the Maximum Obligation of CITY set forth in
16 Subsection G-3 of this Agreement.
17 5. COUNTY will replace and/or upgrade MDCs as needed. The costs of
18 replacing/upgrading MDCs shall be paid by COUNTY from the
19 replacement/upgrade funds to be paid by CITY in accordance with the
20 foregoing. CITY shall not be charged any additional charge to replace or
21 upgrade MDCs.
22 O. EXCITATION UNITS:
23 1. As part of the law enforcement services to be provided to CITY, COUNTY
24 has provided, or will provide, E-Citation units designated by COUNTY for
25 use within CITY limits.
26 2. SHERIFF has the exclusive right to use said E-Citation units for law
27 enforcement services related to this Agreement..
28 3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of
Page 24 of 26
1 0. E-CITATION UNITS: (Continued)
2 E-Citation units that are assigned to CITY, and b) recurring costs, as deemed
3 necessary by COUNTY, including the costs of maintenance and contributions
4 to a fund for replacement and upgrade of such E-Citation units when they
5 become functionally or technologically obsolete.
6 The costs to be paid by CITY for recurring costs, including maintenance and
7 replacement/upgrade of E-Citation units, are included in the costs set forth in
8 Subsection G-2 and the Maximum Obligation of CITY set forth in Subsection
9 G-3 of this Agreement unless CITY has already paid such costs. CITY shall
10 not be charged additional amounts for maintenance or replacement/upgrade
11 of said E-Citation units during the period July 1, 2015 through June 30,
12 2016.
13 4. If, following the initial acquisition of E-Citation units referenced above, CITY
14 requires E-Citation units designated for use in CITY, COUNTY will purchase
15 said additional E-Citation units.. Upon demand by COUNTY, CITY will pay to
16 COUNTY a) the full costs of acquisition of said additional E-Citation units,
17 and b) the full recurring costs for said E-Citation units, as deemed necessary
18 by COUNTY, including the costs of maintenance, and contributions to a fund
19 for replacement and upgrade of such E-Citation units when they become
20 functionally or technologically obsolete. Said costs related to additional
21 E-Citation units are not included in, and are in addition to, the costs set forth
22 in Subsection G-2 and the Maximum Obligation of CITY set forth in
23 Subsection G-3 of this Agreement.
24 5. COUNTY will replace and/or upgrade E-Citation units as needed. The costs
25 of replacing/upgrading E-Citation units shall be paid by COUNTY from the
26 replacement/upgrade funds to be paid by CITY in accordance with the
27 foregoing. CITY shall not be charged any additional charge to replace or
2.8 upgrade E-Citation units_
Page 25 of 26
1 IN WITNESS WHEREOF, the parties have executed the AGREEMENT
2 in the County of a` anrge, State of California.
3 ,�: DATED:
4 i
CITY OF SAN JUAN CAPISTRANO
5 ATTEST:
1City Clerk "_
Mayor
s
APPROVED ASTO FORM:
9
10 BY
Ci Attorney
11 ---------------------.....,_-------------------------...._....-------------------__ __. __ _ ____-------------_-
12 DATED:
13 COUNTY OF O
14
is BY-_--
16
Y- _16 Chairr#1an f the B and of Supervisors
County of Orange, California
17
18 SIGNED AND CERTIFIED THAT A COPY OF THIS
18 AGREEMENT HAS BEEN DELIVERED TO THE CHAIR
OF THE BOARD PER G.C. Sec. 25103, Reso 79-1535
20 Attest:
21
r} ,
Robin Stieier
r
Interim Clerk of the Board
23 County of Orange, California
APPROVED AS TO FORM:
24 Office of the County Counsel
Orange County, California
25
26 _
Deputy
27
28 DATED:
f
Page 26 of 26
ATTACHMENT A
2 CITY OF SAN JUAN CAPISTRANO
3 ORDINANCE NO. 785 (5-24.01 MC)
4 ORDINANCE NO. 417 (5-18.02 MC)
5 ORDINANCE NO.869 ( 9-3.503 MC)
6 LICENSING
7
8 DANCE INSTRUCTOR (NUDE)
9 DANCE STUDIO (NUDE)
10 ESCORT
11 ESCORT BUREAU
i2 FIGURE MODEL (NUDE)
13 FIGURE MODEL STUDIO (NUDE)
14 GUN DEALER
15 INTERLOCUTRIX (NUDE)
t6 INTRODUCTORY SERVICE
17 JUNK COLLECTOR
18 JUNK DEALER
19 MASSAGE PARLOR (Includes FBI Fees)
20 MASSAGIST (Includes FBI Fees)
21 PEDDLER
22 POOLROOM
23 PUBLIC DANCE
24 RAP SESSION (NUDE)
25 SECONDHAND DEALER (Pawnbroker)
26 TAXICAB STAND
27
28
ATTACHMENT B
COUNTY BILLING POLICY
APPROVED BY BOARD MINUTE ORDER DATED OCTOBER 27, 1992
i. POLICY
All County agencies/departments/districts (County) governed by the Board of Supervisors
shall bill contracting entities for materials and/or services provided under contract in
accordance with the following standardized billing and collection policy. Billing frequency is
dependent on whether the contract is a fixed price or actual cost contract. Payment due
date is designed to be both responsive to the County's cash flow needs and reasonable
enough as to not require special processing by the contracting entity. If payments are not
received by the required due dates, a late payment fee shall be computed and billed to the
contracting entity in accordance with the requirements of this procedure.
Noticing herein shall affect the liability, including prejudgment interest, of the contracting
party for services or materials in as much as this is a {policy to enact standard billing
practices.
II. DEFINITIONS
A. Contract for the purposes of thiscolicy - A contract is a formal written agreement, a
purchase order from the contracting entity, or any other acceptable mutual
understanding between the contracting parties.
B. Received by the County - The phrase "received by the County", as used in Section VI of
this policy, refers to the date a payment is received by the County. It is defined as the
date the payment is in the County's possession. It is not the date the payment is posted
or deposited by the County.
III. FIXED PRICE CONTRACTS
A. Fixed Price (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a
one-time, non-recurring provision of materials and/or services shall be issued no later
than five (5) working days after delivery by the County of the materials and/or services.
Examples of such one-time, non-recurring provision of materials and/or services might
be a city contracting with the Sheriff for security service at a parade or sporting event: or,
a city purchasing a computer listing containing certain city-requested data. Payment due
date shall be invoice date plus 30 days.
B. Fixed Price (On-going/Recurring Contracts) - Invoices that represent a billing for an
ongoing, recurring provision of materials and/or services shall be issued according to the
following frequency:
1. Annual Billings that total $10,000 or less per 12-month period shall be billed via one
(1) annual invoice. Annual invoices will be issued for each 12-month period of the
contract, or portions thereof. Invoices shall be issued no later than five working days
after the beginning of each 12-month period. Payment due date shall be invoice date
plus 30 days.
Page 1 of 4
2. Quarterly Billings that are greater than $10,000 but not more than $200,000 per 12.•-
month period, shall be billed in quarterly installments. Quarterly invoices will be
issued representing the contract amount for each 12-month period of the contract, or
portions thereof, prorated into four (4) installments. Invoices shall be issued no later
than 30 days after the beginning of each quarter. Payment due date shall be 60 days
after the beginning of each calendar quarter.
3. Monthly Billings that are greater than $200,000 per 12-month period shall be billed in
monthly installments. Monthly invoices will be issued representing the contract
amount for each 12-month period of the contract, or portions thereof, prorated into 12
installments. Invoices shall be issued on or before the first day of each service
month. Payment due date shall be 30 days after the beginning of each service
month.
