17-0706_MARBELLA PROPERTY OWNER'S ASSOCIATION_Staff Memo 6/20/2017
Project Initiation Memo
TO: Ben Siegel, City Manager
FROM: Steve May, Public Works and Utilities Director, t�
Prepared by: Mike Marquis, P.E., Associate Civil EngineerIA v
SUBJECT: Entry License Agreements for Recycled Water Service Conversions Project, CIP
16601
Description: In order to complete the work associated with the subject project,the City's
contractor will need to access irrigation piping and appurtenances on the
customer side of the meter. The work varies from site to site, including but
not limited to establishing connection to new service meter, irrigation pipe
removal and replacement, placing recycled water identification tags and
stamps on irrigation valves and boxes and inside irrigation controllers,
removing backflow preventers, and placing recycled water signage. El Toro
Water District completed a similar project a few years ago and provided a
template Entry License Agreement. Staff sent the Agreement to the City
Attorney for review, and incorporated all the recommended modifications.
The City attorney recommended that this agreement be signed by the City
Manager. The Entry License Agreement allows our contractor to legally
perform the necessary conversion work on private property, and gives the
City the ability to apply for and receive Metropolitan grant money for each
site on behalf of the owner. It is estimated that the grant money will cover
approximately 25% to 33% of the project construction costs. The project,
when completed/will increase potable water use offset by an estimated 87
acre feet per year. Award is anticipated in July,with construction beginning
in August and completion in October 2017.
Staff recommends that the City Manager sign the attached Entry License
Agreements for the Recycled Water Service Conversions Project.
Location: Various locations.
Project Cost: There is no cost associated with these Entry License Agreements.
Funding Source: CIP 16601
Proposals: Competitive Proposals: Not Applicable.
Staff Analysis & Recommendation: Staff recommends that the City Manager sign the attached
Entry License Agreements for the Recycled Water Service Conversions Project.