An example of a fixed price contract for ongoing, recurring provision of materials and/or
services might be a city contracting with the Sheriff for law enforcement services.
IV. ACTUAL COST CONTRACTS
A. Actual Cost (One-Time/Non-Recurring Contracts) - Invoices that represent a billing for a
one-time, non-recurring provision of materials and/or services shall be issued after
delivery by the County of the materials and/or services and no later than 15 days after
actual cost data is available. Payment due date shall be invoice date plus 30 days.
B. Actual Cost (Ongoing/Recurring Contracts - Invoices that represent a billing for an
ongoing, recurring provision of materials and/or services shall be issued on a monthly
basis and shall represent the cost of materials and/or services provided to the
contracting entity during the previous calendar month. Such invoices shall be issued no
later than 15 days after the close of the monthly billing period. if the County
agency/department/di strict does not utilize a monthly billing cycle, the invoice shall be
issued no later than 15 days after actual cost data is available. Payment due date shall
be invoice date plus 30 days.
Examples of actual cost contracts for the ongoing, recurring provision of materials and/or
services might be a city contracting with the County for communications equipment
repair or waste disposal at a County landfill.
V. PAYMENT DUE DATES
Notwithstanding the provisions of Sections II and III above, payment due date shall be at
least invoice date plus 30 days_ If the County is late in issuing an invoice, the contracting
entity would always have at least invoice date plus 30 days to pay. If the County is early in
issuing an invoice, the contracting entity would still have a payment due date of either 60
days after the beginning of the quarter (quarterly invoices) or 30 days after the beginning of
the service month (monthly invoices).
(EXAMPLES: An invoice for October service, dated and issued October 8 (late) would have
a payment due date of November 7. An invoice for August service, dated and issued July 20
(early) would have a payment due date of August 30.)
Page 2of4
VI. LATE CHARGES
The late payment of any invoiced amount by a contracting entity will cause the County to
incur costs not contemplated by the County/contracting entity agreement, the exact amount
of such cost will be extremely difficult to ascertain. Such costs include, but are not limited to,
costs such as administrative follow-up and processing of delinquent notices, increased
accounting costs, etc.
Late charges will be assessed in the following situations:
Over-the-counter payments will be assessed a late charge if any payment is not received
by the County by the payment due date.
Payments transmitted to the County via the U.S. Mail that have the payer's postage
meter mark will be assessed a late charge if any payment is not received by the County
by the payment due date plus one day.
Payments transmitted to the County via the U.S. Mail that have a U.S. Post Office
postmark dated after the payment due date will be assessed a late charge.
The late charge assessed in each of these situations shall be three-quarters of one percent
(0.75%) of the payment due and unpaid plus $100.00 for late payments made within 30 days
of the payment due date. An additional charge of three-quarters of one percent (0.75%) of
said payment shall be added for each additional 30-day period that the payment remains
unpaid. Late charges shall be added to the payment and invoiced to the contracting entity in
accordance with this policy.
VII. COLLECTIONS
Any invoice remaining unpaid 90 days after the invoice date shall be referred to the Auditor-
Controller for subsequent collection action, such as deduction from contracting entity
moneys on deposit with the County Treasurer in accordance with Government Code Section
907 and any other applicable provision of law. Non-payment of invoices and applicable late
charges will constitute a breach of contract for which the County retains all legal remedies
including termination of the contract.
VIII. DISCOUNT FOR EARLY PAYMENT
Any payment received by the County from a contracting entity 20 days or more before the
payment due date shall be entitled to a discount of one-quarter of one percent (0.25%). If
the contracting entity takes a discount, and the payment is received by the County less than
20 days before the payment due date: County staff shall immediately notify the contracting
entity by telephone that the discount should not have been taken and that the balance is due
by the original payment due date.
If the balance is not received by the County in accordance with the dates as specified in
Section VII, applicable late charges shall be calculated on the balance due.
Page 3 of 4
IX. DEFERRED REVENUE
At fiscal year end, any portion of revenue invoiced (not necessarily received) during the fiscal
year being closed out that represents charges or prepayment for materials and/or services
for the upcoming fiscal year shall be reclassified from a revenue account to a deferred
revenue account (liability). In the new fiscal year the deferred revenue shall be reclassified
to a revenue account. (EXAMPLE: On June 1, 19X1, a city is invoiced $48,000 which
represents charges for the 12-month period June 1, 19X1 to May 31, 19X2. The amount to
be reclassified to deferred revenue would be $44,000, representing 11/12ths of the total
amount. In July 19X1, the $44,000 would be reclassified to revenue.) Reclassification
entries shall be made by Auditor-Controller Agency Accounting units, or for those
agencies/departments/districts without such a unit, the agency/department/district shall notify
the Auditor-Controller of the amounts to be reclassified.
X. COST RECOVERY
All County agencies/department/districts shall include all costs of providing contracted
services in contract rates. Including all direct costs, allocated indirect costs such as
departmental and County (CWCAP) overhead, and cost of capital financing.
XI. EXISTING CONTRACTS
Billing terms and provisions contained in existing contracting entity agreements (existing as
of the date this policy is approved by the Board of Supervisors) shall remain in effect for the
life of the contract. However, when these existing contracts are renegotiated, they shall
contain the billing provisions as set forth in this policy.
XII. DEVIATIONS FROM POLICY
Deviations from this policy shall be approved by the Board of Supervisors. Proposed
deviations by agencies/departments/districts shall be submitted to the CEO for concurrence
in advance of filing an Agenda Item Transmittal (AIT) with the Clerk of the Board. The CEO,
or his/her designee, shall advise the agency/department/district of approval or disapproval of
the proposed deviations. If a County agency/department/district submits a contract to the
Board of Supervisors for approval, and the billing provisions in the contract deviate from this
policy, the agency/department/district shall specifically advise the Board of Supervisors in
the AIT of the deviation, the reason for the deviation, and of the CEO's recommendation
relative thereto.
Page 4 of 4
ATTACHMENT C
POLICY FOR DISTRIBUTION OF FORFEITED AND SEIZED ASSETS
BACKGROUND
The Orange County Sheriff's Department provides contract law enforcement services to cities in
Orange County. Because of the increased likelihood that contracted patrol or investigation
personnel may become involved in significant narcotic seizures, which could affect law enforcement
services provided by the Sheriff's Department to contract cities, the following policy is in effect.
1. NON-RNSP CONTRACTED PATROL AND INVESTIGATION OFFICERS
When assets (cash or property) are seized in CITY by contracted patrol or investigation
personnel other than RNSP personnel, and subsequently forfeited to COUNTY, the forfeited
assets shall be shared with CITY as set forth below, for the purpose of augmenting law
enforcement services in CITY, subject to approval by the forfeiting agency (U.S. Attorney or
State) of such sharing and use of forfeited assets. A portion of forfeited assets may be
retained by COUNTY's Sheriff Department, hereinafter referred to as "SHERIFF", to pay for
departmental expenses not recovered through law enforcement contracts.
In such cases, SHERIFF shall apply to the forfeiting agency for the return of a share of the
assets to COUNTY. In his application, SHERIFF shall specify the percentage of shared
assets returned to COUNTY that will be used to augment law enforcement services in CITY
and the use of said assets by CITY.
In those cases in which assets are seized within CITY by non-RNSP personnel assigned to
CITY pursuant to this Agreement, without the involvement of other law enforcement
personnel, and in which the seizure is a result solely of activities self-initiated by non-RNSP
SHERIFF personnel assigned to CITY or initiated by said personnel in response to calls for
service within CITY, SHERIFF shall apply to have all of the assets used to augment CITY
law enforcement services.
In those cases in which non-RNSP SHERIFF personnel assigned to CITY pursuant to this
Agreement play an ancillary role in a seizure or in which other law enforcement personnel
are involved in a seizure, SHERIFF shall determine the percentage of the total forfeited
assets for which he will apply to augment CITY's law enforcement services. This
determination will be based on the circumstances of the seizure, including the pro-rata
involvement of all personnel, including those assigned to CITY.
Each seizure will be evaluated on an individual and independent basis, and said evaluations
will be available for review to CITY's manager. Examples of those incidents which would be
evaluated as set forth in this section include situations in which a contract patrol deputy
provides uniformed backup at a SHERIFF's Narcotic Bureau search warrant location or in
which contract investigators participate in the service of a search warrant that was initiated
by non-contract law enforcement personnel.
Page 1 of 2
NON-RNSP CONTRACTED PATROL AND INVESTIGATION OFFICERS (Continued)
Assets (cash or property) that are returned to COUNTY by the forfeiting agency with the
understanding that they will be used to augment CITY law enforcement services shall be
used by CITY and COUNTY only for such purposes. If the forfeiting agency attaches
additional or more specific conditions to the use of said assets, CITY and COUNTY shall
also abide by those conditions. SHERIFF and CITY's manager shall determine the specific
use of said assets within the conditions imposed by the forfeiting agency.
Subject to conditions imposed by the forfeiting agency and to the requirement that forfeited
assets be used to augment law enforcement services, COUNTY shall place forfeited cash,
or cash from the sale of forfeited assets in an interest-bearing account for use in CITY in
compliance with the forfeiting agency's regulations.
2. CONTRACTED REGIONAL NARCOTICS SUPPRESSION PROGRAM (RNSP) OFFICERS
Assets forfeited as a result of activities conducted by contracted RNSP officers will be used
to augment CITY's law enforcement services. Because activities of this type result from the
efforts of both contracted officers and other RNSP officers, the percentage of sharing will be
determined pursuant to the RNSP Memorandum of Understanding in effect at the time of the
seizure. Said Memorandum of Understanding provides that assets are distributed according
to percentage amounts based on the number of sworn personnel participating in the RNSP
at the time of the seizure. The number of personnel in RNSP, as well as the number of
participating agencies in RNSP, may fluctuate during the course of a contract year, thereby
affecting the percentage amounts distributed to participating agencies. The percentage
amounts distributed to participating agencies may also be affected by action taken by the
RNSP Executive Board.
CITY will use RNSP forfeited assets only to augment CITY's law enforcement services. If
the forfeiting agency or applicable RNSP Memorandum of Understanding attaches any
additional or more specific conditions on the use of said assets, CITY shall abide by those
conditions. SHERIFF and CITY's manager shall determine the specific use of said assets
within the conditions imposed by the forfeiting agency and the RNSP Memorandum of
Understanding.
Subject to conditions imposed by the forfeiting agency and the RNSP Memorandum of
Understanding and to the requirement that RNSP forfeited assets be used to augment law
enforcement services, COUNTY shall place forfeited cash or cash from the sale of forfeited
assets in an interest-bearing account for use in CITY in compliance with the forfeiting
agency's regulations and the RNSP Memorandum of Understanding.
Page 2 of 2
6/2103
ATTACHMENT D
RESOLUTION NO. 00-7-18-4
ORANGE COUNTY SHERIFFS DEPARTMENT TRAFFIC VIOLATOR
APPREHENSION PROGRAM
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AUTHORIZING PARTICIPATION IN THE
ORANGE COUNTY SHERIFFS DEPARTMENT TRAFFIC VIOLATOR
APPREHENSION PROGRAM
WHEREAS, the City of San Juan Capistrano contracts with the Orange
County Sheriffs Department for law enforcement services; and,
WHEREAS,as a contract City, San Juan Capistrano is eligible to participate
in the County's new Traffic Violator Apprehension Program; and,
WHEREAS, the goals of the Traffic Violator Apprehension Program are to
reduce the number of collisions involving suspended or unlicensed drivers, to reduce the
number of hit and run collisions, to establish a public education program to deter violators,
and to establish a cost recovery system to pay for continued enforcement; and,
WHEREAS,the Traffic Violator Apprehension Program is funded by a Traffic
Safety Grant from the State of California and on-going revenues will be generated from the
collection of vehicle impound fees within the unincorporated areas of the County and
participating cities that contract for law enforcement services with the Orange County
Sheriff's Department; and,
WHEREAS,the County Board of Supervisors has established a fee of$50
for each vehicle towed/stored/impounded as a result of negligent operation of a vehicle and
a $152 fee for each vehicle impounded for 30 days, based on the actual administrative
costs for the identification and apprehension of drivers with suspended or revoked licenses
or unlicensed motorists; and,
WHEREAS, all of the impound fees will be collected by the County and
deposited into a Traffic Violator Apprehension Fund for use by this program exclusively.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
San Juan Capistrano does hereby resolve, determine and order as follows:
SECTION 1.Authorize the City of San Juan Capjstrano to participate in the
Traffic Violator Apprehension Fund; and,
_1
SECTION 2. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 18th day of July, 2000_
aLLE AMP13E MAYOR
ATTEST:
2CHYER�YL N N, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITU OF SAN JUAN CAPISTRANO )
I, CHERYL JOHNSON, City Clerk of the City of San Juan Capistrano,
California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of
Resolution No. 00-7-18-4, adopted by the City Council of the City of San Juan Capistrano,
California, at a regular meeting thereof held on the 18th day of July, 2000, by the following
vote:
AYES: Council Members Bathgate, Greiner, Bart, Swerdlin
and Mayor Campbell
NOES: None
ABSTAIN: None
ABSENT: None
(SEAL)
CHERYL JO SQ , CITY CLERK
-2-
ORANGE COUNTY SHE,RIFF-CORONER
TRAFFIC VIOLATOR APPREHENSION PROGRAM
}• d nin rap q,..� � 4 _
:Refs sk {i i P •tr• -w�d: { 4r -�r y5} , i..T
(ITY ... _
i K �,. �rN�` ,
I
Participating City Request to Purchase From the TVA in FY Date
.a APPLICABILTY
-% QUANTITY ITEM DESCRIPTION TO TVA PROGRAM ESTIMATED COST
f
Z. THE CITY CERTIFIES THAT THE EQUIPMENT PURCHASED BY CITY AND TO BE REIMBURSED BY PROGRAM FUNDS
WILL BE USED FOR.ITS ENTIRE USEFUL LIFE EXCLUSIVELY FOR THE PURPOSES OF THE TRAFFIC VIOLATOR
APPREHENSION PROGRAM-
CITY MANAGER REQL Es,T-:
1! Printed Name
u.
Signature: DATE
{?.lf A-NN(;L COUNTY S H ER1I F-CORO ER.DEPAR I I11E_I I
kr
ce
Recommended For A n)val
CITY POLICE SERVICES CHIEFMANAGER—TVA PROGRAM �
1,
D
0
M
Z
i OCSD
BUDGET M
-USE ONLY
ORANGE COUNTY
SHERIFF'S DEPARTMENT
SHERIFF-CORONER
SANDRA HUTCHENS
May 10, 2017
Mr. Benjamin Siegel, City Manager
City of San Juan Capistrano
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
Dear Mr. Siegel:
Enclosed are three original sets of the Second Amendment to the Five-Year Law
Enforcement Services Agreement with the Orange County Sheriff-Coroner. The total cost
for the period of July 1, 2017 to June 30, 2018 is $9,729,656.
After the City Council approves the Agreement, please obtain the necessary signatures
on each of the three original sets and return them to me for completion of the approval
process.
A copy of the final spreadsheet of the Fiscal Year 2017-18 contract is also attached for
your information.
If you have any questions, please call me at (714) 634-6686.
Sincerely,
� l
Lynn Yamada, Gtr itract Manager
Law Enforcement Contracts
Enclosures
C.' Lieutenant Scott Spalding, Chief of Police Services (SJC)
Jacob Green, Assistant City Manager (SJC)
Ken Al-Imam, Interim Finance Director (SJC)
Michelle Bannigan, Assistant Finance Director (SJC)
320 N.FLOWER STREFT,SANTA ANA, CA 92703(714)547-7000
Integrity without compromise•Service above self•Professionalism in the performance of duty-Vigilance in safeguarding our community
ATTACHMENT 2
CITY OF SAN JUAN CAPISTRANO Add: FY 2017-18 Vacancy Credits(estimate)
(2)MDC-Motors
FISCAL YEAR 2017-2018
YEAR 3 OF 5 YEAR TERM
Share: Reallocation of Shared Motorcycle Sergeant with MDC
FINAL
(tray 5,2017)
SALARIES&EMPLOYEE BENEFITS INAIRECT coSTS
DIRECT PURCHASE- - _VICES. - - -WIN --
SERVICES G9111YTY SAVINL'i5f
NO POSITIONS SALARY OVERTIME BENEFITS POST PAY SUPPLIES TRANSP. DEPT.OH DIV.OH TRAINING OH OTHER REVENUE TOTAL
I
1 t.�euEena^:i '?O.4"21 0. v'=, Q 6.083 0 6.0::6 21-267 2.634 3.513 6 0 370,194
5 'Serr11earf 14 r'atrol+1 Admtnislrativaj n^--4.385 Q 643.337 E0.355 50.415 0 30.04Q 119.695 13.1?0 15.765 0 C 1.557.345
e imvos"tvftr 225.M4 0 227.982: ;7.649 12.66 0 1^-,916 19.928 5.269_ .54Eu C__ 3 627.302
15 lDS Il PBt d 1.556.125 Q 1.571.895 4[:7.995 91.245 0 40,120 359,595 39.50~ 37.170 D- it 3.M-655
2 1--W11MotOrc>rle 211759 C. 214.146 13,45.5 12.166 3 12,716 47,848- 5,26aa 6 JE^ Q 523,94a
1 D5 II CcvrmunEM Suclvod 1-.3.875 0 t04.793 61-W 6.083 0 kooa 23.973 2,K- 2 479 0 0 256,577
1 :1510•OET 103.675 Q 104.753. 6.733 6.Cw.3 5 6,QU 23.977 2,n34 2,47E 0 0 256.577
175'4-Extra Hpp -. - 0;6,0X2 01 5$.002
27 SuD1oW Ssrety V,U21.Wd W (3,427.= 9206.135- 11164241 s0 5162.,216M6,547 - 071.018 612,294 1165.042 so 57,52@.9576
I
2 Cc mmjritySernces OhCcr sns.514 0 65.OEr. n 12-768! 0 12X16' 47,9,,6 0 2,372 �; 255.896
1 Como nrevenl o::SFec>a1 0 4.261, 0 31.115 .. 6.0t3, G e.^0&: 1 756, 0 1.21-. D 0 1nn,5117
I
3 Sub1alal Profaaalenlll $160.151 $o $96.247 -so 5171.2.18 7114 1116.02 1149.734 su %a.5e6, 54 $0 5304.00+
I
30 TOTAL STAFF 7.674.409
I
RECIONALISHARED STAFF _
-36 T-a'"IC-Sa';pnar.: 7 31'•6 S.B15 1 1:523 S yeC 524 2.57 37 4 763 :43; ?811 3 15.5QQ
4 Trar,'ic Dupu,v5l,.vW'I 7.37w 3x.41 1.367 38.327 1.968.. 1,776 '.388 7561 3f,•:' 77 775 Q 75,135
2 T'alli,c Inv:E*cative As=_islanf 8.573 21 5,343 Q 1196. 0 87q:. 805 C 201 C v 18,300
1 Tvlic 01int,S.eva1:51 7,31°Y 3.643 5 1.9552 ... 0 44= G 439 703 0 82 0 0 7,278
ti,'i AUt Th.ell•Sesta°1t 5.77°.4 2YAO 7:2 2.666! 2-5 126 tat 122 252 51. 64 0 0 7.185
2 AvA,hVI-Ir,ve3limior 8.774 15.7.'1.5 1 alt; 15.194 5.209 ass 2.348 813 I.F6 957 404 Q 0 39,8b9
' Autahet
T . Irwn;tr•a1,ve4sv&barl 5.77"7, 4.,71 43_ 2.:'54 0 428 0 4001 1,51 C 9{• C 4 A,Ss.6
A4tc Thal,, C.fi:n Sw =is1 5.M 2438 719 ",826 C 423 0 4G7I 451 0 7: 0 0 6.9n6
DET-Serceanl 'I.S3% 55,839 1e"".187 16.251 +.L40 726 0 7717 4sla.:._ 313 560 Q '1 52,734
DET•InVaSLgGlrir _ 10.83'6 14,227 7.975 14,041 1,035 72'5 0 7T-, 4^.:� 3'3 -521 4 0 44.170
a^e.C7n,CcSDe.^.a;11s1 5'.554q 3:485: t3s7� 4.861; Q 423 _ 41; 123 .. 76 Q 7 6,523
Courts-ImestipbveAss 51an4 27.83% 25.652. 348 17,785 0 2.555 2387 2.523 772 a 605 u 0 51,681
' 7111='rrcr^}F'^5nrcpart-F.W 9.c145b 9,095 1 1.1`48 6.86`8 532 GS, - 414 354 182 246 „ 22,970
i
17.90 subtotal 1 5.429 d, 126.dti6 ?.281 410.106.106 $5.3.1}7 f 54.973 3f},421 !;!.to 14,03 --SO 59 3.3'5613:7
s��.,ws--8X05~®r:o-v.m;-,3 swssvrsiv=i.,e:Fr 1-+e Page 1 of 2 Prirtod:5111 0..2C17 9:01 AM
CITY OF SAN JUAN CAPISTRANO Add: FY 2017-1 S Vacancy Credits(Estimate)
(2)MDC-Motors
FISCAL YEAR 2017-2018
YEAR 3 OF 5 YEAR TERM
Share: Reallocation of Shared Motorcycle Sergeant with MDC
FINAL
(May a,2017)
SALARIES&EMPLOYEE BENEFITS INDIRECT COSTS
-- ADOn•IONAL REGULAR ! SERVICES& -. COUNTY SAVINGS1
NO COST&q E'1£NU _ SALARY OVERTIME BENEFITS POST PAY SUPPLIES TRANSP. DEPT.OH DIV.OH TRAINING OH OTHER REVENUE TOTAL
OBRr-;IfiC 759.550
..E-i9rm2-t3,WarhncyC•*9�-FY20t7-18 ...._ 0. 0.0001
I {15 .006. (1 5
Annua Leave(Pav�,owrs&T®rminal,dn Ply! -.__. . _ _ ._.__. ......_.. I" 1 p 51.527 51.627
3'll^:I;ral Pa,, �-- _-.....__-.]. �.._ ! - ... 29.574 29.670
v _..� - - �. _�,_- — 0
8500 L 3 aI Ass:ssanct
Canir _
Ova1ne 6:255 I -. .
27.275
3 E•C[latld'1 __T— _T —. v_ _ _ _ 1 3.217.
Entranced 1
ra41I1L59`.f5 _.. _ 64,927_ _._..
44.927
Flofidav PDT.Cum:)&Stra,giil Time _ -- 132 472 132 472
3 ou 3,053
h OC.-A culvl,ar:"is cA_ 58.562
i
a mm-pncurringccais 23.07 23.07"I
.y 7
_—_ P � 5
Ois•Call PAW - _ f fi — 134
Patmi Tral7lr Crsal Allo a6un?FTB) _ -.. .- ®_ ?. - _ ._
Patrol Video Srsl[m 1,7VS} A-qu rW.n �-_ _. -._�_ »T. � _.—__ 23,6aa 23.M9
11 Patrol Vldc:-�Q1ret3m 01V& 3'1c-urrrnS7 Gos's
IRei,rarr rnl Pa'e rl .,-.,ni,rY 2017.0{Gr;.ssj
PeGr�nall Ran is n n.�4x�rx4,E r,,:nrisl#bl&l:��antpi}� --- V 1r,A'.xi �{{{ 16.429
..—._.._....
Pevenue,Fale2 A 7-+lc I t17;&i' (37.199}
Remnue,.Traanirw❑ mtur€tlrnSn: -- -- .. t7.i3i+1 {7.199]
7,-w9mrtsl1oa:-Va9_13 Y4ti \Y.Iigd jP IgluZ e5-.and Mani-etc _... 379.0" 379.E341€1
Su6f0ta} 319 5094.{{40 (512,042) SG 578.407 34D0.939 L0 SO 3132.5{15 $11046 37117,372 !324,5791 $1.490.435
I
FY 2017-16 FINAL COWRACT TOTAL 53.33tl,$J0 r 312U.EQ0 5.3,7.35.616 3213,41 Y 3231.115 $400317 __190.9 3_ P86.6m 12tlM1 S
FY2uir,17°FINAL ADvUSTED CONTRACT TOTAL $3.246,631 {$18.505} 50,972-167
5585.653 $).3395,433 5214.092 3237,•126� 5393,383 i 5180,7617 575&570 5225,28S 594,791 (553.183)
53u.?OS ,",c:,9ti r' >,Isr?9:!,. 151 �,F,i .,33.650' 522,9291 ssl.af7' 517.01E i5 32.619+ 56508877 {SS.e?41 $i�r.469
f%G`'2016 vacancy CrCdIE applied in FY'2Q 16-17 oonaact= (4371,711$1
Adjusted FY 2016-17 contract= $9,343.803
Adjusted variance$= $365.753
At%orSlaf varkince%= 4..7"s
Sar J,m Gtp--%Y217-18 S-1&.e WFlral FY i7°:? Page 2 G(2 Prinled:5/16?2C 179:01 AIA
1 SECOND AMENDMENT TO AGREEMENT
2 BETWEEN THE
3 CITY OF SAN JUAN CAPISTRANO
4 AND THE
5 COUNTY OF ORANGE
6
7 THIS SECOND AMENDMENT TO AGREEMENT, entered into this First
s day of May 2017, which date is enumerated for purposes of reference only, by and
9 between the CITY OF SAN JUAN CAPISTRANO, hereinafter referred to as "CITY„
io and the COUNTY OF ORANGE, a political subdivision of the State of California,
11 hereinafter referred to as "COUNTY", to amend effective July 1, 2017, that certain
12 Agreement between the parties commencing July 1, 2015, hereinafter referred to as
13 the "Agreement".
M 1. For the period July 1, 2017 through June 30, 2018, REGULAR SERVICES BY
15 COUNTY, Subsection 0-4 of the Agreement is amended to read as follows:
16 "C-4. The level of service, other than for licensing, to be provided by the COUNTY
17 for the period July 1, 2017 through June 30, 2018, is set forth in Attachment
18 F and incorporated herein by this reference."
1g 2. For the period July 1, 2017 through June 30, 2018, PATROL VIDEO SYSTEMS,
20 Subsection E-3 of the Agreement is amended to read as follows:
21 "E-3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition and
22 installation of Patrol Video Systems that are or will be mounted in patrol
23 vehicles assigned to CITY, and b) recurring costs, as deemed necessary by
24 COUNTY, including the costs of maintenance and contributions to a fund for
25 replacement and upgrade of such PVS when they become functionally or
26 technologically obsolete.
27 The costs to be paid by CITY for recurring costs, including maintenance and
28 replacement/upgrade of PVS, are included in the costs set forth in
Page 1 of 6
1 Attachment G and the Maximum Obligation of CITY set forth in Subsection
2 G-2 of this Agreement unless CITY has already paid such costs. CITY shall
a not be charged additional amounts for maintenance or replacement/upgrade
4 of said PVS during the period July 1, 2017 through June 30, 2018.,'
5 3. For the period July 1, 2017 through June 30, 2018, PAYMENT, Subsection G-2 of
6 the Agreement is amended to read as follows:
7 "G-2. Unless the level of service as set forth in Attachment F is increased or
8 decreased by mutual agreement of the parties, or CITY is required to pay
9 for increases as set forth in Subsection G-4, the Maximum Obligation of
10 CITY for services set forth in Attachment F of this Amendment, other than
11 Licensing Services, to be provided by the COUNTY for the period July 1,
12 2017 through June 30, 2018, shall be $9,729,656, as set forth in
13 Attachment G.
14 The overtime costs included in the Agreement are only an estimate.
15 COUNTY shall notify CITY of actual overtime worked during each fiscal year.
16 If actual overtime worked is above or below budgeted amounts, billings will
17 be adjusted accordingly at the end of the fiscal year. Actual overtime costs
18 may exceed CITY's Maximum Obligation."
18 4. For the period July 1, 2017 through June 30, 2018, PAYMENT, Subsections G-4a,
20 G-4b and G-6 of the Agreement are amended to read as follows:
21 "G-4a. At the time this Agreement is executed, there are unresolved issues
22 pertaining to potential changes in salaries and benefits for COUNTY
23 employees. The costs of such potential changes are not included in the
24 FY 2017-18 cost set forth in Attachment G nor in the FY 2017-18
25 Maximum Obligation of CITY set forth in Subsection G-2 of this
26 Agreement. If the changes result in the COUNTY incurring or becoming
27 obligated to pay for increased cost for or on account of personnel whose
28 costs are included in the calculations of costs charged to CITY hereunder,
Page 2 of 6
1 CITY shall pay COUNTY, in addition to the Maximum Obligation set forth
2 in Subsection G-2 of this Agreement, the full costs of said increases to the
3 extent such increases are attributable to work performed by such
4 personnel during the period July 1, 2017 through June 30, 2018, and
s CITY's Maximum Obligation hereunder shall be deemed to have
6 increased accordingly. CITY shall pay COUNTY in full for such increases
7 on a pro-rata basis over the portion of the period between July 1, 2017
8 and June 30, 2018 remaining after COUNTY notifies CITY that increases
s are payable. If the changes result in the COUNTY incurring or becoming
10 obligated to pay for decreased costs for or on account of personnel whose
11 costs are included in the calculations of costs charged to CITY hereunder,
12 COUNTY shall reduce the amount owed by the CITY to the extent such
13 decreases are attributable to work performed by such personnel during
14 the period July 1, 2017 through June 30, 2018, and CITY's Maximum
15 Obligation hereunder shall be deemed to have decreased accordingly.
16 COUNTY shall reduce required payment by CITY in full for such
17 decreases on a pro-rata basis over the portion of the period between July
18 1, 2017 and June 30, 2018 remaining after COUNTY notifies CITY that
19 the Maximum Obligation has decreased.
20 G-4ba If CITY is required to pay for increases as set forth in Subsection G-4a
21 above, COUNTY, at the request of CITY, will thereafter reduce the level
22 of service to be provided to CITY as set forth in Attachment F of this
23 Agreement to a level that will make the Maximum Obligation of CITY
24 hereunder for the period July 1, 2017 through June 30, 2018 an amount
28 specified by CITY that is equivalent to or higher than the Maximum
26 Obligation set forth in Subsection G-2 for said period at the time this
27 Agreement originally was executed. The purpose of such adjustment of
28 service levels will be to give CITY the option of keeping its MaArrrurn
Page 3of6
1 Obligation hereunder at the pre-increase level or at any other higher or
2 lower level specified by CITY. In the event of such reduction in level of
3 service and adjustment of costs, the parties shall execute an amendment
4 to this Agreement so providing. Decisions about how to reduce the level
5 of service provided to CITY shall be made by SHERIFF with the approval
6 of CITY.
7 G-0. COUNTY shall invoice CITY monthly, one-twelfth (1/12) of the Maximum
s Obligation of CITY. If a determination is made that increases described
s in Subsection G-4 must be paid, COUNTY thereafter shall include the
10 pro-rata charges for such increases in its monthly invoices to CITY for the
11 balance of the period between July 1, 2017 and June 30, 2018."
12 5. For the period July 1, 2017 through June 30, 2018, TRAFFIC VIOLATOR
13 APPREHENSION PROGRAM, Subsection M-3 of the Agreement is amended to
14 read as follows:
15 "M-3. Fee revenue generated by COUNTY and participating cities will be used to
16 fund the following positions, which will be assigned to the Program:
17 Ten one hundredths of one (0.10) Sergeant
18 (8 hours per two-week pay period)
19 One (1) Staff Specialist
20 (80 hours per two-week pay period)
21 One (1) Office Specialist
22 (80 hours per two-week pay period)"
23 f. For the period July 1, 2017 through June 30, 2018, MOBILE DATA
24 COMPUTERS, Subsection N-3 of the Agreement is amended to read as follows:
25 "N-3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition
26 and installation of MDCs that are or will be mounted in patrol vehicles and
27 motorcycles assigned to CITY, and b) recurring costs, as deemed
28 necessary by COUNTY, including the costs of maintenance and
Page 4 of 6
1 contributions to a fund for replacement and upgrade of such MDCs when
2 they become functionally or technologically obsolete.
3 The costs to be paid by CITY for recurring costs, including maintenance
4 and replacement/upgrade of MDCs, are included in the costs set forth in
6 Attachment G and the Maximum Obligation of CITY set forth in Subsection
6 G-2 of this Agreement unless CITY has already paid such costs. CITY
7 shall not be charged additional amounts for maintenance or
a replacement/upgrade of said MDCs during the period July 1, 2017 through
s June 30, 2018.,'
10 7. For the period July 1, 2017 through June 30, 2016, &CITATION UNITS Subsection
11 0-3 of the Agreement is amended to read as follows.
12 "0.3. CITY shall pay COUNTY the full costs to COUNTY of a) the acquisition of
13 E-Citation units that are assigned to CITY, and b) recurring costs, as deemed
14 necessary by COUNTY, including the costs of maintenance and contributions
15 to a fund for replacement and upgrade of such E-Citation units when they
16 become functionally or technologically obsolete.
17 The costs to be paid by CITY for recurring costs, including maintenance and
18 replacement/upgrade of E-Citation units, are included in the costs set forth in
19 Attachment G and the Maximum Obligation of CITY set forth in Subsection
20 G-2 of this Agreement unless CITY has already paid such costs. CITY shall
21 not be charged additional amounts for maintenance or replace ment/upgrade
22 of said E-Citation units during the period July 1, 2017 through June 30,
23 2018."
24 8. All other provisions of the Agreement, to the extent that they are not in conflict
25 with this SECOND AMENDMENT TO AGREEMENT, remain unchanged
26 //
27 f/
28 //
Page 5 of 6
I IN WITNESS WHEREOF, the parties have executed the SECOND
2 AMENDMENT TO AGREEMENT in the County of Orange, State of California.
3 DATED:
4
CITY OF SAN JUAN CAPISTRANO
5 ATTEST:-
6
City Clerk
7 BY:
Mayor
a
APPROVED AS TO FORM:
9
1 o BY:.
City Attorney
11 ----------------------------------------------------------------------------.-----------------..------------- ----
12 DATED:
13 COUNTY OF ORANGE
14
15 BY:
16 Chairwoman of the Board of Supervisors
County of Orange, California
17
18 SIGNED AND CERTIFIED THAT A COPY OF THIS
19 AGREEMENT HAS BEEN DELIVERED TO THE CHAIR
OF THE BOARD PER G.C. Sec. 25103, Reso 79-1535
20 Attest:
21
22 Robin Stieler -
Clerk of the Board
23 County of Orange, California APPROVED AS TO FORM:
Office of the County Counsel
24 County of Orange, California
25
26 BY: --- -
Deputy
27 ' ?
213 DATED——-
Page
ATED._ _ ...�—
Page 6 of 6
ATTACHMENT F
ORANGE COUNTY SHERIFF-CORONER
FY 2017-18 LAW ENFORCEMENT CONTRACT
CITY OF SAN JUAN CAPISTRANO
"REGULAR SERVICES BY COUNTY"
(Subsection C-#)
LEVEL OF SERVICE PROVIDED BY SHERIFF:
Titie Detail Quantity Frequency
MANAGEMENT: _-
Lieutenant1
1.a0
SUPERVISION: _
Sergeant Patrol 4.00 each, 80 hrs./ Br two wk. pa period
Sergeant Administrative 1.00 80 hrs./per two wk. pay period
INVESTIGATION_ SERVICES:
Investigator 2.00 each, 80 hrs./per two wk. Lay period
PATROL AND TRAFFIC SERVICES*:
Deputy Sheriff 11 -Patrol I Patrol 15.00 each, 80 hrsJ per two wk.pay period
Deputy Sheriff 11 -Motor Motorc cle 2.00 each, 80 hrs.)per two wk. pay period
ADDITIONAL SERVICES*:
Crime Prevention Specialist Crime Prevention 1.00 80 hrs./per two wk.pay period _
Community Services Officer Parking Control 2.00 each, 80 hrs./per two wk. pay period
Deputy Sheriff 11 Community Support 1.00 80 hrs./per two wk. pay period
Deputy Sheriff II DET 1.00 80 hrs./per two wk. pay period
Deputy Sheriff II 1 Extra Help As needed
TOTAL 30.00
Deployment to be determined by SHERIFF in cooperation with CITY Manager
REGIONAL 1 SHARED STAFF: _
Title Regional Team Quantity %s Allocation
TRAFFIC:
Sergeant Traffic 0.60 7.31%
Deputy Sheriff II Traffic 4.00 7.31%
Investigative Assistant Traffic 2.00 7.31%
Office Specialist Traffic 1.00 7.31%
AUTO THEFT:
Sergeant Auto Theft 0.30 6.77% _.
Investigator _ _. Auto Theft 2.00 6.77%
Investigative Assistant Auto Theft 1.00 6.77%
Office S ecialist Auto Theft 1.00 6.77%
DET:
Ser eant DET1.00 11.93%
Investigator DET 1.00 11.93%
SUBPOENA:
Office Specialist Subpoena 1.00 6.95%
COURTS:
Investi ative Assistant Courts 2.00 21.83%
MOTORCYCLE shared Supervision :
Sergeant Motorc le Su ervision 1.00 6.90%
TOTAL 17.90
Paget d1
ATTACHMENT G
ORANGE COUNTY SHERIFF-CORONER
FY 2017-18 LAW ENFORCEMENT CONTRACT
CITY OF SAN JUAN CAPISTRANO
"PAYMENT"
(Subsection G-2)
COST OF SERVICES PROVIDED BY SIIERIF Subse tion 0-23: - -_ _ -- --- -
Cost of Service Cast of Service
Title J Detail Quantity _(each) Total
MANAGEMENT: - 1.00 370,100 $ 370,100
Lieutenant
SUPERVISION:
Sergeant Patrol 4.OfJ $ 311,4691$ 1.245,8_76
Sergeant Administrative 1A0 3 311,469 $ 311,469
INVESTIGATION SERVICES:
Investigator 2.00 $ 313,751 $ 627,602
PATROL AND TRAFFIC SERVICES:
Deputv Sheriff II-Patrol Patrol 15.00 $ 256,577 $ 3,84$:655
_Deputy Sheriff II-Motor Motorcvcle 2,00 1.9241 523,848
ADDITIONAL SERVICES: - --
Crime Preveniton Specialist Crime Prevention 1.00 $ 100,507 $ 100,507
Communit Services Officer Parking Control 2.00 $ 122,746 $ 245,496
Deputy Sheriff II Community Support 1.00 $ 256,577 $ 256,577
Deputy Sheriff li DET 1.00 $ 256,577 $ 256,577
Deputy Sheriff II Extra Help $ 88.002
TOTAL POSITIONS 30.00 $ 7,974,609
REGIONAL{S14AREI3 STAFF:
Title Regional Team Quantic %Allocation Cost
TRAFFIC:
Sergeant Traffic 0.60 7.31% $ 15,500
Deputy Sheriff It Traffic 4.00 7.31% $ 75,136
Investigative Assistant Traffic 2.00 7.31% $ 16,310
Office Specialist Traffic 1.00 7.31% $ 7,276
AUTO THEFT:
Sargeant _ Auto Theft 0.30 6.771% $ 7,185
InvestigatorAuto Theft 2.00 6.77% $ 39,669
Investigative
Assistant
_
Auto Theft 1.00 6.77% $ .8,546
Office Specialist Auto Theft 1.00 6.77% $ 6,906
DET:
Seroeant DET 1.00 11.93% $ 52,734
Investigator DET 1,00 11.93% $ 44,170
SUBPOENA:
Office Specialist Subpoena 1.00 6.95% $ 6,523
COURTS:
Investigative Assistant Courts 2.00 21.8 % $ 51,681
MOTORCYCLE shared Su sloe
Ser eant Motors le Supervision 1.00 6.90% $ 22,970
TOTAL REGI )NAL/SHARED 17.90 $ 356,612
OnIER CHARGES AND CREDITS(Subsection G-2):
OTHER CHARGES:
Sitar( ilf[lS"$ltlt�lafl#t Annual leave paydowns and apportionmant of cast of leave balances paid at end of amployrnent;premium pay
for bilingual staff;contract administration;data line charges;direst services and supplies;Enhanced helicopter response services;E-
Citation recurring costs for three(3)units;facility loaso;holiday pay;Integrated Law&justice of Orange County fees;Mobile Data
Computer(MDC)recurring cost for seventeen(17)units;on-call pay;overtime;patrol training cost allocation;Patrol Video System(PVS)
recurring cost for eleven(11)units;and transportation charges.
CREGTITS:
{rr��ltw Il1C };.Estimated vacancy credits;false alarm fees reimbursement for training and miscellaneous programs;and retirement rate
discount for FY 1017-18.
TOTAL OTTER CHARGES AND CREDITS , S 1,4913±435-
TOTAL 097 OF SERVICES (Subsection G-2) $ 9,729,656
Orange County Sheriff-Coroner Department(OCSD)
Law Enforcement Contract(LEC)
Assumptions
FY 2017-18—3rd Estimates/FINAL
The Law Enforcement Contract Cost Study has been updated for FY 2017-18 (3"d Estimates/Final).
Subsequent to the 2nd Estimates,the shared Motor Sergeant in Mission Viejo was reallocated to share
100% of the position versus 50% of the position. In addition, an internal review of the FY 2017-18
cost model was performed which resulted in a net decrease in overhead rates. The cost model changes
are isolated to the FY 2017-18 cost model thus no other prior contract years were affected. Costs
reflect statistical data from FY 2015-16 and updated rates from the 2017-18 County Budget
Instructions. Below are the assumptions used in the 3rd Estimates and Final cost study. FY 2016-17
assumptions are shown for comparative purposes where appropriate.
Assumption changes (from 2nd Estimate vs. 3rd Estimates) will be highlighted in yellow below.
Direct Personnel Cost
• Annual Hours of 2,080 are based on the number of paid days in FY 2017-18.
o Hours in FY 2016-17 totaled 2,088.
• Salary & Wages: Salary increases are projected as follows:
o Orange County Employees Association (OCEA)
■ 2.5% Cost of Living Adjustment (COLA) effective 7/7/17
■ A one-time lump sum payment of$500
o Orange County Management Association (OCMA)
M 2.75% for performance compensation effective 7/7/17
o Association of Orange County Deputy Sheriffs (AOCDS)
1.5% COLA effective 7/7/17
■ 1.5%COLA effective 1/5/18
o Association of County Law Enforcement Managers (ACLEM)
■ 1.5% COLA effective 7/7/17
■ 1.5% COLA effective 1/5/18
The following rates are updated based on the FY 2017-18 Budget Instructions:
o Retirement(See Attachment A for detail of the retirement componcnts).
GroupFY 2016-17 FY 2017-18 Increase Variance FY 2017-18
LEC 2nd Est /o % 1 Est.
Association of Orange
County Deputy Sheriffs 67.32% 70.95% 3.63% 5.39% 72.15%
(AOCDS
Law Management(ML) 67.02% 1 71.85% 4.83% 7.21% 70.95%
General 32.19% 32.71% 0.52% 1.62% 32.71%
o Retirement- STAR Cola
o Accidental Death & Dismemberment Insurance —rate increased for sworn staff only
("Benefits" category).
o Dental Insurance
o Health Insurance per month decreased from $862.46 to $789.79 (-8.4%) for
professional staff and increased to $1,281.11 from $1,229.51 (+4.0%) for safety
personnel.Both rates are based on the department average from the County's FY 2017-
18 Salary & Benefit Forecasting System.
Page 1 of 5
5t9ls 7
ATTACHMENT 3
Orange County Sheriff-Coroner Department
Law Enforcement Contract(LEC)
Assumptions
FY 2017-18-3rd Estimates/Final
o Life Insurance
o Medicare Insurance
o Optional Benefit Plan (OBP)
o Other Insurance
o Salary Continuance Insurance
o Unemployment
o Workers' Compensation rate increased from 7.99%to 8.63% for Safety personnel.
• Services and Supplies (S&S)
o Services and Supplies cost are updated based on the FY 2015-16 S&S expenditures
made at the Division level.
FY 2016-17 FY 2017-18 Variance
North Division Villa Park $ 3,267 $ 4,401 1,134
South Division $ 1,150 $ 2,094 994
o Liability Insurance decreased from $ 4,140 to $3,989(-3.6%).
FY 2016-17 FY 2017-18 Variance
Liability Cost $ 13,946,643 $ 13,920,923 (25,720
% Chane Base Year -0.18%
• Overheads - Includes Department, Division, Training and County-Wide Cost Allocation
Plan (CWCAP) which are updated to reflect the most current staffing levels.
The following is the Department and Division cost per person comparison:
Cost Per Person FY 2016-17 FY 2017-18 Variance %Change FY 2017-18 %change
3rd Est. 2nd Est. (2nd vs.3rd)
Department Overhead $ 5,740 $ 6.O08 $ 268 4.67% $ 6,076 -1.14x,
Division Overhead "
Southwest Patrol 23,976 23,973 (3) -0.01% 23,887 0.4%
Southeast Patrol 23,559 23.585 26 0.11% 23,353 1,0%
San Clemente Patrol 18,339 17,981 (358) -1.95% 17,888 0.5%
North Patrol- Stanton 16,098 15,206 (892) -5.54% 15,071 0.9%
North Patrol-Villa Park 23,051 22,636 (415) -1.80% 22,504 0.6%
North Patrol-Yorba Linda 16,098 15,206 (892) -5.54% 15,071 0.9%
Southwest Investigation 48,956 59,964 11,008 22.49% 58,653 2.2i,
Southeast Investigation 47,792 48,274 482 1.01% 47,602 1.4%
San Clemente Investigation 48,956 59,964 11,008 22.49% 58,653 2.2%
North Investigation-Villa Park 42,498 47,396 4,898 11.53% 47,409 0.0
Training Overhead 2,555 2634 79 3.09% 2,668 -1.31%,
Page 2 of 5
5/9/17
Orange County Sheriff-Coroner Department
Law Enforcement Contract(LEC)
Assumptions
FY 2017-18—3rd Estimates/Final
o Department overhead decreased due to an increase in position counts to allocate
costs which results in a decreased rate/person.
o Division overhead increased due to a change in the AD&D rate and change in
other overhead rates. In addition, rates increased due to the reallocation of the
Motor Sergeant previously shared with the City of Mission Viejo.
o Training overhead decreased due to an increase in position counts to allocate
costs which results in a decreased rate/person.
The following costs are included in the Division Overhead above:
FY 2016-17 FY 2017-18 Variance % FY 2017-18 %Change
Cost Per Position 3'a Est. Chane (2"d Est.) (2"d Vs.3rd)
Captain- Southwest $ 1,668 $ 1,768 100 6.00% $ 1,808 -2.32%
Captain- Southeast 1,703 1,888 185 10.86% 1,840 2.61%
Captain- North 1,392 1,751 359 25.79% 1,751 0.00%
Department Commander 2,519 2,706 187 7.42% 2,704 0.07%
Emergency Communic.
Bureau 11,593 10,907 (686) -5.92% 10,773 1.24%
o Division Overhead for Southwest decreased primarily due to the reduction of the
per person Department Overhead rate and Training Overhead rate.
o Division Overhead for Southeast increased primarily due to the reallocation of
the Motor Sergeant previously shared.
o Division Overhead for the Department Commander increased due to a change in
the overhead rate.
o Division Overhead for the Emergency Communications Bureau increased due to
a change in the position counts for cost allocation.
The following is the CWCAP rate comparison:
arison:
Division FY 2016-17 FY 2017-18 j Variance
South 2.28% 2.24% -0.04%
North 2.52% 2.68% 0.16%
Stanton 2.34% 2.07% -0.27%
OCTA 1.67% 1.77% 0.10%
San Clemente 2.06% 1.98% -0.08%
Yorba Linda 1.63% 1.91% 0.28%
Page 3 of 5
5/9/17
Orange County Sheriff-Coroner Department
Law Enforcement Contract(LEC)
Assumptions
FY 2017-18—3rd Estimates/Final
Shared or Regional Staff Positions
• The Shared or Regional Staff positions include Direct Enforcement Team (DET), Regional
Traffic, Auto Theft, and In-custody costs which are allocated based on FY 2015-16 actual
case load statistics.
Due to the relocation of the Motor Sergeant to Southwest Operations as part of the Traffic
Office (see note below), costs related to the regional teams decreased as costs are spread
over a wider base.
• The Subpoena Clerks' cost is allocated based on each city's direct purchased Deputy Sheriff
II (DSII), Investigators, and Community Services Officer(CSO) positions.
• For 3`d Estimates, the Motorcycle Sergeant position (previously shared 50% with Mission
Viejo and 50% to cities with motor deputies) was reallocated and relocated to the Southwest
Operations/Traffic Bureau, For 3rd Estimates, 100% of the Motorcycle Sergeant position,
MDC for the Motor Sergeant, repair/maintenance, consumables and motorcycle replacement
costs (amortized over four years) has been allocated to all cities with motor deputies. The
cost is allocated based on the number of motorcycle deputies in FY 2016-17. Following is a
breakdown of the Shared Motor Sergeant cost allocation:
Total Motor Sergeant Shared Costs= $ 333,064
DSII Motors Allocation Cost
(FY 16-17) % Allocation
Aliso Viejo 2 6.897% $ 22,970
Dana Point 1 3.448% 11,485
Laguna Hills 2 6.897% 22,970
Laguna Niguel 4 13.793% 45,940
Laguna Woods 0 0.000% -
Lake Forest 3 10.345% 34,455
Mission Viejo 7 24.138% 80,395
Rancho Santa Margarita 2 6.897% 22,970
San Clemente 2 6.897% 22,970
Sa n J ua n Ca pistra no 2 6.897% 22,970
Stanton 1 3.448% 11,485
Villa Park 0 0.000% -
Yorba Linda 3 10.345% 34,455
Total 29 100.00% $ 333,064
Page 4 of 5
Orange County Sheriff-Coroner Department
Law Enforcement Contract(LEC)
Assumptions
FY 2017-18—3rd Estimates/Final
Additional Cost/Revenue
• The following categories have been updated to reflect the final FY 2017-18 cost or revenue:
o Annual Leave Pay—(Consist of Termination Pay and Annual Leave pay down).
o Bilingual Pay
o Contract Administration
o Credit to Stanton for services and supplies related to deployment from Stanton.
o Data line charge
o Direct Services & Supplies
o E-Citation
o Enhanced Helicopter Response Services
o Holiday Pay: Comp & Straight Time
o Integrated Law& Justice Agency of Orange County(ILJAOC)
o Mobile Data Computer (MDC) Recurring & Replacement Costs (includes MDC's for
Motors based on motor position counts).
o On-Call Pay
o Overtime Projection costs are estimated and based on agreed upon hours with City/Agency
concurrence.
o Patrol Training reflects the administrative and overtime backfill costs.
o Patrol Video System (PVS)
o Retirement Rebate (or Pension Prepayment Discount)
o Revenue/False Alarm
o Revenue/Training Reimbursement
o Southeast Substation Facility Expense Cost is based on the scheduled FY 2017-18 lease
payments and reconciled common operating expenses and is allocated to the South
Contract Cities and Unincorporated Patrol excluding San Clemente.
o Transportation Costs
o Vacancy Credits for FY 2017-18 are an estimated amount based on City/Agency
concurrence.
o Bureau of State and Community Corrections (BSCC) funding was not distributed to
OCSD for FY 2016-17 thus no credits were applied in FY 2017-18's contract.
Page 5 of 5
5/9/17